2017 New Supt Orientation handouts - Nebraska · If you watched the School Finance Webinar on July...

2017 New Superintendent Orientation 7/18/2017 North Platte 7/20/17 Lincoln

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New Superintendent Orientation

Holiday Inn Express, North Platte 7/18/17Lincoln Foundation Bldg, Lincoln 7/20/17

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2017/18 New Superintendent Orientation Evaluation

What can we do to improve for next year?

If you watched the School Finance Webinar on July 28th, did you find it helpful?

2017 NEW SUPERINTENDENT

ORIENTATION

Jen Utemark

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WHAT IS TEEOSA?

TaxEquity andEducationalOpportunitiesSupportAct

Statute that defines StateAid

Creates the basic concept for the present state aid formula

Equalization Aid – largest component of State Aid

Complex matrix of formulas

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TEEOSA AID PROCESS

CERTIFICATION•Calculated in the spring for following year•Statute v. Actual•Reason for push back

•Suppose to be open ended formula•Difficult during budget years•Difficult with RIF deadlines

RECALCULATION•Recalculated in the fall for the current year•Update the formula•Creates prior year correction

CALCULATED TWICE PER YEAR

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EQUALIZATION AID

BASIC CONCEPT

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….intended to cover the needs of school districts which cannot be met by the resources

NEEDS RESOURCES


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NEED SOURCES

FORMULA STUDENTS•Grades K - 12•Qualified 4 year olds (60% Rate)•Contracted to another district

GENERAL FUND OPERATING EXPENDITURES

•Revenues & expenses from Annual Financial Report

•Adjusted GFOE•Multiplied by cost growth factor•Minus all allowances

COST SHARING FORMULA

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E ST I M ATED AM OU N Tre q u i re d to ge n e ra l l y o p e ra te a s c h o o l d i s t r i c t w i t h a s p e c i f ied n u m b er o f s t u d e nt s

C ALC U LAT ED BY C OM PARI SON GROU PU s in g t h e 10 la rge r a n d 10 s m a l le r d i s t r i c t s c lo s e s t in s i z e a n d m e a s u re d by fo rm u la s t u d e n ts

ADJU ST E D GFOEis ave ra ge d wh e n c a lc u lat ing b a s ic fu n d in g

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BASIC FUNDING

CATEGORIES OF NEEDS


ALLOWANCE•Based on estimated or

actual expense•District specific•Addresses a specified

situation by reducing basic funding

ADJUSTMENT•Increases the needs•Adds money to formula•Addresses a specified

situation without reducing basic funding

CORRECTION•Added or subtracted•Corrects for an

allowance or an adjustment

•Occurs 2 years later

STABILIZATION•An amount added or

subtracted•Keeps the needs from

growing or declining by more than a specific rate

COSTS TO EDUCATE THE STUDENTS

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NEEDS & ALLOWANCES

Transportation Transportation

Distance Education & TelecommunicationsDistance Education & Telecommunications

Elementary SiteElementary Site

Summer SchoolSummer School

Focus School & ProgramsFocus School & Programs

Special ReceiptsSpecial Receipts

Poverty/Limited English Proficiency (LEP)Poverty/Limited English Proficiency (LEP)

2017/18 ALLOWANCES

Recognizes Funding

For….

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System Averaging

Two-Year New School

Student Growth

Community Achievement Plan

NEEDS & ADJUSTMENTS

2017/18 ADJUSTMENTS

Adds Money to the Formula For….

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NEEDS & CORRECTIONS

Poverty & Limited English Proficiency Corrections• Subtract any excess allowance received• Penalized if plan requirement are not met• LEP – Disqualified for current Year; minimum spending

requirement are not metStudent Growth Correction

• An amount added or subtracted• Aligns with actual student growth

OCCURS….Two years after the district receives the allowance. Compares the estimated to what actually occurred.

WHY……….Aligns the funding with when the expenditure or student growth is expected.

