RRUNDYX g e ¡ 7ULYDQGUXP ² · g e ï C y 'HSDUWPHQW RI 6 SDFH i « ~ · \ § ¢ ,652 ,QHUWLDO...
Transcript of RRUNDYX g e ¡ 7ULYDQGUXP ² · g e ï C y 'HSDUWPHQW RI 6 SDFH i « ~ · \ § ¢ ,652 ,QHUWLDO...
भारत सरकार Government of India अत र िवभाग Department of S0pace
इसरो जड़ वीय णाली यिनटISRO Inertial Systems Unit व यरकावVattiyoorkavu
ित वनतपरम Trivandrum ndash 695 013
िव ापन सआईआईएसयपीटीिव ापन-132017 दनाक 15112017 ADVTNOIISUPTADVT-132017 dated 15112017
भारत क रा पित क िलए तथा उनक ओर स िन िलिखत मद क िलए व र य एव भडार अिधकारी इसरो जड वीय णाली यिनट (आई आई एस य) व यरकाव पी ओ ित वनतपरम मोहरबद िनिवदाए आमि त करत ह- For amp on behalf of the President of India the Senior Purchase amp Stores Officer ISRO Inertial Systems Unit (IISU) Vattiyoorkavu Trivandrum invites Sealed Tenders for the following items-
िनिवदा श क Tender Fee Rs560- ित िनिवदा per tender
िनिवदा फाम जारी करन क अितम ितिथ
Last Date for issue of Tender Forms
18122017 1600 बज तक up to 1600 Hrs
िनिवदा वीकित क िलए िनयत ितिथ
Due Date for Receipt of Tender
19122017 1600 बज तक up to 1600 Hrs
िनिवदा खोलन क ितिथ
Tender Opening Date
20122017 1000 बज at 1000 Hrs
इसरो वब साईट wwwisrogovin पर िनिवदा द तावज़ उपल ध ह I इ छक िनिवदाकार वब साईट स िनिवदा द तावज़ डाउनलोड कर और िनिवदा सचना म दए गए िववरण क अनसार व र लखा अिधकारी आइआइएसय लखा व टटयरकाव पीओ ित वनतपरम - 695013 क नाम पर भारतीय टट बक म य शाखा ट य ित वनतपरम म दय रिखत िडमाड ा ट क प म िनधा रत िनिवदा लागत क साथ अपना ताव तत कर Tender document is available on ISRO web site wwwisrogovin Interested tenderers may download the tender document from the web site and submit their offers alongwith the prescribed tender cost in the form of CROSSED DEMAND DRAFT drawn in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Thiruvnanthapuram-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 13 as per details given in the Tender Notification
ह ता रतSd- व र य एव भडार अिधकारीSr Purchase amp Stores Officer
म स
Sl No
िनिवदा स
Tender No
िववरणDescription
मा ा
Qty
बयाना जमा
रािश EMD
01 8710-2017 00 3936
दो भागTwo Part
Non-contact Measuring Microscope 1 No
Refer
Tender
documents
02 8504-2017 00 4204
दो भागTwo Part
Universal Length Measuring Machine 1 No
03 8705-2017 00 4683
दो भागTwo Part
Precision Aspheric Form Measuring Machine
1 No
नोट- िविनदशन तथा िव तत िनबधन एव शत िनिवदा द तावज़ क अनसार
Note - Specification and detailed terms amp conditions as per Tender document
Tender Enquiry No8710-2017003936
Annexure-1
Specification for Non-Contact measuring microscope
1Application
To measure linear dimensions in X Y and Z directions
2Material to be measured
a Metallic Non Metallic bTransparent Shiny Colored objects
3Measuring Range ( Typical) X direction 200mm Y direction 150mm Z direction 200 mm 4Measuring accuracy
XY Z ( 15 + L 100μm ) or better ( length in mm)
5 Z- Axis movement Manual ( Dual side coarse fine focus knob) 6Optical Head Trinocular Head 7Objectives to be supplied 3X 5X 10X and 20X
Magnifying power
Working Distance ( WD) mm
Accuracy of Magnification
1 X 80 plusmn 01 3X 76 plusmn 01 5X 65 plusmn 01 10X 51 plusmn 01
20X 21 plusmn 015
8 Illumination
a LED Dia illuminator bottom light and LED Epi illuminator coaxial top light b Episcopic and diascopic illumination c Provision for Illumination the component from side is also preferred d Four Quadrant illumination is also preferred for the diascopic ring light e Halogen light source
9Stage size 8rdquo x 6rdquo ( Typical)
103-Axis digital counter 01μm resolution X RESET Y RESET
11 Power supply 230 Volts plusmn 10 50 HZ
12System Software requirement
Vendor should supply a latest version user friendly licensed software that works on latest windows operating system for controlling the instrument calibration data acquisition and post processing of the measured data
USB color CCD camera for image grab and measurement analysis software and should have color camera head camera cable AC adapter power cable USB cable computer to camera and really lens
All the software updates during the guarantee period shall be supplied installed and trained to our personnel on real time basis at free of cost
PC with monitor
8 GB RAM memory core i7 processor 1 TB HD DVD RW 22rdquo LED monitor
Latest high end workstation windows based with the measuring analysis and report generation software
Should be able to define point line radius circle arc angle distance and measure related parameters
Tolerance feature shall be available
Cross hair shall be rotatable Movable
Calibration standards must be provided
13 One set of instruction manual (hard copy and soft copy ) for operation and maintenance of the system service manual spare list part lists mechanical and drawings and electrical diagrams ( English) to be provided along with unit 14 Installation ndashcum- Training for the measuring microscope is to be carried at IISU acceptance of the equipment will be based on its satisfactory performance at the customer site 15 Warranty supported with PBG of all the total system is to be provided for one year from the date of installation Warranty and test certificates for all the components including all imported items form OEM must be provided 16 Complete technical specifications including resolution accuracy etc should be Furnished with the Quotation with supporting catalogues 17 The required accessories and spares must be quoted as option separately for period of ten years for trouble free operation 18 Break up cost for the individual items must be given along with Quotation 19 Compliance statement should be provided along with Quotations
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
i) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
ii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
iii) The offer should be valid for a minimum period of 120 days from the due date
iv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
v) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
vi) Tenders which are not prepared in terms of these instructions are liable to be rejected
vii) Fax offers shall not be considered
viii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
ix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
x) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
I Department ISRO has the right to cancel the tender without assigning any reason
II Detailed Technical detailscataloguedata sheet required
III Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
V Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs 15 lakhs (Rupees One Lakh Fifty Thousand only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the
Purchaser and within the period specified by him deposit with him in cash or in any other form as
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8710-2017003936
Annexure-1
Specification for Non-Contact measuring microscope
1Application
To measure linear dimensions in X Y and Z directions
2Material to be measured
a Metallic Non Metallic bTransparent Shiny Colored objects
3Measuring Range ( Typical) X direction 200mm Y direction 150mm Z direction 200 mm 4Measuring accuracy
XY Z ( 15 + L 100μm ) or better ( length in mm)
5 Z- Axis movement Manual ( Dual side coarse fine focus knob) 6Optical Head Trinocular Head 7Objectives to be supplied 3X 5X 10X and 20X
Magnifying power
Working Distance ( WD) mm
Accuracy of Magnification
1 X 80 plusmn 01 3X 76 plusmn 01 5X 65 plusmn 01 10X 51 plusmn 01
20X 21 plusmn 015
8 Illumination
a LED Dia illuminator bottom light and LED Epi illuminator coaxial top light b Episcopic and diascopic illumination c Provision for Illumination the component from side is also preferred d Four Quadrant illumination is also preferred for the diascopic ring light e Halogen light source
9Stage size 8rdquo x 6rdquo ( Typical)
103-Axis digital counter 01μm resolution X RESET Y RESET
11 Power supply 230 Volts plusmn 10 50 HZ
12System Software requirement
Vendor should supply a latest version user friendly licensed software that works on latest windows operating system for controlling the instrument calibration data acquisition and post processing of the measured data
USB color CCD camera for image grab and measurement analysis software and should have color camera head camera cable AC adapter power cable USB cable computer to camera and really lens
All the software updates during the guarantee period shall be supplied installed and trained to our personnel on real time basis at free of cost
PC with monitor
8 GB RAM memory core i7 processor 1 TB HD DVD RW 22rdquo LED monitor
Latest high end workstation windows based with the measuring analysis and report generation software
Should be able to define point line radius circle arc angle distance and measure related parameters
Tolerance feature shall be available
Cross hair shall be rotatable Movable
Calibration standards must be provided
13 One set of instruction manual (hard copy and soft copy ) for operation and maintenance of the system service manual spare list part lists mechanical and drawings and electrical diagrams ( English) to be provided along with unit 14 Installation ndashcum- Training for the measuring microscope is to be carried at IISU acceptance of the equipment will be based on its satisfactory performance at the customer site 15 Warranty supported with PBG of all the total system is to be provided for one year from the date of installation Warranty and test certificates for all the components including all imported items form OEM must be provided 16 Complete technical specifications including resolution accuracy etc should be Furnished with the Quotation with supporting catalogues 17 The required accessories and spares must be quoted as option separately for period of ten years for trouble free operation 18 Break up cost for the individual items must be given along with Quotation 19 Compliance statement should be provided along with Quotations
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
i) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
ii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
iii) The offer should be valid for a minimum period of 120 days from the due date
iv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
v) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
