Sap Fi Bootcamp Training Exercises for Day4

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SAP FI ECC 6.0 Bootcamp Exercises for Day 4

Z65402/Z65590 of 66Copyright © Accenture 2007 All Rights Reserved SAP FI ECC 6.0 Bootcamp – Exercises for Day 4.doc

SAP FI ECC 6.0 BootcampExercises for Day 4





Table of Contents

Table of Contents.................................................................................................2

Asset Accounting – Master Data.................................................................................. 3

Exercise 4.1: Create Asset...................................................................................3

Exercise 4.2: Create Asset Sub Number .............................................................7

Exercise 4.3: Configuration: Add Values to Evaluation Group .............................10

Asset Accounting – Business Transactions ............................................................. 15

Exercise 4.4: Asset Acquisition from FI................................................................15

Exercise 4.5: Asset Explorer................................................................................20

Exercise 4.6: Asset Transfer – Change Cost Centre ...........................................23

Exercise 4.7: Asset Transfer – Asset to Asset .....................................................25

Exercise 4.8: Asset Retirement with Revenue to Customer.................................31

Exercise 4.9: Display Asset Document ................................................................38

Asset Accounting – Period End Closing & Report ing ............................................. 41

Exercise 4.10: AUC Settlement............................................................................41

Exercise 4.11: Configuration: Maintain Sort Version............................................48

Exercise 4.12: Asset History Sheet......................................................................50

Exercise 4.13: Asset Balance by Asset Number ..................................................51

Exercise 4.14: Posted Depreciation Related to Cost Centers ..............................52

Exercise 4.15: List Origins of Asset Debit ............................................................53

Exercise 4.16: Asset Transactions.......................................................................54

Exercise 4.17: Asset Acquisition ..........................................................................56

Exercise 4.18: Asset Retirement..........................................................................58

Exercise 4.19: Directory of Unposted Assets .......................................................60

Exercise 4.20: Depreciation Run..........................................................................61

Exercise 4.21: Display Log for Depreciation Run.................................................65





Asset Accounting – Master Data

Estimated Completion Time: 15 minutes

Exercise 4.1: Create Asset

Scenario The Design Department of Company R100 is looking at buying more sophisticatedcomputers to replace the PCs that they have been using for more than 5 years.You need to create asset master for the new computers.

The computer specifications are: Techbuy Progress 3000 Computer System -2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM 400Mhz.

The design cost centre is D81400.

Instructions 1. Access the Create Asset: Initial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Asset -> Create -> Asset

Transaction Code: AS01

2. Enter the following information:

Asset Class: 3200 (Personal Computer)

Company Code: R100

Number of similar assets: 1

Note: System can create more than one asset with similar characteristicsusing this option. For example, put 15 here if you need to create 15 newcomputers with similar specification.





3. Click Enter or Execute icon

4. Enter information in the General tab:

Description 1st

line: Techbuy Progress 3000 Computer System

Description 2nd

line: 2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM 400Mhz

Note: Inventory number is the number that you assigned to the asset tag. Thisnumber may be different from the asset field number assigned by the system.

5. Click the Time-Dependent tab and enter the following information:

Cost Centre: D81400

Note: The cost centre will bear the depreciation charges of the asset

6. Click the Al locat ions tab:

Click on each Evaluation group and select appropriate values. as

needed.

Note: The evaluation group values are for informational/reporting purposeonly. The values need to be maintained in the configuration. You will bemaintaining the values in the subsequent exercise.

7. Click the Deprec. areas tab.

Useful life and depreciation key of the asset are defaulted from the assetclass configuration. Only change the fields, if necessary. In this exercise,





we are going to follow the default values.

Note: If Useful life is 3.5 years, it will be shown as 3 in the useful life fieldand 6 in the period field.

8. Click the Save icon

9. Verify that the message “The asset XXXX X is created” is displayed in thestatus bar.

Note: XXXX X indicates the asset number and sub-number range.

10. Click the Exit icon until the SAP Easy Access screen displays.

You have completed the Create Asset transaction.

Reminder You will use this asset in further exercises so keep a note of it!





