The Shipping Corporation of India Ltd. · The acceptable brands are Bisleri / Kinley as per our...

KOL/P&A/19-20/18 Signature of the authorized person along with seal of the company and date of 21

The Shipping Corporation of India Ltd. (A Government of India Enterprise)

Personnel & Administration Division, Kolkata “Shipping House”, 13, Strand Road, Post Box No.2653, Kolkata

-----------------------------------------------------------------------------------------------------------------------

Tender No. KOL/P&A/19-20/18 Date: 04.06.2019 02.07.2019

24.07.2019

Tender fees: `̀̀̀590590590590/- (non refundable) EMD: `̀̀̀3333,250/- (interest free)

Due date and time: 25.06.2019 10.07.2019 05.08.2019,1700hrs

Tender for Supply of Canned Drinking Water at Shipping House, Kolkata

PART-I

1.0 The Shipping Corporation of India Limited (‘SCI’ or ‘the Corporation’) invites sealed

tenders from experienced registered firms of Kolkata having relevant experience of

Supply of canned/packaged drinking water at ‘SHIPPING HOUSE’, 13, Strand Road,

Kolkata. The acceptable brands are Bisleri / Kinley as per our norms.

2.0 Contract Period: Two years from the date of commencement of contract. Thereafter,

two extensions of three months each on same rates, terms & conditions, may be

granted at sole discretion of the Corporation.

3.0 Pre-qualification Criteria:

3.1 The party must have minimum 2 years relevant experience of Supply of

Canned/Packaged Drinking Water during the past 5 financial years in offices of

PSUs/PSBs/Large Corporate Houses and State/ Central Government offices.

3.2 The party must have executed one job of `3.00 lakhs contract value or two

jobs of `2.00 lakhs or three jobs of `1.50 lakhs of similar nature in the last 5

financial years in the offices of PSUs/ PSBs/ Large Corporate Houses and

State/ Central Government offices. Copy of work completion must be

submitted along with the Tender Document.

3.3 The party must be based/ having fully functional office setup in Kolkata.

3.4 The party must be registered with the Concerned Authorities of the West

Bengal State or Central Government and must fulfill the conditions laid down

by such authorities.

3.5 The party must have positive net worth and must be having sound financial

health in all the previous three financial years (latest available), the average

annual financial turnover during last 3 years, ending 31st March 2018 should

be `97,500.


3.6 The party must ensure & exhibit complete compliance with ‘CHECK LIST FOR

DOCUMENTS TO BE ESENTIALLY FURNISHED WITH TECHNICAL BID FOR

TECHNICAL QUALIFICATION’.

4.0 Tender Fee: A non-refundable tender fee of `̀̀̀590590590590/- is payable in the form of Pay

Order/Demand Draft favoring ‘The Shipping Corporation of India Ltd.’, payable at

Kolkata. The Tender fee must be submitted along with the tender PART-I (Technical

BID envelope).

5.0 Earnest Money Deposit: The Tenderer must submit, along with the tender PART-I

(Technical BID envelope), an interest free Earnest Money Deposit (EMD) of

`̀̀̀3333,250/- by Demand Draft / Pay order drawn in favour of "The Shipping Corporation

of India Ltd." payable at Kolkata. . The EMD will be forfeited in the event of

withdrawal of the offer before expiry of the validity period, either before or after

conveying the acceptance of the offer. The EMD will be refunded after finalization of

the tender, except in the case of successful tenderer.

6.0 Except for parties having valid and relevant NSIC exemption, tenders without due

‘Tender Fee’ and ‘EMD’ shall be summarily rejected. Cheques are not acceptable.

7.0 Indicative Scope of Work & Responsibilities of the Vendor:

The Successful Vendor shall have to strictly adhere to the following:-

1) The Contractor has to ensure smooth supply & delivery of drinking water on all

working days (Monday to Friday), strictly between 08:30 AM to 09:30 AM.

2) The Contractor has to deliver Water cans near all the dispensers located at various

floors of Shipping House. It shall also be the sole responsibility of the Contractor to

dispense the cans over the dispensers, maintain the running stock and to take away

the empty cans on a daily basis. The Contractor will be obliged to replace the empty

cans with the filled ones as and when required under a continuous process. No

additional charges in respect of cost/rent /deposit/transport charge for day to day

supply for the canes or containers will be entertained.

3) An inventory of 4 cans per dispenser is to be strictly maintained always i.e. 1

dispensed can and 3 others in stock to be kept near the dispensers. The Contractor

shall replace empty cans with filled ones maintaining the above inventory as

stipulated on a daily basis.

4) The Contractor has to ensure deployment of sufficient manpower to execute the

operation of Supply, Delivering, and Dispensing while maintaining the stock. The use

of passenger lift is strictly prohibited for transportation only Cargo Lifts are to be

used so as to ensure no disturbance to the occupants of the building.

5) Quotations should be for free delivery of water in our office at Kolkata. The quotations

must be given with clear understanding that the canned/packaged water supplied

would be fit for potable purposes, and will also be subject to the approval of the

officer concerned. The supplier must stick to the Brand of packaged/canned drinking

water offered by them and accepted by The SCI Ltd


6) The supplier has to submit water fitness certificate for potability (fit for human

consumption) from recognized laboratory. SCI will have the right to take water

samples from any one of the cans and forward it for laboratory test if considered

necessary. The supplier will be held responsible if water sample is found to be unfit

for potability and The SCI Ltd. will have the right to take any action as deem fit against

the suppler.