vi) Tenders which are not prepared in terms of these instructions are liable to be rejected
vii) Fax offers shall not be considered
viii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
ix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
x) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
I Department ISRO has the right to cancel the tender without assigning any reason
II Detailed Technical detailscataloguedata sheet required
III Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
V Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs 15 lakhs (Rupees One Lakh Fifty Thousand only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the
Purchaser and within the period specified by him deposit with him in cash or in any other form as
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Vendor should supply a latest version user friendly licensed software that works on latest windows operating system for controlling the instrument calibration data acquisition and post processing of the measured data
USB color CCD camera for image grab and measurement analysis software and should have color camera head camera cable AC adapter power cable USB cable computer to camera and really lens
All the software updates during the guarantee period shall be supplied installed and trained to our personnel on real time basis at free of cost
PC with monitor
8 GB RAM memory core i7 processor 1 TB HD DVD RW 22rdquo LED monitor
Latest high end workstation windows based with the measuring analysis and report generation software
Should be able to define point line radius circle arc angle distance and measure related parameters
Tolerance feature shall be available
Cross hair shall be rotatable Movable
Calibration standards must be provided
13 One set of instruction manual (hard copy and soft copy ) for operation and maintenance of the system service manual spare list part lists mechanical and drawings and electrical diagrams ( English) to be provided along with unit 14 Installation ndashcum- Training for the measuring microscope is to be carried at IISU acceptance of the equipment will be based on its satisfactory performance at the customer site 15 Warranty supported with PBG of all the total system is to be provided for one year from the date of installation Warranty and test certificates for all the components including all imported items form OEM must be provided 16 Complete technical specifications including resolution accuracy etc should be Furnished with the Quotation with supporting catalogues 17 The required accessories and spares must be quoted as option separately for period of ten years for trouble free operation 18 Break up cost for the individual items must be given along with Quotation 19 Compliance statement should be provided along with Quotations
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
i) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
ii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
iii) The offer should be valid for a minimum period of 120 days from the due date
iv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
v) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
vi) Tenders which are not prepared in terms of these instructions are liable to be rejected
vii) Fax offers shall not be considered
viii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
ix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
x) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
I Department ISRO has the right to cancel the tender without assigning any reason
II Detailed Technical detailscataloguedata sheet required
III Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
V Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs 15 lakhs (Rupees One Lakh Fifty Thousand only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the
Purchaser and within the period specified by him deposit with him in cash or in any other form as
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
i) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
ii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
iii) The offer should be valid for a minimum period of 120 days from the due date
iv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
v) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
vi) Tenders which are not prepared in terms of these instructions are liable to be rejected
vii) Fax offers shall not be considered
viii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
ix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
x) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
I Department ISRO has the right to cancel the tender without assigning any reason
II Detailed Technical detailscataloguedata sheet required
III Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
V Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs 15 lakhs (Rupees One Lakh Fifty Thousand only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the
Purchaser and within the period specified by him deposit with him in cash or in any other form as
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
iv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
v) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
vi) Tenders which are not prepared in terms of these instructions are liable to be rejected
vii) Fax offers shall not be considered
viii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
ix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
x) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
I Department ISRO has the right to cancel the tender without assigning any reason
II Detailed Technical detailscataloguedata sheet required
III Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
V Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs 15 lakhs (Rupees One Lakh Fifty Thousand only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the
Purchaser and within the period specified by him deposit with him in cash or in any other form as
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs 15 lakhs (Rupees One Lakh Fifty Thousand only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the
Purchaser and within the period specified by him deposit with him in cash or in any other form as
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the
Purchaser and within the period specified by him deposit with him in cash or in any other form as
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the
Purchaser and within the period specified by him deposit with him in cash or in any other form as
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not both
Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to
the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS 1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due
date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST
81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORES OFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT Vattiyoorkavu PO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY
141 The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing
24 of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
25 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
26 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
27 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
28 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
29 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
30 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
31 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8504-2017004204
Annexure - 1
SPECIFICATION FOR SUPPLY INSTALLATION COMMISSIONING AND TRAINING OF UNIVERSAL LENGTH MEASURING MACHINE
1 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out 13 The equipment has to be supplied and installed at our site with performance test and
accuracy demonstration 14 An extensive training on basic operation application software and basic maintenance has to
be provided by the party during final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement 22 The equipment should have the capability for calibrating the following types of gauges and
measuring instruments
221 Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
222 Plain plug and ring gauges 223 Setting rings 224 Snap gauges 225 Dial indicators 226 Slip gauge and Gauge blocks 227 Micrometers (insideoutside) 228 Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuations
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range 0 ndash 600 mm (External) 32 Weight of the component (job) 10 kg (Minimum)
[which can be measured on the equipment]
33 Minimum size of the thread ring M30 (major dia = 3 mm) gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range 200 mm (incremental) 42 Y (horizontal 90deg to X) range 25 mm 43 Z (vertical) range 70 mm
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
The accuracy specified below is ldquoMaximum Permissible Error (MPE)rdquo which is the extreme value of an error permitted for the equipment and all the measurements are guaranteed to be below this value The accuracy is specified in slabs of length to be measured Party shall provide the standard which is used for specifying the accuracy
51 Length measuring error (X-Axis) MPE plusmn 04microm (Maximum) 0 ndash 50 mm = 01 microm 50 ndash 100 mm = 015 microm 100 ndash 200 mm = 02 microm 200 ndash 400 mm = 03 microm 400 ndash 600 mm = 04 microm 52 Length measuring error (Y-Axis) MPE 3 microm 53 Length measuring error (Z-Axis) MPE 1 microm 54 Repeatability of the measurement 005 microm
conditions for specified accuracy are as follows Temperature = 20deg C Relative humidity = 50
6 APPLICATION SOFTWARE
61 The software shall have the following features (i) Calibrating the various types of gauges and measuring instruments mentioned in 22 (ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62 Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc) 63 Temperature monitoring and compensation system using two or more temperature sensors shall be available 64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided 65 Computer - aided data recording processing logging and transfer shall be available 66 All the software should be complied as per international standard 67 Gauge management and database shall be available 68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied 73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race)
