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DISH DISH

DData ata IInformation nformation SHSHaringaringSteering Committee Steering Committee

MeetingMeeting6.28.076.28.07

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Purpose of Meeting: To Introduce the Purpose of Meeting: To Introduce the evaluator Jessica Pearson, Ph.D., evaluator Jessica Pearson, Ph.D., update the Committee on the update the Committee on the management team, update the management team, update the Committee on the User Group Committee on the User Group meetings, and discuss next stepsmeetings, and discuss next steps

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Jessica Pearson, Ph.D.Jessica Pearson, Ph.D.

The Center for Policy Research is a non-profit The Center for Policy Research is a non-profit corporation established in 1981 to work with corporation established in 1981 to work with public and private sector service providers public and private sector service providers to conduct research to improve the to conduct research to improve the effectiveness and efficiency of human effectiveness and efficiency of human service agencies, and the justice, health and service agencies, and the justice, health and education systems. education systems. 

center forcenter for POLICY RESEARCHPOLICY RESEARCH 1570 Emerson Street 1570 Emerson Street Denver, Colorado  80218 Denver, Colorado  80218 303/837-1555 303/837-1555 www.centerpolicyresearch.orgwww.centerpolicyresearch.org

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Management Team UpdateManagement Team Update

Mary Clair, Diana Coffey, Alicia Davis, Chris Kain, Mary Clair, Diana Coffey, Alicia Davis, Chris Kain, Maureen Leif, Danielle Stecco, Dan WelchMaureen Leif, Danielle Stecco, Dan Welch

Frequent meetings: Frequent meetings: – logistics of User Group Meetings, Steering Committee logistics of User Group Meetings, Steering Committee

MeetingMeeting– Straw man proposalsStraw man proposals– Follow-up activities and processing homeworkFollow-up activities and processing homework

Defining RolesDefining Roles Primary focus thus far has been on User Group Primary focus thus far has been on User Group

Meetings and analysis. Meetings and analysis. Future focus will be project management Future focus will be project management

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User Group User Group

Federal Representative Diane DegenhartFederal Representative Diane Degenhart Judicial Management Team Judicial Management Team

– Danielle Stecco, Diana Coffey, Maureen Leif, Danielle Stecco, Diana Coffey, Maureen Leif, Alicia DavisAlicia Davis

Judicial Districts Represented: Judicial Districts Represented: – 11stst, 2, 2ndnd, 7, 7thth/22/22ndnd/6/6thth, 8, 8thth, 11, 11thth/12/12thth, 13, 13thth, 15, 15thth/16/16thth, ,

1717thth, 18, 18thth, 19, 19thth, 20, 20thth, , State CSE Management Team State CSE Management Team

– Dan Welch, Mary Clair, Chris KainDan Welch, Mary Clair, Chris Kain CSE Counties Represented: CSE Counties Represented:

– Jefferson, El Paso, Denver, Larimer, Fremont, Jefferson, El Paso, Denver, Larimer, Fremont, Denver, Arapahoe, Boulder, Adams, Weld, Denver, Arapahoe, Boulder, Adams, Weld, Prowers, Delta, Mesa, MorganProwers, Delta, Mesa, Morgan

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PurposePurpose of User Group of User Group MeetingsMeetings Output of these meetings was intended as Output of these meetings was intended as

the starting point for the technical teams. the starting point for the technical teams. The technical teams will then have to study The technical teams will then have to study the feasibility of the the feasibility of the recommendations/ideas from the User recommendations/ideas from the User GroupGroup– Understand the current process April 26Understand the current process April 26thth – Describe the desired process May 23Describe the desired process May 23rdrd – Understanding what we want to exchange as Understanding what we want to exchange as

part of the improved process- June 21part of the improved process- June 21stst

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April 26April 26thth Meeting Meeting

Preparation Meeting Jefferson County (4/11/07)Preparation Meeting Jefferson County (4/11/07) Preparation Meeting Weld County (4/23/07)Preparation Meeting Weld County (4/23/07) Group presented with Overview of ProjectGroup presented with Overview of Project

– Elevator StatementElevator Statement– Project ObjectivesProject Objectives– National PerspectiveNational Perspective– SANCA Project OverviewSANCA Project Overview– Committee StructureCommittee Structure

Presented Outline of APA process flow (prepared ahead of Presented Outline of APA process flow (prepared ahead of time from the meetings with Jefferson and Weld Counties)time from the meetings with Jefferson and Weld Counties)

