Cornerstone 8.3 Self-Directed Installation and Learning Guide · IDEXX Cornerstone* 8.3 Self-Paced...
Transcript of Cornerstone 8.3 Self-Directed Installation and Learning Guide · IDEXX Cornerstone* 8.3 Self-Paced...
8.3
IDEXX Cornerstone* Self-Directed Installation and Learning Guide
Proprietary Rights Notice
Information in this document is subject to change without notice. Companies, names and data used in examples are fictitious unless otherwise noted. No part of this document may be reproduced or transmitted in any form or by any means, electronic, mechanical or otherwise, for any purpose, without the express written permission of IDEXX Laboratories. IDEXX Laboratories may have patents or pending patent applications, trademarks, copyrights or other intellectual or industrial property rights covering this document or subject matter in this document. The furnishing of this document does not give a license to these property rights except as expressly provided in any written license agreement from IDEXX Laboratories.
© 2013 IDEXX Laboratories, Inc. All rights reserved. • 06-29930-00
*Cornerstone, Patient Clipboard, SmartLink, and VetConnect are trademarks or registered trademarks of IDEXXLaboratories, Inc. or its affiliates in the United States and/or other countries.
DICOM is the registered trademark of the National Electrical Manufacturers Association for its standards publicationsrelating to digital communication of medical information. Antech and Antech Diagnostics are registered trademarks ofVCA Antech, Inc. Microsoft is a trademark or registered trademark of Microsoft Corporation in the United States and/orother countries. Veterinary Pharmacy Reference is a trademark of Veterinary Software Associates, LLC.
IDEXX Computer Systems One IDEXX Drive Westbrook, Maine 04092 USA idexx.com/cornerstone
Contents Overview ...................................................................................................................................................................4
Resources ............................................................................................................................................................................ 4
Management Checklist for Day of Go Live ...................................................................................................................5
Self-Paced Training—All Staff ................................................................................................................................... 10
Management Tasks after Go Live .............................................................................................................................. 10
Appendix A: Live Data Entry—Rekeying Your Data .................................................................................................... 11
Appendix B: Additional Resources .......................................................................................................................... ..18
Overview Use this guide for your staff to learn core tasks for the IDEXX Cornerstone* Practice Management System. Coordinate the completion of your training before your scheduled database installation date.
Learning Dates: _______________ Database Installation Date: _______________
• Post a copy of this schedule in a location where everyone can review it.
• Using the indicated manuals and the schedule, complete the sections and chapters identified prior to your database installation date.
Resources The following resources are available for additional help with your Cornerstone software.
Resource Recommended Use Location
Cornerstone 8.3 Administrator’s Manual Find reference information and procedural steps for setup and system configuration in Cornerstone.
• Icon installed on your desktop • Start > Programs >
Cornerstone > Manuals • idexx.com/cornerstoneresources
Cornerstone 8.3 User’s Manual Find reference information and procedural steps for using Cornerstone to perform daily tasks.
• Icon installed on your desktop • Start > Programs >
Cornerstone > Manuals
• idexx.com/cornerstoneresources
Cornerstone 8.3 Default and Security Settings Guide (DSSG)
View default settings and the order in which they must be addressed once the database is loaded.
Also includes recommended security settings by practice role.
idexx.com/cornerstoneresources
IDEXX Learning Center
Access online courses, webinars, tutorials, podcasts, and “how to” video snippets for tasks in Cornerstone.
idexxlearningcenter.com
Cornerstone Practice Management Resource Library Access tools, tips, and training to maximize your performance. idexx.com/cornerstoneresources
IDEXX Cornerstone Coaching
Offers targeted, flexible solutions for educating new and existing staff or for meeting specific practice goals that require advanced instruction.
idexx.com/cornerstonecoach
Cornerstone Help System
View window-specific information and procedural steps for setting up your Cornerstone system and performing daily tasks.
• Press F1 on any Cornerstone window or dialog box
• On the Cornerstone menu bar, select Help > Contents
Training Files and Print-based Courses
Work with the Cornerstone training files data to learn everyday tasks in your practice without jeopardizing the integrity of your real medical records
• Start > Programs > Cornerstone > Training Files
• Start > Programs > Cornerstone > Training Files–Print Based Courses
IDEXX Cornerstone* 8.3 Self-Paced Learning Guide 4
Management Checklist for Day of Go Live Use this guide when you receive the converted database CD. Make sure to complete all critical tasks before going live with the system to ensure a successful implementation. The entire process may take 4-8 hours to complete.
Setup Topic Estimated Time
Critical to Live
Completed ()
Load CD Containing your
Cornerstone Database
(converted from your former database)
Install Your New Database 1. Ensure all users are logged out of the Cornerstone system. 2. Insert the data conversion CD into your server’s CD-ROM drive.
The CD should automatically run the installation program. 3. In the black command window, when prompted, type import and then
press the Enter key. The installation program will: 1. Stop the Cornerstone database engine. 2. Back up your existing Cornerstone database, if any. 3. Copy the new database to the system. 4. Restart the Cornerstone database engine. Once you start using this database, do not reload the database from the CD unless instructed to do so by IDEXX Cornerstone Support personnel. For further assistance loading your database, call Cornerstone Support at 1-800-695-2877.
10-40 minutes X
Update Database
Update Your Database 1. Start Cornerstone. Click Yes when you see this message: The
executable version and the database version do not match. Do you want the database brought up to date?
2. The Cornerstone Update dialog box appears. Click OK. 3. During the database update, the update program checks to see which
backup software is installed on your server or single user system. If the update program locates one of three supported backup software packages, click OK on the Backup Verification Setup window to set up Cornerstone to automatically verify the backup and to continue.
4. The Cornerstone Database Update Dialog Box may appear. Click Yes on all windows.
5. After the update is complete, click OK.
10-40 minutes X
Log into Cornerstone
Log In When Cornerstone opens, use this username and password to log in: Username = Cornerstone Password = CS
1-2 minutes X
Verify A/R Verify Accounts Receivable Data To verify that accounts receivable data converted correctly: 1. On the menu, select Reports > End of Period > End of Month. 2. In the Monthly periods area, select Current. 3. In the Report list, select Accounts Receivable Report – By Client
Name, and then click Preview. 4. On the Accounts Receivable Filter window, click OK. 5. Scroll to bottom of report to verify A/R.
5 minutes X
Setup Manual Topic Pages Estimated
Time Critical to Live
Completed ()
IDEXX Cornerstone* 8.3 Self-Paced Learning Guide 5
Setup Tasks Consult the Administrator’s Manual for detailed instructions on setting up the Cornerstone features you plan to use.
Cornerstone Administrator’s
Manual
Ch 1. Getting Started with Cornerstone Setup
Ch 2. Setting Up Cornerstone Controls
Ch 3. Setting Up Lists and Information
Ch 4. Setting Practice and Workstation Defaults
Ch 5. Setting Staff Defaults
Ch 7. Getting Started with Cornerstone Inventory Setup
Ch 8. Setting Up a Single Location Inventory System
Ch 10. Setting Up Your Invoice Items
Ch 11. Other Inventory Setup Tasks
Ch 12. Setting Up the Appointment Scheduler
Ch 13. Setting Up the Electronic Whiteboard
Ch 14. Setting Up a Reminder System
Ch 16. Setting Up Vital Signs/Weight
Ch 17. Setting Up Medical Notes and Correspondence
Ch 20. End of Day Processing
Ch 21. End of Month Processing
Ch 22. End of Year Processing
Ch 28. Using the Backup Verification Assistant
Ch 30. Using the Time Clock
See breakdown below
6-10 hours
See breakdown below
X
Setup Manual Topic Pages Estimated
Time Critical to Live
Completed ()
Default and Security Settings Guide (DSSG)
Default and Security Settings The default setting phase outlines the defaults that must be addressed and the order in which they must be addressed once the clinic’s database is loaded. This phase also includes the Cornerstone security settings.
See breakdown below
3-7 hours
See breakdown below
X
Default settings are presented in a table. An overview provides instructions. Sequence of default settings:
• Defaults critical for the live practice data entry (rekeying) phase of a new installation
• Defaults critical for Appointment Scheduler setup, if appointments will be rekeyed
• Defaults critical for go live phase of a new installation
• Miscellaneous defaults that are important for advanced use and owner/manager responsibilities
• Defaults important for Electronic Whiteboard setup.
• Imaging default settings.
