Kronos: Supervisor Web Version uGuide€¦ · Kronos: Supervisor Web Version uGuide Overview Kronos...

Confidential information. For internal use only. 5/11/2017

Kronos: SupervisorWeb Version uGuide

Overview Kronos is our tool for time and attendance for hourly employees. In and out punches are feed into Kronos software and then used to process hourly payroll.

Introduction Kronos allows managers of hourly employees to review and approve time/payroll. My Dashboard ......................................................................................................................................................................... 1 Working from Widgets ............................................................................................................................................................ 2 Filters with Widgets ................................................................................................................................................................. 2 My Employees ......................................................................................................................................................................... 2 Search for Other Employees ................................................................................................................................................... 2 Individual Timecards ............................................................................................................................................................... 3 Edit Time ................................................................................................................................................................................. 3 Approve Time .......................................................................................................................................................................... 4 Mass Approve Time ................................................................................................................................................................ 4 Insert/Transfer Punch .............................................................................................................................................................. 5 Mass Transfer ......................................................................................................................................................................... 6 Schedules ................................................................................................................................................................................ 6 Mass Schedules ...................................................................................................................................................................... 8 Audit Trail ................................................................................................................................................................................ 9 View History .......................................................................................................................................................................... 10 Filters ..................................................................................................................................................................................... 10 Reports .................................................................................................................................................................................. 13 Instructions: My Dashboard When you login to Kronos, your “My Dashboard” will be the default logon view. The dashboard will have widgets to show you employees on premise, employee scheduled not clocked in, who is missing punches, who has unapproved time, who is approaching overtime, who has an anniversary and who has approved PTO this pay period. You can manage exceptions such as missing punches and unapproved time from the dashboard.


Instructions: Working from Widgets To work from a widget in your dashboard

Click on , the system will take you directly to the employee’s timecard Take the action needed Click Return, which will bring you back to the dashboard

Instructions: Filters with Widgets To work from a filter and the widget in your dashboard

Click on to see the filter drop down list Select your filter from the Show field

Instructions: My Employees To see your “My Employee” list (which is the same as your “Level 1” employees in The Zone) Go to the My Views Tab Select My Employees

In the Show field, My Employees should be selected


Instructions: Search for Other Employees To find either flex or “borrowed” employees In the Show field, choose the “Blank

Enter the employee ID in the Position To Field Click “Go” or press the “Enter” key The list will move to that Employee Number, or the closest number to it To sort by name or department, click the Column Heading (name or department number) Type the last name or department in the “Position To” field Click “Go” or press the “Enter” key The list will move to that name or department number or the name or department number closest to it

Instructions: Individual Timecards To view an individual’s timecard Highlight/Click the Employee’s name Click Timecard from Quicklink Bar Or double click to open the Timecard Editor of a single employee record

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Click Edit

Enter Begin Shift times and End Shift times (using military time/24 hour time format)

TIP: Ensure that if it is a one-time-only change that you update the Y to an N in the roll schedules section. After entering primary schedule, click Save and then Return or press the Enter key


TIP: If the changes are for past dates, you must refresh the times for that day. If the changes are for future dates, no further action will need to be done. TIP: You can save templates for frequently used schedules. You can save up to eighteen templates. Instructions: Mass Schedules To enter mass schedule changes for multiple employees at the same time Choose the Scheduling Function tab Choose Basic Schedules

Enter the Schedule Code Enter a Start Date (such as the beginning of the week) Enter any additional selection criteria, such as Department Number, if needed Click Save

TIP: If you do not already have a template created for the schedule code in question, first create one or more and then complete your mass schedule changes. Highlight/Click each Day needing a new schedule Click the Template with the new schedule to fill in the highlighted days

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Enter a new Filter Name Give it a Description Click Save and then Return or press the Enter key

Highlight the Filter just created Choose Actions from the Action Bar Choose Filter Settings from the drop down menu

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Use the Search Field to find the field to add to your filter settings Click the field from the list to select

TIP: Most common fields used: Home Labor Levels 1-7

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TIP: For Exceptions Only, use the Punch Detail report, and check the Exceptions Only box.

o Enter the report criteria o Click Run

Click Refresh until the Submitted status becomes Completed

Highlight/Click Report Choose Actions from the Action Bar Choose Email from the drop down menu Or double click to open


Frequently Asked Questions (FAQ) Q. How long after I approve a time off request until it will appear in Kronos? A. Time Off Approvals done in The Zone are feed into Kronos every 30 minutes. Q. How do we cancel an approved time off request? A. To change an approved Paid Time Off Request, email [email protected], include the employees ID number and the dates to be removed. Q. What are Filters? A. Filters are used to create lists based on criteria chosen by an individual user or generated automatically by the KRONOS system

Q. What criteria can be used with Filters? A. The following are just a few fields that can be added to the filter settings when creating Filters: Department Number, Work Center, Schedule, Supervisor ID, etc.

Kronos: Supervisor Web Version uGuide€¦ · Kronos: Supervisor Web Version uGuide Overview Kronos...

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