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BANK ACCOUNTING END USER TRAINING DOCUMENTS

F110 - Payment run (check) Functionality The Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take out a hard copy print-out for approval and a sign-off. The hard copy would be forwarded to an employee who is authorized to carry out a payment run. The authorized person carries out the Payment run in SAP and compare the details approved on the hard copy with the edited proposal pending in SAP and on his satisfaction about these being identical, shall carry out a payment run in SAP. The system will post documents debiting the Vendor and crediting the Bank sub-account. Scenario You want to issue payments (checks) due to vendor through automatic payment program. Requirements Check lots are maintained in the system

Menu Path Accounting → Financial Accounting → Banks → Outgoings → Automatic Payment → F110 - Open Items (Customers and Vendors)

Transaction Code F110

1. Double Click F110 - Open Items (Customers and Vendors)


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Automatic Payment Transactions: Status

2. First you need to enter your payment run ID. Update the following required and optional fields:

Field Name Description Values

Run date The run date is used for identifying the payment run. Usually enter here current date.

10.02.2006

Identification Sequence number of the payment program. You can enter e.g. your initials

AM102

3. Then click Parameter tab.


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Automatic Payment Transactions: Parameters

4. Update the following required and optional fields:


Posting date This field has the following functions: a) When you finally post your payment

run, this date will be used as a posting date for created documents,

b) This is the payment date for outstanding invoices. In our example all invoices that need to be paid up to 22nd June 2002 will be processed by the system. Payment date is calculated by the system based on two fields stored in an accounting document: baseline date and terms of payment.

10.02.2006

Doc entered up to

This is the entry date (the system date when a document was entered).

10.02.2006

Company code Enter company code number 9100

Pmnt. meths. Payment method code C


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Next p/date Enter the next payment run date to enable the system to pay the invoices due before that date in this payment run.

22.02.2006

Accounts / Vendors

Vendor account number. Usually enter here a number range (e.g. all the vendors)

1000005

5. Click select select and select

Update the following:-


Vendors Vendor account number. Usually enter here a number range (e.g. all the vendors)

1000005

6. When you completed the entry of parameters, click Status button. The system will ask you do you want do save this payment run:

Exit editing

7. Click Yes button. The system will display a status screen:


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8. Click Proposal Button to create a payment proposal. The system will now look for all the outstanding vendor documents that fulfill your previously entered criteria:


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Schedule Proposal

9. Click Start immediately button.

10. Click Enter Button to begin creation of payment proposal.


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11. The process of creation a payment proposal usually takes a while (the system has to process many documents). To refresh the screen click on Status Button until you’ll see a system message “Payment proposal has been created”.

12. The payment proposal is ready. You can edit it. To do so, click Proposal Button .


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Accounting clerk

13. Click Enter Button. The system will display first level of the payment proposal – total amount to be paid per vendor:

Edit Payment Proposal: Payments


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Note: If there is no sufficient data to create a payment proposal for a particular vendor (e.g. bank details are missing in a vendor master record) in the field “Amount” instead of the amount to be paid the system will display message “Exceptions”. If this happens, you need to remove a payment proposal, update the required master data and create the proposal again, with the same parameters.

14. To display or edit the payment details regarding an individual vendor, just double click on a vendor number. The system will display a list of documents to be paid:

Edit Payment Proposal: Open Items

15. For instance, you want to block for payment a document 1900000004. Double click on this item. System will display the document details:


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Change Line Items

16. Enter “A” in payment block field to block the item for payment.

17. Click Enter Button to close the screen.


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Edit Payment Proposal: Open Items

18. The blocked item is highlighted in blue now. Click Save Button. to save your changes.

19. Click Back . The payment amount has changed because the blocked item is no longer included in the payment proposal.


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Edit Payment Proposal: Payments

20. Click Back Button .


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21. Click Pmnt run Button to begin processing.

Schedule Payment

22. Mark radio button Start immediately and click Enter Button. The system will perform postings.


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23. Click Status Button to refresh the screen.

Sometimes you need to press Status button several times, if there are lots of transactions to be processed.

24. The first phase (posting documents) is done. To display / print the list of payment document select from the menu path: Edit→Payments→Payment list....


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List Variant

25. click Enter Button.

Payment list

26. The system has displayed a list of documents included in the payment proposal. The list can be printed or stored as a local file.


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27. Click Back .


28. Now you can print the checks. First, click <tab button> Printout/data medium .


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Automatic Payment Transactions: Printout and DME

29. In the field Variant enter the variant’s name ICICI PYT ADV, in the same line where’s the program RFFOAVIS

Tip: You can also search for the variant. Press [F4] or click the button in the Variant field

30. Next, in the field Variant enter the variant’s name ICICI CHK, in the same line where’s the program RFFOUS_C:

The variant can be created by updating the program RFFOUS_C in transaction code SE38 and also for program RFFOAVIS


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Automatic Payment Transactions: Printout and DME

Sometimes you need to maintain the print variant. Keep the cursor in the field Variant (to select it for edition) and press the icon Maintain Variants . The system will allow you to change variant parameters.

31. Click Back . The system will ask you to save the changes:


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Exit editing

32. Click Yes Button .


33. Once the variants were chosen, you can print the checks. Click Printout Button .


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Schedule Print

34. Mark Start immediately radio button and update the following fields:


Job name Job name for the print job F110-20060210-AM102-CHK100206

35. Click Enter Button.


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The print job was created and saved in the spool. The system created three print jobs:

a) payment summary b) payment advices, c) checks

36. To print the checks, select from the menu path: System→Services→Output control. (Transaction SP01)

37. Click


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Output Controller: List of Spool Requests

38. Mark the required print job, e.g. click 400 checkbox

39. You can display your print job before printing it. Click Display Button .


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40. Click Back .

41. In the same way you can display other print jobs.

42. Now you can print the checks. Make sure that the 400 checkbox is selected and press Print Directly icon.

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