• Laboratory default settings.
p. 3-103 3-5 hours X
Security settings overview p. 104 10 minutes X
Security setting recommendations based on job title. p. 105-136 1 hour X
IDEXX Cornerstone* 8.3 Self-Paced Learning Guide 6
Setup Manual Topic Page(s) Estimated
Time Critical to Live
Completed ()
Cornerstone Administrator’s
Manual continued
Getting Started with Cornerstone Setup See also Cornerstone Basics—Setup snippet videos
p. 5-8 10 minutes X
Setting Up Cornerstone Controls p. 9-30 20 minutes X
Setting Up Lists and Information p. 31-73 20 minutes X
Setting Practice and Workstation Defaults See also Set Practice Defaults snippet video Set Workstation Defaults snippet video Boarding and Grooming snippet videos
p. 74-140 20 minutes X
Setting Staff Defaults
See also
Staff snippet videos
p. 141-145 20 minutes X
Getting Started with Cornerstone Inventory Setup
See also
Inventory snippet videos
p. 156-161 20 minutes X
Setting Up a Single Location Inventory System
See also
Inventory snippet videos
p. 162-164 2 hours X
Setting Up Your Invoice Items
See also
This document, Appendix B—Invoice Item Setup List (p. 23-30)
Invoice Item snippet videos
p. 171-241 1 hour X
Other Inventory Setup Tasks
See also
Inventory snippet videos
p. 242-252 20 minutes X
Setting Up the Appointment Scheduler
See also
Appointment Scheduler snippet videos
p. 253-263 40 minutes X
Setting Up the Electronic Whiteboard
See also
Whiteboard snippet videos
p. 264-267 15 minutes X
Setting Up a Reminder System
See also
This document, Appendix B—Reminder Series Diagram (p. 34)
p. 268-289 45 minutes X
Setting up Vital Signs/Weight p. 294-304 30 minutes X
IDEXX Cornerstone* 8.3 Self-Paced Learning Guide 7
Setup Manual Topic Page(s) Estimated
Time Critical to Live
Completed ()
Cornerstone Administrator’s
Manual continued
Setting Up Medical Notes and Correspondence
See also
This document, Appendix B—Medical Notes and Correspondence Bookmark List (p. 31-33)
Medical Notes and Correspondence snippet videos
p. 305-343 1 hour X
End of Day Processing p. 355-372 20 minutes X
End of Month Processing p. 373-396 20 minutes X
End of Year Processing
See also
This document, Appendix B—End of Year Checklist (p. 35)
p. 397-406 20 minutes X
Using the Backup Verification Assistant
See also
IDEXX Backup Instructions
IDEXX Cornerstone Backup Verification Assistant
Both located at idexx.com/cornerstoneresources
p. 439-440 30 minutes X
Using the Time Clock p. 449-454 15 minutes X
N/A
Printer Assignments Set printers that will be used to print end of day reports for balancing during the live data entry (rekeying) phase of the installation. Important: Printer assignments must be set for each printer. You must physically go to each workstation to change printer assignments. To set printer assignments on each workstation: 1. From the menu bar, select File > Printer Assignment.
2. Select one of the options from the submenu (End of Day, End of Month, End of Year, General Reports, or Correspondence).
3. From the Printer list, select a printer.
4. Select any reports in the list that should be printed to this printer from this station. Use the Ctrl key to single select multiple reports or click the Select All or Deselect All button.
5. Click OK to save. (Save the report information for this printer before selecting a different printer.)
6. Repeat this process for all reports included in End of Day, End of Month, End of Year, General Reports and Correspondence.
See also Set Printer Assignments snippet video
N/A 5 minutes per computer X
IDEXX Cornerstone* 8.3 Self-Paced Learning Guide 8
Setup Manual Topic Page(s) Estimated
Time Critical to Live
Completed ()
This document, Appendix A
Live Data Entry—Rekeying Your Data See the Rekeying Your Data section (Appendix A) for procedural steps to rekey data into your Cornerstone database. Typically, rekeying is done so that you add the data that was accumulated from the time you sent your database to Cornerstone to be converted until you are ready to “go live” with your new system. Do not enter information out of order or use your Cornerstone System for day-to-day operations until you have rekeyed all of your information. Data to enter may include invoices, payments, appointments, new clients, new patients, client/patient information, weights, reservations, lab results, medical notes, and image results.
p. 11-18 See related items above X
This document, Appendix B
Review Go Live Task Checklist During the go live phase of installation, your practice will be live on your new Cornerstone system. Review the checklist list immediately after you finish rekeying and are approaching Go Live time.
p. 20-22 See related items above X
8.3 Quick Reference Guides
Quick Reference Guides
Two page quick reference guides provide basic information about many Cornerstone features. Click the links to view and download the guides.
Appointment Scheduler
Basics
Boarding and Grooming
Check-in and Census List
Client Account—Payments
Daily Planner
Electronic Whiteboard
End of Day Activities
Estimates
Invoices
Medical Notes
Patient Clipboard
Patient Visit List
Prescriptions
Rabies Tags and Certificates
Referral Communication and Management
Reports
Time Clock
N/A 10 minutes each
IDEXX Cornerstone* 8.3 Self-Paced Learning Guide 9
Self-Paced Training—All Staff The purpose of this training is to provide a way for new users to learn Cornerstone basics in the three weeks before Cornerstone Go Live. Throughout this training, you will be working in the Cornerstone training files, which contain realistic, but fictitious, client and patient information. The IDEXX Cornerstone 8.3 training files allow you to learn the materials without compromising your practice’s actual data.
To maximize your training experience, it is recommended that you work through all of the activities and complete all practice exercises.
Learning Weeks and
Dates Topic
User’s Manual (view the Cornerstone 8.3 User’s Manual)
Staff Roles
Completed
()
3 Weeks Before Go Live
Date:_________
Getting Started
Clients and Patients
Getting Started with Cornerstone Software (p. 5-17)
Using the Patient Clipboard (p. 18-30)
Entering Client Information (p. 31-44)
Entering Patient Information (p. 45-71)
Management
Reception
Medical Team
3 Weeks Before Go Live
Date:_________
Patient Check-In
Appointments
Census List
Patient Visit List (PVL) Travel Sheets
Using the Appointment Scheduler (p.91-110)
Patient Check-in and Check-out (p. 111-117)
Using the Census List (p. 118-119)
Using the Patient Visit List (p.120-127)
Travel Sheets (p.125, 177-178)
Management
Reception
Medical Team
2 Weeks Before Go Live
Date:_________
Vital Signs
Estimates
Medical Notes
Recording Vital Signs and Weight Information (p. 220-227)
Creating Estimates (p.156-169)
Using Medical Notes and Correspondence (p. 228-272)
Management
Reception
Medical Team
2 Weeks Before Go Live
Date:_________
Admit and Pre-Procedures
Prescriptions
Invoicing
Rabies Certificate
Using the Electronic Whiteboard (p. 128-155)
Working with Prescriptions (p. 283-292)
Invoicing (p. 170-190)
Issuing a Rabies/Vaccine Tag and Rabies Certificate (p. 184-188)
Management
Reception
Medical Team
2 Weeks Before Go Live
Date:_________
Daily Planner
Call Backs
Accounts & Payments
End of Day Activities
Using the Daily Planner (p. 207-209)
Entering Call Backs (p. 53-58, 208)
Maintaining Client Accounts and Payments (p. 191-206)
Management
Reception
Medical Team
Management Tasks after Go Live Review these tasks within a day or two of going live. Create your own priority list of items to be completed with estimated completion dates.
Customization Task Checklist See this document, Appendix B (p. 19-38)
These tasks should be reviewed within a day or two of going live.
Your Next Steps Congratulations on your successful Go Live with Cornerstone! Use the IDEXX Learning Center to access resources for your specific goals and needs beyond your Go Live. Visit idexxlearnincenter.com >Topics> Cornerstone 8.3 Training.
IDEXX Cornerstone* 8.3 Self-Paced Learning Guide 10
Appendix A: Live Data Entry—Rekeying Your Data
Appendix A 11
Live Data Entry–Rekeying Your Data 12
Live Data Entry
Important Notes• FollowtheseproceduresonlyafteryouhavecomplectedtheDefaultsandSecuritysectionabove.• ThisguideprovidesstepstorekeyinformationintotheCornerstone*PracticeManagementSystem.• DonotenterinformationoutoforderoruseyourCornerstonesystemforday-to-dayoperationsuntilyouhaverekeyedallofyourinformation.
• Makesureyoucompleteamanualbackupbeforerekeyinginformation.• Ifyouneedhelp,callCornerstoneSupportat1-800-695-2877.
OverviewThefollowingstepsprovideanoverviewoftherekeyingprocess.Foroverviewsteps2and3,followthedetailedinstructionsintheRekeyingYourDatasectionstartingonpage13.1. Complete Critical Pre-Rekeying Tasks
Prior to rekeying information, receive guidance from the appropriate training materials or assistance from Cornerstone Support (1-800-695-2877) for the following critical tasks:
• SpecialactionssetupforapplicableinvoiceitemsOptional:Preview/printtheInvoiceItemInformationReport
• DiscountsappliedtoappropriateinvoiceitemsOptional:Preview/printtheInvoiceItemInformationReport
• VerifyallclientsmarkedtoreceivepresetdiscountsareselectedinCornerstone.Optional:Preview/printtheClientDiscountsReport
• ReminderprotocolsetupforgeneratingandsatisfyingremindersOptional:Preview/printtheInvoiceItemReminderInformationReport
• TaxesappliedtoinvoiceitemsOptional:Preview/printtheInvoiceItemTaxSetupReport
• Groups,smartgroups,andpicklistssetupandchargesapplied• StaffandCashierIDsandpasswordssetup
2. Change system date• Changethesystemdatetomatchthedateofthetransactionsbeingrekeyed.
• You'llneedtorepeatthisstepforeachdayforwhichyouhavedatatorekey.Fordetails,see"RekeyingYourData:DetailedSteps"beginingonpage13.
3. Enter transactions • Forthesystemdatesetin#2,entertherecordsandtransactionsthatneedtoberekeyed,suchasinvoices,payments,newclients,newpatients,clientorpatientinformationchanges,rabiestagadditionsorchanges,weights,andmedicalhistoryaccordingtoyourpractice’sneeds.