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COMPONENTS OF RESOURCES


YIELD FROM LOCAL EFFORT RATE

•Property tax capacity•Local Effort rate –hypothetical tax rate

•Applies a tax rate to valuations

NET OPTION FUNDING

•Provides funding for the additional students being educated

•Enrollment Option Program

ALLOCATED INCOME TAX

•Distributes a percentage of individual income taxes back to the school district

OTHER ACTUAL RECEIPTS

•Power district sales tax•Fines/license fees•Tuition•Interest•Special Education•State Wards•Motor vehicles•Non-Categorical Federal Funds

COMMUNITY ACHIEVEMENT

PLAN AID•Aid for cooperative programs in the Learning Community

•Sharing of administrative and instructional staff for approval and accreditation requirements

REVENUE SOURCES

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COMMON QUESTIONS

Why does our school district receive very little state aid?

Possibly a non-equalized district • Do not receive equalization aid• Resources are greater than your needs• Equalization Aid is largest component of TEEOSA Aid • Property rich = less support from the state

More districts are becoming non-equalized• Increased valuations• Decreased enrollment

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COMMON QUESTIONS

I’m a non-equalized district….does TEEOSA aid matter?

NET OPTION

FUNDING

ALLOCATED INCOME

TAX

COMMUNITY ACHIEVEMENT

PLAN AID

EQUALIZATION AID

2017/18 TEEOSA Aid Model74 Equalized Districts

171 Non-Equalized Districts15

COMMON QUESTIONS

Does my general fund levy rate

have any effect on TEEOSA aid?

Equalized DistrictsIncreased resources

Non-Equalized DistrictsReduced aid to the extent of allocated income tax

2016 Legislative SessionEliminated the Minimum Levy Adjustment

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COMMON QUESTIONS

Can districts maximize

their financial situation?

• Understand the components of formula need

• Code revenues and expenses correctly

• Look at the whole picture when determining where to code expenses

• Submit verified data by the due dates

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http://www.education.ne.gov/FOS/SchoolFinance/StateAid/Index.html

Decodesthe components of Equalization Aid

Resourcefor more detailed information

Availableon NDE’s website

TEEOSA Document Resource

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The Portal

Tom Goeschel Jr

The Portal

• The Portal is where School Districts report most of their information to NDE

• You can get to the portal at https://portal.education.ne.gov

• Once in the portal you can access Data Collections (CDC), and Nebraska Student and Staff Record System (NSSRS)

Grants Management System (GMS)

Tom Goeschel Jr

What is GMSEnables districts to create, submit, and

amend certain grant applications.Allows districts to create and submit

grant reimbursement requests.Assists districts in tracking the status of

applications, allocation, and reimbursements amounts.Create and submit Limited English

Proficiency (LEP) and Poverty Plans.

How do I access GMSGo to the home page of the NDE GMS

website located at https://nde.mtwgms.org/NDEGMSWebv02/logon.aspx

How do I access GMS Enter your Username/Email and Password

Follow the instructions above if you have not been in the system before or contact Kathy Von Kaenel for help


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GMS related questions Grant Applications (NCLB) – Diane Stuehmer

Phone - (402) 471-1740 E-Mail - [email protected]

Grant Applications (IDEA) – Greg Prochazka Phone - (402) 471-4314 E-Mail - [email protected]

Grant Reimbursement Request – Contact Links in GMS https://nde.mtwgms.org/NDEGMSWebv02/logon.aspx

Activation codes and technical assistance – Cathy Von Kaenal Phone - (402) 471-2482 E-Mail - [email protected]

Other GMS Resources• GMS Front Door User Guide, Webpage, and Management

Guidance- https://www.education.ne.gov/gms2/index.html

• GMS Webpage– https://www.education.ne.gov/gms2/index.html

• GMS Users Guide– https://www.education.ne.gov/GMS/GMS%20User%20Guide.p

df

• Grants Management Guidance– https://www.education.ne.gov/federalprograms/Docu

ments/Main%20Page/NDE_Grant_Mgt_Guidance_2015-08-31_FINAL.pdf

Poverty and LEP Plan Reviews

Tom Goeschel Jr

History

• NDE provided funding from Legislation• Reviews started in 20132013 pilot group of 9 districts2014 &2015 22 districts2016 & 2017 25 districts were reviewed

• Total DistrictsCurrently there are 193 Poverty and 96 LEPPlan is to review every district

Review process

• Review the LEP/Poverty narrative• Discuss best practice ideas• Discuss optional funding ideas• Review the financial detail for proper

coding and reasonableness• Answer any questions that the district

may have

Submission of Plans

• Timelines Opens August 1, 2017 Closes October 15, 2017

• Plans Poverty Limited English Proficiency (LEP)