to be supplied
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
75 Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
The computer system shall have the following features
81 Operating system shall be latest windows based in English 82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor 83 High speed printer
9 SAFETY PROVISION
91 The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92 Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101 Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every end of year during warranty period 104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111 Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers Extensive training shall be provided by the party after installation of the equipment The training shall cover (i) The operation of the equipment
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
(ii) All types of single axis measurement (iii) Calibration of the measuring instruments and gauges using the application software (iv) Basic maintenance of the equipment (v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient 142 Uninterrupted power supply 220V plusmn 10 V 50Hz 143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151 The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available through the supplier authorized service agency
152 Availability of spare parts shall be ensured at least for the next 10 years 153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157 Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India 159 Party shall submit their offer in two parts ndash Technical and Commercial
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Annexure ndash II
COMPLIANCE MATRIX
SNO Description Compliance
16 SCOPE OF SUPPLY
11 Scope includes supply of Universal Length Measuring machine with accessories and software
12 A pre-delivery inspection of the equipment at supplierrsquos site will be carried out
13 The equipment has to be supplied and installed at our site with performance test and accuracy demonstration
14 An extensive training on basic operation application software and basic maintenance has to be provided by the party before final commissioning of the equipment
2 MEASUREMENT CAPABILITY
21 The equipment should be capable of high precision length measurement
22 The equipment should have the capability for calibrating the following types of gauges and measuring instruments
(i) Thread plug amp ring gauges [ of various thread standards like ISO (metric) DIN ANSI ASME BS JIS etc]
(ii) Plain plug and ring gauges
(iii) Setting rings
(iv) Snap gauges
(v) Dial indicators
(vi) Slip gauge and Gauge blocks
(vii) Micrometers (insideoutside)
(viii) Taper and Taper thread gauges
23 It should have on-line temperature sensors to compensate the errors due to temperature fluctuation
3 MEASUREMENT CAPACITY OF THE EQUIPMENT
31 X (horizontal) range
32 Weight of the component (job) [which can be measured on the
equipment]
33 Minimum size of the thread ring gauge [which can be calibrated using the equipment]
4 RANGE OF MEASURING SYSTEM OF THE EQUPIMENT
41 X (horizontal) range )
42 Y (horizontal 90deg to X) range
43 Z (vertical) range
5 ACCURACY (UNCERTAINITY) OF THE EQUPIMENT
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
51
Error specification on measured length (X-Axis) MPE
0 ndash 50 mm
50 ndash 100 mm
100 ndash 200 mm
200 ndash 400 mm
400 ndash 600 mm
52 (Length measuring error) (Y-Axis) MPE
53 (Length measuring error) (Z-Axis) MPE
54 Repeatability of the measurement
conditions for specified accuracy are as follows
Temperature
Relative humidity
6 APPLICATION SOFTWARE
61
The software shall have the following features
(i) Calibrating the various types of gauges and measuring instruments mentioned in 22
(ii) Inspection of precision parts like bearing race slip gauge blocks etc using various software modules
62
Automatic generation of nominal values (like major Diameter minor Diameter effective Diameter etc in the case of thread gauges) and their tolerances after entering gauge specification ( ie data regarding designation (specification) of thread gauges shafts holes etc)
63 Temperature monitoring and compensation system using two or more temperature sensors shall be available
64 Reversal point recognition for static amp dynamic measured value acquisition shall be provided
65 Computer - aided data recording processing logging and transfer shall be available
66 All the software should be complied as per international standard
67 Gauge management and database shall be available
68 Back-up copy of software in CD DVD shall be given
7 ACCESSORIES
71 All essential accessories required for the calibration of gauges mentioned in 22 to be supplied
72 All types of work holding and clamping accessories to be supplied
73 Calibration certificate of accessories and reference standards to be supplied
74 All necessary accessories and probes for inspection of precision parts (like bearing race) to be supplied
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
75
Other accessories like table support adjustable centre support tilting table floating table work holding clamps etc to be supplied
8 COMPUTER SYSTEM
81 Operating system shall be latest windows based in English
82 PC with latest configuration and multimedia capability LCD ndash 19rdquo Monitor
83 High speed printer
9 SAFETY PROVISION
91
The machine should have built-in safety provision for instantaneous automatic stopping without damage to the machine job or loss of the measured data in the event of unforeseen power interruption or malfunction of the machine
92
Protection devices are to be incorporated for the entire electrical system control circuits and power distribution system and software
10 WARRANTY
101
Comprehensive warranty (for equipment technical support spares service and service visit) should be provided for 3 years after installation and commissioning for defect free operation and specified accuracies Any defect observed during warranty period will have to repaired replaced at free of cost
102 All the software updates during the guarantee period shall be supplied and installed on real time basis at free of cost
103 Calibration visit to be done in every year during warranty period
104 Service support must be available at site preferably in India
11 PRE-DELIVERY INSPECTION amp TRAINING AT SUPPLIERrsquoS SITE
111
Pre-delivery inspection prior to dispatch performance test and accuracy demonstration of the equipment shall be carried out in presence of our persons
112 The methodology of performance test and accuracy demonstration shall be submitted along with the quotation
113 The calibration certificates of the equipment accessories and reference standards shall be made available to us during pre-delivery inspection
114 Training shall be given to our persons for the following
1141 Operation of the machine and usage of software in all aspect of measurement and data analysis
1142 Maintenance and trouble shooting
12 INSTALLATION TRAINING AND COMMISSIONING
The machine shall be installed at our site by the party
Performance test and accuracy demonstration of the equipment shall be carried out with valid traceability certificates at our site in presence of our engineers
Extensive training shall be provided by the party after installation
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
of the equipment
The training shall cover
(i) The operation of the equipment
(ii) All types of single axis measurement
(iii) Calibration of the measuring instruments and gauges using the application software
(iv) Basic maintenance of the equipment
(v) Party shall carry all necessary accessories and tools for installation and demonstration at site
13 DOCUMENTATION
All the data and results of testing and calibration of the equipment at supplierrsquos as well as at our site shall be properly documented and supplied to us with complete traceability to fundamental standards
User manual in English language should be provided
14 INPUTS PROVIDED BY THE CUSTOMER (IISU)
141 Class 100000 clean area with 20deg plusmn 1deg C 50 ndash 55 RH ambient
142 Uninterrupted power supply 220V plusmn 10 V 50Hz
143 Clean and dry compressed air supply
15 OTHER CONDITIONS AND REQUIREMENTS
151
The details of bought out items used in the machine (make and specification) should be furnished It should be ensured that the spare parts for the bought out items are readily available
152 Availability of spare parts shall be ensured at least for the next 10 years
153 Overall space requirement for installation and operation of machine computer printer etc should be given
154 Party has give the Annual Maintenance Contract offer for a minimum period of 5 years after warranty
155 Any other requirements for the machine installation and operation shall be mentioned in the offer
156 Party shall submit filled compliance matrix (provided with the tender) along with their offer
157
Quotation must be from original precision metrology equipments manufacturers and equipment offered must be from standard catalogued product
158 Party shall provide list of similar installations in India
159 Party shall submit their offer in two parts ndash Technical and Commercial
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Enclosure
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this part A copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xiii) The offer should be valid for a minimum period of 120 days from the due date
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
xiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xvii) Fax offers shall not be considered
xviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
VI Department ISRO has the right to cancel the tender without assigning any reason
VII Detailed Technical detailscataloguedata sheet required
VIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
IX All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
X Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the
vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs300 lakhs (Rupees Three lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum-695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No and
Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
16 Warranty Warranty of minimum 36 year from the date of receipt and acceptance of the item
should be confirmed
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian
Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned
a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information
a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from him applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration
3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos country
4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender
5 Samples if called for should be sent free of all charges
6 Late and delayed tenders will not be considered
7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their Principals
8 The details of Import Licence will be furnished in the Purchase Order
9 The authority of person signing the tender if called for shall be produced
10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent wherever necessary in duplicate All documents correspondence should be in English language only
11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning any reason
12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by the Purchaser
13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
2 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
3 TERMS OF PAYMENT
31 Being a Department of the Government of India the normal terms of payment are by Sight Draft However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
a) Original Bill of Lading Airway Bill
b) Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
c) Packing List showing individual dimensions and weight of packages
d) Country of Origin Certificate in duplicate
e) Test Certificate
f) Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
g) Warrantee and guarantee Certificates vide Clause 20 herein below
4 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
5 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
6 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
7 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
8 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
9 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
10 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
11 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
12 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
13 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
14 CONTRACTORS DEFAULT LIABILITY 141 The purchaser may upon written notice of default to the Contractorterminate the Contract in
whole or in part in circumstances detailed hereunder a) If in the judgement of the Purchaser the Contractor fails to make delivery of Stores
within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b) If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
15 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
16 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
17 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
a replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
b terminate the Contract for default as provided under clause 14 above or
c acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
18 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
19 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
20 GUARANTEE amp REPLACEMENT
a The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
b For a period of 36 months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
c If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the said period of 14 months from the date of acceptance thereof
d Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
e The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
f To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
g All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
h Even while the 36 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
21 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
22 PACKING
a The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
b The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
c The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
d The Contractor shall give complete shipment information concerning the weight size content of each packages etc
e Transhipment of equipment shall not be permitted except with the written permission of the purchaser
f Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
i Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
ii Invoice (3 copies) iii Packing List (3 copies) iv Test Certificate (3 copies) v Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
23 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
24 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
25 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
26 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
27 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
28 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
29 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
30 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Tender Enquiry No8705-2017004683
Annexure-1
RFP For Precision Aspheric Form Measurement Machine
General Specifications
This RFP describes the supply installation commissioning and training of precision aspheric measurement machine which must be capable of
1 Measuring the form error and surface roughness with accuracy of 02m and 2nm respectively with contact probe measurement method
2 System should be able to measure metallic and glass jobs
1 Job description
11 Shape to be measured Spheres Aspheric Flat Cylinder and Freeform
12 Size of the job Up to spherical Diameter 100 mm (max)
Segmental profile radius up to 1000mm
13 Structure of job Steep slope (Typically around 80deg) shallow large or small profiles
14 Material Metal glass (rough polished transparent or coated surfaces)
15 Parameter to be measured
Form error ndash 02m at 80mm Sphere ball calibration
Surface roughness ndash Better than 2nm
Feasibility of measuring Concentricity and Roundness parameters shall be optional Vendor may specify the accuracy achievable for these parameters
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
2 Machine capacity structure and features
21 General Requirement High precision roughness and contour measuring system
22 Axes configuration 3 linear or 2 linear combined with one angular 1 rotational axis
23 Preferred method of measurement
For form measurement- Ruby ball probe
For Roughness measurement ndash Diamond probe
24 Materials Metal glass (rough polished transparent or coated surfaces)
25 Sag 25mm (min)
26 Vibration isolation Anti vibration table
27 Environmental chamber Shall be included as standard scope of supply
3 Axes Travel (Motorized)
31 X - Axis 150mm (Min)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms
Data sampling interval 0150microm (min)200mm length (manufacturer to specify the valuessampling length)
32
Y - Axis
Shall have a displacement of 5mm either with Y axis or a combination of X-axis and probe swing
Traverse length 5mm (min)
Positioning uncertainty 1microm (Max)
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
33 Z - Axis 300mm (min)
Positioning uncertainty 5microm (max)
Measuring speed 01mms to 15mms
Traverse speed Upto 10mms (min)
34 C - Axis 360deg continuous
Spindle construction Precision air bearing
Radial run out error 004 microm+00003 micrommm (min) (Height above table)
Axial run out error 004 microm+00003 micrommm (min) (radius from centre)
Minimum movement 02deg(min)
Positional resolution 002deg(min)
Max weight carrying capacity
20Kg(Min)
35 Centering amp leveling Automatic
Rotary table tilt leveling plusmn05 deg (min)
Centering range 5mm (min)
Centering accuracy Better than 1 microm
Leveling accuracy Better than 001deg
36 Measuring Probe system Automatic
Measuring range 0 - 25mm
Resolution 075 nm (min) (manufacturer shall specify the
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
measuring stylus in which accuracy is obtained)
Stylus arm length 50mm(min)
Stylus tip material and
size
Diamond or equivalent 05 microm (Typ) (manufacturer shall specify the list of stylus compactable to the machine)
Measuring force 1mN to 01N
4 System performance evaluation
41 Form error during ball probe calibration
Better than 02 microm (Specify the value and the reference sphere used for calibration)
42 Form repeatability Better than 50nm
43 Radius measurement
uncertainty
01 for a max Spherical radius of 1000mm (max)
44 Inclination measurement
accuracy
Better than 1 arc minute
45 Overall system repeatability and reproducibility
Less than or equal to 10
45 Software compatibility The export files of the profiles shall be in a machine readable format for controlling the processing machine The following format shall be exported as input for the machine xyz zygodat dat sur txt ascii
46 System output a Profile form for each 2D trace
b Profile error map for each 2D trace
c 3D astigmatism analysis
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
d 2D and 3D error maps can be directly linked to the manufacturing process for process improvement with MRF 3-axis Diamond Turning and reputed CNC optical polishing machine
47 Calibration system Machine should be equipped with calibration unit and software consisting of following
a Artifacts (Specify the dimensions) (one each)
b Datum Correction Optical Glass flat for X axis
c Correction software for linear axis
48 Computer Specifications Quote the suitable computer system specification
5 Acceptance plan
(Review of technical bid Installation commissioning and Training)
51 Vendor Evaluation plan
a The tender will be issued as two-part tender b The vendor has to submit technical amp price bid separately c After evaluating the technical bid qualified vendors will be short listed and
intimated d An identified metallic specimen will be issued to the qualified vendor after