• Transactionsapplyingtopaperchartandchartlesspractices• Enterinvoicesandpayments• Enterpaymentsonly• Correctaninvoice
• Correctpaymentamounts• Correctpaymenttypes• Addnewclientsandpatients• Changepatientinformation• Addorchangerabiestaginformation• Addweights• Changeclientrecords• Addscheduledappointments
Fordetails,see"RekeyingYourData:DetailedSteps"beginingonpage13.
• LabandImagingResultsComplete training prior to entering results. • ReferenceLaboratoryResults
○ IDEXX Reference Laboratories—VerifyinformationthatwasautomaticallyimportedintoCornerstone.Youcanalsoscanthelabresultsreport,import,ormanuallyenterlabresults.VetConnect*PLUS(vetconnectplus.com)userscanaccesslabresultswithinCornerstone.
○ Antech Diagnostics®—See“Chapter31:UsingtheAntechDiagnostics®Module”intheCornerstone User’s Manual.
○ Other—Scanlabresultsreport,import,ormanuallyenterlabresults.• In-clinicLaboratoryResults
○ IDEXX—VerifyinformationthatwasautomaticallyimportedintoCornerstone.Youcanalsoscanthelabresultsreport,import,ormanuallyenterlabresults.VetConnect*PLUS(vetconnectplus.com)userscanaccesslabresultswithinCornerstone.Formoreinformation,seetheIDEXX Cornerstone* Guide: In-House Laboratory with IDEXX SmartLink* Technology for 8.3(Start > All Programs > Cornerstone > Training Files-Print-based Courses > 8.3 In-House Labs Training).
○ Non-IDEXX—Scanlabresultsreport,import,ormanuallyenterlabresults.• ImagingResults
See the IDEXX Cornerstone* 8.3 Diagnostic Imaging User's Guide (Start > All Programs > Cornerstone > Training Files-Print-based Courses > 8.3 Diagnostic Imaging Guide).
○ IDEXX Imaging Results—ImportresultsintoCornerstone. ○ Non-IDEXX Imaging Results—SendviaDICOM®toCornerstoneorimportresultsintoCornerstone.
• AdditionalTransactionsMostlyApplyingtoChartlessPractices• Enterproblems,diagnosis,medicalnotes,andpatientinfo,charges,etc.forpatientscurrentlyinthehospital
4. Preview reports to balance
Preview the Daily Deposit Report to make sure payment totals entered in Cornerstone match those from the total payment transaction report being rekeyed.
a. Fromthemenubar,selectReports > End of Period > End of Day.b. IntheDaily periodsarea,selectCurrent.c. IntheReport listarea,selecttheDailyDepositReport.d. ClickPreview.e. ToprintforallcashierIDs,clickOK.Or,tosortbyindividualcashierID,enteranIDandclickOK.f. AttheReportsPreviewwindow,verifythatthisreportcontainstheinformationyouarelookingfor.Toprint
thereport,clickPrint.g. ChoosetheprintoptionsandclickOK.
Live Data Entry–Rekeying Your Data 12
h. Iftotalsdonotmatch,printtheDailyPaymentRegister—ByPaymentTypeReporttolocatetheerrors.Aftercorrectingtheerrors,previewtheDailyDepositReport.
5. Complete a manual backup Seepage7inthemainsectionofthisdocumentformoreinformation.
Repeat steps 2-5 to rekey information for another day until all days/transactions have been rekeyed.When you're done rekeying information, change the system date back to today's date.
Rekeying Your Data: Detailed StepsUse the steps listed below to rekey data into your Cornerstone database. Typically, rekeying is done so that you add the data that was accumulated from the time you sent your database to Cornerstone to be converted until you are ready to “go live" with your new system.
Change system date Changethedateonyourservercomputerfirst.Thenchangethedateonallworkstation(s)thatyou'reusingtodotherekeyingwork.Theinstructionsareslightlydifferentdependingonwhetheryou'reusingWindows®XPorWindows7.
Note: Ifyoudon'tresetthedatesonallthecomputersthatyouusetorekeydata,youcouldexperienceerrorsthatwillpreventyoufromusingCornerstone.Beawareofthefollowing:• Whilerekeyingisinprocess,donotperformanyCornerstoneactivitiesonanyworkstationswherethesystem
datehasnotbeenreset.• Allactivitiesyouperformonresetworkstationswillreflectthedatetowhichthatcomputerhasbeenreset.
To reset the date on computers with Windows XP:1. DothefollowingonyourCornerstoneserver:
a. Double-clickthedateinthelowerrightcornerofyourscreen.b. ClickChange date and time settings.c. OntheDateandTimePropertieswindow,selectanewdateandclickOK.
2. Repeatthesestepsoneachworkstationthatyouareusingtorekeydata.
To reset the date on computers with Windows 7:1. DothefollowingonyourCornerstoneserver:
a. Clickthedateinthelowerrightcornerofyourscreen.b. ClickChange date and time settings.c. OntheDateandTimewindow,clickChange date and time.d. SelectanewdateandclickOK.
2. Repeatthesestepsoneachworkstationthatyouareusingtorekeydata.
Enter invoices and payments
1. Withtheclient’saccountdisplayedonthePatientClipboardwindow,right-clickthepatient’snameinthePatient listareaandselectInvoice.
2. IntheInvoicenumberbox,pressTAB.3. FromtheInvoicetypelist,selectthetypeofinvoiceandpressTAB.4. InthefirstItem IDfield,entertheitemID.PressF2ordouble-clicktosearchforitemIDs.Then,pressTAB.5. Ifnecessary,enterthequantity,amount,staffID,revenuecenter,anddate(ifdifferentthansystemdate).6. VerifytheinformationintheDiscandTaxcolumns.Ifnecessary,clicktheDiscorTaxbuttontoapplya
discountortaxtothisitem.Note:Youmayneedtomakeamanualadjustmentifyourprevioussoftwarecalculatedtaxesdifferently.
Live Data Entry–Rekeying Your Data 14
7. Enteranyadditionalinvoiceitemsuntilallitemsareadded.IMPORTANT! Make sure both invoices match exactly before continuing.
8. ClickPost.9. AcceptormodifytheinformationonthePostInvoicewindow,andthenclickOK.10.OnthePaymentwindow,ifyourpracticeusescashierpasswords,enterthepasswordintheCashier password
box.Then,pressTAB.11. IntheAmountcolumn,enterthepaymentamountandpressTAB.12. InthePayment Typecolumn,selectthetypeofpaymentfromthedrop-downlist.Ifrequired,answerthe
paymenttypeprompt.13.TabtotheChange givenboxtoverifythebalanceafterpayments.14.ClickPost.
Enter payments only1. Withtheclient’saccountdisplayedonthePatientClipboardwindow,clickthe Account Informationtabinthe
Client informationarea.2. Right-clickinthetransactionlistareaandselectPayment.3. OnthePaymentwindow,ifyourpracticeusescashierpasswords,enterthepasswordintheCashier password
box.Then,pressTAB.4. IntheAmountcolumn,enterthepaymentamountandpressTAB.5. InthePayment Typecolumn,selectthetypeofpaymentfromthedrop-downlist.Ifrequired,answerthe
paymenttypeprompt.6. TabtotheChange givenboxtoverifythebalanceafterpayments.7. ClickPost.
Correct invoices and paymentsThe easiest way to correct invoice and payment information is to void incorrect invoices and payments and then input them using the instructions on the previous page. The steps required to void a payment vary slightly depending on whether or not the payment is attached to an invoice.
To void an invoice1. Withtheclient'saccountdisplayedonthePatientClipboard,clicktheAccount InformationtabintheClient
informationarea.2. Right-clickinthetransactionlistandselectInvoice.3. Double-clickintheInvoice numberboxandselecttheinvoice.TheClientInvoicewindowopens.4. ClicktheVoidbutton.TheVoidInvoicewindowopens.5. SelecttheCheck to confirm the voidcheckboxtoconfirmthatyouactuallywanttovoidthisinvoice.6. Adjusttheprintoptions,ifnecessary.7. Addcomments,ifnecessary.8. ClickOKwhenfinished.9. IfyourpracticeusescashierIDs,enteryourcashierpassword.
Theitemwilldisplayintheclient'saccounthistoryasavoideditem.Ifapaymentexistedontheoriginalinvoice,youwillhavetoissueacreditorgivecashbacktotheclient.(Paymentsmadeonvoidedinvoicesarealsovoided.)
To void a payment attached to an invoice1. Withtheclient'saccountdisplayedonthePatientClipboard,clicktheAccount InformationtabintheClient
informationarea.2. Right-clicktheinvoiceforthepaymentinthetransactionlistselectView.3. ClicktheViewbutton.TheClientInvoicewindowopens.
Live Data Entry–Rekeying Your Data 15
4. ClickthePaymentbutton.ThePaymentwindowopens.5. IfyourpracticeusescashierIDs,enteryourcashierpassword.6. Clickanywherewithinthepaymentrowtobevoided.7. PressCTRL+D.Amessageappearstoconfirmthevoid/deleteaction.8. ClickOKtoclosethemessageandthenclickSavetovoidtheselectedpayment.9. ClosetheClientInvoicewindow.