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Poverty Plan

• Attendance and Mobility Proactive and Reactive Policies Transportation Options Services to support transition Services for Students for Absence or

Mobility Issues

Poverty Plan continued

• Parental Involvement Parent/Family Engagement Opportunities Surveys/Community Involvement

• Instructional Services Practices to Maintain Class Size Support Staff Uninterrupted Teaching Time


• Specialized Serviceso Early Childhoodo Access to Social Workerso Extended School day/or Yearo Summer Schoolo Other Specialized Services


• Professional Development Mentoring New or Newly Reassigned

Teachers Staff Development

• Evaluation of Plan Determine Effectiveness of the Plan

• Other Anything that does not fit into a Category

Already Provided


• Examples of allowable expenditures– Salary and benefits – Initiatives to improve attendance– Parent Education and Parent Surveys– Preschool costs– Summer School and extended day

services– Staff Development

LEP Plan

• Identification of Students Process for Identifying Students Language Assessment Used Criteria in Determining who Qualifies

• Instructional Approaches Social and Academic Purposes Models and Approaches Recognized as

Best Practices by Experts in the Field


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LEP Plan continued• Assessment of Students’ Progress Criteria to Determine Mastery Measures used to Assess

• Evaluation to Determine Effectiveness Approach used to Evaluate Effectiveness Data used to Evaluate

• Other Anything that does not fit into a category

already Provided

LEP Plan continued

• Examples of allowable expenditures– Identifying Students– Salary and Benefits– Library/Media Resources– Staff Development– Evaluating the Plan

Poverty/LEP Support

• Use Census Data– Take a head count on a certain day

• Develop a Rationale– The reason we provide this service

• Retain Support for State Review• Develop your plan in Word format

Poverty/LEP Plan Ideas• Other ways to use Poverty/LEP Funding Use funding to help with integrating

Poverty/LEP into your entire school plan Program Development, Technology

Building Capacity Whole Staff Development, Building Resources

Expanding School Time Summer, Before or After, Jump Start

Level the Playing Field ACT/SAT Prep, Duel Credit Courses, Activities

Resources State Statutes for Poverty & LEP Plans Rule 15 and Implementation Guide

http://www.education.ne.gov/NATLORIGIN/

FAQ for the Poverty and LEP Plans http://www.education.ne.gov/povertyandlep/

Poverty & LEP Allowance Calculation http://www.education.ne.gov/FOS/SchoolFinance/PovertyAllowance.html http://www.education.ne.gov/FOS/SchoolFinance/LEPAllowance.html

Poverty and LEP Webpage (Resource Guide) http://www.education.ne.gov/povertyandlep/

GMS Website https://nde.mtwgms.org/NDEGMSWebv02/logon.aspx

• Questions

Contact InformationTom Goeschel Jr. – Administrative Specialist IIPhone – 402-471-3570E-Mail – [email protected]


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ExclusionsBill Biven, Jr.

Expenditure Exclusions

• Give schools ability to spend more

• Most will need approval by the State Board of Education

Expenditure Exclusions• Special Education

• Special Grant Funds – Grants identified on Grant Fund List have

already received State Board Approval for 2017/18 school year

These are the only expenditure exclusions that State Board Approval

is not required

Levy Exclusions

• Levy Exclusions– Allows a levy more the $1.05 statutory

maximum levy.

– State Board Approval is not needed

Levy Exclusions

• Voluntary Termination Agreements with certificated employees

• Judgments not covered by Liability Insurance

• Bonded Indebtedness


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Levy Exclusion Expenditure Exclusions

Voluntary Termination Agreements Voluntary Termination Agreements

Certain Lease Purchase Contracts

Judgements Not Covered by Liability Insurance Judgements Not Covered by Liability Insurance

Special Building Projects

Bonded Indebtedness

Repairs to Infrastructure Due to Natural Disaster

Distance Education Courses

Retirement Contribution Increase

Retirement Incentive Plan

Staff Development Assistance

Data Transmission Networks Exclusions

Early Childhood Education Grants

New Elementary Attendance Site(s)