Practice Exercise Feedback

Display Asset

Instructions 1. Access the Display Asset: Initial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Asset -> Display -> Asset

Transaction code: AS03

2. Enter the asset number you just created in Asset field.

3. Enter R100 in the Company code field.

4. Click Enter or Execute icon

5. Review each of the fields listed in the table below.

Check Your Work Display Asset: Master Data screen:

Asset: your asset number

Class: 3200

Company code: R100

General tab:

Description 1st

line: Techbuy Progress 3000 Computer System

Description 2nd

line: 2.67Ghz, 17" LCD, XP. 512 MB DDR-RAM

400Mhz

Time dependent tab:

Cost centre: D81400

Depreciation area tab: Verify depreciation keys and useful life perdepreciation area.





Exercise 4.2: Create Asset Sub Number

Scenario After sometime, the Design Department of company R100 decided toupgrade the computers with faster processor (i.e., Pentium IV, 3.2 Ghz). It is

desired that the upgrade value and depreciation cost be separated from themain asset for cost management purpose.

You need to create an asset sub number for the main asset that you havecreated earlier.

Instructions 1. Access the Create Sub Number: Ini tial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Asset -> Create -> Sub-Number -> Asset



Asset: the asset you created in exercise 1

Company Code: R100

Number of similar assets: 1

Note: System can create more than one asset sub number withsimilar characteristics using this option.

3. Click the Enter or Execute icon

4. Enter information in the General tab:

Description 1st

line: Pentium IV, 3.2 Ghz

Description 2nd

line: [blank]





5. Verify that information in all other tabs are copied from the main asset.

1. Depending on the screen layout in the configuration, some of theasset sub number fields are allowed to be changed.

6. Click the Save icon .

7. Verify that the message “The asset XXXX 1 is created” is displayed in thestatus bar.

8. Click the Exit icon until the SAP Easy Access screen displays.

You have completed the Create Asset Sub Number transaction.






Display Asset Sub Number

Instructions 1. Access the Display Asset: Initial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Asset -> Display -> Asset


2. Enter Asset number you just created in Asset field.

3. Enter 1 in Sub number field.

4. Enter R100 in the Company code field.

5. Click Enter or Execute icon .

6. Review each of the fields listed in the table below.

Check Your Work Display Asset: Master Data screen:

Asset: your asset sub number

Class: 3200

Company code: R100

General tab:

Description 1st

line: Pentium IV, 3.2 Ghz

Description 2nd

line: [blank]

Time dependent tab:

Cost centre: D81400

Depreciation area tab: Verify depreciation keys and useful life perdepreciation area.





Exercise 4.3: Configuration: Add Values to EvaluationGroup

Scenario You need to maintain evaluation group in Asset Configuration. One new valueneeds to be entered for Evaluation Group 4.

Instructions 1. Access the SAP Implementation Guide (IMG).

Path: SAP Easy Access -> Tools -> Customizing -> IMG -> Execute Project

Transaction code: SPRO

2. Click the SAP Reference IMG button

3. Access the Change View “ Evaluation Groups for Asset Management” :Overview screen.

Path: IMG -> Financial Accounting (New) -> Asset Accounting -> Master Data-> User Fields -> Define 4-Character Evaluation Groups

Transaction Code: OAVA

4. Click Execute Button .

5. Select No 4, Evalat. grps 1-4 ‘A1’ by clicking on the grey box to the left side ofthe record.

“No” represents the evaluation group; i.e., 1 = Evaluation Group 1, 2 =Evaluation Group 2, 3 = Evaluation Group 3, 4 = Evaluation Group 4.





The Evaluation Group 1-4 represents the values for the respectiveevaluation group; i.e., Evaluation group 1 has two values 0001 and 0002.

6. Click the Copy as (F6) icon .

7. Change the fields as follows:

No: 4 (we are adding values for Evaluation Group 4)

Evaluation group 1-4: ZXX (XX = your participant no)

Description: Melbourne Ctrl – location XX (XX = your participant no)

8. Press Transfer (Enter) icon .

9. Verify “Number of entries copied: 1’ is displayed in the status bar.

10. Click the Save icon or CTRL + S.

11. Verify “Data was saved” is displayed in the status bar.

12. Click the Exit icon (SHIFT + F3) and return to the SAP Easy Access





screen is displayed.

