Great

Another Technology Demonstration

Google Drive/Google Docs

● Our Google Apps for Education Accounts

● Where to click/what to click on

● Adding files/folders

● Sharing files/folders

● Students using docs - Collaboration

● Teachers using docs - Commenting

To log in go to www.google.com.au

firstname.lastname@scotch.vic.edu.aupassword: Firstname12345

Capital letter on first name, ID number for numbers

Your Google Apps for Ed Account

Is already set up and waiting

Google Sign in Page

Google Drive

A cloud storage app

Access it via the web https://drive.google.com● can also install on tablets, smartphones,

laptops (like dropbox)● auto-synchronises

Tip: With Google Drive, the best browser to use is Chrome, worst to use is IE - some features just won’t work

Google Drive Home Page

Drive: Creating Files, Creating FoldersFiles● Start - Create ● Find - Search box and Details and

activity● Rename● Save - auto● Delete - right click, tick, within file

Folders● As above as well as

o Move file into the foldero Colour code - for fast ID

Google Docs

An online word processor

https://docs.google.com/Blue Tab at Top Left = Home Button

Google Docs Home Page

Google Docs - Some Handy Tools

Tools ● Research

Add-ons ● Easy Bib

Google Docs Templates Gallery

https://drive.google.com/templates

Adding Word Docs/pdf files to Google Drive

● is possible (drag/drop)o can open/share Word/pdf docs o cannot edit/comment on them

Sharing Files, Sharing FoldersSharing with Other Google Docs Users

● Tick to share● Right click to share● Open doc and shareSet your permissionsNotify by email (or not)Tip: shared files/folders can disappear - copy to your own drive to be safe. When dragging and dropping, files land in My Drive: main section

Sharing Files, Sharing Folders

Sharing with Someone who Doesn’t Use Google Docs ● you need to convert the doc to make it

available for themIn Drive Home page:

1. Right click on file to access the Share drop down options

2. Choose: Email as Attachment3. Choose: Attach as Word doc or pdf

Collaborative Docs/Files

● Can see who’s viewing● Personalised cursors when editing

o chat currently appears to be disabled● Auto changes in real-time● Revision history

o Got to >> All changes saved in Drive - changes options

● Editing options

Collaborative Docs: To own or not?

Options: 1/ Create then share with student/s

● makes you the owner - in control of permissions

2/ Students create file then share with you (teacher)

● students must set permissions to allow you to edit/comment

CommentingComment button top right hand corner● a great way to offer feedbackNote: ● email notifications go out every time a

change/comment is madeFor teachers - this is too many emails!Set notifications:● Under Comments >> Notifications

o choose - Replies to you or None

There, that wasn’t so bad ...

… was it?