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Copyright 2008 Ascendant Strategy Management Group Page 1
Superintendents Prop
osed
Budget
For the Rochester City School District2011-2012
Every Child is a Work of Art. Create a
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The Fiscal Environment
2
The Perfect Storm2009-10
The Perfect Storm Continues2010-11
The Perfect Storm Part III 2011-12
Less revenue PLUS higher expenses = continued structural deficit
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March 29, 2011 3
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Challenges Faced by Districts Acrossthe Nation
Salaries Unions have locked-in salary increases
Benefits Highest growth areas: health care and pensions
Transportation Cost of fuel continues to increase;State-mandated schedule for replacement of buses
Facility maintenance Aging buildings require moremaintenance
Other rising costs State & Federal mandates
Decrease in Funding Sources (Federal stimulus, State budgetgap, fewer grant dollars, Local sources unsure)
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Changes Examples
AdditionalCentralReductions
Reduce school support, including securityand after-school programs (Washington,D.C.)
Outsource food services management(Washington, D.C., Kansas City exploring)
Reduce custodians (Portland, OR)
CollectiveBargaining
Furloughs (Calif., Georgia, Hawaii, Florida) Pay freezes (Fairfax County, VA, Nashville) Salary reductions (Miami Dade, Los Angeles,
New Mexico)Transportation/StudentAssignment
Reduce services (San Francisco, Lansing, MI) Yonkers eliminated all transportation
(Yonkers, NY)
Districts Take Dramatic Steps toBalance Budgets
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Changes Examples
ProgramChanges
Increase class sizes (San Francisco, FairfaxCounty, VA, Montgomery County, MD)
Reduce summer school (San Francisco) Losing all elementary art and music
(Syracuse, Yonkers, NY) Eliminating Extended Day (Buffalo, NY)
SchoolClosings
Syracuse, NY (2 announced, 2012) Washington, D.C. (23 in summer 2008, 3 in
summer 2009) Kansas City, MO (28 schools, 2010)
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Districts Take Dramatic Steps to BalanceBudgets
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Budget Gaps Exist Statewide
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Source: Conference of Big 5 School Districts As of February 28, 2011
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888
New York State Budget
Context
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Governors Proposed BudgetReduces Funding
Educational Aid decreased by$1.5B or 7.44%- Rochester share of decrease: $4M
Foundation Aid frozen at 200809 level(may extend to 2016-17)- Rochester aid frozen at: $351M
Based on Governors proposed budget on February 8, 2011
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Big Three StaffingComparison
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Syracuse BuffaloEnrollment 20,000 33,500
All Staff 4,000 5,179Teaching Staff 2,200 3,433
2010 - 2011
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RCSD 2011-12 Budget
Analysis
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Projected Gap: $80Million
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Revenue & ResourcesDecline
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Costs Continue toIncrease
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Cost of Employee BenefitsIncreases
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TRS/ERS rates 11.9% to 16.3% +$10.9M
Insurance increase 9.7% to 11.65%+ $7.5M
2010-11 NYS Retirement Incentive +$5.8M
Miscellaneous Benefits +$2.0M(e.g. disability insurance, workers comp, unemployment)
TOTAL: + Sources: Office of the State Comptroller & State Insurance Commission
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RCSD Enrollment Continues ToDecline
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2004-05 Actual,17,489 2008-09 Actual,
17,271
2010-117,
15,500
16,000
16,500
17,000
17,500
18,000
18,500
19,000
19,500
20,000
Enrollment
Elementary School
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2004-05 Actual, 15,5662007-08 Actual, 15,587
2010 -1114,00
13,000
13,500
14,00014,500
15,000
15,50016,000
16,500
17,000
Enrollment
Secondary School
RCSD Enrollment Continues ToDecline
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RCSD Footprint Increases
while Enrollment Declines Since 1998, K-12 enrollment has
declined by over 6,000 students.
Over the same period, Districtfootprint has grown by approximately500,000 sq. ft.