You have completed the Configuration: Add Values to Evaluation Group transaction.






Change Asset

Instructions You need to update Evaluation Group 4 in the asset master that you havecreated earlier in exercise 1. Change the value to the new value that youhave just entered in the configuration.

1. Access the Change Asset: Initial screen.

Path: SAP Easy Access : Accounting -> Financial Accounting -> Fixed Assets -> Asset -> Change -> Change Asset


2. Click Enter or the Master Data icon to display theChange Asset: Master Data screen.

3. Click on the Al locat ions tab.





4. Change the entry for evaluation group 4 to Zxx that you have created inprevious exercise.

5. Click Save icon .

6. Verify that the message “The asset XXXX X is changed ” is displayed inthe status bar.

7. Click the Exit icon until the SAP Easy Access screen is displayed.

You have completed the Change Asset transaction.





Asset Accounting – Business Transactions


Exercise 4.4: Asset Acquisit ion from FI

Scenario You need to post asset acquisition (vendor invoice) for the Design Department’scomputers. You have already created the asset master data in Exercise 4.1.

The vendor is R1001 Walter & Schulz GMBH & CO. The computer price is 700EUR.

The accounting journal that you are going to post is as follows:

Line PK Dr/Cr Trans Type Account No Account Desc

1 31 Cr - R1001 Walther & Schulz

2 70 Dr 100 Your asset no Your asset desc

Instructions1. Access the Acqu isit ion from purchase w.: Header Data screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Posting -> Acquisition -> External Acquisition -> WithVendor

Transaction Code: F-90

2. Enter information in the Document Header as follows:

Document Date field: today’s date

Posting Date field: today’s date

Document type field: KR (vendor invoice)

Company code field: R100

Currency field: EUR

Reference field: Asset Acq XX (XX = your participant no)





3. Enter information in the First line item section as follows:

PstKy (posting key) field: 31

Account field: R1001

4. Press the Enter icon to display Enter Vendor Invoice: Add Vendor Item screen.


Amount field: 700 EUR

Tax Code field: V0

Calculate Tax – Checkbox flagged

Baseline date (BLine) field: today’s date

Payment terms (Payt terms) field: 0004





6. Enter information in the Next line item section as follows:


Account field: The asset number that you have created in Exercise 4.1

Trans type field: 100 (External acquisition)

7. Click the Enter icon to display the Enter Vendor Invoice: Add AssetItem screen.







Tax code field: V0

9. Click the Document overview icon and simulate (Menu : Document ->Simulate).





10. Review the entries before posting by simulating the document. The Simulatestep will show all the lines to be posted, including automatic lines generatedby the system; e.g., tax lines.

Note: Use Reset button to correct any line items after simulation.

11. Click the Post icon or CTRL + S.

12. Verify that “Document XXX was posted in company code R100” displays inthe status bar.

13. Click the Exit icon until the SAP Easy Access screen is displayed

You have completed the Asset Acqu isit ion from FI transaction.





Exercise 4.5: Asset Explorer

Scenario You need to display your asset and verify that it has 700 EUR value posted to it.

Instructions1. Access the Asset Explorer screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Asset -> Asset Explorer

Transaction Code: AW01N

2. Enter information in the following fields and click the Enter icon .

Field Enter

Company Code R100

Asset Asset no. that you have used in Ex. 4.4

Fiscal Year Select appropriate (Current Year)

• Asset values (i.e., acquisition value, ordinary depreciation, netbook value), transaction list and depreciation area list are

displayed.• You may need to scroll down to see all the asset values i.e.

asset net book value.

• Double click on the Transaction Line to display the FIdocument.

• Double click on Depreciation area to display values in differentdepreciation area.

3. In the Planned Values section, check the asset values 700 EUR for Book





Depreciation Area.

4. In the Transaction section:

Check that the acquisition document that you have posted is listed withtransaction type 100 External Asset Acquisition.

Double click on the line item to display the accounting document.

5. Navigate back to the Asset Explorer screen and Click Posted values tab.

In Depreciation Posted/Planned section, check that your asset has adepreciation amount planned starting from the current period.





You have completed the Asset Explorer transaction.