completing purchase formalities for proving the measurement capability of the machine
e The measurement process is preferred to be witnessed by the customer through live video streaming
f The measurement results shall be submitted through e-mail within one month from the date of receipt of the sample from the user The report shall contain all the parameters mentioned in the drawing provided (Drg NoISGAISIISU2017) The sample shall be returned to the user within one month of submission of the report This identified sample shall be subjected again for measurement after installation at site to prove the repeatability if at all the vendor is qualified in the price bid
g The measurement report from the qualified vendors will be scrutinized and the price bid of the successful vendors will be opened The technically lowest offer will be selected
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
52 Factory Acceptance Tests
The machine shall be inspected for positional and geometric accuracies in presence of our engineers before dispatch The original test reports shall be supplied to IISU IISU Engineers shall have the option to participate at manufacturers site during Factory acceptance tests (FAT) of machines before dispatch to purchasers site as per the specifications OEM has to demonstrate the metrology measurement of a test specimen with hemispherical configuration (Drg NoISGAISIISU2017) to prove the machine capabilities geometrical and dimensional accuracies IISU will provide the specimen
53 Demonstration at the time of Installation
The machine should be installed at our site by experienced and factory trained engineers from machine manufacturer and demonstrates the accuracies performance and machine functional features by trial measurement after installation The supplier shall demonstrate the capability of machine wrt the measurement of Plano spherical aspherical freeform optical components at the time of installation and commissioning at IISU
54 Hands on training on machines
The supplier shall provide hands on training on machines with respect to operations programming and general maintenance etc at IISU for a period of minimum 10 working days
Equipment will be finally accepted at IISU after successful installation and demonstration of all parameters with its specified accuracies at customer site and also demonstration of achieved accuracies on test component at customer site
60 Warrantyannual maintenance contractAccessories
61 Warranty for operation of the machine
The supplier shall provide warranty of the machine at least for one year from the date of commissioning at IISU This should be included as part of the machine The vendor should specify the time required to attend any problem In case of Machine breakdown
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
62 Annual maintenance contract (AMC)
The supplier should provide three years annual maintenance contract (AMC) separately after expiry of warranty period The cost of AMC can be quoted along with the quotation Suppliers should provide service support for at least 10 years
63 Accessories The quotation shall contain all the required accessories spares including the calibration standards 70 Deliverables
1) Machine spares and accessories 2) All software packages pre-loaded in the machinersquos computer system and one set
of CDs containing all the software which can be used for loading on to the system and back up for control system
3) All tools jigs and fixtures for installation commissioning maintenance and operation
4) Machine calibration standards and traceable calibration certificates 5) Essential and optional accessories 6) All the necessary tools spares shall be quoted for a minimum working period of
two (2) years
80 Documents
The supplier shall provide the following documents to the purchaser
1) All manuals related to installation operation handling servicing and maintenance of the machine trouble shooting details in English language
2) Manuals in English Language (1 soft copy and 2 hard copies of each) bull Operators manual
bull Programming manual
bull Maintenance manual
bull List of materials that can be operated on the machine
bull Processoperation flow chart indicating process monitoring stages of the machine
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
3) Process and quality control documents 4) Documents related to acceptance tests of the machine 5) QA certificate related to machine accuracies 6) Machine assembliessubassemblies Electrical Electronics Pneumatic circuit
diagrams etc to be supplied along with the machine in duplicate 7) Applicable documents on safety aspect
9 Infrastructure Requirements
Vendor should provide the following information with the technical proposal
a) Weight b) Foot print area c) Power requirements (3phase AC 400V 50Hz is the power supply
available at IISU) d) Installation requirement The party should specify any other
infrastructure requirements for the trouble free operation of the machine
10 Price
The manufacturer can provide cost breakdown for major parts of aspheric form measurement system including hardware software spares and accessories but finally they should give consolidated cost adding all Final Total price shall be quoted for FOB basis
11 ExpertiseHeritage
Partyrsquos capability to fabricate and supply the machine as per the requirements the infrastructure and technical expertise are to be provided with documentary evidence Sources where similar machines have been supplied in India other countries with the clear Mailing address and contact person
12 Technical Bid
The Technical Bid provided by the party should include the following documents and materials
a) Detailed specification of the offered machine
b) Compliance matrix for the specifications shall be described in detail
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
c) Separate documents describing the axes movement of the machine and the accuracies of all the linear and rotational axes
d) Standard test charts to justify the above mentioned accuracies
e) Detailed process plan and measurement activities for the test specimen provided by IISU The party should bring out tooling jigs and fixtures details also along with the bid
f) The party shall demonstrate the measurement feasibility as per para 51 (d) amp (f)
g) Party shall submit copy of commercial bid without mentioning pricecost along with technical bid
The bid will be considered only if all the above mentioned documents
are attached
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Enclosure -I
SPECIAL CONDITIONS IN RESPECT OF TWO-PART TENDERS
PROCEDURE TO BE FOLLOWED BY TENDERERS PART-I TECHNICAL amp COMMERCIAL BID (a) TECHNICAL DETAILS Our tender enquiry contains technical requirements and specification of items The detailed technical specifications of your offer should be covered in this part This part should not contain Price Details This should be sent in a sealed envelope duly superscribing the following details on the top of the envelope (b) COMMERCIAL DETAILS The commercial terms applicable for this tender such as Delivery terms Delivery period Payment Terms Mode of Despatch Validity of the Offer Warranty Guarantee Performance Guarantee Liquidated Damages (for delayed supply) Quantity tolerance etc shall be covered The applicable GST rates and duties or requirement of Duty Exemption Certificates also shall be indicated in this partA copy of the price offer by masking prices shall be enclosed to the technical and commercial part (Part-I) to clearly understand as to whether you have provided the prices as desired by the tender document The technical and commercial part should be put in a sealed envelope and super scribed as follows PART ndashII PRICE BID The price of the item should be indicated in this part with unit rate The prices are to be mentioned both in figures as well as in words and each page is to be signed by your authorized signatory Apart from the cost of the items packing charges forwarding charges freight charges (if applicable) installation and commissioning training charges etc shall be clearly mentioned GST rates and Duties applicable shall also be mentioned
xxi) The ldquoTechnical and Commercial Bidrdquo and the ldquoPrice Bidrdquo are to be in separate sealed covers and they should be put into a single envelope super scribed with the Tender Number Due Date and Time The cover thus prepared should be sent to the following address so as to reach us on or before the due date and time specified in the tender form
The Senior Purchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013 Kerala India
xxii) Tenders may be hand delivered or sent by post or through couriers Levels of responsibility and reliability among couriers with respect to the delivery to IISU are not entirely satisfactory and tenderers shall therefore choose the couriers with particular case
xxiii) The offer should be valid for a minimum period of 120 days from the due date
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
xxiv) TENDER OPENING The Technical and commercial Bid will be opened on the specified day and in case any further clarificationdiscussions are required such clarificationsdiscussions shall be called for before opening the Price Bid
xxv) Late and Delayed Tenders will not be considered Therefore please ensure that your tender is posted well in time to reach us before the due date and time
xxvi) Tenders which are not prepared in terms of these instructions are liable to be rejected
xxvii) Fax offers shall not be considered
xxviii) All the pages of your offer should be signedinitialled by competent authority and affixed with your Companyrsquos Seal
xxix) Either the Indian Agent on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same itemproduct in the same tender If an agent submits bid on behalf of the Principal OEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct
xxx) Note- YOU MAY CLEARLY SPECIFY ANY EXPORT LICENCE IS REQUIRED AND WHETHER
THE ITEM CAN BE SUPPLIED ON HIGH SEA SALES BASIS OR RUPEE PAYMENT IN THE TECHNICAL BID ITSELF WITHOUT MENTIONING THE PRICE
Splitting up of the quantities at the time of placement of Order
