Google Drive/Docs for Classrooms - a short introduction

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Great Another Technology Demonstration

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An introduction session to Google Docs and Drive on Google Apps for Education at Scotch College 2014.

Transcript of Google Drive/Docs for Classrooms - a short introduction

  • 1. GreatAnother Technology Demonstration

2. Google Drive/Google Docs Our Google Apps for Education Accounts Where to click/what to click on Adding files/folders Sharing files/folders Students using docs - Collaboration Teachers using docs - Commenting 3. Your Google Apps for Ed AccountIs already set up and waitingTo log in go to [email protected]: Firstname12345Capital letter on first name, ID number fornumbers 4. Google Sign in Page 5. Google DriveA cloud storage appAccess it via the webhttps://drive.google.com can also install on tablets, smartphones,laptops (like dropbox) auto-synchronisesTip: With Google Drive, the best browser to use is Chrome,worst to use is IE - some features just wont work 6. Google Drive Home Page 7. Drive: Creating Files, CreatingFoldersFiles Start - Create Find - Search box and Details andactivity Rename Save - auto Delete - right click, tick, within fileFolders As above as well aso Move file into the foldero Colour code - for fast ID 8. Google DocsAn online word processorhttps://docs.google.com/Blue Tab at Top Left = Home Button 9. Google Docs Home Page 10. Google Docs - Some Handy ToolsTools ResearchAdd-ons Easy BibGoogle Docs TemplatesGalleryhttps://drive.google.com/templates 11. Adding Word Docs/pdf files toGoogle Drive is possible (drag/drop)o can open/share Word/pdf docso cannot edit/comment on them 12. Sharing Files, Sharing FoldersSharing with Other Google Docs Users Tick to share Right click to share Open doc and shareSet your permissionsNotify by email (or not)Tip: shared files/folders can disappear - copy to your owndrive to be safe. When dragging and dropping, files land inMy Drive: main section 13. Sharing Files, Sharing FoldersSharing with Someone who Doesnt UseGoogle Docs you need to convert the doc to make itavailable for themIn Drive Home page:1. Right click on file to access the Sharedrop down options2. Choose: Email as Attachment3. Choose: Attach as Word doc or pdf 14. Collaborative Docs/Files Can see whos viewing Personalised cursors when editingo chat currently appears to be disabled Auto changes in real-time Revision historyo Got to >> All changes saved in Drive - changesoptions Editing options 15. Collaborative Docs: To own or not?Options:1/ Create then share with student/s makes you the owner - in controlof permissions2/ Students create file then share withyou (teacher) students must set permissionsto allow you to edit/comment 16. CommentingComment button top right hand corner a great way to offer feedbackNote: email notifications go out every time achange/comment is madeFor teachers - this is too many emails!Set notifications: Under Comments >> Notificationso choose - Replies to you or None 17. There, that wasnt so bad ... was it?