ProcessingTip The asset explorer can also be accessed from Asset Display (AS03) or Asset

Change (AS02) screen by selecting the Asset Values button.





Exercise 4.6: Asset Transfer – Change Cost Centre

Scenario An existing asset, originally meant for a particular department, is getting

transferred to a different department.

The Design Department (cost centre D81400) that would bear otherwise bearthe depreciation cost of the asset is not the intended owner of the PC andhence is transferring the asset to the Packaging Department (cost centreP81400). The PC will belong to the Packaging Department starting from nextmonth.

You are going to change the Cost Centre in the asset master data andmaintain the change starting date using time interval functionality. Noaccounting document is posted for this transfer.

Instructions 1. Create a new asset as per Exercise 4.1.

2. Access the Change Asset: Initial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Asset -> Change -> Asset


3. Fill in your asset number in the Asset field and R100 in the CompanyCode field.

Note: Fill in the sub number if you want to change asset sub number.Depending on the screen layout configuration, you may need to maintainthe sub asset manually.

4. Press the Enter icon to go to Change Asset: Master Data screen.

5. Click on the Time Dependent tab.

6. Change the Cost Centre field from D81400 to P81400 and press the

Enter icon .





7. Click on the New time interval button .

Note: If you click the Yes option, the system will overwrite the old datawith the data you enter. In this case, the change takes effectimmediately; i.e., after the change is saved.

8. Enter new date in From-date of new interval field. (Eg : 01.09.2007)

9. Click the Enter icon .

This entry means that the change will take effect starting from01.09.2007.


11. Verify that the message “The asset XXXX X is changed” is displayed in

status bar.


You have completed the Asset Transfer - Change Cost Centre transaction.

Processing Tip Discuss the SAP situations in which this approach can be used.





Exercise 4.7: Asset Transfer – Asset to Asset

Scenario You just realized that several assets that are categorized under asset class2100 Machines straight line need to be reclassified into a different asset

class. Those assets have already got some balance; i.e., acquisition hasbeen posted to the asset.

You need to transfer the asset to asset class 2000 Machines decliningdepreciation.


Line PK Dr/Cr Account

1 75 Cr Sender Asset

2 70 Dr Sender Asset accumulated depreciation

3 70 Dr Receiver Asset

4 75 Cr Receiver Asset accumulated depreciation

Note: All the above line items will be created automatically by the systemafter you specify the sender and receiver asset.

Instructions 1. Access the Enter Asset Transaction: Transfer within Company Code screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Postings -> Transfer -> Transfer withinCompany Code

Transaction code: ABUMN





2. Fill in the following fields:

Asset field: This is the sender asset number. (Look for instructionsfrom the instructor for the sender asset number.)

Document date field: today’s date

Posting date field: today’s date

Asset value date field: today’s date

Text field: Asset class correction XX (XX = your participant number)

3. Select the New Asset radio button.

Note: If you have already got asset number/asset master created forreceiving the transferred value, select Existing Asset option and fill in thereceiver asset number.

If Receiver asset is already created, enter the receiver asset number in“Existing asset” field and proceed to Step 9; To create a new receiverasset, perform the following steps.

4. Click on the Master Data button to display theCreate Asset screen.





5. Verify that the Sending asset is selected in the Reference section; i.e.,values for the receiver asset master data are copied from sending assetmaster data.

6. Update the Description field to “Packaging Machine Type GFS TraineeXX” (XX = your participant no).

7. Change the Asset class from 2100 to 2000.

8. Press Enter or click the Enter icon





Note: Receiver asset number will be assigned when the FI document isposted.

9. Click the Addi tional Details tab and check that Transfer Variant field is4 (Transfer within company code).

10. Click the Simulate icon .

11. Click the Save (Post) icon .





Message displayed that receiver asset is created and transfer documentis posted.

12. Press Enter or click the Continue icon


You have completed the Asset Transfer – Asset to Asset transaction.

Processing Tip Note:

• Multiple asset function is available if you wish to transfer multiplesender to multiple receiver. Click the Multiple Asset icon

.

• Asset can also be transferred partially; see the Partial Transfer tab.