To void a payment NOT attached to an invoice1. Withtheclient'saccountdisplayedonthePatientClipboard,clicktheAccount InformationtabintheClient
informationarea.2. Right-clickthepaymenttovoidinthetransactionarea.ThePaymentwindowopens.3. IfyourpracticeusescashierIDs,enteryourcashierpassword.4. Clickanywherewithinthepaymentrowtobevoided.TheVoidbuttondisplayswhenapreviouslyposted
paymentisselected.5. ClicktheVoidbuttonorpressCTRL+D.Amessageappearstoconfirmthevoid/deleteaction.6. ClickOKtoclosethemessageandthenclickPosttovoidtheselectedpayment.7. Ifaskedifyouwanttoprint,clickYestoprintthepaymentvoidorclickNotoclosewithoutprinting.8. ClosetheClientAccountwindow.
Add new clients This procedure begins from the Patient Clipboard.
1. WiththecursorintheClient IDbox,pressF2ordouble-clicktoopentheClientListwindow.2. Enterthenewclient’slastnametoconfirmthatthereisnotanexistingaccount.3. ClickNewtosetupanewaccount.4. IntheClientIDbox,enteraclientIDorletCornerstoneautomaticallyselectanIDandpressTAB.If you are
adding an existing client from your previous software, make sure the ID matches. 5. Selectanappropriatetitle(optional)andentertheclient’snameandaddress.6. InthePhonesarea,double-clicktoaddanewphonenumber.Selectprimaryand/oralocation.7. Completetherestofthefieldsinthe Informationtab.8. EntertheappropriateinformationonthePrompts/Notestab.9. Ifanotherclientreferredthisnewclienttothepractice,enterthereferringclient’sIDontheReferralstab.10. VerifytheinformationontheA/R Informationtabandupdateifnecessary.11. ClickOKwhenyouhavefinishedenteringtheclient’sinformation.
Add new patients
1. Toaddanewpatient,dooneofthefollowing:• Ifaddingthenewpatientwhileaddinganewclient,right-clickandclickNewordouble-clickinthePatientsareaatthebottomoftheInformationtabontheClientInformationwindow.
• Ifaddinganewpatienttoanexistingclient,onthePatientClipboardwindow,right-clickinthePatient ListareaandclickNew.
2. InthePatient IDbox,enterapatientIDorletCornerstoneautomaticallyselectapatientID.If you are adding an existing patient from your previous software, make sure the ID matches.
3. CompletealltheapplicablefieldsontheInformationtab.4. OntheLetter ReminderstaborCall Backstab,completeallreminderinformationandduedatesif
vaccinationsorrelevantserviceswereprovidedatanotherclinic,andwillbeadministeredfromyourpracticeinthefuture.
Live Data Entry–Rekeying Your Data 16
5. OnthePrompts/Notestab,addinformationregardingthepatient.6. TheReferrals tabisforreferralclinicsthatwanttotrackfromwhichveterinaryclinicthispatientwasreferred.
Additionalsetupmayberequired;see“Chapter23:SettingUpReferralRelationshipManagement"intheCornerstone Administrator's Manual.
Change patient information
1. Withaclient'saccountdisplayedonthePatientClipboardwindow,right-clickthepatient’snameinthePatient list areaandselectUpdate.
2. Onthe InformationtabonthePatientInformationwindow,changetheappropriateinformation..3. ClickthePrompts/Notestabandselecttheappropriateprompt.4. IntheAnswercolumn,selectYesorNofromthedrop-downlist.5. ClickOKtosavetheupdates.
Enter a diagnosis
1. Withaclient'saccountdisplayedonthePatientClipboardwindow,right-clickthepatient’snameinthePatient list areaandselectDiagnosis.
2. IntheCodecolumn,enteradiagnosticcode.PressF2ordouble-clicktosearchforacode.3. IntheDatecolumn,enterthedate.4. IntheStatuscolumn,selecttheappropriatestatusfromthedrop-downlist.5. IntheStaffcolumn,entertheprovider’sID.PressF2ordouble-clicktosearchforanID.6. ClickOK.
Enter problemsYou can enter problems at any time and back date them.1. Withaclient'saccountdisplayedonthePatientClipboardwindow,right-clickthepatient’snameinthePatient
list areaandselectProblems.2. IntheProblemcolumn,enteraproblemcode.PressF2ordouble-clicktosearchforacode.3. IntheSeverityandStatecolumns,selecttheappropriateinformationfromthedrop-downlists.3. IntheStaffcolumn,entertheprovider’sID.PressF2ordouble-clicktosearchforanID.4. ClickOK.
Enter medical notesYou can enter medical notes at any time and back date them. See the Help (press F1 on the Cornerstone Editor window) for detailed instructions.1. Withaclient'saccountdisplayedonthePatientClipboardwindow,right-clickthepatient’snameinthePatient
list areaandselectMedical Note.TheStartNewDocumentwindowopens.2. IntheStaff IDbox,enterthestaffID.PressF2ordouble-clicktosearchforanID.3. Locateanddouble-clickatemplatefromthelist.ThetemplateopensintheCornerstoneEditor.4. Enterthedocumentcontentsandaddinvoiceitemsorattachments.5. Formatthedocument.6. Selectand/orenterdocumentproperties.7. Fromthedrop-downboxatthetoprightofthewindow,selecttheappropriatestatus:FinalorTentative.8. ClickOK tosavethedocument.
Enter medical notes—radiology and surgery logs
1. Withaclient'saccountdisplayedonthePatientClipboardwindow,right-clickthepatient’snameinthePatient list areaandselectMedical Note.TheStartNewDocumentwindowopens.
Live Data Entry–Rekeying Your Data 17
2. IntheStaffIDbox,enterthestaffID.PressF2ordouble-clicktosearchforanID.3. FromtheCategory drop-downlist,selectClassic medical note.4. Inthelistoftemplates,scrolltolocateandthendouble-clickCornerstone Surgery TemplateorCornerstone
Radiology (Imaging) Template.TheClassicMedicalNoteswindowopens.5. ClicktheDataEntrybuttontoopentheMedicalNoteInformationwindow.Entervaluesinthetableandthen
clickOK.6. Tofinalizethemedicalnote,selecttheAuto finalize after ___ dayscheckbox(andselectthenumberof
days)orselecttheFinal checkbox.7. ClickOK.8. ClickClose.
Add or change rabies tag information
1. WiththepatientselectedonthePatientClipboardwindow,selecttheTags/Microchip IDtabinthePatient informationarea.
2. Right-clickinthetaglistareaandselect ReissuetoaddanewtagorselectAdd Existing toaddatagthatwasissuedbyanotherveterinarian.
3. Entertheapplicableinformation.4. SelectthePrint Certificatecheckbox, ifapplicable.5. Click OK.
Enter vital signs
1. ClicktheVital Signs/Weight buttonthatdisplaysonmanywindowsthroughoutCornerstone.
2. Clicktheadd more vital signslink.3. Double-clickintheCreate New Vital Signs
set column.4. IntheDate/Time/Staff IDfields,verifyorchangethe
date/timeandprovidetheIDofstaffmemberenteringvitalsignsforthispatient.
5. IntheCreate new...columnentryfields,double-clickineachfieldtorecordvitalsignsasapplicableforthispatient.
6. Whenyouarefinished,clickSave tosavethevitalsignssettopatienthistory.
Change client records
1. Withaclient'saccountdisplayedonthePatientClipboardwindow,right-clickintheClient information areaandselectUpdate.
2. Clicktheappropriatetabstoupdateandchangetheinformation.3. Click OKtosavethechanges.
Schedule appointments1. WiththepatientselectedonthePatientClipboardwindow,right-clickandselectAppointment Scheduler.The
ScheduleforTodaywindowopens.2. Ifyourpracticehasstaffmemberswithdifferenthours,selectthescheduleforaspecificstaffmember.3. Double-clickinanavailabletimeslotinthescheduleorselectatimeslotandclickSchedule.TheNew
Appointmentwindowappears.Whenpromptedtoscheduleanappointmentfortheselectedpatient,clickYes.4. Fillouttheapplicableinformationfortheappointment.5. ClickOKtosavetheappointment.
Live Data Entry–Rekeying Your Data 18
Appendix B: Additional Resources Go Live Task Checklist
Invoice Item Setup List
Medical Notes and Correspondence Bookmark List
Reminder Series Diagram
Printing Monthly Statements
End of Year Checklist
Customization Task Checklist
Appendix B 19
Go Live Task Checklist
DuringtheGoLivephaseofinstallation,yourpracticewillbeliveonyournewCornerstonesystem.GoLiveusuallyoccursaftercompletingdefaultsettingsandrekeyingyourdata.
ReviewthechecklistlistbelowimmediatelyafteryoufinishrekeyingandareapproachingGoLivetime.ThefollowingtasksshouldbecompletedormonitoredduringthefirstdayofGoLive.
Task Checklist Description Resources Practice Benefit
Have someone available who has a good grasp of the software and who can coach, encourage, and support the staff.
Bepreparedtocoachthestaffthroughvariousproceduralsteps.Supportthemandprovidepraise!Considerasoftware“expert”forthefrontstaffandbackstaff,ifapplicable.
Yourencouragementandpatience! Operationalefficiency,customerservice,andemployeemotivation.
Complete setting up the Staff List.
Setuptheinformationforeachstaffmember,suchasname,address,phone,etc.
RefertotheDefault and Security Settings Guide.GotoLists > Stafftosetupstaffmembers.
AllowsallstaffmemberstouseCornerstone.
ThestaffIDswillbeusedforloggingin,invoicing,prescriptions,medicalhistorytracking,anddailyplannerusageandrecordtracking.
Complete Security Setup. Setupstaffpasswordsanddifferentlevelsofaccesstoinformationbasedonastaffmember’spassword.