Made corrections/additions to process flow highlighting Made corrections/additions to process flow highlighting areas of potential standardizationareas of potential standardization

Sent Users away with homework to meet with their Sent Users away with homework to meet with their counterpart before the next meeting and come back to next counterpart before the next meeting and come back to next meeting with ideas for opportunities to exchange data or meeting with ideas for opportunities to exchange data or standardize standardize

Maureen developed DISH Dictionary Maureen developed DISH Dictionary

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May 23May 23rdrd Meeting Meeting• Chris & Maureen met and revised the case flow process as

developed from meeting one.

• Chris & Diana met and flagged potential areas for data exchange

• From Homework it became apparent that some of the Users are still confused regarding traditional e-filing and data exchange.

• Danielle gave examples of current data exchange projects

• Reiterated Elevator Statement and Project Objectives

• Reviewed APA Case Flow and started highlighting opportunities for data exchange and improved or standardized processes

• Users sent home with homework to review three different options for issuance of a court case number to review at the June meeting

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June 21June 21stst Meeting Meeting

Introduction of Dr. Jessica PearsonIntroduction of Dr. Jessica Pearson– Overview of Evaluation ProcessOverview of Evaluation Process

Continue case flow process highlighting Continue case flow process highlighting opportunities for data exchange and opportunities for data exchange and standardized processesstandardized processes

Began identifying data elements to be Began identifying data elements to be exchangedexchanged

Chris gave an explanation of data Chris gave an explanation of data elements/schemas and data maps, showed elements/schemas and data maps, showed group an example of the proposed National Data group an example of the proposed National Data Standards Standards

Discussed homework assignment of case Discussed homework assignment of case numbers and the need for a state-wide surveynumbers and the need for a state-wide survey

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Examples of Data ElementsExamples of Data Elements

CSE prepares Order and files with CourtCSE prepares Order and files with Court– Data ACSES may want to share with jPODData ACSES may want to share with jPOD

•Parties namesParties names•Child(ren) InfoChild(ren) Info•Employment InfoEmployment Info•SSNSSN•AddressesAddresses•NCP’s Physical DescriptionNCP’s Physical Description•Case Type (Paternity/Support) Case Type (Paternity/Support)

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Issues from User Group Issues from User Group MeetingMeeting ss Continue to focus on understanding the Continue to focus on understanding the

value to each side from data exchangevalue to each side from data exchange CSE getting Court Case number quicklyCSE getting Court Case number quickly Assignment of FSR numbers and Assignment of FSR numbers and

activation of accountactivation of account Definition of “APA”Definition of “APA” Modification ProcessModification Process

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AccomplishmentsAccomplishments

Improved Communication between Improved Communication between Judicial/CSE counterpartsJudicial/CSE counterparts

Generally a better understanding of each Generally a better understanding of each other’s processes and challengesother’s processes and challenges– Open case reportsOpen case reports– Delay in enforcementDelay in enforcement

Standardizing Report Paternity Standardizing Report Paternity Determination Determination

Jefferson County improved internal case Jefferson County improved internal case processing to speed up getting orders backprocessing to speed up getting orders back

Standardizing case types for JudicialStandardizing case types for Judicial

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Next StepsNext Steps Mini-Modification User Group meeting 6/18/07Mini-Modification User Group meeting 6/18/07 Fourth Joint User Group Meeting 8/2/07Fourth Joint User Group Meeting 8/2/07

– Purpose of meeting will be to finalize modification process, Purpose of meeting will be to finalize modification process, complete discussion on potential data exchanges, discuss complete discussion on potential data exchanges, discuss centralized information screen, strategize on future operation centralized information screen, strategize on future operation of User Groupsof User Groups

Statewide Survey regarding items that arose during User Statewide Survey regarding items that arose during User Group Mtg’s that we would like more input onGroup Mtg’s that we would like more input on

Project Planning Meeting between Judicial and CSE set for Project Planning Meeting between Judicial and CSE set for July 16July 16thth

Finalize Project Plan, Finalize Statement of WorkFinalize Project Plan, Finalize Statement of Work Draft Business Rules, Develop System RequirementsDraft Business Rules, Develop System Requirements Define System interfaces Define System interfaces

Set Future Steering Committee MeetingsSet Future Steering Committee Meetings