Welcome World Expo 2007 Exhibitors!download.101com.com/rec/expo2007/welcome_exhib_sched.pdf ·...

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Welcome World Expo 2007 Exhibitors! Below is an overview of the items that you will find discussed in detail on each of the exhibitor forms. Booth Package: (One per company) Each company will receive: one draped 8-foot table, two chairs, pipe and drape, one wastebasket, one booth ID sign, and one 5 Amps/500-watt electric service (included). Additional power can be purchased through Mandalay Bay Convention Center at (702) 733-3000. Three (3) exhibitor passes are included with the first booth purchased, and one more for each additional booth purchased. Show Logo: You may include the show logo in your advertising or any promotional items you may be producing. The logo may be down- loaded from our Web site. See the link at http://www.rechargermag.com/conf/expo2007/exhibitors/. Please do not modify the logo. Food and Beverage: Mandalay Bay Convention Center requires that any food or beverage distributed in the convention facilities must be pur- chased through Mandalay Bay Convention Center’s catering department. For more information, please contact the cater- ing department at (702) 322-3000. Safety: • Smoking is strictly prohibited in all areas of World Expo. • Use of motorized vehicles of any type is strictly prohibited on the show floor, except for use in the aiding of persons with disabilities. • Show management has the exclusive and final right to approve all hanging sign requests. Only booths occupying more than 400 square feet may apply for signs that are hung from ceiling. All signs must comply with Mandalay Bay Convention Center and Fire Marshal regulations. Hanging sign requests must be made in writing to Mandalay Bay Convention Center at (702)-322-3000 prior to August 8, 2007. • All materials used in construction and decoration must be flame retardant. Fabrics must be certified flame retardant. Materials that cannot be treated to meet the requirements cannot be used. Booths with fabric ceilings covering more than 300 sq. feet must be equipped with a sprinkler system.If you have any questions, please contact the Fire Marshall at (702)-455-7316. • All aisles and exits must be kept clear and unobstructed. No signs, furniture, easels, chairs, displays or other items may protrude into any area beyond the allotted booth space. • Insurance each exhibitor is responsible for obtaining appropriate coverage for participating in the event. Show management or the official contractor insurance cannot provide coverage for individual exhibitors. Product Demonstrations and Handouts: Product demonstrations are permitted. All demonstrations, including the distribution of handouts, must be wholly contained within the purchased exhibit space. All demonstrations found to be objectionable due to noise, sound or aisle congestion will be shut down at the discretion of show management. Americans With Disabilities Act: Exhibitors acknowledge their responsibilities under the “American With Disabilities Act” to make their booth accessible to handicapped persons. Exhibitors shall indemnify and hold harmless 1105 Media, Inc, Recharger Magazine, and the facility against cost, expense, lia- bility or damage that may be incident to, arise out of or be caused by the exhibitor’s failure to comply with requirements under the Act.

Transcript of Welcome World Expo 2007 Exhibitors!download.101com.com/rec/expo2007/welcome_exhib_sched.pdf ·...

Page 1: Welcome World Expo 2007 Exhibitors!download.101com.com/rec/expo2007/welcome_exhib_sched.pdf · Welcome World Expo 2007 Exhibitors! Below is an overview of the items that you will

Welcome World Expo 2007 Exhibitors!Below is an overview of the items that you will find discussed in detail on each of theexhibitor forms.

Booth Package: (One per company)Each company will receive: one draped 8-foot table, two chairs, pipe and drape, one wastebasket, one booth ID sign, andone 5 Amps/500-watt electric service (included). Additional power can be purchased through Mandalay Bay ConventionCenter at (702) 733-3000. Three (3) exhibitor passes are included with the first booth purchased, and one more for eachadditional booth purchased.

Show Logo:You may include the show logo in your advertising or any promotional items you may be producing. The logo may be down-loaded from our Web site. See the link at http://www.rechargermag.com/conf/expo2007/exhibitors/. Please do not modifythe logo.

Food and Beverage:Mandalay Bay Convention Center requires that any food or beverage distributed in the convention facilities must be pur-chased through Mandalay Bay Convention Center’s catering department. For more information, please contact the cater-ing department at (702) 322-3000.

Safety: • Smoking is strictly prohibited in all areas of World Expo.• Use of motorized vehicles of any type is strictly prohibited on the show floor, except for use in the aiding of persons with

disabilities. • Show management has the exclusive and final right to approve all hanging sign requests. Only booths occupying more

than 400 square feet may apply for signs that are hung from ceiling. All signs must comply with Mandalay Bay ConventionCenter and Fire Marshal regulations. Hanging sign requests must be made in writing to Mandalay Bay Convention Centerat (702)-322-3000 prior to August 8, 2007.

• All materials used in construction and decoration must be flame retardant. Fabrics must be certified flame retardant.Materials that cannot be treated to meet the requirements cannot be used. Booths with fabric ceilings covering more than300 sq. feet must be equipped with a sprinkler system.If you have any questions, please contact the Fire Marshall at(702)-455-7316.

• All aisles and exits must be kept clear and unobstructed. No signs, furniture, easels, chairs, displays or other items mayprotrude into any area beyond the allotted booth space.

• Insurance — each exhibitor is responsible for obtaining appropriate coverage for participating in the event. Showmanagement or the official contractor insurance cannot provide coverage for individual exhibitors.

Product Demonstrations and Handouts:Product demonstrations are permitted. All demonstrations, including the distribution of handouts, must be wholly containedwithin the purchased exhibit space. All demonstrations found to be objectionable due to noise, sound or aisle congestionwill be shut down at the discretion of show management.