Asset Explorer

Instructions You need to display the sender and receiver asset values and verify the valuesfor both assets. Refer to Exercise 4.5 for detailed instruction on how to accessthe transaction.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Asset -> Asset Explorer


Note: Open two sessions and display sender and receiver asset in separatesessions.

Check YourWork

Your sender asset net book value should be 0 as full transfer has been postedto the receiver asset.

Sender Asset

1. In the Transaction section:

Check that the transfer document that you have posted is listed inthe sender asset with transaction type 320: Retirement transfercurrent year acquisition.


2. Click the Posted values tab.

3. In the Depreciation Posted/Planned section, check that your asset has no

depreciation amount planned starting from the current period.

Receiver Asset

4. In the Transaction section of Receiver Asset:

Check that the transfer document that you have posted is listed inthe receiver asset with transaction type 330: Acquisition transfercurrent year acquisition.


5. Click Posted values tab.

6. In the Depreciation Posted/Planned section, check that your asset hasdepreciation amount planned starting from the current period.






Exercise 4.8: Asset Retirement with Revenue toCustomer

Scenario Company R100 is going to sell some old PCs owned by Packaging Departmentthat are no longer used. Negotiation with ABC Corp (customer R999) was donewith selling price of 1000 EUR per computer.

Company R100 will gain some revenue from the asset selling since the netbook value of the PC is less than the selling price.

You need to record the asset selling i.e. asset retirement with revenue to ABCCorp.


Line PK Dr/Cr TransType

Account No AccountDesc

1 01 Dr - R999 ABC Corp

2 50 Cr - 825000 Suspenseaccount –disposal/salefixed asset

3 75 Cr Your asset

4 70 Dr Accumulated

Depreciation

5 40 Dr - 825000 Suspenseaccount –disposal/salefixed asset

6 50 Cr 250000 Profits onDisposal

Note: System will automatically create line items 3 to 6.

Instructions 1. Access the Asset Retirement from Sale with Customer: Header Data screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Posting -> Retirement -> Retirement with Revenue -> With





Customer

Transaction Code: F-92

2. Enter information in the Document Header as follows:

Document Date field: today’s date

Posting Date field: today’s date

Document type field: DR (Customer invoice)

Company code field: R100

Currency field: EUR

Reference field: Retirement XX (XX = your participant no)

3. Enter information in the First line item section as follows:


Account field: R999 (Customer no for ABC Corp)

4. Press the Enter icon to display the Enter Customer Invoice: AddCustomer Item screen.







Tax Code field: A1

Calculate Tax checkbox: checked

Baseline date field: today’s date

Payment terms field: 0001

6. Enter information in the Next line item section as follows:


Account field: 825000 (suspense account – disposal/sale fixed asset)

7. Press the Enter icon to display the Enter Customer Invoice: Add GL Account Item screen.







Asset ret irement field: checked

9. Press the Enter icon to display the Create Asset Retirement screen.


Asset field: This is the asset that you are going to retire (Refer to theinstructor’s instructions).

Transaction type: 210





Asset value date: today’s date

Complete retirement: checked

Note: System also allows you to do partial retirement. In this case, youneed to enter the amount to be retired, percentage or quantity.

11. Click the Continue icon .

12. Review the entries before posting by simulating the document. TheSimulate step will show all the lines to be posted including automatic linesgenerated by the system; e.g., tax lines.

Note: Use the Reset button to correct any line items after simulation.

Path: Document -> Simulate





13. Click the Save icon or CTRL + S.

14. Verify that “Document XXX was posted in company code R100” displays inthe status bar.


You have completed the Asset Retirement wi th Revenue to Customer transaction.






Asset Explorer

Instructions You need to display the value of the asset that you have just sold. Refer toExercise 4.5 for detailed instruction on how to access the transaction.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Asset -> Asset Explorer


Check YourWork

1. Your asset net book value should be 0 as full retirement/selling has beenposted.

2. The document that you posted should appear on the transaction list.

3. Planned depreciation for the asset is 0 starting from period after theposting.





Exercise 4.9: Display Asset Document

Scenario In this exercise, you need to display asset documents for your asset.

Instructions 1. Access the Documents for Asset screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Postings -> Edit Documents -> Display

Transaction code: AB03

2. Enter Company code field – R100.

3. Enter an asset number in the Asset field.

This can be done by typing the value in directly or by searching for the Assetusing the fields search help (F4) - (Use the asset that you have retired).

