Wi ap02-fi-20090629 supplier automatic payment (f110)-v2

Working Instruction

FCS-W04-WI-ACC-090302-Automatic Payment (F110)-V1 FCS

Project

EDL: Adel IBRAHIM

Process status: </In process/Approved/In Revision/Canceled>

Version Date: 20090629

Team:

FI

1. Document updates and validations

a. Updates

Date Version Author Comment

2009/06/29 0.1 Alexis BRUN Initial

b. Validations

Date Version Validation Resp.

Comment

Created by: Alexis Brun

Last modified by: <name>

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Created on: 2009-07-06

Last modified on: 2012-11-08

Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

2. Table of contents

3. Objective

4. Link to other FCS documents

a. List of the BPP linked to this WI

b. List of Business Events linked to this WI

5. Business Event procedure

Steps Designation Transactions Responsible BE

1 Launch F110 transaction F110 Accounting

2 Change Fields in the DP request FB02 Accounting

6. Working Instruction

a. Lauch F110 transactionGo through the following path



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

Click on .

b. “Status” tab



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

You need to specify the two following fields:

1- Run Date: the date you create and launch the payment run

2- Identification: a name to differentiate two payments runs launched the same day (there is no convention but here is one idea: 3 digits for the name of the user / 1 digit for the payment method / 1 digit for an incremental number)

3- In this area you will follow the creation of the payment run. For the moment we have not enter any parameter.

Then, go the following tab.

c. “Parameter” tab



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

You need to specify the following fields:

1- Posting date: by default the date of the day (but you can change it)

2- Payments control. You need to specify the:

Company code

The Payment method (Pmt meths): you can specify many if you want

The next payment date (Next p/date): date of the next time you will launch the F110 for this payment method. It is very important because SAP will decide, thanks to this date, if the open item should be integrated (or not) in this payment batch



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

3- Select the vendor you want to pay. If you want to pay every vendor, you select the largest range of vendor (here from 100000 to S999999999)

Then go to the next tab.

d. “Free selection” tab

You can select or exclude some additional criteria to select the open items to pay. You can select by example: a currency, a country or some document numbers.

To do so, you select through the matchcode, the filed name and then the different values. You have to tick the box “Exclude values” if you want to exclude the values you fill in.

Then go to the next tab.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

e. “Free selection” tab

1- Here, you need to tick the boxes presented in the picture above:

Due date check

Payment method selection in all cases

Pmnt method selection if not successful

Line items of the payments documents

2- Fill in again the same vendor range. SAP will use this information to present you the log file (list of errors).

Then go to next tab.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

f. “Printout/data medium” tab

You have to select the variants created in your company code for the programs:

RFFOEDI1

ZRFF0F__V

The program RFF0AVIS doesn’t need any variant.

Do not create you own variants, use those created by FCS project team.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

Then go back to the first tab: Status.

g. Payment proposal

i. General presentation

When you go back to the “Status” tab, you will have to save your work in clicking on “Yes”.

To launch the proposal, you have to click on the button “Proposal”.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

By default the “Start date“and “Start time“are place and date of the day.

Tick the box “Start immediately” and finally click on .

The bottom of the screen will be like that.

Click on the button “Status” to reload the status of the payment proposal. If your proposal is an important one, you may have to click several times to obtain the following screen. Sometime the time needed can reach one or even two minutes.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

Your proposal has been determined. You can check if it’s ok. If yes, you will be able to launch your payment run. If not, you will delete your proposal and change the payment parameters (and/or the vendor master data). Then you will be able to launch again the payment run.

ii. Delete the payment proposal

Follow the path and delete the proposal. You can now navigate in the different tabs and modify your parameters. When finished, go back to the tab “Status” and launch again your proposal.

iii. Check the payment proposal

You can click on or .



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

If you select , you will obtain that.

If you select , you will see that.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

In green, you will see the vendors which will be paid and in red, those which contain any constraints (payment block, no open item to pay…).

A the bottom left you see the sum of what will be payed.

If the line is red and if you want to know why, double click on a red line.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

You see all the open items for the vendor you selected.

Select a line and click on the button “Display” to know why the open item is not selected.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

In this example, the “Item is blocked for payment”.

iv. Payments not taken into consideration

N° Case: SAP message Solution

1 Item is blocked for payment You need to change the open items and/or the vendor master data

2 Unconfirmed change to master record

You need to confirm the changes on the vendor master data through transaction code FK09

3 No pymt possible because items with a debit bal.still exist; see job log

You vendor has a negative balance. Of course you cannot pay him

4 No valid payment method found There is no matching between the payment method of the payment run and the vendor master data

5 00 days grace period is being considered

You want to pay some overdue items with a payment mode W or S (VCOM or VCOM-Spot). Change the payment method.

7. Notes

a. Payment method specificationsYou see all the open items for the vendor you selected.


b. VCOM/VDOM (French specifications)You see all the open items for the vendor you selected.


c. Alternative Payee



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

You see all the open items for the vendor you selected.


8. Run Payment and trigger sending by mail for payment advice.

Basic settings:

Click on Clck on „



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

And click on

See job log:



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

NB: payment advice sending can be monitored by transaction SCOT.

9. Customization needs (for FCS Project Team)

a. FBZP

The transaction FBZP should be customized.



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

b. Variant CreationTransaction Code = SE38.

The following variants should be created:



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Working Instruction


Project

EDL: Adel IBRAHIM



Team:

FI

RFFOEDI1 (for payment methods V, W, U, C, I, N, J and T)

ZRFFOF__V (V)

ZRFFOF__T2IBAN (T and U)

RFFOD__V (for I and N)



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Wi ap02-fi-20090629 supplier automatic payment (f110)-v2

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Transcript of Wi ap02-fi-20090629 supplier automatic payment (f110)-v2