Special Grant Funds

Special Education Expenditures

Native American Impact Aid

Levy Exclusions Grant Allocations for Special Grant Fund List

• Contact NDE Program Person to get anticipated amounts for individual grants

• Allocations available on Program Websites– IDEA allocations in NDE Special Education page

under “Finance” Available now:https://www.education.ne.gov/sped/finance/Prelim_2017-18_IDEA_allocations.pdf– Title allocations in NDE Federal Programs

Should be available next week:https://www.education.ne.gov/federalprograms/Index.html

• Place these figures in the Special Grant Fund List and the General Fund Receipt Worksheet

Supplemental Grants on the Special Grant Fund List

• Insurance Settlements

• Interfund Loans

• Reimbursements for Wards of the Court

• Repayments to County Governments for Previous Overpayments

Supplemental Grants on the Special Grant Fund List (cont.)

• Short-Term Borrowings

• Special Grants not included on Special Grant Fund List– City or County Government

– Corporations, Foundations or Other Private Interests

2016/17 Early Childhood Education Grants

• Districts can request an expenditure exclusion for an amount equal to their 2016/17 Childhood Education Grant (and increased by the Basic Allowable Growth Rate) if 2017/18 is the first year early childhood membership is included in the district's formula students.


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Expenditure ExclusionsRepairs to infrastructures caused

by a natural disaster

Declared natural disaster by FEMA, NEMA or Governor

–Flooding–Tornadoes

Judgments

• Not paid by the district’s liability insurance

• Judgments from the Commission of Industrial Relations (CIR) are not eligible

Distance Education

• Amounts received from other educational entities

• Providing courses through ESU Coordinating Council

Retirement Contribution Increase Exclusion

• Difference between 9.88% of estimated salaries and 7.35% of estimated salaries.

• Round to the nearest dollar.

Voluntary Termination Agreements

Changes Provisions RelatedTo District Budgeting

Voluntary Termination Exclusion– Eliminates exclusions resulting from voluntary termination

agreements resulting from collective bargaining agreements beginning 9/1/17

– Incentives for certificated staff can include insurance coverage for staff member or any member of their family


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Voluntary Termination Agreements for Certificated Teacher after 9/1/17:

– Incentives do not exceed $35,000 per person

– Incentives are paid within 5 years or prior to becoming eligible for Medicare, whichever first

– Must show 5-year savings in salary & benefits

– Not included in a collective bargaining agreement



Voluntary Termination Exclusion-CBAs– Certificated Employees– Included Collective Bargaining Agreements in place before 9/1/17

– Retirements that occurred prior to 9/1/17• Exclusion is 100% of incentives paid out

– Retirements occurring 9/1/17 and after. Eligible exclusion is:• 75% of incentives paid out in 2017/18• 50% of incentives paid out in 2018/19• 25% of incentives paid out in 2019/20• Phased out completely in 2020/21

Retirement Incentive Plan Staff Development Assistance

• Only available to school districts that have reorganized or unified for the upcoming school year.

https://www.education.ne.gov/FOS/SchoolFinance/Budget/Index.html State Board Approval ProcessSubmit request as an e-mail to:

Bill BivenSchool Finance & Organizational Services 301 Centennial Mall South PO Box 94987Lincoln, NE 68509

E-mail: [email protected]

Fax: 402-742-1146

State Board Approval Process

• Districts will no longer be notified by email of the State Board’s approval, modification, or denial of the amount(s) in exclusion request

• https://www.education.ne.gov/FOS/SchoolFinance/Budget/Index.html

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Required Budget Hearings• Hearing to Adopt Budget

• Special Hearing to Set Final Tax Request

Notice of Budget Hearing

• Publish Hearing Notice Five Calendar Days Prior to Hearing

Special Hearing to Set Final Tax Request

• Five day public notice

• If errors are found in notice, not required to re-publish

• Must submit Tax Request to County Clerk by October 13

Setting Hearing Dates• Avoid setting hearing last week before

the 20th in case hearing notice doesn’t get published

• Labor Day printing schedule – Ask local newspaper when to submit hearing notice


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Budget Hearing Process

• Open Hearing

• Provide Hearing Information• Provide Budgets to patrons

• Close Hearing

• Take Board Vote during Meeting

Notice of Summary of Changes

• Budget adopted is changed from what was originally published

• Publish within 20 days after the budget was adopted

• Hearing must be held if over 20 days since budget was adopted

Clerical, Math, or Accounting Errors

• No hearing required if the total budget is not affected by more than 1% or the property tax does not increase