RefertotheDefault and Security Settings Guide.
BasedonthesecurityassignedtotheloginID,accessmaybegrantedorrestrictedforvariouscomponentsofCornerstone,specificdialogboxes,orspecificreports.Youmaywanttoconsidersettingupmultiplelevelsofsecurity.
Set printer assignments for all workstations to print invoices, prescriptions, and reports.
Eachworkstationneedstobeconfiguredproperlysoinvoices,reports,anddocumentsprintedfromthatworkstationgototheappropriateprinter.
SeePrinter Assignments onpage7inthisguide.GotoFile > Printer Assignments.
Ensuringprintjobsprinttothecorrectprinterimprovesthespeedofprovidingclientserviceandpatientcare.
Eachworkstationneedstobeconfiguredproperlysolabelsprintedfromthatworkstationgototheappropriateprinter.
SeePrinter Assignments onpage7inthisguide.GotoFile > Printer Assignments.
Ensuringprintjobsprinttothecorrectprinterimprovesthespeedofprovidingclientserviceandpatientcare.
ReviewthedefaultEndofDayreportsyourpracticesetuptoprint.ThesereportswillprintwhenyouprocessyourEndofDay,whichcouldbeonceormultipletimesinanygivenday.
GotoControls > Defaults > Practice and Workstation > End of Period.
Operationalefficiency.
GoLiveTaskChecklist 20
Task Checklist Description Resources Practice Benefit
Electronic appointment schedule - Review future appointments entered in Appointment Scheduler and ensure all are entered.
ChecktheappointmentsinthepaperappointmentbookandcomparethatwiththoseontheCornerstoneAppointmentSchedulerwindowORchecktheappointmentsontheprintedappointmentreportfromyouroldsystemandcomparethattoappointmentsenteredintoCornerstone’sAppointmentScheduler.
Focusonamanageableperiodoftimesuchasthenextweek,thenthenextmonth,etc.
RefertoSettingUptheAppointmentScheduleronp.6andUsingtheAppointmentScheduleronp.9inthisguide.
Clientserviceandpatientcare.
Review documents and labels needed immediately to run the practice.
Setupthedocumentsorlabelsyou’llneedimmediatelyforcheck-inorinvoicing(releaseforms,referralforms,cagecards,labels,etc.)Setuptheonesyouneedrightnow,therestcanwait.
RefertoSettingUpMedicalNotesandCorrespondenceonp.7inthisguide.
Operationalefficiencyandpatientcare.
Ensure all staff entering payments are set up with an applicable Cashier ID, if tracking payments received by staff.
Ifyourpracticeistrackingpaymentsreceived(bystaffordrawer),ensurethatallstaffareenteredandareawareoftheiruniquecashierpassword.
ActivatingthecashierIDfeature:1.ActivatetheCashierIDfeature:Controls > Defaults > Practice and Workstation > Account.SelecttheUse Cashier ID checkbox.2.CloseCornerstoneandopenitagain.3.Lists > Cashier ID > New/Update.EnterID.
Drawerbalancingand/ortrackingfortransactionquestions.
Verify clients are being checked in and out correctly by viewing the Census List.
TheCensusListdisplayspetscurrentlycheckedintothehospital.
F3orLists > Census. Operationalefficiency.
View the Daily Planner hourly to verify charges are being transferred from the Patient Visit List to invoices.
VerifythattheprocessoftransferringitemsfromthePatientVisitListtotheinvoiceisbeingcompleted.
Itemsmaystillbeonestimates,prescriptionlabels,oronthePatientVisitListthatshouldbeoninvoices.
DailyPlannerwindow Revenue
GoLiveTaskChecklist 21
Task Checklist Description Resources Practice Benefit
Take note of the types of mistakes being made during invoicing using the Voided Invoices Report. Also, check the Standard Fee Exception Summary to see if prices are being changed on invoices and both discount reports to verify discounts are being applied appropriately.
Mistakeshappen,butyoumightbeabletospotanyreoccurringissuestohelpcoachyourstafftoreducefuturemistakes.
GotoReports > Client > Voided Invoices Report.SettheSort OrdertoVoidandRange tothecurrentdate.Then,clickPrevieworPrint.
GotoReports > End of Period > End of Day.ClickCurrent. Thenruneachreport:StandardFeeExceptionReportSummary,DailyDiscountReport-ByDiscount,DailyDiscountReport-ByStaff.
Operationalefficiency
Perform a quantity control check on new clients
ConsiderprintingtheNewClientReportforthecurrentperiod.Reviewtheinformationforthoseclientsviatheclientandpatientinformationwindows.
Remembertocoachyourstaffonappropriatecapitalletterusage.
GotoReports > End of Period > End of Day.ClickCurrent,andthenselectNewClientReport-ByClientIDorNewClientReport-ByClientLastName(dependingonhowyouwouldlikethedatainthereporttobesorted).
Clientandpatientcare
GoLiveTaskChecklist 22
Invoice Item Setup List 23
Invoice Item Setup List Information Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
ID
TheuniqueIDassignedtoeachinvoiceitemID.ThisIDcanautomaticallybeassignedbythecomputeroryoucancreateyourownusingalphaand/ornumericcharacters.
R R R R R
TypeofInvoiceItem(Inventory, Service, Group, Pick, Dispensing)
Categorizestheinvoiceitemsandcontrolswhichfieldsarenowavailableforsetupandmodification. SelectionRequired(ChooseOne)
Hospitaldescription
Howdoyouwanttolookupthisitemandhaveitlistedinmedicalhistory? R R R R R
Clientdescription
Howdoyouwantthisitemtoappearonaninvoice,estimate,orremindercard?Ifyouleavetheclientdescriptionblank,itwillautomaticallyusethehospitaldescription.
O O O O O
Classification-Primary
Usedforinvoiceitemsearching,reportingselection,travelsheetmanagement,creatingpicklists,massmarkupselectionformassprice/tax/discount/dispensingchanges,GeneralLedgermanualextract,andstaffcommissionexceptions.
R R R R R
Classification-Subclass
Usedforinvoiceitemsearching,reportingselection,travelsheetmanagement,creatingpicklists,massmarkupselectionformassprice/tax/discount/dispensingchanges,andstaffcommissionexceptions.
O O O O O
Defaultrevenuecenter
Usedduringinvoicing.Iftheinvoiceitemdoesn’thaveadefaultrevenuecenterassigned,thenCornerstone*looksattheinvoiceitem’sclassificationrevenuecenter.Ifnothingisassignedthere,thenCornerstonelooksatthestaffontheinvoicingline.Revenuecentersforinvoicelinescanbechangedatthetimeofinvoicing.RevenuecentersareusedinreportssuchasthemonthlyreportServ.andInv.SalesbyRevenueCenter–ClassDesc.
O O O O O
SellbarcodeIfyouhaveabarcodescanner,listthebarcodeforthebuyand/orsellunitofmeasure.
O O O O NA
Status(ActiveorInactive)
Markaninvoiceitemasinactiveonlywhenyouhavediscontinueduseoftheitemanddonotwantittodisplayonlookuplistsrelatedtoinvoicing.
R R R R R
Miscellaneousitem
Selectthischeckboxonlyifyouwantyourstafftohavetheabilitytooverwritethedescriptionwhileinvoicing.Recommendation:Donotuseforinventoryitems.
O O O O O
Information Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
Controlledsubstance
SelectthischeckboxtotracktheitemontheControlledSubstanceReport. O NA NA NA NA X
Hazardous/MSDS
SelecttheHazardouscheckboxiftheproductisconsideredhazardous.IfyouselectHazardous,selectMSDSifyourpracticehastheproduct’sMaterialsSafetyDataSheetrequiredbylaw.
O NA NA NA NA X
Unitofmeasure
Selectthesellingunitofmeasurefromthedrop-downlist.Ifyoudon’twanttouseaunitofmeasure,thenselect[None].IfthisitemismarkedtomaintainQOH,theUOMshouldbethelowestunitadministeredordispensed.IftheUOMisnotonthelistofoptions,closeoutofthewindow,andselectControls > Units of Measuretosetitup.
R NA NA NA NA X
Minimumprice
Typetheminimumpricetochargetheclient.Thispricedisplaysontheinvoiceuntiltheinvoiceitem’s(quantityxprice)+dispensingfeeequalsthebasepricelocatedintheAmountfieldtotheright.Thentheitemispricedasusual.
O O NA NA NA
Dispensingfee Includedinthepriceoftheitemwhentheitemisinvoiced. O NA NA NA O
Overridetheinventorypriceandapplyonlythedispensingitemfee
WhenthetypeofinvoiceitemisDispensing,selectthischeckboxtooverridetheinventorypriceanduseonlythedispensingitemfee.
NA NA NA NA O
Omitdispensingfeeformultiplepatients
Selectthischeckboxtochargethedispensingfeeonlyonceperinvoice. O NA NA NA NA X
Dispensing
ClickthisbuttontoopentheDispensingInformationwindow,whereyoucanselectaninvoiceitemthatislinkedtoanotherinventoryinvoiceitemrecord.Allowsyoutoaddanadditionalamountorpercentageofpricetoanitem.Itempriceanddispensingitempricearecombinedoninvoicetodisplayonlyoneitemprice.Note:Whenadispensingfeeisselected,thebuttondisplaysDispensing…
SelecttheAllow AllcheckboxtoallowstafftoclickShow All,whichallowsthemtoseealldispensingfeesforselectionwhenenteringcharges.