XI Department ISRO has the right to cancel the tender without assigning any reason
XII Detailed Technical detailscataloguedata sheet required
XIII Please confirm acceptance of payment term 100 within 30 days from the date of receipt amp
acceptance of item at our site Sight Draft in the case of imported item
XIV All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
XV Customs Duty Exemption Certificate under Notification No 502017 539 (b)- customs dated 30062017 for 100 duty free clearance will be provided by us
IMPORTANT Your offer duly complying with the above formalities should reach us on or before the due date and time prescribed in the Tender Enquiry Late offers Delayed Offer will summarily be rejected
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
EARNEST MONEY DEPOSITBID SECURITY
1 Earnest Money Deposit (EMD) or Bid Security is obtained to ensure the earnestness of the vendor in the procurement process Registered Vendors of IISUISRO shall not furnish EMD or Bid Security in the procurement process Other Vendors participating in the tender process has to furnish EMD through Demand DraftBankerrsquos Cheque for Rs1000 lakhs (Rupees Ten lakhs only) drawn in favour of Sr Accounts Officer IISU Accounts payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 EMD shall be interest free EMD shall also be furnished in the form of Fixed Deposit Receipts or Bank Guarantee from any nationalized or the Scheduled Banks executed on non-judicial stamp paper of value Rs200- In case of Bank Guarantee it shall be valid for a period of 45 days beyond the final tender validity date
2 Also Foreign Vendors Registered Vendors who have already applied for renewal of
registration Central PSUs PSEs Autonomous Bodies Micro and Small Enterprises KVIC National Small Industries Corporation etc are exempted from the payment of EMD
3 Any tender not accompanied with EMD shall be treated as invalid tender and rejected Vendors seeking exemption from payment of EMD shall submit necessary proof like registration number etc
4 EMD of vendor shall be forfeited if the tenderercontractor withdraws or amends his tender or deviates from the tender in any respect within the period of the validity of the tender Failure to furnish Security DepositPerformance Bond by a successful vendor within the specified period shall also result in forfeiture of EMD
5 EMD shall be refunded to all the unsuccessful vendors within thirty days after placement of the Purchase Order EMD shall be refunded to the successful tenderercontractor after payment of the Security Deposit EMD shall be refunded to all the participants in cases where the tender is cancelled or withdrawn by the CentreUnit within thirty days from the date of such cancellation or withdrawal
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Note -
1 Full details and specifications of the items and general instructions to be followed regarding submission of tenders are indicated in the tender documents
2 Tender Documents can be downloaded from our website wwwisrogovinand also be obtained from the following address on request and submission of tender fee While requesting for Tender Documents please indicate on the envelope as ldquoRequest for Tender Documents- Tender Nohelliphelliphellip dthelliphelliphelliphelliphelliprdquo
3 Tender Fee (Rs 560-) shall be paid in the form of CROSSED DEMAND DRAFT ONLY Other
mode of payment is not acceptable The Demand Draft should be in favour of Sr Accounts Officer IISU Accounts Vattiyoorkavu PO Trivnadrum-695013 payable at State Bank of India Nettayam Branch Trivandrum ndash 695 013 [The tender fee is NON-REFUNDABLE] Government Departments PSUs (both Central and State) Small Scale Industries units borne in the list of NSICMSE and foreign sources are exempted from submission of tender fee Those who are coming under the above category should submit documentary evidence for the same
4 While submitting your offer the envelope shall be clearly superscribed with Tender No
and Due Date and to be sent to SrPurchase amp Stores Officer IISU Purchase ISRO Inertial Systems Unit Vattiyoorkavu PO Trivandrum ndash 695 013
5 Quotations received after the Due DateTime will not be considered 6 IISU Trivandrum is not responsible for any postal delayloss of documents in transit 7 Sr Purchase amp Stores OfficerIISU Trivandrum reserves the right to accept or reject anyor
all the tenders in part or full without assigning any reasons thereof
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
GENERAL TERMS amp CONDITIONS
1 GST rates applicable should be distinctly shown in the tender We are exempted from Customs Duty for which necessary certificate will be issued if required
2 For High Seas Sale basis supply IGST is not applicable
3 All Tax invoices shall invariably bear your GST registration No (GSTIN) the HSN code of the particular item and the applicable GST rates
4 Your quotation should be valid for 120 days from the date of opening of tender
5 Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR DestinationDelivery at site
6 The Purchaser shall be under no obligation to accept the lowest or any tender and reserves the right of acceptance of the whole or any part of the tender or portions of the quantity offered (split quantity) and the tenderer shall supply the same at the rates quoted
7 The Purchaser reserves the right to place order on the successful tenderer for additional quantity up to 25 of the quantity offered by them at the rates quoted
8 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
9 The stores shall be tendered by the Contractor for Inspection at such places as may be specified by the Purchaser at the Contractorrsquos own risk expense and cost
10 The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed to be essence of the contract and delivery must be completed on or before the specified dates
11 Should the contractor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery the Purchaser shall be entitled at his option
12 To recover from the Contractor as agreed Liquidated Damages and not by way of penalty a sum of 10 (ten) of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part of a month during which the delivery of such store may be in arrears
13 Contractorrsquos bill will be passed for payment only after the stores have been received inspected
and accepted by the Purchaser
14 Our normal payment term for the accepted stores is ldquowithin 30 days from the date of receipt of the materials at our siterdquo for indigenous suppliers and `Sight Draftrsquo for foreign suppliers
15 Warranty Warranty of minimum 1 year from the date of receipt and acceptance of the item should be confirmed
16 Performance Bank Guarantee Successful Bidder shall submit Performance Bank Guarantee at 10 of the value of the Purchase Order obtained from any NationalizedScheduled Indian BankForeign Bank of International repute (in the case of an import order) executed on non-judicial stamp paper of Rs200- and valid for a period of sixty days beyond the date for completion of all the terms and conditions of the Purchase Orderexpiry date of warranty period
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
17 Security Deposit On acceptance of the tender the Contractor shall at the opinion of the Purchaser and within the period specified by him deposit with him in cash or in any other form as the Purchaser may determine security deposit not exceeding ten percent of the value of the Contract (wherever the total landed cost exceeds Rs 500 lakhs) as the Purchaser shall specify If the Contractor is called upon by the Purchaser to deposit lsquoSecurityrsquo and the Contractor fails to provide the security within the period specified such failure shall constitute a breach of the Contract and the Purchaser shall be entitled to make other arrangements for the re-purchase of the storescontracted at the risk of the Contractor
Guidelines for quoting and placing orders onthrough Indian Agents
1 The Indian Agent on behalf of the foreign principal directly could bid in a tender but not
both Percentage of Agency commission if any included in the offer should be explicitly mentioned and will be paid only in Indian Currency
2 Foreign Principalrsquos Proforma Invoicequote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent shall be mentioned
3 Copy of the agency agreement between the foreign principal and the Indian Agent and the precise relationship between them and their mutual interest in the business shall be mentioned a Registration and item empanelment of the Indian Agent
b Agency Commission shall be paid only in Indian Currency
c Compliance of Tax Laws by the Indian Agent
Note
Duty Exemption We are exempted from payment of Customs Duty Necessary duty exemption certificate will be provided by us Please quote accordingly
Ours is a Govt of India Department and we cannot issue any concessional form Hence please quote the normal rate of GST
You shall provide Performance Bank Guarantee for 10 of Order Value towards Warranty support
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
Form No DOSPM22
Government of India Department of Space
ISRO INERTIAL SYSTEMS UNIT IISU PURCHASE VATTIYOORKAVU PO
Trivandrum- 695 013 Kerala India
I INSTRUCTIONS TO TENDERERS
1 The Tenderers should submit quotations in duplicate in a sealed envelope superscribing the Tender No and due date of opening and complete in all respects with technical specifications including pamphlets and catalogues
2 A Proforma Invoice may also be given which should contain the following information a The FOBFCA value the C amp F value for import by Sea freight Air freight up to and for air parcel post up
to Trivandrum Kerala India should be separately indicated
b Agency Commission The amount of commission included in the price and payable to the Indian Agent of the Contractor shall be paid directly to the Indian Agent by the Purchaser in equivalent Indian Rupees on the basis of an Invoice from hi applying TT buying rate of exchange ruling on the date of placement of the Purchase Order and which shall not be subject to any further exchange variations This payment will be released to the Indian Agent immediately after Customs clearance of the goods in India