• Board action can correct error within 30 days after budget adoption or after notification from Auditor’s Office

Filing the BudgetBudget Document

• Cover Page • Pages 2-5• Schedules A, B, D

LC-2 • Special Grant Fund List

Sample Ballot/Results• Levy Override• Vote to increase Spending

Board Minutes• Vote of Approval

Submit to:• Auditor of Public

Accounts• Mail or Upload PDF

• County Clerk • Mail or Upload PDF

• NDE• Upload in LC-2

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2017/18 Budget TimelineDate Budget Activity

August 20 Assessed valuation certified by county

September 20

Filing deadline for Budget and LC-2 to NDE, Auditor of Public Accounts, County ClerkMaterials to submit: School District Budget Form (Cover Page through Page 5) Proof of Publication for Notice of Budget Hearing Schedules A, B, D Certification of Taxable Value Sample Ballot and Certification of Election Results for successful election to override the

levy limitation(if applicable)

LC-2 The LC-2 (which includes the Special Grants Fund List) will be submitted online to

NDE through the NDE Portal A paper copy of the LC-2 & Special Grants Fund List will be filed with the Auditor of

Public Accounts & the County Clerk Sample Ballot and Certification of Election Results for successful election to override the

expenditure limitation (if applicable) Board Minutes

October 13 Resolutions setting all tax requests filed

December 31 Filing deadline for the Report of Joint Public Agency & Interlocal Agreements File with the Auditor of Public Accounts

Annual Financial Report


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Annual Financial Report (AFR)

• Reports Revenue and Disbursements for all funds

• Major Source of Data Used to Calculate State Aid

Accuracy of information is very important!!!


• Due November 1, 2017

• AFR Spreadsheet available on Finance & Organizational Services (FOS) website:

https://www.education.ne.gov/FOS/SchoolFinance/AFR/Index.html

• AFR Spreadsheet is uploaded through the AFR Online System in NDE Portal


• Narratives describing disbursements:–Poverty Plans–Limited English Proficiency (LEP)

Plans

School District Audits• School district auditors conduct review

of school district accounting records after the end of the school year (August 31)

• Must include ADA/ADM compliance check

• NDE verifies Annual Financial Report information using district audits

• Due November 6 (Nov 5 – Sunday)

School District’s Response to the Auditor’s Letter to Management

• Addresses compliance issues or other items that the auditors detail in audit or the Letter to Management

• Due to NDE by January 31, 2018

• Ask your auditor about including your district’s response in the audit

Users’ Manual• Contains coding

structure• Updated each

summer• Available on the

FOS Website• Transactions

coded correctly equal happy auditors! 84


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School District Funds

Bryce Wilson

CLASSIFICATION OF FUNDSThis information may be found on the

Nebraska Department of Education’s website:

• Rule 2: https://www.education.ne.gov/LEGAL/webrulespdf/CLEAN2_2017.pdf

• Users’ Manual: https://www.education.ne.gov/FOS/SchoolFinance/AFR/Downloads/1516/2016UsersManual.pdf

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GENERAL FUND • The General Fund is “The Fund” you all

use.

• General Fund receipts are classified according to source while its expenditures are classified according to specific functions.

• General Fund expenditures are limited by statute. The tax levy for this fund is also restricted.

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DEPRECIATION FUND • A Depreciation Fund is established to

facilitate the eventual purchase of costly capital outlay

• Spreads replacement costs over a period of years

• Funds are shown as an expense from the General Fund and the Depreciation Fund will show the revenue as a transfer from the General Fund.

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DEPRECIATION FUND

• The school district may divide this fund into more than one account:

– Instructional Equipment

– Transportation Equipment

– Building Equipment

89

DEPRECIATION FUND

This fund is considered to be a component of the General Fund.

The Depreciation Fund is restricted by statute as part of the allowable reserve limitation.

90


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• Is established to reserve General Fund money for the benefit of school district employees.

• Funds are shown as an expense from the General Fund and the Employee Benefit Fund will show the revenue as a transfer from the General Fund.