7) The supplier will take all safety measures to ensure safety and avoid injuries and loss

of life to any staff while delivering water in the premises

8) The contractor will be responsible for supply of the required quantity of drinking

water as per advice of P&A Department well in advance on regular basis, even on a

short notice.

9) All administrative responsibilities and relevant rules and regulations shall have to be

religiously followed by the Vendor

10) Any non compliance/deviation from responsibilities listed herein and elsewhere in

the tender document shall be considered as violation and shall be liable for strict

actions as per relevant penalty/termination clauses in the tender document.

GENERAL TERMS AND CONDITIONS

1.0 This Tender document in its entirety will form part of the Terms & Conditions of the

Contract and shall be binding on the contractor.

2.0 Tender document can be obtained on payment of ‘Tender Fee’ by way of Pay

Order/Demand Draft favouring "The Shipping Corporation of India Ltd." payable at

"Kolkata", from the office of:

The Senior Manager (Personnel & Administration)

The Shipping Corporation of India Ltd., Kolkata

Shipping House, 3rd Floor, 13 Strand Road,

Kolkata – 700 001

Contact: 033-22480107/ 033-22543442, [email protected]

3.0 Alternatively, tender document can also be downloaded from SCI Website viz.

www.shipindia.com, and Govt. website viz. www.eprocure.gov.in bidders

downloading tender document from our website/Govt. website would be required to

pay the above mentioned tender fees separately in the form of Pay Order/Demand

Draft favouring "The Shipping Corporation of India Ltd." payable at "Kolkata" while

submitting the tender. If the bidders fail to submit the tender fees as indicated herein

above, his tender shall not be entertained. If the tender document is downloaded

from SCI/Govt. website, the same shall be in toto.


4.0 Tenderer must ensure that each page of this ‘Tender document’ as well as the

supporting documents to be attached are serially numbered and duly signed with

official stamp, indicating unconditional acceptance of the herein contained terms &

conditions in totality. Failing this, the submitted tender shall be liable for summarily

rejection.

5.0 Tenderer must ensure that, the communication details, such as postal address,

phone and fax numbers, email ID, etc. should have been printed/written clearly

on the envelope containing Technical-Bid and Price-Bid separately and also on

the outer envelope.

6.0 The tenderer shall give an undertaking that they have not made any payment or

illegal gratification to any person/authority connected with the bid process so as to

influence the bid process and have not committed any offence under the Prevention of

Corruption Act in connection with the bid.

7.0 Tenders duly filled in and signed bearing tenderer’s Official Stamp should be

submitted in two separate sealed envelopes clearly mentioning on the top as Part-I

(Technical Bid), and Part-II (Price Bid/ Commercial Bid). Thereafter, these two sealed

envelopes should be placed in third sealed envelope and marked as "KOL/P&A/ 19-

20/18 - Tender for Supply of Canned Drinking Water at Shipping House,

Kolkata”.

8.0 Both the Parts, i.e. Part-I (Technical Bid) and Part-II (Price Bid/ Commercial Bid)

should be submitted in original. Part-II (Price Bid/ Commercial Bid) of only

technically qualified parties shall be evaluated.

9.0 Tender document complete in all respects must be submitted in a sealed cover as

indicated above, so as to reach the Corporation office not later than 1700 hrs on

25.06.2019 10.07.2019 05.08.2019 at following address:

The Senior Manager (Personnel & Administration)


Shipping House, 3rd Floor, 13 Strand Road,

Kolkata – 700 001

Contact: 033-22480107/ 033-22543442, [email protected]

10.0 The tenderer must deposit the aforesaid sealed tender in the TENDER BOX placed at

the above mentioned office before due date and time. Tenderers can also send their

sealed tenders by Registered A.D./ Courier Service at the above mentioned address so

as to reach us on or before the due date and time at the risk of the tenderer, and the

Corporation will not be responsible for non-receipt or delay in receipt of tender.

Tenders received after due date and time will not be accepted.


11.0 Tenderers are advised to exercise care in offering the rates to ensure accuracy of the

job and rates. No excuse or request for negotiations, altering rates or correcting will

be entertained after the quotations (i.e. Price Bid/ Commercial Bids) are opened. All

corrections, if any should be initialed by the persons signing the tender form.

12.0 The Corporation does not bind itself to accept the lowest tender, the whole or

part of a tender or any tender.

13.0 In case multiple tenders are submitted by one party or if common interests are found

in two or more bidders, the parties shall be liable to disqualification.

14.0 The Corporation reserves the right to award the Contract partly or wholly to one or

more tenderers and the decision of the Corporation will be final and binding on the

parties

15.0 The tenderers shall disclose any payments made or proposed to be made to any

intermediaries (agents etc.) in connection with the bid. Further, the Corporation

reserves the right to terminate the tender process at any stage.

16.0 The successful contractor will have to indemnify the Shipping Corporation of India

Ltd. through an Indemnity Bond submitted at the time of finalisation of Contract, in

the event of the Corporation being made liable to pay compensation to third party or

to any contractor's workers.

17.0 Subcontracting is ordinarily not permissible. If the contractor necessarily

requires/intends utilizing services of a subcontractor towards the subject contract,

the same must only be permitted with prior express approval of the Corporation.