4. Enter the current year in the Fiscal year field.

5. Press the Enter icon to go to Overview of Asset AccountingDocument screen.

6. Double click on any lines to display the Asset document.





7. Review the documents header details by clicking on the Document header

icon (F5).

8. Close the dialog by clicking the cross in the upper right corner.





9. Review the accounting document by clicking on the FI document icon

10. Click the Back icon .

11. Repeat steps 6 – 10 for different documents of the asset.

12. Click the Exit icon (SHIFT + F3) and return to the SAP Easy Access screen.

You have completed the Display Asset Document transaction.





Asset Accounting – Period End Closing & Reporting


Exercise 4.10: AUC Settlement

Scenario Expense/cost for Packaging machine capitalization project has been settledon a monthly basis to Asset Under Construction (AUC). The project iscompleted and the AUC needs to be settled to fixed asset.

You need to create a receiver asset (fixed asset) in asset class 2000 for costcentre P81400, create a settlement rule from the AUC to the fixed asset, andpost the settlement.


Line PK Dr/Cr Account

1 70 Dr Receiver fixed asset

2 75 Cr Sender asset under construction (AUC)

Note: The above journals are created automatically by the system when youpost the AUC settlement.

Instructions Receiver Asset

(Refer to the instructor’s instructions.)

Create Settlement Rule for AUC to the fixed asset

1. Access the Settlement AuC: Initial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Posting -> Capitalize Asset u. Const ->Distribute

Transaction code: AIAB





2. Enter the appropriate information in the following fields:

Field Enter

Company code The company code.

Asset Sender AUC (Refer to trainer’sinstructions).

3. Press Execute to display Settlement AUC: Line Item List screen.

4. Select the line item to be settled (As shown above, choose the line itemwith a click on the first column of the line item); for this exercise, selectall line items available.

5. Click the Enter rules icon .





6. Enter the following information in the Distribution rule table:

Field Enter

Cat FXA (Asset)

The account assignment category of thesettlement receiver.

Settlement Receivers Receiver asset number (Refer to theinstructor’s instructions.)

% 100

Note: The percentage of asset to be settled.System also allows partial settlement e.g.50% of the AUC is settlement to fixed asset1 and the other 50% is to a different asset.

7. Click to check the rule definition; if found correct, click the Back

icon .


The Message “Distribution Rules saved” is displayed in the status bar.

STOP Note: Up to this step, you have created the distribu tion ru le to let thesystem know that you want to settle the AUC to which fixed asset. Youhave not settled any amounts yet that, no FI posting has beengenerated. You are going to post the settlement in the next step.

Run AUC Settlement

9. Click on Settlement icon to access the AuCSettlement: Initial screen.

Alternatively, you can access the screen from the following path andtransaction code:

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed





Assets -> Posting -> Capitalize Asset u. Const -> Settle

Transaction code: AIBU

10. Enter information in the following fields:

Field Enter

Company code R100

Asset Sender AUC number (Mention the samesender asset used in the previous exercisefor “distribution rule definition”)

Document date Today’s date

Asset val . date Today’s date

Posting date Today’s date

Period The posting period.

Text Packaging Project AUC Settlement to Fixed Asset XX (XX = your participant no)

Test run Checked

Note: It is always a good practice to test runyour settlement and do verification beforerunning the actual settlement.





Detail list Checked

Note: This option will provide you withdetailed list of items being settled.

11. Click the Execute icon .

12. Verify that the receiver asset and the amount to be settled are correct.

13. Click on the Back icon .

14. Uncheck the Test run field and click the Execute iconagain.

15. Verify that the settlement is posted into the system. The message “Assettransaction posted with document no XXXXXXX” is displayed in thestatus bar.


You have completed the AUC Settlement transaction.






Asset Explorer

Instructions You need to display the value of the sender AUC and receiver fixed asset that youhave just done settlement for. Refer to Exercise 4.5 for detailed instructions on howto access the transaction.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Asset -> Asset Explorer


Check YourWork

Your sender AUC asset balance should be 0 as full settlement has been posted tothe receiver asset.