EMPLOYEE BENEFIT FUND

91

• A school district may divide this fund into more than one account to allocate a portion of this fund for different valid purposes:

– Unemployment compensation

– Early retirement

– Health insurance deductibles


92

• The cash reserve of this fund is restricted by statute as part of the allowable reserve limitation

• The Employee Benefit Fund is considered to be a component of the General Fund


93

• Authorized by statute to fund uninsured losses and legal fees.

• Expenditures from this fund shall not exceed five percent of the total budgeted General Fund expenditures of the school district.

• Funds are shown as an expense from the General Fund and the Contingency Fund will show the revenue as a transfer from the General Fund.

CONTINGENCY FUND

94

• The Activities Fund is required to account extra-curricular activities

• If included in the General Fund the school district’s operational costs would be distorted

• The Activities Fund is not to be used to record general operation revenues or expenditures, nor shall this fund be used as a clearinghouse for the General Fund.

ACTIVITIES FUND

95

• The school district may divide this fund into more than one account to allocate a portion of this fund for different purposes

• If deficits in such activities are incurred, they shall be covered by funds transferred from the General Fund

ACTIVITIES FUND

96


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• The School Nutrition Fund shall reflect a record of all revenues and expenditures for the operation of all Nutrition Programs

• If a deficit is incurred in the operation, the deficiency shall be covered by funds transferred from the General Fund.

SCHOOL NUTRITION FUND

97

• The Bond Fund shall be used to record tax receipts, investment interest, and the payment of bond principal, interest, and other related costs (i.e. trustee fees).

• If the fund balance is not sufficient to meet interest or bond retirement payments from the Bond Fund, the General Fund shall be used for these payments.

BOND FUND

98

• Revenue from a levy to retire bonds in any school district is retained in a separate fund by the county treasurer, the financial institution serving as a fiscal agent, or the school district.

• Proceeds from a bond issue shall be deposited into the Special Building Fund to be expended on the actual building project.

• The tax levy for this fund is restricted to expenditures for principal and interest on bonds.

BOND FUND

99

• A Special Building Fund is established to:– Acquire or improve sites – Erect, alter or improve buildings– Cost to furnish new buildings

• Provides a way to identify cost associated with construction activities

SPECIAL BUILDING FUND

100

• The primary sources of revenue for the Special Building Fund are:

– sale of bonds– the sale of property– tax receipts

• General Fund expenditures for the purpose of this fund are not allowable.

• The tax levy for this fund is restricted.

SPECIAL BUILDING FUND

101

• A Qualified Capital Purpose Undertaking Fund may be established for:– the removal of environmental hazards, – the reduction or elimination of

accessibility barriers in school district buildings,

– the repayment of a qualified zone academy bond issued for a qualified capital purpose,

QUALIFIED CAPITAL PURPOSE UNDERTAKING FUND

102


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• A Qualified Capital Purpose Undertaking Fund may be established for (con’t):

– modifications for life safety code violations, and

– mold abatement and prevention projects


103

• Bonds for this purpose would include, but not be limited to:

– Qualified School Construction Bonds

– Build America Bonds

– Any other bonds authorized by ARRA


104

• The School Board may issue bonds for any Qualified Capital Purpose Undertaking Fund project.

• General Fund expenditures for the purpose of this fund are not allowable.

• The tax levy and duration of this fund is restricted.


105

• The Cooperative Fund may be used by the school district acting as the fiscal agent for any cooperative activity between one or more public agencies.

• All school districts, including the school district acting as the fiscal agent, shall show the payment for services to the cooperative in their General Fund.

COOPERATIVE FUND

106

• The Student Fee Fund is a separate fund not supported by tax revenue.

• Includes money collected from students pursuant to the Public Elementary and Secondary Student Fee Authorization Act (§79-2,125 through §79-2,135).

STUDENT FEE FUND

107

• Included are fees for:– Extracurricular Activities– Postsecondary Education – Summer or Night School.

• Expenditures from this fund must be for the purposes for which the fees were collected.

STUDENT FEE FUND

108


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• Only Four Taxing Funds–General Fund–Special Building Fund–Qualified Purpose Undertaking

Fund–Bond Fund

Key Issues

109

• Loans / Borrowing – Only between taxing Funds

• Close Out a Fund – Proceeds go to the General Fund

• Cannot make transfers to the Special Building Fund or Qualified Capital Undertaking Fund

• Questions on Use of Funds – Call Us

Other Key Issues

110

School District Budget Process

Janice Eret

Preparing a Budget

No standard method for preparing a budget.