O NA NA NA NA X
Estimatemarkup
Typethepercentageusedtoestimatethehighpricerangeonestimatesforthisitem.
O O NA NA NA
Invoice Item Setup List 24
Information Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
Autocalculateprice
Ifthevendorhasincreasedyourcost,theitemwillbemarkedupappropriatelywhentheorderisreceived.(Theitemwillneverbemarkeddown.)Ifyouhaveselectedthisoption,specifytocalculatebyPercentage,orDollarAmount.Ifanamountdoesnotcalculateevenly,selecttheamounttoRoundTo.
O NA NA NA NA X
Base
TypethepricetochargetheclientintheAmountfieldbasedonthequantitylistedintheQtyfieldtotheleft.
Calculation:CostxMarkup+Cost=SellingPrice
Example:Acanoffoodissoldfor$2.00each,but,iftheclientbuysacaseof12cans,theyarecharged$1.85percanforthecase.IntheBaseAmountfield,thepricewouldbe$2.00;thenextlinewouldlist12.00intheQtyfieldwith$1.85intheAmountfield.Iftheclientbuys13cans,theclientwouldstillbecharged$1.85percan.
Canbezero
Canbezero
Canbezero
Canbezero
Canbezero
Allowchange
Alwaysallowsthepricetobeoverwritten.Neverdoesnotallowthepricetobeoverwrittenunlesstheuserhasadministratorsecurityprivileges.
Only increasesallowsthepricetobeincreased,neverdecreased.Administratorsarenotlimitedbythispricechangereason.
Only with reasonallowsthepricetobechanged,butareasonmustbeenteredforthechange.Tousethisoption,youmustcreatealistofpricechangereasons.WhenapriceischangedthereasonwillprintontheStandardFeeExceptionReport,alongwiththestaffwhochangedtheprice.(Recommended)
Require changealwaysforcesthepricetobechanged.Thissafeguardisusedincaseswherethepricefluctuatesandensuresthatthecorrectpriceischarged.Theitempricemustbesettozero.
R R NA NA NA
Invoice Item Setup List 25
Instructions Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
Departinginstructions
Printsattheendoftheinvoice.PressF2ordouble-clickintheIDfieldtoselectaninstruction.Thisinstructiondisplayswhencreatingtheinvoice,butitcanbechangedonanindividualbasis.
O O NA NA O
Prescriptioninstruction
Printsattheendoftheinvoice.PressF2ordouble-clickintheboxtoselecttheinstruction.
O O NA NA NA
Pharmacylinkinformation
AvailablewithpurchaseoftheVeterinaryPharmacyReference®module.Thisisusedtolinktheinvoiceitemwiththegenericdrugnameinthemodule.Theresultistheabilitytocalculatedosagesandreceiveinteractioninformation.
O NA NA NA NA X
Reminders Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
ReminderstoGenerateLetter
ReminderstoSatisfy
Tosetupaninvoiceitemtogenerateareminderpostcardoracallbackandtosatisfyletterreminders,usetheReminderstab. O O NA NA NA
Tax/Disc Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
Salestaxtoapply
Usagetaxtoapply
Discountstoapply
Ifthisisataxableitem,highlighttheappropriatesalesandusagetaxes.Ifdiscountsapplytothisinvoiceitem,selectalldiscountsthatapply.Whenthisinvoiceitemisused,thesalestaxes,usagetax,anddiscountsareautomaticallyappliediftheclientissetuptoaccepttaxoraparticulardiscount.Taxanddiscountscanbechangedatthetimeofinvoicing.DonotselectNot Taxable.
O O NA NA O
Invoice Item Setup List 26
Inventory Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
NDC/DINCode NDCistheUnitedStatesNationalDrugCode.DINisCanada’sDrugIdentificationNumberandshowsthatthemanufacturerisabletodistributethedrug.Inbothcases,itisanationalnumberthatdescribesthedrug.
O NA NA NA NA
Serialnumber Thiscanbethevendor’sproductnumber. O NA NA NA NAMaintainQOH Selectthischeckboxtotrackthisitemin
inventory(maintainquantityonhand). O NA NA NA NA X
Trackexpirationdates
ThisisanoptiononlyiftheMaintain QOHcheckboxisselectedforthisitem.
Selectthischeckboxtotrackexpirationdatesforthisitem.Staffwillberequiredtoenteranexpirationdatewhendepletingaquantityofthisitemfrominventory.
O NA NA NA NA X
Tracklotnumbers
ThisisanoptiononlyiftheMaintain QOHcheckboxisselectedforthisitem.
Selectthischeckboxtotracklotnumbersforthisitem.Staffwillberequiredtoenteralotnumberwhendepletingaquantityofthisitemfrominventory.
O NA NA NA NA X
Buy/sellratio ThisisanoptiononlyiftheMaintain QOHcheckboxisselectedforthisitem.
Ifmaintainingtheitem’squantityonhand,selectandenterthebuy/sellinformation.
Examples:1bottle=200tablets.Explanation:SetthebuyUOMtoequaltheUOMthatyoupurchase/receive.Ifyoureceive1bottleof200tablets,thenthebuy/sellratioshouldbe1Bottle=200Tabletsandyou’llbeabletosell1tablet.
O NA NA NA NA
Buybarcode Ifyouhaveabarcodescanner,scanthebarcodeusedforthesellingunitofmeasureorenterthealphanumericcode.(Itistypicallyfoundonthelabelofthebox/bottle/container.)Thebuy/sellratiomustbegreaterthan1:1forthisboxtobeavailable.
O NA NA NA NA
ItemVendor ClickthisbuttontoopentheItemVendorInformationwindow,whereyoucanviewandeditvendorinformationforthisitem.
O NA NA NA NA
Stockatlocationslist
Selectthelocationswherethisinventoryitemisstored.LocationsaresetupatInventory > Locations.
O NA NA NA NA
ReorderInformationbyLocation
Setdates,reorderpoints,reorderquantities,andoverstockpointsforeachlocationwheretheitemisstored.
SelectLocation Whentheinventorymodulefeatureisconfiguredtomulti-locationinventory,thisfieldbecomesavailable.
O NA NA NA NA
Invoice Item Setup List 27
Inventory Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
FromandTo Iftheitemisseasonal,changethemonthsforwhichtheinformationisvalidandentertheReorderPt,ReorderQty,andOverstockQtyforeachperiod.Iftheitemisnotseasonal,typetheinformationfortheJanuarytoDecemberperiod.
O NA NA NA NA
ReorderPt. Thenumberofdosesatwhichthereordershouldbeplaced. O NA NA NA NA
ReorderQty. Howmanyunitsshouldbereordered. O NA NA NA NAOverstockQty. Thenumberofunitsininventory
afterwhichadditionalunitswouldbeconsideredoverstock.Thisisthemaximumnumberofunitsyouwanttohaveinthepractice.
O NA NA NA NA
Vaccine Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Issuevaccinationtag
Vaccinetagstoencompassalltypesofvaccinations,includingrabiesandlargeanimalvaccines(e.g.,Brucellosisvaccinations).
O NA NA NA NA X
Rabiestag Selectthischeckboxifthisvaccineisforarabiestag. O NA NA NA NA X
Producer/Mfg: Theproducer/manufacturerforthevaccine.Thistiestheinformationdirectlytotheproductbeingadministered.
O NA NA NA NA X
Brand Thebrandofvaccine.Thistiestheinformationdirectlytotheproductbeingadministered.
O NA NA NA NA X
Type Selectthetypeofvaccine:Killed,MLV(modifiedlivevirus),Recombinant,Other,or<None>.
O NA NA NA NA X
Administrationbyspecies
YoucannowsetupthemostfrequentlyusedMannerofAdministration/Yearscombinationsforeachspecies.
O NA NA NA NA X
ManageList ClickthisbuttontoopentheMannerofAdministration/Yearswindow,whereyoucanadd,delete,andmanagethecombinationsofadministration/years.
O NA NA NA NA X
Availablelotnumbersandexpirationdates
Youcancreatealistofavailablelotnumbers/expirationdatesthatwillbeavailabletoselectwhencreatingthevaccinetag.
O NA NA NA NA X
Invoice Item Setup List 28
Link Items Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
Linkitems TheLink Itemstabhelpsyoutomaintainquantityonhandforinventoryitemsthatareassociatedwithaserviceitemoranotherinventoryitem.Linkeditemsareremovedfrominventorytotalsastheresultofasale.
O O NA NA NA X
Special Actions Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
Specialactions Usethedrop-downliststoaddanyspecialactionsassociatedwiththisinvoiceitemandindicatewhentoapplythem.Selectionsinclude:
• FeedingGuideSoftware• ImageRequest• LabRequest• MarkasDeceased• PrescriptionLabel• PrintDocument• SexModification• UpdateMicrochipID• UpdateVitalSigns• VaccineTag
O O NA NA NA
Travel Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
Travelsheetstoappearon
Highlighttravelsheetsonwhichyouwantthisinvoiceitemtoappear.ThiscanalsobeaccomplishedthroughLists>Travel Sheets.
O O O O NA
Whiteboard Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
Type ThenameofthePatientOrderitemfieldasitappearsinitsassociatedcolumnonthePatientOrderswindow.
O O NA NA NA
Value ThedefaultvaluetouseforthisfieldonthePatientOrderswindow. O O NA NA NA
Rules Iconsinthiscolumnindicatethecurrent“changerules”setforthisfield.Seethecorrespondingfieldexplanationsbelowforinformationontheseicons.
