Office 365 Saturday CopenhagenMarch 12, 2016

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SharePoint 2016 The future is Hybrid, what you need to know about it

Knut Relbe-MoeChief Technical Architect, Advania Knowledge Factory

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Hi. I’m Knut

Oslo, NorwayKnowledgefactory.c

omOffice Server & Services MVP

Community Member @shareptkarm

http://sharepointblog.no

First of all, the History of SharePoint

2001SharePoint Portal Server

2001

2003SharePoint Portal Server

2003

2007Microsoft Office SharePointServer

2009SharePoint Server 2010

2012SharePoint Server 2013

2016SharePoint Server 2016

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2001SharePointPortal Server 2001

2003SharePointPortal Server 2003

2006Office SharePointServer 2007

2009SharePointServer 2010

2012SharePointServer 2013

2016SharePointServer 2016

Cloud-InspiredExperiences

Cloud and EnterpriseSocial

Content Management

Core Collaboration

Microsoft Managed Solutions

Microsoft Online Services (BPOS) Office 365

SharePoint Release History and Roadmap

What Is Hybrid?hybrid -ˈhʌɪbrɪd/- a thing made by combining two different elements

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Why hybrid?

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Because the customers NEED it

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Because the customers WANT it

Let me explain you why• Intranet• Extranet• Workspaces with external/Internal users• Yammer integration• Share documents/files outside the organization

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Because it’s the best solution

• Hybrid environment helps your company get started in the cloud, taking a first step to explore the cloud functionality at own your pace.

• Enables enterprise users to be connected from almost anywhere to the resources and content they need.

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Because it’s the best solution

Let me explain you why• 1 TB of Data in SharePoint Online• 1 TB of Data in OneDrive• Doesn’t breach internal security policies to allow external users

access your data when the data is stored in SharePoint Online.• Don’t require any complicated setup of extra farm in DMZ• Don’t require setting up for instance form authentication for

external users.

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Requirements for Hybrid topologies

• Internet connectivity and good bandwidth• Office 365 Enterprise Subscription• Internet routable AD Domains• Azure AD Sync• SharePoint Server 2013 / 2016 Enterprise on-

premises

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SharePoint 2016 introduces new hybrid capabilities

OneDrive for Business and Profile RedirectionExtranet SitesDistributed Sites/Team SitesApplauncherCloud Search ApplicationCompliance

Extranet for Partners with Office 365

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Extranet for Partners with Office 365

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Extranet for Partners with Office 365

Demo – Hybrid Extranet

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You can configure your extranet site so that only site owners can add users to the site. This is done using the –DisableSharingForNonOwners parameter for the Set-SPOSite Windows PowerShell cmdlet. For example:

Controlling who can add users

Set-SpoSite –Identity <URL> –DisableSharingForNonOwners

App-launcher

Consistent navigation between O365 and on-premise

Quickly launch your applications Customize App Launcher Hybrid extensible App Launcher

• After enabling the App launcher it will take around 2 days before you will see the new hybrid app launcher on your On-Premise environment

#o365sdk2016spbg.dk• Following (Sites, Documents, People), Managed

Metadata, Promoted Sites…

Distributed sites

Sites you follow in one place

Users can now click on “follow” both on-Premise and in Office 365 and see them all from the App-Launcher

Hybrid sites and search at a glance

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Hybrid sites and search at a glance Non-Hybrid HybridOneDrive for Business    OneDrive for Business is available in

Office 365 but there is no link to it from SharePoint Server. If you've deployed MySites, users may have a second OneDrive for Business in SharePoint Server.

OneDrive links are provided in SharePoint Server which direct users to OneDrive for Business in Office 365.(See Plan hybrid OneDrive for Business for detailed information.)

Site following    The followed sites list in Office 365 tracks followed SharePoint Online sites. If you've deployed MySites, a second followed sites list in SharePoint Server tracks followed SharePoint Server sites.

Followed sites from both locations are consolidated in the SharePoint Online followed sites list. SharePoint Server links to the followed sites list redirect users to the SharePoint Online followed sites list.(See Hybrid site following for detailed information.)