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The Problem: Misalignment of ScarceResources
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The Solution: Ensure strategically aligned, equitable,transparent, and flexible funding across schools
adjusted for student need.
Schools and students with the greatestchallenges do not receive more dollars.
Some schools receive extra funds that may beunplanned and not strategic.
Schools are under-enrolled compared toprojections and receive a funding windfall. Schools do not have flexibility over resources
(time, people and money) to support studentachievement.
Budget process is not transparent orpredictable, resulting in inequitable budgets.
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2011-2012 Projected Revenueas of February 8, 2011
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State Aid$431,928,087
63.7%
Revenue Summary - All Funds$677,673,533
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RCSD Increasingly Reliant on StateAid
212011-12 Budget anticipates constant MOE from the City of Rochester.
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2011-2012 Projected Expenditures
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2011-12 Expenditures TargetSchools
86% DirectImpactto
Students
14% Indire
ctStude
ntSuppo
rt
Direct Impact to StudentsIndividual School OperationsAcademic SupportSpecial EducationEnglish Language LearnersYouth Development & FamilyServicesCentral Office Driven ProgramsSchool Safety, Food Service,Transportation
Indirect Support to StudentsAdministrationAccountabilityHuman Capital InitiativesLegalCommunication
Board of Education
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March 29, 2011 24
Where does the funding go?
$678 M 2011-12 Proposed Budget - $30 MCharter Student Expense - $ 26 M Other non K-12 (OACES, Pre-
K) $622 M RCSD Student Budget $525 M Direct Impact to Schools
- $146 M ESF Allocation Controlled byPrincipals
- $379 M School-based Support
$ 97 M Indirect Student Support
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y vBudget?
Consider a Household Budget:
INCOMEEXPENSES SAVINGS
$3,000 $3,800 $1,000- $ 800
Difference: $ 800 Balance: $ 200
$2,800 $3,900 $ 200
Difference: $ 1,100
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Januar y
February
Balance : CANT COVER!
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Fund Balance Declines
2008-09 2009-10 2010-11Projected
Designated $42.3M $58.3M$33.7MFund Balance
Undesignated $17.9M $19.1M$12.7MFund BalanceUndesignated Fund Balance:
Less than Bi-weekly Payroll of $14.8M
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Closing Our Projected Gap
Reduction in force ($62 M)
Elimination of programs ($2 M)
Reduction of programs($16 M)
Fund Balance (Not Used)
Total Reduction ($80 M)
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RCSD Strategic PlanThe RCSD budget must support and advance our core values and align
with our Strategic Plan .
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Copyright 2010 Ascendant Strategy Management Group Page 29
RCSD Strategy MapEvery child is a work of art. Create a masterpiece.
Student
Achievemen t
Every student ispost-secondaryreadyIncrease mastery of curriculum
Close achievementgap
Stakeholder s
Has prepared mefor college and
career
Cares about mychilds success and
safety
Values andsupports my
contribution tostudent success
Is an asset to thecommunity
Rochester City School District
Students Parents Staff Community
Right School For EveryChild
The Rochester Curriculum Great Teachers andLeaders
Internal Pro cesses
Build a learningenvironment that
supports student successFocus on college and
career readiness
Differentiate studentsupport to meet the
needs of every student
Create an innovativeportfolio of high-quality
choices for familiesEnsure academic rigor
for every student
Support the whole childthrough a systemsapproach to schoolculture and climate
Operational
Excellence
Use data to informdecisions and
actions
Ensure transparencyand equity in
resource distribution
Become a Strategy-Focused
Organization
Best in classstandards of
efficiency and
customer service
Develop and supportdiverse and highly
effective school leadersDevelop and support a
diverse set of highlycommitted and effective
teachersCreate a culture in
which we hold ourselvesaccountable for student
success
Recruit and retain talent
Equitable Student Funding Accomplishes
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Autonomy: Putsresources in the hands of those closest to thestudents.
Equity: Builds equity intoresource allocationobjectively.
Transparency: Allowsall resources to betracked and monitored ina clear wa .