c The Contractor shall invoice only for the net amount payable to him after deducting the amount of Agency Commission included in the invoice which will be paid to the Indian Agent directly by the Purchaser However the Contractorrsquos invoice should separately reflect the amount of commission payable to his Indian Agent
d The earliest delivery period and country of origin of the Stores
e Bankers name address telephonefax Nos amp e-Mail ID of the Contractor
f The approximate net and gross weight and dimensions of packages cases
g Recommended spares for satisfactory operation for a minimum period of one year
h Details of any technical service if required for erection assembly commissioning and demonstration 3 The FOBFCA and C amp F prices quoted should be inclusive of all taxes levies duties arising in the rendererrsquos
country 4 The offer should be valid for a minimum period of 120 days from the due dateof opening of the tender 5 Samples if called for should be sent free of all charges 6 Late and delayed tenders will not be considered 7 Offers made by Indian Agents on behalf of their Principals should be supported by the proforma invoice of their
Principals 8 The details of Import Licence will be furnished in the Purchase Order 9 The authority of person signing the tender if called for shall be produced 10 Instructions Operation Manual containing all assembly details including wiring diagrams should be sent
wherever necessary in duplicate All documents correspondence should be in English language only 11 The Purchaser reserves the right to accept or reject the lowest or any offer in whole or part without assigning
any reason 12 It is expressly agreed that the acceptance of the Stores Contracted for is subject to final approval in writing by
the Purchaser 13
a Part shipment is not allowed unless specifically agreed to by us
b As far as possible stores should be despatched by Indian Flag Vessels Air India through any Agency nominated by us
14 Inspection Test Certificate should be provided for the goods after testing it thoroughly at the Contractors works If any Inspection by Lloyds or any other testing agency is considered necessary it shall be arranged by Contractors
15 Where erection or assembly or commissioning is a part of the Contract it should be done immediately on notification The Contractor shall be responsible for any lossdamage sustained due to delay in fulfilling this responsibility
16 For items having shelf life those with maximum shelf life should be supplied if order is placed
II TERMS AND CONDITIONS
1 DEFINITIONS
a The term Purchaser shall mean the President of India or his successors or assignees
b The term Contractor shall mean the person firm or company with whom or with which the order for the supply of stores is placed and shall be deemed to include the Contractors Successors representatives heirs executors and administrators unless excluded by the Contract
c The term Purchase Order shall mean the communication signed on behalf of the Purchaser by an officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and conditions mentioned or referred to in the said communication accepting the Tender or offer of the Contractor for supply of stores of plant machinery or equipment of part thereof
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
d The term Stores shall mean what the Contractor agrees to supply under the Contract as specified in the Purchase Order
17 PRICES Tenders offering firm prices will be preferred Where a price variation clause is insisted upon by a tenderer quotations with a reasonable ceiling should be submitted Such offers should invariably be supported by the base price taken into account at the time of tendering and also the formula for any such variations
18 TERMS OF PAYMENT 31 Being a Department of the Government of India the normal terms of payment are by Sight Draft
However other terms of payment like establishment of Letter of Credit may be considered by the Purchaser on such terms and conditions as may be agreed upon
32 The Sight Draft Letter of Credit will be operative on presentation of the under mentioned documents
i Original Bill of Lading Airway Bill
ii Commercially certified invoices describing the stores delivered quantity unit rate and their total value in triplicate The invoice should indicate the discounts if any and Agency Commission separately
iii Packing List showing individual dimensions and weight of packages
iv Country of Origin Certificate in duplicate
v Test Certificate
vi Declaration by the Seller that the contents in each case are not less than those entered in the invoices and the quality of the Stores are guaranteed as per the specifications asked for by the Purchaser
vii Warrantee and guarantee Certificates vide Clause 20 herein below
19 IMPORTANT LICENCE Reference to Import License No amp date and Contract number amp date shall be prominently indicated in all the documents vide para 32
20 DEMURRAGE Supplier shall bear demurrage charges if any incurred by the purchaser due to delayed presentation of shipping documents as prescribed in para 32 to the bankers within a reasonable time (say within 10-12 days) from the date of bill of lading for sea consignments and within 3-4 days from the date of Air Way Bill for air consignment
21 ADDRESS OF INDIAN AGENTShelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
22 GUARANTEED TIME DELIVERY The time for and the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract Delivery must be completed within the date specified therein
23 INSPECTION AND ACCEPTANCE TEST 81 The Purchasers representatives shall also be entitled at all reasonable times during manufacture to
inspect examine and test on the Contractorrsquos premises the material and workmanship of all stores to be supplied under this Contract and if part of the said stores is being manufactured on other premises the Contractor shall obtain for the purchasers representative permission to inspect examine and test as if the equipment were being manufactured on the Contractorrsquos premises Such inspection examination and testing shall not release the Contractor from the obligations under this Contract
82 For tests on the premises of the Contractor or of any of his sub-Contractors the Contractor shall provide free of cost assistance labour material electricity fuel and instruments as may be required or as may be reasonably needed by the purchasers representative to carry out the tests efficiently
83 When the stores have passed the specified test the purchaserrsquos representative shall furnish a certificate to the effect in writing to the Contractor The Contractor shall provide copies of the tests certificates to the purchaser as may be required
24 MODE OF DESPATCH Generally stores should be despatched through Indian Flagged Vessel Air India or through any other Agency nominated by the purchaser A copy of the invoice and packing list should invariably be kept inside each of the packages
25 PORT OF ENTRY Trivandrum for Air Cargos and Kochi Sea Port for Ocean vessel cargos
26 CONSIGNEE PURCHASEampSTORESOFFICER IISU STORES ISRO INERTIAL SYSTEMS UNIT VATTIYOORKAVU PO TRIVANDRUM ndash 695013 Ph 0091-471-2569489
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
ltgtltgtltgtltgtltgt
27 SHIPPING MARKS The mark on the shipping documents such as invoice bill of lading and on the packages should be as follows
PURCHASE ORDER NOhelliphelliphelliphelliphellip DATE helliphelliphelliphelliphelliphelliphelliphellip Government of India Department of Space ISRO INERTIAL SYSTEMS UNIT VattiyoorkavuPO Trivandrum - 695013 KERALA STATE INDIA
Destination Trivandrum
PORT OF ENTRY Air freight to TRIVANDRUM International Airport
Sea freight to KOCHI CHENNAI
28 INSURANCE OF THE STORES The necessity or otherwise of insurance will be as indicated in the Purchase Order
29 CONTRACTORS DEFAULT LIABILITY
14 1The purchaser may upon written notice of default to the Contractorterminate the Contract in whole or in part in circumstances detailed hereunder
a If in the judgement of the Purchaser the Contractor fails to make delivery of Stores within the time specified in the Contractagreement or within the period for which extension has been granted by the Purchaser to the Contractor
b If in the judgment of the Purchaser the Contractor fails to comply with any of the other provisions of this Contract
30 In the event the Purchaser terminates the Contract in whole or in part as provided in Clause 14 the Purchaser reserves the right to Purchase upon such terms and in such a manner as he may deem appropriate stores similar to that terminated and the Contractor shall be liable to the Purchaser for any additional costs for such similar stores andor for liquidated damages for delay as defined in Clause 19 until such reasonable time as may be required for the final supply of stores
151 If this Contract is terminated as provided in Clause 14 the Purchaser in addition to any other rights provided in this Article may require the Contractor to transfer title and deliver to the Purchaser under any of the following clauses in the manner and as directed by the Purchaser
a) Any completed stores
b) Such partially completed stores drawing information and Contract rights (hereinafter called manufacturing material) as the Contractor has specifically produced or acquired for the performance of the Contract as terminated The Purchaser shall pay to the Contractor the Contract price for completed stores delivered to and accepted by the purchaser and for manufacturing material delivered and accepted
152 In the event the Purchaser does not terminate the Contract as provided in Clause 14 the Contractor shall continue the performance of the Contract in which case he shall be liable to the purchaser for liquidated damages for delays set out in Clause 19 until the stores are accepted