1. Verify that the Net book value of the AUC asset is 0.

2. In Transaction section:

• Check that the transfer document that you have posted is listed in the

sender asset with transaction type 345: Line item retirement transfer:Current year acquisition from AUC.

• Double click on the line item to display the accounting document





Receiver Asset

3. In Transaction section of Receiver Asset:

• Check that the transfer document that you have posted is listed in thereceiver asset with transaction type 346: Acquisition transfer: Current yearacquisition from AUC.

• Double click on the line item to display the accounting document.






Exercise 4.11: Configuration: Maintain Sort Version

Scenario You need to report your asset by Company Code, Asset Class, and Evaluationgroup 4.

The existing Sort Version does not have the selection, and you need to create anew sort variant to be used in Asset reporting.

Instructions 1. Access the SAP Implementation Guide (IMG).

Path: SAP Easy Access -> Tools -> Customizing -> IMG -> Execute Project

Transaction code: SPRO

2. Click the SAP Reference IMG button .

3. Access the Change View “ Sort versions for asset reporting” : Overview

screen.Path: IMG -> Financial Accounting (New) -> Asset Accounting ->

Information System -> Define Sort Version for Asset Reports

Transaction code: OAVI

4. Select variant ‘0007 - Co. code / asset class’ by clicking on the grey box to the





left side of the record.

5. Click the Copy as.. (F6) icon .

6. Change the name and the description of the Sort Version:

Sort version name: Z0XX (XX = your participant no)

Description: Co code/Asset Class/Eval group 4

7. In the Definition section, add the following information to the Sort Variant; thiscan be done by typing the values in or by selecting them using the field searchhelps (F4).

Table name = ANLAV

Field name = ORD44

Total = check

Press the Enter icon .

8. Click the Save icon or CTRL + S. Verify that message “Data was saved”appears on the status bar.


You have completed the Configuration: Maintain Sort Version transaction.





Exercise 4.12: Asset History Sheet

Instructions 1. Access the Asset History Sheet screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Info System -> Reports on Asset Accounting -> Notes toFinancial Statements -> International -> Asset History Sheet

Transaction code: S_ALR_87011990

2. Enter the information in the following fields, as necessary:

Field Enter

Company code The company code

Asset Number Leave blank to view all assets.

To Leave blank to view all assets.

Sub-number Leave blank to view all assets.

To Leave blank to view all assets list.

Asset class The first asset class to list (select from list)

To The last asset class to list (select from list)

Report date The date to report the asset(s)

Depreciation area Select the depreciation area “use standard”.

Sort version Select the sort levels and/or the summationlevels for displaying the data records.

Use the sort version that you have created

in exercise 4.11.

3. What level of detail do you want the assets to be listed?

If you need to list Then

Every asset MAIN number AND, if applicable, everyasset SUB-NUMBER

Select the List assets radio button.

A summary of GROUPTOTALS only

Select the … group totals only radiobutton.

Use ALV Grid Activate the checkbox



You have completed the Asset History Sheet transaction.





Exercise 4.13: Asset Balance by Asset Number

Instructions 1. Access the Asset Balances screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Info System -> Reports on Asset Accounting -> Asset Balances -> Balance Lists -> Asset Balances -> …by

Asset Number



Field Enter




Sub-number Leave blank to view all assets.


Report date The date to report the asset(s) –should be the end of a period.

Depreciation area Select the depreciation area.

Sort version Select the sort levels and/or thesummation levels for displaying thedata records. (select the one youcreated)





A summary of GROUPTOTALS, only




You have completed the Asset Balance by Asset Number transaction.





Exercise 4.14: Posted Depreciation Related to CostCenters

Instructions 1. Access the Posted Depreciation Related to Cost Centers screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Info System -> Reports on Asset Accounting ->Cost Accounting -> Depreciation Posted -> Posted depreciation,related to cost centers



Field Enter


Cost center The first cost center to list. (B81400)

To The last cost center to list (P81400)

Area 01

Fiscal Year The fiscal year to report on “current yr”

Posting Period The first posting date to report on. “select”

To The last posting date to report on. “select”



You have completed the Posted Depreciation Related to Cost Centers transaction.