18.0 First offer from the tenderers shall be final and tenderers shall not be allowed to

change or submit more than one proposal during the period of bidding. In case, more

than one bid is found to be received from a single party on opening of the tender box

upon expiry of the tender due date or its extended due date (if any), the participation

of the tenderer may be summarily rejected.

19.0 To assist in the examination, evaluation and comparison of the Technical and Price Bids,

the Corporation may, at its discretion, ask any Bidder for a clarification of its bid. Any

clarification submitted by a Bidder that is not in response to a request by the Corporation

shall not be considered. The Corporation’s request for clarification and the response shall

be in writing. No change in the substance of the Technical Bid or prices in the Price Bid

shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors

discovered by the Corporation in the evaluation of the Price Bids.

20.0 Provided that a bid is substantially responsive, the Corporation may waive any

nonconformities in the Bid that does not constitute a material deviation, reservation or

omission. If a Bidder does not provide sought clarification of its Bid by the date and time

set in the Corporation’s request for clarification, its bid may be rejected.


21.0 During the evaluation of Price Bids, the Corporation shall correct arithmetical errors on the

following basis:

21.1 If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price

shall be corrected, unless in the opinion of the Corporation, there is an obvious

misplacement of the decimal point in the unit price, in which case the total price as

quoted shall be govern and the unit price shall be corrected;

21.2 If there is an error in a total corresponding to the addition or subtraction of

subtotals, the subtotals shall prevail and the total shall be corrected;

21.3 If there is a discrepancy between words and figures, the amount in words shall

prevail, unless the amount expressed in words is related to an arithmetic error, in which

case the amount in figures shall prevail subject to (a) and (b) above.

21.4 If the Bidder does not accept the correction of errors, its Bid shall be liable to be

disqualified and its EMD may be forfeited and / or Bidder may be subjected to other

suitable action as per other provisions provided in this tender document.

22.0 The Corporation is not bound to accept the lowest or any Bid, in full or in part.

23.0 Validity of the Tender:

Without requiring any communication on the matter, submitted offers shall remain

valid at least for a period of six (6) months from the due date of tender or

extended due date of the tender (if applicable). If the bidder(s) wish to withdraw

their offer upon expiry of the said validity period of six (6) months, they must inform

the same to the Corporation at least seven (7) working days before the expiry. Failing

this, their offers shall be deemed to be valid till completion of the subject tender

process.

24.0 Rates:

24.1 The rates should be quoted according to the specifications mentioned in the

tender form strictly as per format of ‘Commercial Bid’. It should be inclusive of

all duties, taxes & levies, except for those which are enquired for separately (if

any like GST) in the ‘Commercial Bid’. The quoted rate will remain firm during

the contract period.

25.0 Billing:

25.1 Vendor shall submit the bills in triplicate on Monthly basis to the Personnel &

Administration Department, accompanied with original delivery receipts for

the subject Month duly signed by Concerned Officer/Staff of P&A Department,

SCI.

25.2 Payment may be processed within 120 days from the receipt of invoice

completed in all respect and it will be made through ECS facility directly to


your bank for which you will have to furnish your Bank Account details (Please

furnish crossed Bank cheque).

25.3 Please note that any dispute regarding payment must be raised within 90 days

from the date of settlement of relevant bills, failing which the same will not be

entertained.

26.0 Risk Purchase Clause:

If at any time during the currency of the contract, we find that the contractor’s

services are unsatisfactory and/or the contractor fails to render the services at all

and/or in the event of dishonoring the contractual terms and conditions, the

Corporation will be at liberty to obtain the services covered under this contract from

alternative source(s) at contractor’s risk and cost.

27.0 Penalty Clause:

If the contractors fail to service the contract as per the provisions of the terms and

conditions agreed, SCI shall have a right to take following actions:

27.1 For the first contravention, depending on the gravity of the

contravention/offence, a warning letter will be issued to the contractor(s).

27.2 For the second contravention onwards, a minimum monetary penalty of

`5,000/- or as decided by the SCI Management, will be imposed for each

occurrence. This is to be paid by way of a bank demand draft for the said

amount, drawn in favour of "The Shipping Corporation of India Ltd." payable at

"Kolkata". Alternatively, this amount will be deducted from bills payable to the

contractor(s).

27.3 For the third contravention, apart from penalty mentioned above the contract

is liable to be terminated and the contractor(s) may be debarred from the

contract for a specified period, which will be decided by the SCI Management.

‘Annexure I’ shall not be applicable here to.

28.0 Termination Clause:

The Shipping Corporation of India Ltd. shall have the right, any time during the

duration of the contract, to suspend, terminate or cancel the services of the contractor

by giving written notice of ordinarily, not less than 30 days to the contractor.

Termination of the contract can be for any of, but not limited to, the following:-

28.1 Default by the contractor(s).

28.2 Failure to deliver any or all of the services as specified in the contract.


28.3 Failure to perform any other obligation(s) under the contract.

28.4 Failure to take remedial action for his/her failure within the period given by

The Shipping Corporation of India Ltd. for remedial action.

28.5 If the bidder is adjudicated insolvent by a Competent Court or files for

insolvency or the successful bidder company is ordered to be wound up by a

Competent Court.