Document following    The followed documents list in Office 365 tracks followed SharePoint Online documents. If you've deployed MySites, a second followed documents list in SharePoint Server tracks followed SharePoint Server documents.

Hybrid document following is not available. If you use hybrid OneDrive for Business, the SharePoint Server followed documents list will be hidden from users. The Office 365 followed documents list contains only followed documents from Office 365. (Alternatively, if you configure hybrid search and you have Delve, you can favorite SharePoint Server documents.)

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Hybrid sites and search at a glance Non-Hybrid HybridProfiles    Users have separate profiles in

SharePoint Server and in Office 365.Profiles exist in both locations, but SharePoint Server links to users' profiles redirect profiles in Office 365.(See Plan hybrid profiles for detailed information.)

Extensible app launcher    (SharePoint Server 2016 only)

Users see a different app launcher in Office 365 and in SharePoint Server.

There are still separate app launchers, but the SharePoint Server app launcher includes several tiles from Office 365.(See The extensible hybrid app launcher for detailed information.)

Search    Separate search indexes and search centers for SharePoint Server and Office 365. Users must search from SharePoint Server to find items stored there and they must search form Office 365 to find items stored there.

Search results between the two locations are combined in one of two ways. Federated hybrid search combines search results from each search index in a single search center. Cloud hybrid search crawls both locations and combines results in a single search index in Office 365. Users can search the cloud index from either location.(See Hybrid search in SharePoint for detailed information.)

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Hybrid sites features and OneDrive for business

Demo – Configure Hybrid sites features and OneDrive

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What is Cloud Hybrid Search?• Unified search results from both on-premise SharePoint and

Office 365• Previous Hybrid search version took a Federated approach with indexes on-

premise• A single result set with results from all sources regardless of internal or external

content• Get the same search results seamlessly when searching in:

• On-Premise SharePoint• SharePoint Online

• Delve integration (Office Graph)• Content sources from SharePoint, Office 365, OneDrive, On-

Premise shares

Cloud Search Service Application

Search Service Application for cloud storageUnifies on-premises and cloud indexesProvides support for Office Graph/Delve experiences on-premisesSupports Search as a Service / reduces search crawl footprint

Audio textAnd search

indexpropertiessignalsMetadata extraction and processing

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Essential building block:Authentication with Hybrid SharePoint

http://blogs.office.com/2014/05/13/choosing-a-sign-in-model-for-office-365/

Benefits of Hybrid Search

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Search Service Application…

• Contoso has 2 SharePoint Server deployments (2013 and 2010), • plus content in fileshares.

Support forum

SupportSales & Marketing

Knowledge Articles

Hardware requirements:

14 application servers4 content + 10 search

Befo

re

Fileshares SP 2013 content SP 2010 content

On-premises

SP 2013 SSA

HYBRID SEARCH BENEFITS…

#o365sdk2016spbg.dk• They roll out OneDrive for Business to their users, • and start migrating sites to Office 365.

Hardware required after migration:

13 application servers3 content + 10 search

SPO contentFileshares SP 2013 content SP 2010 content

site migration

On-premises

Office 365

SupportSales & Marketing

Knowledge Articles

NEW!OneDrive

Support forum

SPOSearch FarmSP 2013 SSA

HYBRID SEARCH BENEFITS…

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• Contoso learned that they can index their on-premises sites in the search index in Office 365, without upgrading their existing deployments.

Current hardware requirements:

5 application servers3 content + 2 search

HYBRID SEARCH BENEFITS…

Now

SupportSales & Marketing

Knowledge Articles

Fileshares

SP 2013 Cloud SSA

OneDrive

Support forum

SPOSearch Farm

SP 2013 content SP 2010 content

New

On-premises

Office 365

SPO content

SP 2013 SSA

How to configure hybrid.

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1. Configure pre-requisites SharePoint 2013 patching/SharePoint 2016 RC Office 365 user synchronization

2. Log in to SPO Admin Center and start hybrid configuration3. Wait4. IISRESET

Configuration for hybrid in SharePoint 2016: Sites & OD4B

How to configure hybrid searh.

