1 DISH D ata I nformation SH aring Steering Committee Meeting 5.8.08.

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DISH DISH

DData ata IInformation nformation SHSHaringaringSteering Committee Steering Committee

MeetingMeeting5.8.085.8.08

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Meeting PurposeMeeting Purpose

Management Team Activities & Management Team Activities & Accomplishments UpdateAccomplishments Update

Project UpdateProject Update Schedule UpdateSchedule Update Public Relations UpdatePublic Relations Update Questions & AnswersQuestions & Answers

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Project UpdateProject Update

Management UpdatesManagement Updates– Weekly/Bi-Weekly Management Team Calls Weekly/Bi-Weekly Management Team Calls – On Going Technical Solutions MeetingOn Going Technical Solutions Meeting

• Typically ½ - Full Day Joint Design SessionsTypically ½ - Full Day Joint Design Sessions

• Feb – Apr Focus: Finalize Process & Interface design Feb – Apr Focus: Finalize Process & Interface design based upon “Data Only” approach approved at based upon “Data Only” approach approved at January Steering Committee MeetingJanuary Steering Committee Meeting

– Completed ACSES ICON Control DocumentCompleted ACSES ICON Control Document– Quarterly meetings with CPR (next one Quarterly meetings with CPR (next one

5/22/08)5/22/08)

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Project UpdatesProject Updates

Judicial User Group Meeting (Diana) Judicial User Group Meeting (Diana) CSE User Group Meeting (Chris)CSE User Group Meeting (Chris)

– 4/1: Pilot Counties4/1: Pilot Counties– 4/29: Full User Group4/29: Full User Group

ACSES ICON Interface Control Document (Chris)ACSES ICON Interface Control Document (Chris)– What is it?What is it?

Implementation Has StartedImplementation Has Started– Network connectivity establishedNetwork connectivity established– ““Hello World” services developed & testing startedHello World” services developed & testing started– FSR # Request Service implementedFSR # Request Service implemented

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Case Init Request (Stip)

Case Init Request Acknowledgement

Icon Web Service

FSR # Request (Docket #)

FSR # Request Acknowledgement (FSR #)

ACSES Web Service

Support Order

Support Order Acknowledgement

ACSES Web Service

ACSES ICON

JudicialClerk

CSETech

JudicialClerk

APA CASE INIT DATA FLOW FOR STIP

1

3

2

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Stipulated APAStipulated APACase EstablishmentCase Establishment

Case Init RequestCase Init Request– No Data Entry By JudicialNo Data Entry By Judicial– No Paper Filed By CSENo Paper Filed By CSE– No Sorting, Stamping, Docketing Files By No Sorting, Stamping, Docketing Files By

JudicialJudicial– Guaranteed data consistency between CSE & Guaranteed data consistency between CSE &

JudicialJudicial Real-time assignment of FSR & Docket Real-time assignment of FSR & Docket

NumbersNumbers

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Support OrderSupport Order– No Data Entry By CSENo Data Entry By CSE– Guaranteed data consistency between CSE & JudicialGuaranteed data consistency between CSE & Judicial– Automated Processes in ACSESAutomated Processes in ACSES

• Update Case Maintenance Paternity and/or support orderUpdate Case Maintenance Paternity and/or support order• Close APAClose APA• Start court order establishmentStart court order establishment• Put up hearing (Temp APA)Put up hearing (Temp APA)• Notification to techNotification to tech

– Under consideration for automationUnder consideration for automation• Verify Order (easy ones)Verify Order (easy ones)• JudgmentsJudgments• Ledger InitiationLedger Initiation• RPDRPD

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Shortens Time to EstablishShortens Time to Establish Reduces Effort for CSE & JudicialReduces Effort for CSE & Judicial Improves Data ConsistencyImproves Data Consistency CSE File Of Record (Paper or Electronic)CSE File Of Record (Paper or Electronic)

– Need to Review File Retention Policies & PracticesNeed to Review File Retention Policies & Practices Request for CopiesRequest for Copies

– Minute orders can be used to satisfy request for Minute orders can be used to satisfy request for certified copies of orderscertified copies of orders

– CSE will have to provide copies of other documents CSE will have to provide copies of other documents on requeston request

– Can CSE provide a certified copy of the order?Can CSE provide a certified copy of the order?

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Case Init Request (Temp)


Icon Web Service



ACSES Web Service

Support Order


ACSES Web Service

ACSES ICON

JudicialClerk

CSETech

JudicialClerk

TEMP APA CASE INIT

Support Order


ACSES Web Service

JudicialClerk

1

3

2

4

5

HEARING

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Temporary APATemporary APACase EstablishmentCase Establishment

Similar to Stipulated APASimilar to Stipulated APA Hearing Schedule Information exchanged in Hearing Schedule Information exchanged in

Case Init Request (CSE) or Support Order Case Init Request (CSE) or Support Order (Judicial) depending on who controls docket(Judicial) depending on who controls docket

CSE will deliver paper documents to court and CSE will deliver paper documents to court and Judicial will maintain a paper file.Judicial will maintain a paper file.– Timing of transfer depends on county/district practicesTiming of transfer depends on county/district practices

Some counties do not do temporary orders Some counties do not do temporary orders today. This case needs to be addressed.today. This case needs to be addressed.

