Excels Keyboard Shortcuts

Excels Keyboard Shortcuts

This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I'm sure you'll find many of them useful.

Shortcut keyActionMenu equivalent commentsVersion

Ctrl+ASelect AllNoneAll

Ctrl+BBoldFormat, Cells, Font, Font Style, BoldAll

Ctrl+CCopyEdit, CopyAll

Ctrl+DFill DownEdit, Fill, DownAll

Ctrl+FFindEdit, FindAll

Ctrl+GGotoEdit, GotoAll

Ctrl+HReplaceEdit, ReplaceAll

Ctrl+IItalicFormat, Cells, Font, Font Style, ItalicAll

Ctrl+KInsert HyperlinkInsert, HyperlinkExcel 97/2000

Ctrl+NNew WorkbookFile, NewAll

Ctrl+OOpenFile, OpenAll

Ctrl+PPrintFile, PrintAll

Ctrl+RFill RightEdit, Fill RightAll

Ctrl+SSaveFile, SaveAll

Ctrl+UUnderlineFormat, Cells, Font, Underline, SingleAll

Ctrl+VPasteEdit, PasteAll

Ctrl WCloseFile, CloseExcel 97/2000

Ctrl+XCutEdit, CutAll

Ctrl+YRepeatEdit, RepeatAll

Ctrl+ZUndoEdit, UndoAll

F1HelpHelp, Contents and IndexAll

F2EditNoneAll

F3Paste NameInsert, Name, PasteAll

F4Repeat last actionEdit, Repeat. Works while not in Edit mode.All

F4While typing a formula, switch between absolute/relative refsNoneAll

F5GotoEdit, GotoAll

F6Next PaneNoneAll

F7Spell checkTools, SpellingAll

F8Extend modeNoneAll

F9Recalculate all workbooksTools, Options, Calculation, Calc,NowAll

F10Activate MenubarN/AAll

F11New ChartInsert, ChartAll

F12Save AsFile, Save AsAll

Ctrl+:Insert Current TimeNoneAll

Ctrl+;Insert Current DateNoneAll

Ctrl+"Copy Value from Cell AboveEdit, Paste Special, ValueAll

Ctrl+Copy Fromula from Cell AboveEdit, CopyAll

ShiftHold down shift for additional functions in Excels menunoneExcel 97/2000

Shift+F1Whats This?Help, Whats This?All

Shift+F2Edit cell commentInsert, Edit CommentsAll

Shift+F3Paste function into formulaInsert, FunctionAll

Shift+F4Find NextEdit, Find, Find NextAll

Shift+F5FindEdit, Find, Find NextAll

Shift+F6Previous PaneNoneAll

Shift+F8Add to selectionNoneAll

Shift+F9Calculate active worksheetCalc SheetAll

Shift+F10Display shortcut menuNoneAll

Shift+F11New worksheetInsert, WorksheetAll

Shift+F12SaveFile, SaveAll

Ctrl+F3Define nameInsert, Names, DefineAll

Ctrl+F4CloseFile, CloseAll

Ctrl+F5XL, Restore window sizeRestoreAll

Ctrl+F6Next workbook windowWindow, ...All

Shift+Ctrl+F6Previous workbook windowWindow, ...All

Ctrl+F7Move windowXL, MoveAll

Ctrl+F8Resize windowXL, SizeAll

Ctrl+F9Minimize workbookXL, MinimizeAll

Ctrl+F10Maximize or restore windowXL, MaximizeAll

Ctrl+F11Inset 4.0 Macro sheetNone in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 MacroAll

Ctrl+F12File OpenFile, OpenAll

Alt+F1Insert ChartInsert, Chart...All

Alt+F2Save AsFile, Save AsAll

Alt+F4ExitFile, ExitAll

Alt+F8Macro dialog boxTools, Macro, Macros in Excel 97 Tools,Macros - in earlier versionsExcel 97/2000

Alt+F11Visual Basic EditorTools, Macro, Visual Basic EditorExcel 97/2000

Ctrl+Shift+F3Create name by using names of row and column labelsInsert, Name, CreateAll

Ctrl+Shift+F6Previous WindowWindow, ...All

Ctrl+Shift+F12PrintFile, PrintAll

Alt+Shift+F1New worksheetInsert, WorksheetAll

Alt+Shift+F2SaveFile, SaveAll

Alt+=AutoSumNo direct equivalentAll

Ctrl+`Toggle Value/Formula displayTools, Options, View, FormulasAll

Ctrl+Shift+AInsert argument names into formulaNo direct equivalentAll

Alt+Down arrowDisplay AutoComplete listNoneExcel 95

Alt+Format Style dialog boxFormat, StyleAll

Ctrl+Shift+~General formatFormat, Cells, Number, Category, GeneralAll

Ctrl+Shift+!Comma formatFormat, Cells, Number, Category, NumberAll

Ctrl+Shift+@Time formatFormat, Cells, Number, Category, TimeAll

Ctrl+Shift+#Date formatFormat, Cells, Number, Category, DateAll

Ctrl+Shift+$Currency formatFormat, Cells, Number, Category, CurrencyAll

Ctrl+Shift+%Percent formatFormat, Cells, Number, Category, PercentageAll

Ctrl+Shift+^Exponential formatFormat, Cells, Number, Category,All

Ctrl+Shift+&Place outline border around selected cellsFormat, Cells, BorderAll

Ctrl+Shift+_Remove outline borderFormat, Cells, BorderAll

Ctrl+Shift+*Select current regionEdit, Goto, Special, Current RegionAll

Ctrl++InsertInsert, (Rows, Columns, or Cells) Depends on selectionAll

Ctrl+-DeleteDelete, (Rows, Columns, or Cells) Depends on selectionAll

Ctrl+1Format cells dialog boxFormat, CellsAll

Ctrl+2BoldFormat, Cells, Font, Font Style, BoldAll

Ctrl+3ItalicFormat, Cells, Font, Font Style, ItalicAll

Ctrl+4UnderlineFormat, Cells, Font, Font Style, UnderlineAll

Ctrl+5StrikethroughFormat, Cells, Font, Effects, StrikethroughAll

Ctrl+6Show/Hide objectsTools, Options, View, Objects, Show All/HideAll

Ctrl+7Show/Hide Standard toolbarView, Toolbars, StardardAll

Ctrl+8Toggle Outline symbolsNoneAll

Ctrl+9Hide rowsFormat, Row, HideAll

Ctrl+0Hide columnsFormat, Column, HideAll

Ctrl+Shift+(Unhide rowsFormat, Row, UnhideAll

Ctrl+Shift+)Unhide columnsFormat, Column, UnhideAll

Alt or F10Activate the menuNoneAll

Ctrl+TabIn toolbar: next toolbarNoneExcel 97/2000

Shift+Ctrl+TabIn toolbar: previous toolbarNoneExcel 97/2000

Ctrl+TabIn a workbook: activate next workbookNoneExcel 97/2000

Shift+Ctrl+TabIn a workbook: activate previous workbookNoneExcel 97/2000

TabNext toolNoneExcel 97/2000

Shift+TabPrevious toolNoneExcel 97/2000

EnterDo the commandNoneExcel 97/2000

Shift+Ctrl+FFont Drop Down ListFormat, Cells, FontAll

Shift+Ctrl+F+FFont tab of Format Cell Dialog boxFormat, Cells, FontBefore 97/2000

Shift+Ctrl+PPoint size Drop Down ListFormat, Cells, FontAll