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5 Steps to Configure SharePoint 2016 Hybrid Search

Step 1: Add a managed service account in Central Administration for Search Service Administration and check in Office 365 that you have assigned a license to this account after directory synchronization.

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5 Steps to Configure SharePoint 2016 Hybrid Search

Step 2: Follow the steps outlined in this article from Microsoft on how to create a Cloud Search Service Application using the Search Service Administration Account that you created above.

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5 Steps to Configure SharePoint 2016 Hybrid Search

Step 3: Create a site collection or sub-site using the Enterprise Search Center template and set the Global Search Center to that site URL.

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5 Steps to Configure SharePoint 2016 Hybrid Search

Step 4: Fix the JSON Error bug in SharePoint 2016 by reading this TechNet Post and running the script shared within it.

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5 Steps to Configure SharePoint 2016 Hybrid Search

Step 5: Set Conversations, People, Videos, and OneDrive Search Result Sources to point to Office 365 by following the instructions in this article from Microsoft.

Setting up these search result sources to point to Office 365 will show the content directly from Office 365 from People in Delve, OneDrive, Videos, and Conversations.

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• Run CreateCloudSSA.ps1 in an Azure PowerShell shell to create the Cloud SSA. • Creates new SSA that works with later “Onboarding”• Only one cloud SSA allowed per farm.• Not possible to create cloud SSA using UI, PowerShell only• Assert with (get-spenterprisesearchserviceapplication –Identity <id>).cloudindex ,

should return true• Connect the new Cloud SSA to the default Web Application

using SharePoint 2016 Central Admin. • Add Cloud SSA Content Sources for the new site collection and

file share

Setup Hybrid Search with SharePoint: Cloud SSA

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• Onboarding stages(cont.):• Adds the O365 Service Principal ID to the local farm• Sets the correct Service Principal Name in Azure AD for the on-premises url

• Run the Onboard-Hybridsearch.ps1 script• Make sure you use a Office 365 tenant global admin account when prompted

Setup Hybrid Search with SharePoint: Cloud SSA

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Your all set, now start a full crawl on the Cloud SSA content sources. One it is done you should see external content mixed in with the internal.

Also, checkout the isExternal:1 search property to filter out all that is internal content.

Setup Hybrid Search with SharePoint: Cloud SSA

Compliance

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Compliance across cloud and on-premises…

Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both

Getting started.

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First Download SharePoint 2016 Beta 2 and Install https://www.microsoft.com/en-us/download/details.aspx?id=4996

1 Japanese, Chinese, French, German and Spanish language pack

available Then Download SharePoint 2016 RC Patch

https://www.microsoft.com/en-us/download/details.aspx?id=50737

Japanese, Chinese, French, German and Spanish language pack available

Follow instructions here to patch the Beta 2 to Relase Candidate: https://technet.microsoft.com/library/mt674910(v=office.16).asp

x Then Just run the configuration Wizard to setup Hybrid.

How to install SharePoint Server 2016 RC

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SharePoint 2016 Beta 2 https://www.microsoft.com/en-us/download/details.aspx?id=49961

SharePoint 2016 RC https://www.microsoft.com/en-us/download/details.aspx?id=50737

Cloud Hybrid Search Preview https://support.microsoft.com/en-us/kb/3080169

All Technet hybrid content for SharePoint 2013 https://technet.microsoft.com/en-us/library/jj838715.aspx

Should you upgrade to SharePoint 2016 http://www.puzzlepart.com/2016/01/sharepoint-2016-upgrade/

Resources

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Install SharePoint 2016 with more series https://www.youtube.com/watch?v=JWEZx9SHDb0&list=PLvmwu6WYeFdjNbiy7SISJAZd1HjzIJo

z5

Install AD Connect https://azure.microsoft.com/en-us/documentation/articles/active-directory-aadconnect/

Integrating on-premise identities with Azure Active Directory https://azure.microsoft.com/en-us/documentation/articles/active-directory-aadconnect/

Installing Cloud Hybrid Search Service Application (SSA) http://blogs.msdn.com/b/spses/archive/2015/09/15/cloud-hybrid-search-service-application.a

spx

https://www.itunity.com/article/cloud-hybrid-search-3003

Resources

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