28.6 If any charge sheet is filed by a competent authority of the Government against

the bidder. It is to be clearly understood by the successful bidder that if a

charge-sheet is filed by any competent authority of the Government against the

successful bidder, the successful bidder is obliged to notify The Shipping

Corporation of India Ltd. within 7 (seven) days of filing of the charge sheet.

Failure to do so shall result in forfeiture of all payments due to the successful

bidder for services rendered after the date of filing of the charge-sheet.

28.7 In the event the contract is terminated due to the reasons of unsatisfactory

performance, involvement in unfair practice, furnishing false information,

negligence or inordinate delays in providing of services, The Shipping

Corporation of India Ltd. shall be free to forfeit the Security Deposit fully or

partly as may be decided by the Corporation.

28.8 The right to terminate to contract shall be vested only with The Shipping

Corporation of India Ltd. without prejudice to any other remedy for breach of

contract either available under the contract or the Law of the Land.

28.9 In case The Shipping Corporation of India Ltd. terminates the contract in whole

or part, the Corporation shall not pay any compensation in any form to the

contractors for the balance period of contract.

29.0 During the period of contract, if the Corporation finds that the contractor’s services

are unsatisfactory or for any other interest of the Corporation, the corporation

reserves the right to terminate the contract as and when required with 1 month

notice as per the discretion of Management and make payment on pro-rata basis after

making deductions, if any

30.0 Should the contractor cease to exist or become insolvent or bankrupt or commit any

breach of contract, the same must be immediately intimated to the corporation. The

corporation shall be entitled forthwith by notice in writing to contractor or his legal

representative to decide whether to continue the contract, in such time and manner

and by such persons as the Corporation shall think fit as the risk, cost and liability of

the contractor.


31.0 In case of committing any act of deception, fraud or other misconduct in the tendering

process or in execution of awarded contract/job, the applicable SCI policy &

guidelines for removal/suspension/banning of such entities is listed at

‘Annexure I’, before the format of ‘Commercial / Price Bid’.

32.0 Earnest Money Deposit (EMD)

Earnest Money Deposit (EMD) shall be liable to be forfeited in case the tenderer is

found to be involved in unfair practices and/or furnishing false information and/or is

in violation of herein contained terms & conditions and/or withdraws submitted bid

at any stage after due date of the tender submission, also if he is not earnest in his

response.

33.0 Security Deposit:

33.1 The successful tenderer (s) will have to furnish a Security Deposit amounting

to 5% of the annual value of the contract by Crossed Bank Demand draft in

favour of The Shipping Corporation of India Ltd., payable at Kolkata within a

week of awarding the contract.

33.2 In the event of any breach of terms and conditions of the contract the Security

Deposit shall stand forfeited in full. It is to be refunded only on satisfactory and

successful completion of the contract period.

33.3 In the event the contractor(s) gives up the work before expiry of the contract

period without giving requisite notice of 1 month or unable to service the

contract for whatever reason, the Security Deposit shall stand forfeited in full.

33.4 No interest shall be payable on the Security Deposit.

33.5 The Corporation shall have the right to make recoveries from contractor’s bill,

Security Deposit, or from any other dues for any over payment made to him

due to inadvertence, error, collusion, mis-construction or mis-statement.

33.6 The Security Deposit paid by the contractor towards satisfactory performance

of the contract, subject to necessary deductions, if any, shall be returned if

claimed by the vendor within 1 year of date of expiry of contract. If an

extension to the contract is approved by SCI Management then the Security

Deposit to be claimed within 1 year from the date of expiry of extension period.

33.7 In the event of any dispute as regards to the terms and conditions or as regards

to interpretation of the clauses hereof, the decision of the Corporation shall be

final and binding.


34.0 Performance Guarantee:

A separate Performance Guarantee of amount equal to Security Deposit or 5% of

Annual Contract Value is to be submitted by the successful contractor with whom SCI

has not dealt earlier or whose performance was found to be unsatisfactory in the

past. The validity of Performance Guarantee will be same as validity of Security

deposit.

35.0 Conditional and/or partial offers shall be liable for summarily rejection. Tender

must also be submitted in proper format as prescribed by this document, failing

which it shall be liable to be rejected.

36.0 Jurisdiction: All matters connected with this contract shall be governed by the Indian

Law both substantive and procedural, for the time being in force and shall be subject

to the exclusive jurisdiction of Indian Courts at Kolkata.

37.0 Assessment of Tender :

37.1 The capability of the tenderer will be assessed on the basis of their past

experience and other information furnished in Part-I of the tender duly

scrutinised and verified. The Corporation will reject the tenders if found

unsuitable and in such case their “Price Offers” will not be opened. Decision of

the Corporation in this regard shall be final and binding. Please note that all

information required in the form of particulars should be properly filled in and

all required documents must be enclosed. An incomplete tender is liable to be

rejected.

37.2 Part-II (Price Offers) of only those tenderers, who are found capable and

qualified as per Pre Qualification Criteria (PART I), will be opened. The date

and time of opening of Part-II will be intimated in advance to the qualified

tenderers only. The decision of the Corporation is this respect will be final and

binding.

37.3 The Shipping Corporation of India Ltd. does not bind itself to accept the lowest

tender. The Shipping Corporation of India Ltd. reserves the right to reject all/

any of the tenders, without assigning any reasons whatsoever, and the decision

of the Corporation in this regard shall be final and binding.

