CERN Documentation management System Isabel Bejar Alonso

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CERN Documentation management System Isabel Bejar Alonso. HL-LHC Standards and Best Practices Workshop (11-13 June 2014). Contents. LHC QAP Documents/Templates Tools. What existed for the LHC. Document Types and Naming Conventions Equipment Naming Convention Parts Ids - PowerPoint PPT Presentation

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CERN Documentation management System

Isabel Bejar AlonsoHL-LHC Standards and Best Practices Workshop (11-13 June 2014)HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#1ContentsLHC QAP Documents/Templates ToolsHL-LHC Standards and Best Practices Workshop (11-13 June 2014)#2What existed for the LHCThe LHC project had a QAP that fixed some Quality parameters such as:

Document Types and Naming ConventionsEquipment Naming ConventionParts IdsConfiguration managementDesign Process and ControlPurchasing and Contracting Process and ControlManufacturing and Inspection of EquipmentHandling of Nonconforming Eq.And several documents templates

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#What existed for the LHCDocumentation was handled with EDMS, records with MTF In EDMS there were several structures that adapted to the type of information. Only the Hardware Baseline followed the LHC QA naming convention. There was a dedicated team to ensure the quality of the documents uploaded on it

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#

Document categoriesThe document categories were based on the project life cycle processes

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#What to do in the meanwhileSet of simple rules compatible with the LHC QAP for the project on:Identification: what kind of document shall be managedLabelling: how the document shall be namedLifecycle: how shall be ensured the adequacy of the document before distributionAvailability: how shall be ensured that the document arrives to the right person and can access it as long as requiredTraceability: how it is record the changes and location of the document

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Example Visibility Document classVisibilityBaseline documentsAll documentsHL-LHC Project m./non releasedCERN access/releasedNon Baseline documentsTechnical documentsHL-LHC Project membersCommercial, financial, resource oriented and with sensitive informationRestricted accessScientific publicationsWorldwideOutreachWorldwideHL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Documents and templates

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Systems life-cycle

Decision gates(reviews)HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Decisions gates as moments where we will check the completeness of the hardware baseline documentation9Baseline documentation (1/2)

EDMS: 1361462Project managementAcquisitionTechnicalHL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Some templates already exist and the remaining are being prepared (references will be added in future versions of the documentation flow-chart)10Baseline documentation (2/2)

Safety File(see also presentation from J. Gascon & Th. Otto)EDMS: 1361462

Project managementSafetyTechnicalLinks to alreadyexisting documentationwill be made, whenever requiredHL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Contains part of technical documentation11Baseline documentation

EDMS: 1361462Project managementAcquisitionTechnicalA template for each type of documentA guide to fill in he documentExamples for each type of templateHL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Explanation on WBS, Schedule and APT records as records (versus documents)12Conceptual specifications

https://edms.cern.ch/file/1311290/0.4/LHC-PM-QA-517.V04.21.01.2014.docx HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Functional Engineering Specificationhttps://edms.cern.ch/document/1372969/0.1

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Architecture

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#

Processes

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Building blocks

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Eng. Specifications -> ProcurementRequirements definition(conceptual specifications)Functional specificationsEngineering specificationsContractual requirementsProcurement(IT/DO template)In-house design,manufacture,assembly,testsQuality & Configuration management requirementsTechnical requirements

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#18

Safety Hazard identificationHL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Launch Safety Agreement

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#

ToolsHL-LHC Standards and Best Practices Workshop (11-13 June 2014)#EDMS structure (1/2)Repository of the HL-LHC baseline documentation (under the LHC hardware baseline, for which specific nodes will be created in case of new equipment)

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#EDMS structure (2/2)Each Work Package will have a pre-created EDMS structure based on its systems architecture and on the required contents of the baseline documentationWBSScheduleAPTProcurementSpecificationsDesignFabrication, Assembly and VerificationInstallation-CommissioningOperation & MaintenanceDismantlingSafety File(links to documents in upper nodes whenever required)ExampleHL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Other documentationNon-baseline, documentation (e.g., follow-up meetings, scientific publications) can be stored in the WP workspaceStructure will be defined with each WP

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Records

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#Too many?

HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#We have seen during these two days that there are many more. We must define clearly where to find the information. Tool lifetime26Thank you for your attention !

Questions?HL-LHC Standards and Best Practices Workshop (11-13 June 2014)#27