22ndnd Support Order is exchanged even if no Support Order is exchanged even if no change from Temp Orderchange from Temp Order

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Case Init Request (Default)


Icon Web Service



ACSES Web Service

Support Order


ACSES Web Service

ACSES ICON

JudicialClerk

CSETech

JudicialClerk

DEFAULT APA CASE INIT

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4

2

3

5

Judge Signs Order

Hard Copy Documents Delivered

Hard Copy Of Signed Order Delivered

CSETech

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Default APADefault APACase EstablishmentCase Establishment

Similar to Stipulated & Temporary Similar to Stipulated & Temporary APAAPA

CSE delivers paper documents to CSE delivers paper documents to court at time of initial filingcourt at time of initial filing

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Stipulated APA Modification

Stipulated APA Modification Acknowledgement

Icon Web Service

Support Order


ACSES Web Service

ACSES ICON

CSETech

JudicialClerk

STIPULATED APA CASE MODIFICATION

1

2

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Support Order


ACSES Web Service

ACSES ICON

CSETech

JudicialClerk

CSE INITIATED MODIFICATION(Not Stipulated APA Modification)

1

2

Hard Copy Documents Delivered

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Notice Of Motion To Modify

Notice Of Motion To Modify Acknowledgement

ACSES Web Service

Motion Disposition

Motion Disposition Acknowledgement

ACSES Web Service

ACSES ICON

JudicialClerk

JudicialClerk

JUDICIAL INITIATED MODIFICATION

3

1

Support Order


ACSES Web Service

JudicialClerk

4

Hearing Schedule

Hearing Schedule Acknowledgement

ACSES Web Service

JudicialClerk

2

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ACSES Web Service

Support Order


ACSES Web Service

ACSES ICON

JudicialClerk

JudicialClerk

NonAPA SUPPORT ORDER

3

2

1717

ACSES ICON

CSETech

CSE CASE CLOSURE(All Case Types)

1Hard Copy Documents Delivered

CSE Active Status

CSE Active Status Acknowledgement

Icon Web Service

ACSES ICON

CSETech

CSE Withdraws/Reenters A Case

1

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Requiring Further ConsiderationRequiring Further Consideration

CSE Document Retention Policies and CSE Document Retention Policies and PracticesPractices– Some counties indicate they prune files over timeSome counties indicate they prune files over time– Stipulated APA: CSE has only copy of documentsStipulated APA: CSE has only copy of documents

Request for document copies at CSE officesRequest for document copies at CSE offices Are some counties not using DocGen for Are some counties not using DocGen for

some APA documents?some APA documents? Some counties currently pre-assign Some counties currently pre-assign

FSR/Docket #sFSR/Docket #s

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Requiring Further ConsiderationRequiring Further Consideration

Some counties do not do Temporary Some counties do not do Temporary Orders: Need to address this scenarioOrders: Need to address this scenario

Need to clarify when documents are Need to clarify when documents are transferred to court & what is transferred to court & what is transferredtransferred– TempsTemps– DefaultsDefaults– Modifications (not stipulated)Modifications (not stipulated)– Case ClosureCase Closure

Project ScheduleProject Schedule 5/08 – 7/085/08 – 7/08

– Focus on implementing Case Init Request & FSR/Docket # Focus on implementing Case Init Request & FSR/Docket # AssignmentAssignment• Services & System ModificationsServices & System Modifications

– Reassess project schedule based on knowledge gained Reassess project schedule based on knowledge gained during this initial implementation cycleduring this initial implementation cycle

Potential rollout of FSR/Docket # Assignment in 2008Potential rollout of FSR/Docket # Assignment in 2008 Tentative Rollout Schedule:Tentative Rollout Schedule:

– Weld Pilot – 2Weld Pilot – 2ndnd Quarter 2009 Quarter 2009– Jefferson Pilot 2Jefferson Pilot 2ndnd/3/3rdrd Quarter 2009 Quarter 2009– Statewide Rollout 3Statewide Rollout 3rdrd/4/4thth Quarter 2009 Quarter 2009– Final Grant Evaluation – 3 months after statewide rolloutFinal Grant Evaluation – 3 months after statewide rollout

Extension may be necessary – When do request? Extension may be necessary – When do request?

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Public RelationsPublic Relations

Grant Rollout Conference April 22Grant Rollout Conference April 22 NCSEA Tele-talk MayNCSEA Tele-talk May CACSEA PresentationCACSEA Presentation JBITS Regional TrainingsJBITS Regional Trainings CFSC Conference JuneCFSC Conference June NCSEA Annual Training Conference AugNCSEA Annual Training Conference Aug OCSE 18OCSE 18thth National Conference Aug National Conference Aug

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Questions & AnswersQuestions & Answers

1 DISH D ata I nformation SH aring Steering Committee Meeting 5.8.08.

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Transcript of 1 DISH D ata I nformation SH aring Steering Committee Meeting 5.8.08.