Equitable Student Funding AccomplishesThree Goals:
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ESF Allocation Strategy
ESF Weights Base (all students) $3,682 Special Education (School controlled) $5,856 English Language Learners (Beginner K-8) $2,396
English Language Learners (Beginner 9-12) $3,594 English Language Learners (Intermediate) $2,396 English Language Learners (Advanced) $1,198
Locked Funds: Centrally allocated resources (e.g. District controlledSpecial Education, Building Substitutes, PBS, Young Mothers)
Grants/Special Funds: Title I and other grants Curriculum Index: (e.g. Arts at SOTA, CTE, IB)
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S h l #8
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School #8BudgetProfile
Major Expenditures 2010-11
Salary Compensation 3,478,920
Other Compensation 104,647 Fixed Obligation/Variability 1,050 Cash Capital Outlays 16,412 Facilities and Related 48,875 Technology - Other Variable Expenses 6,175 Total 3,656,079$
BUDGET ALLOCATIONS by ACC
Students** Weight Allocation
Base Allocation 624.0 $3,682 2,297,568$ELL-Beginner (K-8) 9.0 $2,396 21,564$ELL-Beginner (9-12) - $3,594 -$ELL-Intermediate 7.3 $2,396 17,491$ELL-Advanced 9.0 $1,198 10,782$SWD-Resource Room 4.0 $5,856 23,424$
SWD-Consultant Teacher - $5,856 -$SWD-Integrated Special Class - $5,856 -$SWD-Self-Contained 12:1 Class 4.0 $5,856 23,424$Total ESF Allocation 2,394,253$
FISCAL YEAR 2011-12 Equitable Student Funding (ESF) Allocation
Allocation PercenEquitable Student Funding Allocation 2,394,253$ 69.7%0200: Title IIA - Tchr & Prin Tr/Rec 1,628 0.0%
0206: Title I - Kindergarten 85,667 2.5%0268: Title I - AIS Services 2,579 0.1%0513: The Primary Project 19,414 0.6%1323: School Redesign 21,598 0.6%1416: Primary Project 6,175 0.2%
1501: Cntrl Alloc-Specialized Servcs 532,626 15.5%1502: Cntrl Alloc-Principals 112,360 3.3%
PROPOSED 2011-12 FUNDING
OverallReduction of 6%
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Greater Equity: Special Ed, ELL
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School Funding Equity: 2010-11
March 29, 2011 36$5,000
$10,000
$15,000
$20,000
$25,000
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School Funding Equity: 2011-12
March 29, 2011 37
$5,000
$10,000
$15,000
$20,000
$25,000
St t D i i I t
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State Decisions ImpactFuture
Will we have Contract for Excellence?Will it be funded?
State Aid Decreases Expected
Mandate Relief Will it happen?
Will funding change for transportationand building aid?
Will additional costs be passed fromother State agencies mid-year?
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Long-Term Fiscal Issues RemainUnresolved
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Probable continued decline of futurefunding from State and Federal sources
Rising education related costs higherthan inflation
Double digit increases in employeebenefits and the rising costs of state
retirement fund Unfunded State and Federal mandates
Need to right-size the district (e.g.facility footprint)
Budget Questionnaire Seeks Public
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Budget Questionnaire Seeks PublicInput
www.rcsdk12.orgSTRONGLY DISAGREE NEUTRAL AGREE STRONGLY DISAGREE AGREE
Reduce work week andpay of staff
Furlough of one week for staff
Eliminate additional payat all levels
Change pay period toonce a month
Eliminate mailing of paystubs
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Upcoming Budget Dates
March 29 Superintendent Presents ProposedBudget to School BoardApril 5 1 st Public Budget Hearing
April 7 Finance Committee Meeting of theWholeApril 12 2 nd Public Budget HearingApril 14 Finance Committee Meeting of theWholeApril 28 Board Business Meeting: BudgetAdoptionJune 14 City Public Budget HearingJune 21 City Budget Adoption
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