Exercise 4.15: List Origins of Asset Debit

Instructions 1. Access the List of Origins of Asset Charges screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Info System -> Reports on Asset Accounting ->Day-to-Day Activities -> International -> List of Origins of AssetDebit


The List of Origins of Asset Charges screen displays.


Field Enter




Asset class Leave blank to view all assets.


Cost center The first cost center to list (B81400)



Sort version Select the sort levels and/or thesummation levels for displaying thedata records.



You have completed the List of Origins of Asset Debit Reports transaction.





Exercise 4.16: Asset Transactions

Instructions 1. Access the Asset Transactions screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Fixed Assets -> Info System -> Reports on Asset Accounting -> Day-to-Day Activities -> International -> Asset Transactions



Field Enter








Sort version Select the sort levels.













You have completed the Asset Transactions transaction.





Exercise 4.17: Asset Acquisition

Instructions 1. Access the Asset Acquis it ion screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Info System -> Reports on Asset Accounting ->Day-to-Day Activities -> International -> Asset Acquisition



Field Enter















Every asset MAIN number AND, if applicable, every

asset SUB-NUMBER





5. Determine what to do next.

If you need to Then

Print the report from SAP Go to step 1 of the Print Reports transaction in this user procedure tocontinue. (Cannot do in this course)

Export the report to Excel Go to step 1 of the Export Reports toExcel transaction in this userprocedure to continue.

6. Click the Exit icon (SHIFT + F3) and return to the SAP Easy Access screen .

You have completed the Asset Acquisit ion transaction.





Exercise 4.18: Asset Retirement

Instructions 1. Access the Asset Reti rements screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Info System -> Reports on Asset Accounting ->Day-to-Day Activities -> International -> Asset Retirements



Field Enter





To The last cost center to list (P81400)Report date The date to report the asset(s)









Every asset MAIN number AND, if applicable, every

asset SUB-NUMBER






You have completed the Asset Retirement transaction.





Exercise 4.19: Directory of Unposted Assets

Instructions 1. Access the Directory o f Unposted Assets screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Info System -> Reports on Asset Accounting ->Day-to-Day Activities -> International -> Directory of Unposted

Assets


The Directoy of Unposted Assets screen displays.


Field Enter






Sort version Select the sort levels.

3. Click the Execute icon to view the results.


You have completed the Directory of Unposted Assets transaction.





Exercise 4.20: Depreciation Run

Instructions 1. Access the transaction to execute “Depreciation Run”.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Periodic Processing -> Depreciation Run ->Execute

Transaction code: AFAB


Field Enter


Fiscal Year Enter the fiscal year.Posting Period Enter the fiscal Period.

Planned Posting Run Activate this check box.

List assets Activating this check box providesdetailed report.

Test Run It’s a good practice to execute a testrun before the final run.





Note: As there can be only one “planned run” for a posting period, for practicesessions you can run multiple “Repeat Run” for the same posting period.

3. Click the Execute icon to view the results.

4. Click Yes to process to view.

Note: In case you get an error message, use the error log to decipher theerrors and take corrective action.

5. Go back to the selection screen and execute the transaction again afterunchecking the Test run. Menu: Program -> Execute in background.





6. Specify the print parameters for the background job:

7. Press the Enter icon .

8. Schedule the background job (if the job needs to be executed, choose theoption “Immediate”).





9. Click the Check button and the Save icon .

The system will display a message in the status bar.

10. Choose the menu option “Own jobs to view the status of the background job”.

Note that the status should be “Finished”.


You have completed the Depreciation Run transaction.





Exercise 4.21: Display Log for Depreciation Run

Instructions 1. Access the transaction to view the log of “Depreciation Run”.

Path: SAP Easy Access -> Accounting -> Financial Accounting ->Fixed Assets -> Periodic Processing -> Depreciation Run ->Display Log

Transaction code: AFBP


Field Enter


Fiscal Year Enter the fiscal year.

Posting Period Enter the fiscal Period.

List assets Activating this check box providesdetailed report.

3. Click the Execute icon to view the results,




Note: There can be several assets for which depreciation can be posted inone depreciation run


You have completed the Display of Depreciation Run Log transaction.

Sap Fi Bootcamp Training Exercises for Day4

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