Americans With Disabilities Act:Exhibitors acknowledge their responsibilities under the “American With Disabilities Act” tomake their booth accessible to handicapped persons. Exhibitors shall indemnify and holdharmless 1105 Media, Inc, Recharger Magazine, and the facility against cost, expense, lia-bility or damage that may be incident to, arise out of or be caused by the exhibitor’s failureto comply with requirements under the Act.

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Accounting:

Exhibiting at World Expo is contingent upon timely fulfillment of all obligations due Recharger Magazine and/or 1105Media, Inc.

Registering to Attend the Show:Booth Personnel:

Each exhibiting company receives three (3) complimentary passes for the first booth purchased, plus one (1) additionalcomplimentary pass for each additional booth purchased. The passes are to be used exclusively by booth personnel andare nontransferable. Use the Booth Personnel Registration form to list the booth personnel who will be attending. Do NOTlist any booth personnel who are World Expo instructors or who are writers for Recharger Magazine and have been noti-fied they are receiving free badges for the show, as they will be registered separately.

Additional Personnel:If you wish to have more booth personnel than those allotted to you with the booth (see above), then additional passesfor booth personnel may be purchased for $49 each. These can also be listed on the Booth Personnel Registration form.

Shipping Your Booth:All items brought across the dock are subject to fee. The options for shipping and associated fees for bringing your booth onto the trade show floor are listed below. Use the CB Display forms to sign up for yourshipping needs.

Advance Shipments to CB Display Warehouse: We recommend shipping to our warehouse in advance of this event. the drayage rate difference is a value service. We provide 30 days free storage prior to the event.

Marshalling Yard: Due to limited truck parking and dock space, all direct truck and POV/Cartload shipments to MandalayBay Convention Center will be required to check into off-site at the CB Marshalling Yard. Please refer to the CB Displaywelcome letter and marshalling yard map. In addition, a cartload service is available for private owner vehicles only (norental or commercial trucks, no vehicles over 1 ton) — one laborer, one trip, one way from the loading dock to your boothat move in (or from booth to loading dock at move out) for a charge of $52. Max. weight 300 pounds.

Hand-Carried Items:Only small items, generally less than 30 pounds, that can be carried without the use of materials-handling equipment areallowed to be hand carried onto the show floor and are not permitted to enter through the loading dock or the freight door

International Shippers:Please make yourself aware of the specific needs that apply to shipping your booth through customs. See Airways Freightform for more information on international shipping requirements. To view this form and all CB Display forms, visitwww.cbdisplays.com/wefo7.asp Pass Code: WEF07

Thank you and see you in Las Vegas,Sophie Murray

Conference ManagerQuestions? Contact Sophie at (702) 505-9541

or [email protected].

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Monday, August 20 • 1:00 p.m ............................................ Move-In Begins

All crates, cartons and containers must be unpacked, labeled with “empty” stickers and ready for pick up by3:00 p.m. on Tuesday, August 21, 2007. Access to the show floor is available until 5 p.m. Monday.

Tuesday, August 21 • 8:00 a.m. to 6:00 p.m........................ Registration Desk Open

The exhibitor registration counter will open for exhibitors to pick up pre-registered badges and on-site regis-trations needed. Lead retrieval equipment that has been pre-reserved can be picked up by your company’sbooth manager/representative.

• 8:00 a.m. . ......................................... Move-In Continues• 3:00 p.m. ........................................... Empty Container Pick Up

All crates, cartons and containers must be unpacked, labeled with "empty" stickers and ready for pick up by3:00 pm on Tuesday, Aug. 21, 2007.

• 4:30 p.m. ........................................... Walk-Through InspectionA walk-through inspection shall be conducted by show management, show decorator, Mandalay Bay repre-sentative and fire marshal representative. All booth setup and decoration must be completed at this time.Booths not in compliance will be required to make adjustments

Wednesday, August 22• 7:00 a.m. to 5:30 p.m........................ Registration Desk Open

Registration packets, exhibitor badges and reserved lead-retrieval equipment may be picked up at theexhibitor registration desk.

• 10:00 a.m. to 4:30 p.m...................... Exhibits Open• 8:30 a.m. to 5:30 p.m....................... Education Seminars in session

Thursday, August 23 • 8:00 a.m. to 5:30 p.m........................ Registration Desk Open

Registration packets, exhibitor badges and reserved lead-retrieval equipment may be picked up at theexhibitor registration desk.

• 10:00 a.m. to 4:30 p.m...................... Exhibits Open• 8:30 a.m. to 5:30 p.m. ...................... Education Seminars

Friday, August 24Any exhibitor who begins to dismantle or pack part of the exhibit before the close of the show may bedenied participation in future shows. Many attendees are able to attend on Friday only. Your early break-down would be disrespectful to these companies as well as embarrassing to your company.

• 8:00 a.m. to 3:00 p.m........................ Registration Desk OpenRegistration packets and exhibitor badges may be picked up at the exhibitor registration desk.

• 10:00 a.m. to 3:00 p.m...................... Exhibits Open• 8:30 a.m. to 2:30 p.m........................ Education Seminars in session• 3:00 p.m. ......................................... Exhibits Close

Lead-retrieval equipment must be returned and checked in with a registration desk representative at the registration desk.

• 3:00 p.m. to Midnight. ....................... Move Out

You must turn in a freight slip at the CB Display service desk.Any freight not properly marked for removal will be returned to the CB Display services warehouse and held for disposition. Additional charges will apply. All exhibits, exhibit materials and freight must be ready for removal from the hall by 7:00 p.m. on Friday, Aug. 24, 2007.

World Expo 2007 Schedule of Events