1 Kronos Overview Go-Live Date June 17, 2012. 2 Why are we implementing Kronos? Current Process:...
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1 Kronos Overview Go-Live Date June 17, 2012
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Transcript of 1 Kronos Overview Go-Live Date June 17, 2012. 2 Why are we implementing Kronos? Current Process:...
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Kronos OverviewGo-Live Date June 17, 2012
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Why are we implementing Kronos?
Current Process:Sign in / out on paperFill out AU-15 turn into supervisor and/or time keeperEnter time into On TimeRequest leave in RFLReconcile On Time to RFL to AU-15Have to know payroll rules
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Why are we implementing Kronos?
KronosSign in / out electronicallyRequests for leave in KronosPopulate time sheet with sign in / out Time off requested in the same system and populated on time sheet once approvedPayroll rules will be configured in the system
Initially by KronosODOT will take over after go live
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What will Kronos Replace?
In this phase Kronos will replace:
AU-15Sign in / out sheetsOnTimeRFL
This phase is not to replace EMS/TMS. Will come at a later date.
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Sign In / Out Options
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Sign In / Out Options
ComputerFor those who are in office environments or have PCs assigned or are shared Can be on a scheduled or notWill have an audit trail of sign in / out
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Sign In / Out Options
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Sign In / Out Options
InTouch DeviceFor permanent non-office ODOT locations Touch screen / resembles a tabletUse proximity badge to sign in / out
Not hooked to the doors
Employees will have a schedule in the systemWill not sign in or out for lunch or breaksCan request time off, check accrual balance, and approve time card through InTouch
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Sign In / Out Options
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Sign In / Out Options
Mobile DeviceApp to go on a smart phone For employees, can sign in / out, request leave and approve time cardFor managers, can review employees time cardsStill working with Kronos on the detailsWorking on the details of who will have the license and the ODOT policy
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Sign In / Out Options
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Sign In / Out Options
TTEFor employees when they do not report to a permanent ODOT location or location not open year roundAllows employees to sign in / out using a touch tone phoneOnly for signing in and outStill working with Kronos on hardware and network details
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Schedules
If an employee has a schedule, rounding rules will apply
Each swipe is rounded individually to the nearest 1/10 of an hourRules around signing in prior to shift startMore details to come on rounding
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Are schedules needed?
For exceptions such as signing in early, missing a swipe or swiping in off schedule, they are necessary. Not everyone has to have a schedule to use Kronos but for InTouch users a schedule is needed.
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Time Off Request
Employees can request time off in advance for approval
Will be routed to their manager for approvalOnce approved will go on the time card
For requests in the past (sick leave) working on details
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Approving Time Cards
Working on time card approval process and who will approve when
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Reports To
Official OAKs reports toWill be for most employeesWorking with HR on ensuring they are correct
Effort reports toFor those employees who are reporting to another manager but their home division and cost center remains in tactDetermining who will maintain this
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Employees Into Kronos
Employee information to come from OAKSWorking with OAKS and Kronos to determine fieldsWant to have little to ideally no manual intervention
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Payroll Rules
Pay rules will be built into the Kronos application and assigned to pay policy groupsUsing identifiers in OAKs, employees will be placed into pay policy groups
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TrainingKronos will be creating the training manuals and content for train the trainerTraining department is working on the training plan
Tentative plan:Train CO Payroll and District Fiscal Officers in train the trainerThey will then managers and employeesThe Office of Training will be sending out schedules
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Pilots
May 6 Central Office Finance, Central Office Information Technology
Will be trained May 1st – 4th May 20
District 5, Central Office Human Resources, Central Office Engineering
Will be trained May 14th – 17th June 3
District 6Will be trained May 29th – 31st
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Pilot
During the Pilot, those participating will continue to do time entry as they do today. Once go live, will only enter into Kronos.
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Questions