O O NA NA NA
Invoice Item Setup List 29
Whiteboard Tab R=RequiredField;O=OptionalField;NA=NotApplicable
Field Description/Explanation Inventory Service Group Pick DispensingInventoryExclusiveField
[Fieldtype]default
Dependingonthefieldtypeselectedontheleft,adrop-downlist,textboxorcheckboxmayappear,allowingyoutospecifythedefaultvalueforthisPatientOrdersitemfield.IfyouwanttorequirestafftoenterorselectthevalueatthetimetheorderitemisaddedonthePatientOrderswindow,setthedefaultvalueto<Blank>.
O O NA NA NA
Quantity ThedefaultvalueusedonthePatientOrderswindow. O O NA NA NA
WhenthisdefaultischangedonthePatientOrderswindow
Allowsyoutoselectoneofthefollowing“changerules”tobefollowedwhenthisfield'svalueischangedonthePatientOrderswindow.
O O NA NA NA
•Alsochangetheabovedefault
Whenthisfield'svalueischangedonthePatientOrderswindow,Cornerstonewillmakethechangevaluethenewdefaultvalueforthisfile(andautomaticallyupdatethedefaultvaluelistedontheWhiteboard setuptab).ForallfieldsexceptQuantity,thisistheoptionthatwillbeselectedbydefaultuponinstallingCornerstoneandwhensettingupanewinvoiceitem.
O O NA NA NA
•Donotchangetheabovedefault
Whenthisfield'svalueischangedonthePatientOrderswindow,Cornerstonewillnotmakethechangedvalue(itwillleavethedefaultvalueasitislistedontheWhiteboard setuptab).FortheQuantityfield,thisistheoptionthatwillbeselectedbydefaultuponinstallingCornerstone8.2andwhensettingupanewinvoiceitem.
O O NA NA NA
Editingpermissions
Allowsyoutoselectoneofthefollowingrulestodeterminewhichstaffareallowedtoedit/overwritethedefaultvalueforthisfieldonthePatientOrderswindow.
O O NA NA NA
•Allstaffmayedit
AllstaffwithPatientOrderspermissionsareallowedtoedit/overwritethedefaultvalueforthisfieldonthePatientOrderswindow,regardlessofwhethertheyhavebeengrantedWhiteboardOrdersOverridesecuritypermissions.ThisistheoptionthatwillbeselectedbydefaultuponinstallingCornerstoneandwhensettingupanewinvoiceitem.
O O NA NA NA
•Onlystaffwithsecuritypermissionsmayedit
OnlythosestaffmemberswithWhiteboardOrdersOverridesecuritypermissionsinCornerstoneareallowedtoedit/overridethedefaultvalueforthisfieldonthePatientOrderswindow.
O O NA NA NA
�� Ifafield'sdefaultvalueissetto<Blank>ontheWhiteboard setuptabandthereforeappearsblankonthePatientOrderswindow,allstaffwithPatientOrderspermissionsareallowedtoenterorselectavalueforthisfield,regardlessofwhethertheyhavebeengrantedWhiteboardOrdersOverridepermissionsinCornerstone.
Invoice Item Setup List 30
Correspondence Bookmark List 31
Medical Notes and Correspondence Bookmark List
FileDescriptionsandBookmarksarelistedbelow.
BarCodes
BCClientFirstName BCClientFullName BCClientID
BCClientLastNameBCPatientIDBCPatientNameBCStaffFirstName
BCStaffFullNameBCStaffIDBCStaffLastName
Boarding
ArrivalDate ArrivalTime BoardingStatus
CageNumberCageTypeDepartureDate
DepartureTimePatientInformation
Choice
our/your us/you we/you
Client
Address1Address2AllPhonesCityClassificationClientSignatureCreditCodeCurrentA/RDateClientEnteredEmailAddressFinanceChargesA/RFirstNameFullNameIDLastMonthA/R
LastNameLastPaymentAmountLastPaymentDateLYSales–InventoryLYSales–ServicesLYVisitsMiddleInitialNinetyDaysA/RNoteOutstandingBalanceOverdueBalancePhoneDescriptionPhoneExtensionPhoneNumberPostalCode
ReferredAddress1ReferredAddress2ReferredByNameReferredCityReferredPostalCodeReferredStateSecondaryNameSixtyDaysA/RStateStatusThirtyDaysA/RTitleYTDSales–InventoryYTDSales–ServicesYTDVisits
Imaging
Image PatientPicture
InvoiceItems
List
Lab
LabResults
Correspondence Bookmark List 32
MedicalHistory
AbnormalExamObserv.Only AllExamObservationsDepartingInstructions
PatientDiagnosis
MedicalNotes
MedicalnotesfoundinSamplesandClassicMedicalNotescategoriesHeaderandFooterHeaderandFooterw/fonts
Merge
InvoiceItemBC InvoiceItemDesc(description) InvoiceItemID
Miscellaneous
CurrentDate CurrentTime
Patient
AgeBirthDateBreedCheckInDate(Last)CheckInTime(Last)CheckOutDate(Last)CheckOutTime(Last)ColorCurrentWeightCurrentWeightUnitCurrentWeightUnitDateDateCurrentWeight
DatePatientEnteredDeceasedDateMannerOfInjectionMarkingsMicrochipIDNameNumberOfYearsPatientClassificationPatientIDPatientNotePatientStatusRabiesExpirationDate
RabiesTagDateRabiesTagNumberRegistrationNumberSexSpeciesVaccineAmountVaccineExpirationVaccineLotNumberVaccineNameVaccineProducerVaccineType
Practice
AllPhonesClinicAddress1
ClinicAddress2ClinicCityClinicNameClinicName2
ClinicPhoneClinicPostalCodeClinicState
PrescriptionInst(instructions)
List
Question
Displaysawindowforaquestiontobeentered.
Correspondence Bookmark List 33
ReferralDoctor
AllPhonesRef.DoctorAddress1Ref.DoctorAddress2Ref.DoctorCityRef.DoctorEmailRef.DoctorFax
Ref.DoctorFirstNameRef.DoctorFullNameRef.DoctorLastNameRef.DoctorLicenseRef.DoctorNoteRef.DoctorPhoneDesc(description)
Ref.DoctorPhoneExtensionRef.DoctorPhoneNumberRef.DoctorPostalCodeRef.DoctorStateRef.DoctorTitle
ReferralHospital
AllPhonesRef.HospitalAddress1Ref.HospitalAddress2Ref.HospitalCity
Ref.HospitalEmailRef.HospitalFaxRef.HospitalNameRef.HospitalNoteRef.HospitalPhoneDesc(description)
Ref.HospitalPhoneExtensionRef.HospitalPhoneNumberRef.HospitalPostalCodeRef.HospitalState
ReminderInfo
VariesbyPractice
Staff
AllPhones Signature SignatureW/Pwd. StaffAddress1 StaffAddress2 StaffCity StaffClassification
StaffExtensionStaffFirstNameStaffFullNameStaffIDStaffLastNameStaffLicenseNumberStaffMiddleInitial
StaffNoteStaffPhoneDescriptionStaffPhoneNumberStaffPostalCodeStaffStateStaffStatusStaffTitle
UserDefClient
VariesbyPractice(dependingonwhatyousetupasuser-definedpromptsControls>User Definedprompts>Client tab)
UserDefPatient
VariesbyPractice(dependingonwhatyousetupasuserdefinedpromptsControls >User Defined prompts >Patient tab)
Vaccinations
Variesbyclinic
Reminder Series Diagram 34
Reminder Series Diagram Thediagrambelowshowsanexampleofacontinuousloopvaccinationseries,whereaboosterreminderwillbegenerated,versusanoloopvaccination,whereareminderisnotgenerated.
Small Animal ExampleVaccination Series for Kittens (Continuous Loop)
Large Animal ExampleVaccination for pregnant Mares (No Loops)
Will continue to generate Booster Reminder
Does not generate a reminder vaccination
End of Year Checklist 35
End of Year Checklist Tohelpyoupreparetoprocessyourend-of-yearprocessing,wehavepreparedthefollowingchecklist.
1. Writeoffbadaccounts.2. Completeallinvoicingfortheyearandprocessyourendofdayandendofmonthasyouusuallydo.Don’t
forgetyourbackups!3. Besureallopeninvoicesareclosed(thiscanbeverifiedwhenendofmonthisrun).Exception:Ifyouwantto
keephospitalizationsorboardinginvoicesopen,youcandoso.However,becausekeepinginvoicesopencanhaveend-of-yearfinancialimplications,consultwithyouraccountantpriortomakingthisdecision.
4. IfyouusetheInventorymodule,wesuggestthatyouprintanInventoryCostReportand/oranInventoryCostTotalsReporttoobtainthevalueofyourendinginventory,especiallyifyourpracticedoesnottakephysicalinventoryattheendoftheyear• TheInventoryCostReportlistscurrentquantityonhandandthecurrenttotalcost(value)ofyourinventory.• TheInventoryCostTotalsReportisshorterandincludesthecurrenttotalvalueofyourinventorybutdoesnotincludequantityonhand.