– Evaluate district needs• Board goals• Teacher raises• Building improvements or projects

– Budget to a Specific levy• Board sets maximum levy for district

112 113

School District Budget CycleReview

Previous Year’s Budget

Get Board Input on

Spending and Levy

Draft Budget reviewed at

Budget WorkshopPublish

Hearing Notices &

Hold Hearings

Monitor Spending through

School Year

Amend Funds if going to overspend

before End of Year


20

116

x

x

117

Resources for Budgeting

Actual Expenses &

Receipts

Actual Expenses &

Receipts

What was actually

budgeted

What was actually

budgetedJuly Board

ReportJuly Board

Report

Audit ReportAudit

Report

Previous Year

Budget

Previous Year

Budget

Internal ReportsInternal Reports

• All information is keyed into worksheets

• Formulas in the worksheets populate information into:– Cover Page– Summary Pages– Hearing Notices– Schedule B

• General Fund Worksheet

Budget Worksheets

120

$3,282,675

$152,22045%

Budget Based

Add:• SPED Budget• Grants• Expenditure

Exclusions


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LC-2

• Calculates budget authority

• Determines if budget is in compliance with Expenditure & Reserve Limitation

• Submitted through NDE Portal– New Activation Code

each year121

Unused Budget AuthorityBasic Concept:

Maximum that could have been budgeted to spend in the General Fund

MinusActually budgeted to spend in the General Fund

EqualsUnused Budget Authority

122

Unused Budget Authority

• Unused Budget Authority carries forward into future school fiscal years

• May be advantageous for schools to have little or no 2017/18 Unused Budget Authority (LC-2 Line B-150)

• Provides more flexibility for future budgeting for district

123

HUSKERVILLE PUBLIC SCHOOL 94-0099-000 Initial

2017/18

124

2017/18 General Fund Budget of Disbursements

2017/18 Special Education Budget of Disbursements

2017/18 General Fund Lid Exclusions

2017/18 Unused Budget Authority

2017/18 Special Grant Funds

2017/18 General Fund Budget of Disbursement & Transfersand Unused Budget Authority

2017/18 Section A: Calculation of Total Allowable Budget Authority

64,683

3,347,358

3,282,675

3,347,358

4,500,000

3,347,358

700,000

202,642

0


22

94-0099-000

2017/18

2015/16

127

250,000

IDEA & Title FundsState GrantsMedicaidShort Term Loans

IDEA & Title FundsState GrantsMedicaidShort Term Loans

2017/18 General Fund Budget of Disbursements

2017/18 Special Education Budget of Disbursements

2017/18 General Fund Lid Exclusions

2017/18 Unused Budget Authority

2017/18 Special Grant Funds

2017/18 General Fund Budget of Disbursement & Transfersand Unused Budget Authority

2017/18 Section A: Calculation of Total Allowable Budget Authority

64,683

3,347,358

3,282,675

3,347,358

4,500,000

250,000

3,347,358

700,000

202,642

3,347,358

0

Total Adjusted General Fund Budget of Disbursements & Transfers

45%

2,025,000

1,000,000

500,000

0

1,500,000

Allowable Reserves

130

Employee Benefit

Fund Cash Reserve

General Fund Cash Reserve

DepreciationFund

Necessary Cash Reserve Percentage

• Does not limit the amount a school district may have as Total Beginning Balance or Total Ending Balance

132


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LC-2 Online SystemError messages appear when information entered exceeds:District’s Access to Prior Year’s

Unused Budget AuthorityExpenditure LimitationAllowable Reserves

Percentage133 134

Budgets mailed or email will not be

accepted

Budgets mailed or email will not be

accepted

District Number: 94-0010District Name: Huskerville Public SchoolsClass: 3

Email sent confirming NDE received Budget docs Email sent confirming NDE received Budget docs

Upload feature appears after submitting LC-2 by clicking “District Approval”

Upload feature appears after submitting LC-2 by clicking “District Approval”

Budget Text

• Explanation of budgeting terms

• Provides statute reference

• Updated each year to incorporate Legislative changes


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What does a penny of my levy generate in Property Taxes?