38.0 Declaration:

38.1 I/ We_______________________________________________ am/ are the sole proprietor/

Manager of __________________________________________ and authorised to submit this

tender on behalf of my/ our company/ firm.


38.2 It is certified and declared that I/ we have read, understood and accepted the

terms and conditions of this tender in totality, and have thereafter submitted

my/ our tender.

38.3 I/ We declare on solemn affirmation that whatever information is submitted in

this tender is true and correct to the best of my knowledge and belief.

38.4 I/ We hereby certify that my/ our company/ firm has not been banned and/ or

blacklisted by any office/ department/ undertaking of the Govt. of India, at any

time under any contract.

38.5 I undertake and confirm, not to have made any payment or illegal gratification

to any person/ authority connected with the bid process so as to influence the

bid process and not committed any offence under the Prevention of Corruption

Act in connection with the bid.

Date:

Place:

(Signature of the Tenderer with

Rubber-Stamp of the Firm)


FORM OF PARTICULARS

Sr.

No.

Particulars Party Details

01. Name of the Firm and Full postal address

with Pin-code (enclose address proof)

02. Communication details:

a) Telephone No.(Office)

b) Fax No.

c) E-mail address:

03. Whether Proprietary/ Partnership/ Limited

Company along with year and date of

establishment/ incorporation?(Provide

proof of establishment/ incorporation)

04. Name of the main Partner(s)/ Name of the

Proprietor in case of Proprietary concern./

Names of the Directors in case of a Limited

Company.

1.

2.

3.

05. Name of Manager or Managing Partner/

Director responsible for day-to-day conduct

of business.

(Enclose phone no./ mobile no./ email id.)

06. Audited Balance Sheet for FY 2015-16,

2016-17, 2017-18, indicating

turnover(Enclose Copy)

07. Whether your firm is registered under

Municipal Act and/ or State Govt. Shops and

Establishment Act.

(please attach copy of documents)

08 Income Tax Returns for FY 2015-16, 2016-

17, 2017-18, (enclose copy)

09. Income Tax PAN (enclose copy)

10. GST Reg. No. (enclose copy)

11. Profession Tax Registration No. (enclose

copy)

12. Employees' Provident Fund Reg. No.

(enclose copy)

13. Employees' State Insurance Corporation

(ESIC) Registration No. (enclose copy)

14. Name(s) of other Firm(s), Companies in

which you are connected/ having interest. If

answer is affirmative, please declare full

particulars.

15. Whether any litigation is pending against you

in respect of contracts of similar nature or for

any violation of Contract Labour (Regulation

& Abolition) Act and if so, give Details.

16. In the past, whether any PSU/ Govt./ SCI has

banned and/ or blacklisted and/ or taken any


Sr.

No.

Particulars Party Details

punitive action against your firm? If yes, state

details/reason.

17. Whether any employee/ partner/ director

etc. of your firm/ organization has/ had any

relations with SCI?

18. Is any such ex-employee of SCI working in/

for your firm, who at the time of separating

from SCI was at the designation of Vice

President or higher?

(If Yes, please provide his/her details along

with his/her role in your organization)

19. Your A/c details, Banker's Name and address:

_____________________________________

_____________________________________

_____________________________________

(enclose a copy of cancelled cheque)

Account No.:_____________________________

MICR Code:_____________________________

IFSC Code:_____________________________

20. Details of relevant work experience for supply of Canned/Packaged Drinking Water in

last 5 years including the works in hand at present with testimonials, if any. (As per clause

no. 3.2 under Pre-Qualification Criteria of this tender document)

Sr.

No.

Name of PSU/ PSB/ Large

Corporate House

Value of Contract

(in lakhs)

Length of service (Contract

Period)

Date

From

Date

To

Total

Period (in

Months)

01

02

03

Please attach separate sheets, if required.

Date:

Place:

(Signature of the Tenderer with

Rubber-Stamp of the Firm)


CHECK LIST FOR ESSENTIAL DOCUMENTS TO BE FURNISHED WITH

TECHNICAL BID FOR TECHNICAL QUALIFICATION

Sr.

No.

Particulars Check List

01 Tender Cost of `590/- by way of Demand

Draft/Pay Order

(DD/PO to be attached)

DD/PO No._____________

Date:__________________

Drawn on_______________

02 Earnest Money Deposit of `3,250/- by way of

Demand Draft/Pay Order/BG (DD/PO/ Original

BG to be attached)

DD/PO/Guarantee No._____________

Date:__________________

Drawn on_______________

03 All the pages of this tender document duly

signed, implying acceptance of all the terms &

conditions described through its length.

Yes/No?

04 Form of Particulars of Tenderer duly filled Yes/No?

05 Copy of Income Tax PAN Yes/No?

06 Copy of GST Registration Yes/No?

07 Whether your firm has attached audited copies

of profit & loss A/c, Balance Sheet, Income Tax

returns for the FY 2015-16,2016-17,2017-18

Yes/No?

08 Copy of Employees' Provident Fund

registration

Yes/No?

09 Copy of Valid ESIC Registration Certificate Yes/No?

10 Copy of Valid Trade License issued competent

authority.

Yes/No?

11 Copy of Affidavit/ Registration / License of firm

under Shop & Establishment Act/ Municipal

Corporation/ State/ Central Government to

establish party is based out of / having fully

functional office setup in Kolkata

Yes/No?