• Toprintthesereports,gotoReports> Inventory> Inventory Cost Report or Inventory Cost Totals Report.Note: Foraccurateend-of-yearinventorytotals,thesereportsshouldbeprintedimmediatelybeforeend-of-yearprocessingbecausetheyreflectcostdatafromtheexactmomenttheyareprinted.CornerstonecreatesabackupcopyofthesereportsontheCornerstoneserveraspartoftheend-of-yearprocessing(C:\Cstone\Share\EOYInvCostasInvCost.pdforInvCostTotal.pdf).
5. Makeyourend-of-yearbackup.Labelyourbackupmedia(tapeorCD)“Year-endbackup[year].”Storeyourbackupinanoff-sitelocationforanextendedperiodoftime(foraccountingpurposes).Werecommendthatyouverifyyourbackuphasprocessedwithouterrors.
6. InCornerstone,gotoActivities > End of Period > End of Year.Ifyouwanttomakeacopyofyourdatabase,clickYeswhenthe"Doyouwanttomakeacopyofyourdatabase?"messagedisplays.ClickNoifyoudonotwanttomakeacopyofthedatabase.
7. Youmaynowprintyouryear-endreportsandpurgeinactiveclients,inactiveordeceasedpets,orreminders.Althoughtheendofyearisagoodtimetopurge,purgingcanbedoneanytimeduringtheyear.
Youmayalsowanttoprintholidaymailinglabels.VisittheIDEXXLearningCentertoseeastep-by-stepdemonstration.YoucanviewtheHolidayMailingLabelssnippetvideoatidexxlearingcenter.com > On-Demand Learning > Snippets > Cornerstone > Holiday Mailing Labels.
Customization Task Checklist
Tasksaddressedinthissectionareuniquetoeachveterinarypracticeandeachpracticehasdifferentpriorities.Thefollowinglistprovidesageneralcustomizationguideline.
Reviewthechecklistbelowforthosetasksthatshouldbeaddressedwithinadayortwoofgoinglive.Thetasksareseparatedintotwostages:Immediate Consideration Tasks,and,forthosethataren’tsourgent,As Time Allows Tasks.
Customization - Immediate Consideration Tasks
Task Checklist Description Resources Practice Benefit
Set up workstation printer assignments
Eachworkstationneedstohaveprinterassignmentssetupproperlysoinvoices,reports,documents,andlabelsprintedfromaworkstationareprintedattheappropriateprinter.
Referto“PrinterAssignments” onpage7ofthisguide.
Ensuresthatdocumentsprinttothecorrectprintertoimprovethespeedinwhichyouprovideclientserviceandpatientcare.
Complete any hardware and software setup for Lab/Digital interfaces
Eachinterfacerequiresthecompletionofhardwareinstallationand/orsoftwareinstallation/configuration.
Refertothespecificlabordigitalmanuals.
ContactCornerstoneSupportat1-800-695-2877.
DatadownloadedtopatienthistoryinCornerstone*helpstoensurecompletemedicalhistoryandreducemanualentry.Automatedresultscanincreaseaccuracyanddecreasemissedcharges.
Set a workstation for unattended backup
UnattendedEndofPeriodcanbesetuptoautomaticallymakeacopyofthedatabase,and/orrunendofday/endofmonth,and/orrunthedefaultreports.
Referto“UsingtheBackupVerificationAssistant” onpage7ofthisguide.
AnunattendedbackupprovidesanothersourcefromwhichCornerstoneSupportcanhelpyourestoreyourdata.Endofday/endofmonthcanbeprocessedwithouthavingastaffmemberstaylateatyourpracticetoprocessendofperiodandprintreports.
Customization - As Time Allows Tasks
Create groups and Smart GroupsConsidersettingupthefollowingSmartGroups:
•Sexmodification
•Dentals
•Surgeries
•AnnualVaccinationsorWellnessExams
•Euthanasia
Usegroupitemsonestimates,PatientVisitListsorinvoices.Groupsmayconsistofservice,inventory,andpickitemsandmaycontainnestedgroups(groupswithingroups).Groupitemsmaybesetuptochargeadifferentpriceofmade“smart”basedonpatientspecies,sex,ageorweightandmayprompttoaskbeforeaddingoraskforquantity.
Referto“SettingUpYourInvoiceItems”onp.6inthisguide.
Byusinggroupsyoueliminatetheneedtoenteritemsindividually,reducingtimeofentryandmissedcharges.
CustomizationTaskChecklist 36
Task Checklist Description Resources Practice Benefit
Complete Veterinary Pharmacy Reference® (VPR) linking.
VeterinaryPharmacyReference®(VPR)checksfordruginteractions,calculatesproperdosages,andprintsclientanddruginformationsheets.
TheVPRprovides:•Dosagecalculatorbasedonweight•Conversionchartsfor:•Temperatureconversions•Weightandmeasureconversions•Commonmedicalabbreviations•Bodysurfacearea•Anti-parasiticagentcharts
RefertotheVeterinary Pharmacy Reference User’s Guide.
RefertoyoursalesrepresentativeforinformationregardingthepurchasefortheVeterinaryPharmacyReference.
Increasesperformanceefficienciesandlevelofpatientcare.
Complete time clock setup. TimeClockallowsyoutorecordandeditstaffhours.Cumulativereportscanbeprintedforoneorallemployees.
Referto“UsingtheTimeClock”onpage7ofthisguide.
Recordhoursworkedelectronically.PrintTimeClockreportsanduseforvariouspayrollneeds.
Create client correspondence documents or labels.
Createdocumentsthatutilizeinformationinyourdatabasetoproduceprintedmaterials(letters,forms,labels,certificates,etc.)
Referto“SettingUpMedicalNotesandCorrespondence”onpage7ofthisguide.
Improveclienteducationandpracticeperformance.
Update and link prescription instructions.
Asetofprescriptioninstructionsisincludedinthedatabase.Updatetheinstructionsaccordingtoyourneedsandlinktheinstructionstotheapplicableinvoiceitems.
1. ReviewtheinstructionsfromReports >Prescription Labels>PrescriptionInstructionReport.
2. AddoreditprescriptioninstructionsusingLists>Prescription Instructions.
3. LinktheinstructionstotheinvoiceitemsfromLists> Invoice Item > Instructionstab.
Linkingprescriptioninstructionstoappropriatepharmaceuticalitemsreducestheamountoftimerequiredtocreateprescriptions.
Update and link departing instructions.
Asetofdepartinginstructionsisincludedinthedatabase.Updatetheinstructionsaccordingtoyourneedsandlinktheinstructionstoapplicableinvoiceitems.
1. ReviewreportsfromReports > Invoice Item > Departing Instructions.
2. AddoreditdepartinginstructionsusingLists>Departing Instructions.
3. LinktheinstructionstotheinvoiceitemsfromLists > Invoice Item > Instructionstab.
Linkingdepartinginstructionstoappropriateinvoiceitemsprovidestheappropriateinformationtotheclientandhelpstoensurethatyouareprovidingthebestpatientcare.
CustomizationTaskChecklist 37
Task Checklist Description Resources Practice Benefit
Set up medical note templates.Considersettingupthefollowingtemplates:
•Surgery
•Dental
•Fecal
•Radiology
Usemedicalnotetemplatestostandardizetheentryofmedicalnoteinformation.Setupandcustomizeavarietyofmedicalnotetemplatesforyourpractice.Usingmedicalnotetemplateshelpstogivethenotesaunifiedandconsistentlook.
Referto“SettingUpMedicalNotesandCorrespondence”onpage7ofthisguide.
Medicalnotetemplatesguideyouthroughtheprocessofenteringmedicalinformationandhelpreducethechanceofomittinginformation.
Formatthetemplatesotheinformationwillbeenteredthendisplayedinthepatient’srecordinaconsistentandeasytoreadlayout.
Set up travel sheets.Considersettingupthefollowingtravelsheets:
•In-ClinicProcedures
•Surgery
•Nutritional
•FarmCall/LargeAnimal
•OutPatient
Usingtravelsheets(alsoknownastreatment,circleorinvoicesheets)providesaneasywaytoaccessinvoiceitemsandaddthemtoestimates,PatientVisitLists,ElectronicWhiteboardandinvoices.Travelsheetscanbeprintedsothatyoucanrecordprovidedservicesandproductstoapatient.
Referto“TravelSheets”onp.10inthisguide.
Travelsheetscanhelpincreaseyourefficiencywhenaddingitemstoestimates,Patient Visit Listsandinvoices.Printedtravelsheetscanincreasespeedandaccuracyofrecordingcharges.
Complete the Hill’s® Feeding Guide software setup.
TheHill’sFeedingGuideSoftwareisatooldesignedtohelpyourecommendtheappropriateHill’sdietforapatient.
TheFeedingGuideSoftwareshowsyourclientsthefinancialbenefitoffeedingtheirpetsHill’sproductsandtheproperfeedinginstructionsforahealthierpet.
1. SetupHill’spetfoodsproductsasinventoryitems.
2. LinktheFeedingGuideSoftwarespecialactiontotheitems.
3. SetuptheHillsFeedingGuideSoftwarefromActivities > Feeding Guide > Feeding Guide Setup.
Hill’sFeedingGuidesoftwarecanhelpimproveclienteducationandpatientcare.
Set up reminder templates and messages.
RemindertemplatesareavailableforuseinbothCornerstoneandMicrosoft®Word.Setupthetemplatesforremindersandremindermessages.
Referto“SettingUpaReminderSystem”onp.6ofthisguide.
Customizereminderstomaximizeremindercomplianceandhelpproducearevenuestream.
CustomizationTaskChecklist 38