Move decimal over 4 spaces to the left on district valuation

$350,000,000 valuation1 equals $35,000

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Is the Levy Set Correctly???

• Make sure the levy set by the counties matches what your board has approved

• Contact the county clerk(s) immediately if you see a problem!

No Changes can be made after November 5 (Sunday)

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Budgeting General GuidelinesOver-estimate expenditures and

under estimate receiptsRound to the nearest dollarUnspent budget increases beginning

balance for next yearSet Budget Hearing in early

SeptemberCheck spending in each fund in early

August

Expenditure exclusion requests sent in to NDE?

Use LC-2 while working on budget!

Is budget under spending, levy & reserve Limits?

Does the LC-2 & budget match?

Publish hearing notices – 4 day notice!

Hearing notices actually get printed in the newspaper?

Approve LC-2 after board approval.

Submit budget info to NDE, APA & County Clerks.

Submit Tax Resolution to County.

Was the tax request set correctly?

First Time AdministratorDeveloping a Budget

• Visit with out-going superintendent and NCSA Mentor

• Get to know business manager/bookkeeper/secretary

• Locate electronic and/or paper copy of budget, AFR, audit, valuation information

• Call NDE for help! 144


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New Superintendent Wrap upBryce Wilson

Audit Requirement

State Statute §79-1089 requires that a public accountant or a certified public accountant annually examine all financial records maintained by school districts.

Important part of Nebraska’s Transparency and Accountability Program.

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Audit Requirements• Average Daily Membership must be

audited by your independent auditors.– Template available for auditors.

• School District must have individual capable of overseeing financial statement preparation otherwise:– Must hire acct firm to prepare f/s that is

different from the firm that audits the f/s.

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• Collects Superintendent Contract Compensation detailed information as required by §79-2401 thru §79-2405

• Instructions to complete Schedule D included on Schedule D.

• A template for posting the Meeting Notice when contract/amendments are discussed and approved by local board is available on the FOS website.

• Publish in newspaper or post on school website

Superintendent Pay Transparency Act -- Budget Schedule D

148 149

Timeline required by statute:• At least 3 days before meeting, publish/post for

returning Supt:– Meeting notice detailing current costs and estimated

future costs– Proposed contract or amendments to contract (pdf)

• Within 2 days after board approval, publish/post for new Supt:– Entire approved contract (pdf)– Meeting Notice

Superintendent Pay Transparency Act -- Budget Schedule D

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Timeline required by statute:

• On or before August 1:– Submit entire approved contract (pdf) on Portal

• September 20:– Schedule D submitted with district budget

• October 1:– Withholding state & local funds started for schools

not submitting superintendent contract through NDE Portal (CDC)

Superintendent Pay Transparency Act

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• $.535 per mile Effective Jan. 1, 2017 • Regular Resident District Students:

– $1.5248 per mile • Qualify if living 4 miles from school• Reimburse from 3 miles• One way travel once a day

• Enrollment Option Students– $.7624 per mile

• Qualify if on free lunch• Reimburse from 3 miles• One way travel once a day

Mileage Reimbursement Rates

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Website AddressesNebraska Department of Educationhttp://www.education.ne.gov

Finance & Organizational Serviceshttp://www.education.ne.gov/FOS

Nebraska Department of Education Portalhttps://portal.education.ne.gov

NDE Payment Informationhttps://www.education.ne.gov/FOS/PaymentInformation/index.html

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• Administrators’ Days– July 26 & 27

• 8 a.m. – Noon• 1 p.m. – 4 p.m.

– Younes Conference Center –Kearney• Ruby Room - Second Level

Budget Assistance

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Follow Bryce on Twitter bryce wilson@NDE_Finance

• School finance related reminders• Upcoming school finance due

dates• Legislative updates

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NDE School Finance TeamBryce Wilson [email protected] 402-471-4320

Jen Utemark [email protected] 402-471-3323

Janice Eret [email protected] 402-471-2248

Bill Biven [email protected] 402-471-0526

Tom Goeschel [email protected] 402-471-3570

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2017 New Supt Orientation handouts - Nebraska · If you watched the School Finance Webinar on July...

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Transcript of 2017 New Supt Orientation handouts - Nebraska · If you watched the School Finance Webinar on July...