12 Copy of Work Experience Certificate.

The party must have executed one job of `3.00

lakhs contract value or two jobs of `2.00 lakhs

or three jobs of `1.50 lakhs in the last 5

financial years for Supply of Canned/Packaged

Drinking Water along with dispensers in the

offices of PSUs / PSBs / Large Corporate

Houses and State / Central Government offices.

Copy of work completion must be submitted

along with the Tender Document

Yes/No?


Annexure I

The Shipping Corporation of India Ltd. Policy and Guidelines for Removal / Suspension / Banning of Entities

1.0 Introduction.

The Shipping Corporation of India Ltd. (SCI), a premier commercial organisation, is

committed to maintaining ethics of the highest standard and adopt best industry practices in

all its activities. During the course of business, SCI transacts with various firms and

companies in their capacity as bidders / vendors / contractors / agents, hereinafter, referred

to as the ‘Entity’. SCI considers all its business dealings as a relationship and no relationship

can be built on deceit or unethical conduct. SCI in all its business dealings endeavours to

maintain fairness, transparency and it is expected that the other party to the deal will also

uphold similar code of conduct.

This guideline on banning unscrupulous elements / parties is being adopted to weed out

corrupt practices and their recurrence from the system.

Since banning of business dealings involves civil consequences for an Entity concerned, it is

incumbent that adequate opportunity of hearing is provided and the explanation, if tendered,

is considered before passing any order in this regard keeping in view the facts and

circumstances of the case. Accordingly, during the proceedings as laid down in this

document, the party / parties would be provided with ample opportunity to tender their

explanations along with documentary evidence to present their case which would be duly

considered based on the principles of natural justice. The banning guidelines are not

applicable for poor performance or any inadvertent or unintentional lapse on part of the

party.

The decision of banning any business dealings would be taken only after it is established

beyond doubt that the party has committed an act of deception, fraud or other misconduct in

the

tendering process or in the execution of contracts awarded / orders issued to them.

2.0 Scope:

2.1 SCI reserves its rights to remove an entity from its list of approved suppliers /

contractors or to ban business dealings and also to suspend business dealings pending

investigation if that entity has been found to have committed misconduct.

2.2 The guiding principles and processes for

(i) Removal of an Entity from the list of approved suppliers / contractors

(ii) Suspension and

(iii) Banning of an entity from doing business with the Corporation,

for a specified period, are laid down herein.

2.3 These guidelines apply to all firms / bidders / vendors / contractors / agents, etc.

including those on approved panels, who have or are expected to have business dealings

with SCI, and shall extend to all units, offices, establishments, subsidiaries and vessels of the

SCI including those which get set up in future.

2.4 It is clarified that any decision of the Management to not entertain any particular entity

due to its poor / inadequate performance or for any other reason is outside the purview of

these guidelines.


2.5 Without prejudice to the claims and rights of SCI in relation to subsisting arrangements,

action under these guidelines would take effect prospectively.

3.0 Definitions:

In these Guidelines, unless the context otherwise requires:-

i. The Expression ‘Party / Contractor / Supplier / Purchaser / Customer / Bidder / Vendor /

Entity’ includes a company incorporated in law, a firm (whether registered or not), an

individual, HUF, a co-operative society or an association or a group of persons engaged in or

expected to be engaged in business dealings with SCI.

ii. ‘Inter-connected Entity’ shall mean two or more companies having any of the following

features:-

a. If any or all of the Partner(s) / Functional Director(s) are common,

b. If the Management is common,

c. If the entity is controlled or is otherwise subservient to an entity against which action

under these guidelines is taken or contemplated.

iii. ‘Competent Authority’ and ‘Appellate Authority’ shall mean the following:

a. For banning any Entity, Indian or foreign, the “Competent Authority” would be a

“Committee of Directors” comprising of the Director of the Division awarding the contract,

Director (Finance) and the Director/s of the concerned Operations Divisions.

b. The Chairman & Managing Director, SCI, shall be the ‘Appellate Authority’ in respect of

such cases.

In case the original contract has been approved by the Chairman, then, for banning of the

party, the competent authority would include the Chairman & Managing Director, Director

(Finance) and Directors of the concerned operating divisions. In such a case an Appellate

Authority would be the SCI Board of Directors or a committee formed by the Board for the

purpose.

For contracts where Board approval is mandatory for award, the Board or nominees of the

Board would constitute the competent authority. In such cases any appeal would also lie with

the Board.

Banning proposals initiated by the SCI branch offices would be heard by the same authorities

as mentioned at 3.0 iii (a) and 3.0 iii (b) above, and would have a company-wide effect,

unless otherwise specified by the Competent Authority.

iv. ‘Investigating Department’ shall mean any department / division / office of SCI

investigating into the conduct of the Entity and shall include the Vigilance Department,

“Central Bureau of Investigation, the State Police or any other authority or entity set up by

the Central or State Government having powers to investigate”.

v. List of ‘Approved Entities’ – shall mean and include list of approved Parties / Contractors /

Suppliers / Purchases / Customers / Bidder / Vendor / Agents’, if registered / contracted

with SCI.

4.0 Grounds for initiation of Banning Business Dealings:

4.1 If considerations of security, sovereignty or friendly relations of the state with other

countries or reasons of trade or commercial confidence of SCI so warrant.


4.2 If any persons by whatever designation / name holding control of the entity or having

substantial influence in the affairs of the entity is convicted by a Court of Law for offences

involving moral turpitude, during the last five years.