31 REPLACEMENT If the stores or any portion thereof is damaged or lost during transit the Purchaser shall give notice to the Contractor setting forth particulars of such stores damaged or lost during transit The replacement of such stores shall be effected by the Contractor within a reasonable time to avoid unnecessary delay in the intended usage of the Stores In case the purchaser agrees the price towards replacement items shall be paid by the purchaser on the basis of original price quoted in the tender or as reasonably worked out from the tender
32 REJECTION In the event that any of the stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the requirements of the Contract specifications the purchaser shall either reject the stores or request the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective stores free of cost to the purchaser If the Contractor fails to do so the purchaser may at his option either ndash
321 replace or rectify such defective stores and recover the extra cost so involved from the Contractor or
322 terminate the Contract for default as provided under clause 14 above or
323 acquire the defective stores at a reduced price considered equitable under the circumstances The provision of this article shall not prejudice the Purchaserrsquos rights under clause 19
33 EXTENSION OF TIME If the completion of supply of stores is delayed due to reason of force majeure such as acts of god acts of public enemy acts of Government fires floods epidemics quarantine restriction strikes freight embargoes etc the Contractor shall give notice within 15 days to the purchaser in writing of his claim for an extension of time The purchaser on receipt of such notice after verification if necessary may agree to extend the Contract delivery date as may be reasonable but without prejudice to other terms and conditions of the Contract
34 DELAY IN COMPLETION LIQUIDATED DAMAGES If the Contractor fails to deliver the stores within the time specified in the Contract or any extension thereof the purchaser shall recover from the Contractor as liquidated damages a sum of one-half of one percent (05percent) of the Contract price of the undelivered stores for each calendar week of delay The total liquidated damages shall not exceed ten percent (10percent) of the Contract price
of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
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of the unit or units so delayed Stores will be deemed to have been delivered only when all their component parts are also delivered If certain components are not delivered in time the stores will be considered as delayed until such time as the missing parts are delivered
35 GUARANTEE amp REPLACEMENT
351 The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid down for material workmanship and performance
352 For a period of twelve months after the acceptance of the stores if any defects are discovered therein or any defects therein are found to have developed under proper use arising from faulty materials design or workmanship the Contractor shall remedy such defects at his own cost provided he is called upon to do so within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in writing in what respect the stores or any parts thereof are faulty
353 If in the opinion of the purchaser it becomes necessary to replace or renew any defective stores such replacements or renewals shall be made by the Contractor free of all costs to the purchaser provided the notice informing the Contractor of the defect is given by the purchaser in this regard within the saidperiod of 14 months from the date of acceptance thereof
354 Should the Contractor fail to rectify the defects the purchaser shall have the right to reject or repair or replace at the cost of the Contractor the whole or any portion of the defective stores
355 The decision of the Purchaser notwithstanding any prior approval or acceptance or inspection thereof on behalf of the purchaser as to whether or not the stores supplied by the Contractor are defective or any defects has enveloped within the said period of 12 months or as to whether the nature ofthe defects requires renewal or replacement shall be final conclusive and binding on the Contractor
356 To fulfil guarantee conditions outlined in Clause 20 (a) to (e) above the Contractor shall at the option of the purchaser furnish a Bank Guarantee (as prescribed by the purchaser - Bank Guarantee format enclosed) from a Bank approved by the purchaser for an amount equivalent to 10 of the value of the Contract along with first shipment documents On the performance and completion of the Contract in all respects the Bank Guarantee will be returned to the Contractor without any interest
357 All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival of stores at purchasers site
358 Even while the 12 months guarantee applies to all stores in case where a greater period is called for by our specifications then such a specification shall apply and in such cases the period of 14 months referred to in Clause 20 (b)and (c) shall be asked for guarantee period plus two months
36 REQUIREMENT OF ADDITIONAL NUMBERS OF THE STORESSPAREPARTS ORDERED The Contractor shall also undertake the supply of additional number of items covered by the order as considered necessary by the purchaser at a later date the actual price to be paid shall be mutually agreed to after negotiations
37 PACKING
371 The Contractor wherever applicable shall pack and crate all stores for sea air shipment as applicable in a manner suitable for export to a tropical humid climate in accordance with internationally accepted export practices and in such a manner so as to protect it from damage and deterioration in transit by road rail or sea for space qualified stores The Contractors shall be held responsible for all damages due to improper packing
372 The Contractor shall ensure that each box unit of shipment is legible and properly marked for correct identification The failure to comply with this requirement shall make the Contractor liable for additional expenses involved
373 The Contractor shall notify the purchaser of the date of shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival
374 The Contractor shall give complete shipment information concerning the weight size content of each packages etc
375 Transhipment of equipment shall not be permitted except with the written permission of the purchaser
376 Apart from the despatch documents negotiated through Bank the following documents shall also be airmailed to the purchaser within 7 days from the date of shipment by sea and within 3 days in case of air-consignments
3761 Commercial Bill of Lading Air Way Bill Post parcel Receipt (Two non-negotiable copies)
3762 Invoice (3 copies) 3763 Packing List (3 copies) 3764 Test Certificate (3 copies) 3765 Certificate of Origin
The Contractor shall also ensure that one copy of the packing list is enclosed in each case
38 ARBITRATION If at any time any question dispute or difference whatsoever shall arise between the purchaser and the Contractor upon or in connection with this Contract either party may forthwith give to the other notice in writing of the existence of such question dispute or difference and the same shall be referred to the adjudication of two arbitrators one to be nominated by purchaser other by a Contractor and in the event of any difference of opinion the arbitrators will refer the matter to the umpire The arbitration shall be conducted in accordance with the rules and procedure for arbitration of the International Chamber of Commerce at Paris The expenses of the arbitrators and umpire shall be paid as may be determined by them However the venue of such arbitration should be in India
39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
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39 LANGUAGE AND MEASURES All documents pertaining to the Contract including specification schedule notice correspondence operating and maintenance instructions drawings or any other writings shall be written in English language The metric system of measurement shall be used exclusively in the Contract
40 INDEMNITY The Contractor shall warrant and be deemed to have warranted that all Stores supplied against this Contract are free and clean of infringement of any patent copyright or trade mark and shall at all times indemnify the purchaser against all claims which may be made in respect of stores for infringement of any right protected by Patent Registration of design or Trade Mark and shall take all risk of accident or damage which may cause a failure of the supply from whatever cause arising and the entire responsibility for the sufficiency of all the means used by him for the fulfilment of the Contract
41 COUNTER TERMS AND CONDITIONS OF SUPPLIERS Where counter terms and conditionsprinted or cyclostyled conditions have been offered by the supplier the same shall not be deemed to have been accepted by the purchaser unless specific written acceptance thereof is obtained
42 SECURITY INTEREST On each item to be delivered under this Contract including an item of work in progress in respect of which payments have been made in accordance with the terms of the Contract purchaser shall have a security interest in such items which shall be deemed to be released only at the time when the applicable deliverable item is finally accepted and delivered to the purchaser in accordance with the terms of the Contract Such security interest of the purchaser shall constitute a prior charge as against any other charge or interest created in respect of such items by any entity
43 BANK CHARGES While the purchaser shall bear the bank charge payable to his Bankers [State Bank of India Nettayam Branch Trivandrum 695 013] the Contractor shall bear the Bank charges payable to his Bankers including the cheques towards advising amendment commissions
44 TRAINING The Contractor shall if required by the purchaser provide facilities for the practical training of Purchasers engineering technical personnel from India and for their active association on the manufacturing processes throughout the manufacturing period of the Contract stores number of such personnel to be mutually agreed upon
45 APPLICABLE LAW The Contract shall be interpreted construed and governed by the laws of India
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