4.3 If there is strong reason to believe that the Directors, Proprietors, Partners, Managers of

the Entity have been guilty of malpractices such as bribery, corruption, fraud,

misrepresentation of facts, interpolations or other unfair / unethical practices.

4.4 If the Entity continuously refuses to return / refund the dues of SCI without showing

adequate reason and this is not due to any reasonable dispute which would attract

proceedings in arbitration or Court of Law;

4.5 If business dealings with the Entity have been banned by the Govt. or any other Central

Public sector enterprise, then, such banning can also be extended for the same period as

banned by the concerned Govt. / CPSE.

4.6 If any recommendation is received from Vigilance Division to ban business dealings with

the Entity.

4.7 If the Entity has resorted to corrupt, fraudulent practices, coercion, undue influence and

other violations including misrepresentation of facts and / or fudging / forging / tampering

of documents.

4.8 If the Entity uses intimidation / threats or brings undue outside pressure on the

Corporation (SCI) or its officials in acceptance / performance of the job under the contract.

4.9 If the Entity indulges in repeated and / or deliberate use of delay tactics in complying

with contractual stipulations;

4.10 Established litigant nature of the Entity to derive undue benefit;

4.11 If the Entity misuses the premises or facilities of the Corporation (SCI), forcefully

occupies tampers or damages the Corporation’s properties including land, water resources,

forests / trees, etc.

4.12 If the Entity employs a dismissed / removed public servant or employs a person

convicted for an offence involving corruption or abetment of such offence.

4.13 Wilful indulgence by the Entity in supplying substandard material irrespective of

whether inspection was carried out by the company, its agents or its representatives.

4.14 Based on the findings of the investigation report of CBI / Police against the Entity for

malafide/unlawful acts or improper conduct on the Entity’s part in matters relating to SCI or

even otherwise.

4.15 Continued poor performance of the Agency in several contracts.

(Note: The examples given above are only illustrative and not exhaustive. The Competent

Authority may decide to ban business dealings for any good and sufficient reason).

5.0 Initiation of Banning / Suspension:

The contracting Department on receiving request to ban the Entity on any of the above

grounds


(as listed under clause 4) will initiate the banning process by forming a Committee

comprising of

Representatives from concerned User Division, Contracting Division, Finance Division. The

User / Reporting Division to provide all relevant facts / material to the contract initiating

Department / Division which will present it to the aforementioned Committee. The

Committee so

formed will study the case and then submit its recommendations to the Competent Authority

to

decide on banning the Entity from all dealings with SCI. The Competent Authority would

comprise of Director of the Division awarding the contract, Director (Finance) and Director

of the

concerned Operating Division. C&MD would be the Appellate Authority.

6.0 Suspension of Business Dealings during Investigation period:

6.1 If the conduct of any Entity dealing with SCI is under investigation, the Investigating

Department will inform the concerned Divisional Director, who in turn will convene a

meeting of the Competent Authority. The Vigilance Department will be informed as well, and

the Chief Vigilance Officer can send his recommendations to the Competent Authority based

on the same.

6.2 The Competent Authority may consider whether the allegations (under investigation) are

of a serious nature and whether, pending investigation, it would be advisable to continue

business dealings with the Entity. If the Competent Authority, after consideration of the

matter, including the recommendations of the Investigating Department (if any), decides that

it would not be in the interests of the Corporation to continue business dealings pending

investigation, it may decide in favour of suspending business dealings with the Entity. The

report of the Competent Authority must be submitted to the CMD, SCI, within 21 days from

the receipt of the reference by the concerned Divisional Director and within the effective

date of suspension.

6.3 The order of suspension will be passed by the concerned Divisional Director and would

operate for a period of not more than six months from the date of issuance of such order, and

may be communicated to the Entity as also to the Investigating Department.

6.4 The Investigating Department must ensure that their investigation is completed and the

whole process of final order is over within such period. However, if investigations are not

completed in six months time, the Competent Authority may extend the period of suspension

by another three months, during which period the investigations must be completed.

6.5 The order of suspension shall be communicated to all Departments / Divisions / branch

offices of SCI. During the period of suspension, no business dealing may be held with the

Entity.

6.6 As far as possible, other existing contract(s) with the Entity may continue, unless the

Competent Authority, having regard to the circumstances of the case, decides otherwise.

6.7 If the Entity concerned asks for detailed reasons of suspension, the Entity may be

informed that its conduct is under investigation. It is not necessary to enter into

correspondence or argument with the Entity at this stage.

6.8 It is not necessary to give any show-cause notice or personal hearing to the Entity before

issuing the order of suspension.


7.0 Banning of Business Dealings:

7.1 A decision to ban business dealings with any Entity shall normally apply throughout SCI,

unless otherwise specified by the Competent Authority. The Competent Authority may

restrict the ban to a Division/s or branch Office/s if in the particular case, banning of

business dealings by the respective Unit will serve the purpose and achieve its objective and

banning throughout the Corporation is not required in view of the local conditions and

limited impact of the misconduct / default.

7.2 There will be an Investigating Committee in each Division / branch office, to be

appointed by the Divisional Director, for processing cases of “Banning of Business Dealings”.

The committee shall consist of officers from the Indenting Division, the concerned DFO and

the Contract Officer responsible for invitation of bids. The functions of the committee shall,

inter-alia include:

(i) To examine and report material and other circumstances to determine whether or not if a

prima-facie case for banning exists.

(ii) To recommend for issue of show-cause notice to the Entity by the concerned department

as per clause 9.1.

(iii) To examine the reply to show-cause notice and call the Entity for personal hearing, if

required.

(iv) To submit recommendations to the Competent Authority for banning or otherwise.

7.3 If the Competent Authority is prima-facie of the view that action for banning business

dealings with the Entity is called for, a show-cause notice may be issued to the Entity as per

paragraph 9.1 and an enquiry held accordingly.

8.0 Removal from List of Approved Entities - Suppliers/Contractors, etc.:

8.1 If the Competent Authority decides that the charge against the Entity is of a minor nature,

it may consider removing the name of the Entity from the list of approved Entities –

Suppliers / Contractors, etc. – without recourse to an outright ban.

8.2 The effect of such an order would be that the Entity would not be disqualified from

competing in Open Tender Enquiries, but would not be considered for limited tender

enquiries.

8.3 Past performance of the Entity may be taken into account while processing for approval

of the Competent Authority for awarding the contract.

9.0 Show-cause Notice:

9.1 In case where the Competent Authority decides that action against an Entity is called for,

a show-cause notice has to be issued to the Entity. A statement containing the imputation of

misconduct or misbehaviour may be appended to the show-cause notice and the Entity

should be asked to submit within 15 days a written statement in its defence.

9.2 On request from the Entity, necessary facility will be provided for inspection of relevant

document/s in possession of SCI that establishes the grounds for banning (under clause 4).

9.3 The Competent Authority may consider and pass an appropriate order:

a. For exonerating the Entity, if the charges are not established or

b. For removing the Entity from the list of approved Suppliers / Contactors, etc. or

c. For banning business dealings with the Entity.


9.4 The period for which the ban would be operative may be mentioned in the order. It

should also state explicitly that the ban would extend to the Inter-connected Entities.

10.0 Appeals against the Decision of the Competent Authority:

10.1 The Entity may file an appeal against the order of the Competent Authority banning

business dealing etc. The appeal shall be filed to the Appellate Authority. Such an appeal shall

be preferred within one month from the date of receipt of the order banning business

dealing, etc.

10.2 The Appellate Authority would consider the appeal and pass appropriate orders which

shall be communicated to the Entity as well as the Competent Authority.

11.0 Review of the Decision by the Competent Authority

Any petition / application filed by the Entity concerning the review of the banning order

passed originally by Competent Authority under the existing guidelines either before or after

filing of appeal before the Appellate Authority or after disposal of appeal by the Appellate

Authority, the review petition can be decided by the Competent Authority upon disclosure of

new facts / circumstances or subsequent development necessitating such review. The

Competent Authority may refer the same petition to the Standing Committee for examination

and recommendation.

12.0 Circulation of the names of Entities with whom Business Dealings have been

banned:

12.1 The banning order will be issued to the Entity by the concerned contracting Divisional

Director. It will also be circulated to all the Divisions and branch offices of the Corporation

and the names of the banned entities will be posted on the SCI website.

12.2 Depending upon the gravity of misconduct established, the Competent Authority of the

Corporate Office may circulate the names of the Entity with whom business dealings have

been banned, to Government Departments, other Central Public Sector Enterprises, etc. for

such action as they deem appropriate.

12.3 If a Government Department or a Central Public Sector Enterprise requests for more

information about the Entity with whom business dealings have been banned, a copy of the

report of Investigating Department together with a copy of the order of the Competent

Authority/Appellate Authority may be furnished.

12.4 If business dealings with any Entity have been banned by the Central or State

Government or any other Central Public Sector Enterprise, SCI may, without any further

enquiry or investigation, issue an order banning business dealing with the Entity and its

inter-connected Entities.

13.0 These guidelines will form part of the Tender document



PART IIII

(PRICE/ COMMERCIAL BID)

(To be submitted in a separate sealed cover Marked “Part-II (Price Offer)”

Sr

No. Description

Quantity

per

month

Rate per

unit

(Rs.)

Total Amount

per month

(Rs.)

1 Supply of canned drinking water in 20 liters

cans suitable for use of above said with

cold/normal water dispenser. (Including

transportation charges) 20 Ltrs. Can ….....................brand

200 cans

(approx.)

2 Supply of canned/packaged drinking water

in (Half/0.5) liter bottles as and when

required. …...........................brand (including

transportation charges)

(Please mention the brand offered)

40 bottles

(approx.)

TOTAL AMOUNT PER MONTH

Applicable GST %

1. The drinking water cans/packages are to be delivered by the supplier at

respective locations inside the office as per instructions.

2. The quantity indicated above is just an indicative estimate and not a commitment.

3. The supplier will be responsible for timely delivery of drinking water and keep

close

Contact with the dealing officer for collection of orders from time to time.

4. L1 value to be arrived at on comparison of total monthly charges for Sr. no. 1 & 2

combined, before tax.

Name of the Party :

Name of authorised signatory:

Place:

Date:

…………………………………….

(Authorized Signatory with official stamp)

The Shipping Corporation of India Ltd. · The acceptable brands are Bisleri / Kinley as per our...

Documents

Transcript of The Shipping Corporation of India Ltd. · The acceptable brands are Bisleri / Kinley as per our...