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Project System Module (PS)

Presented by:

Greg Martinez

Paula Erickson

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Overview

Review of Organizational Elements and Master Data

Overview of Projects using the PS module and how it is

integrated with other modules in the R/3 System

Become familiar with the basic functions in the PS module

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PS

Organizational Areas in R/3

AccountingAccounting

Cost accountingCost accounting

ProductionProduction

Sales organizationSales organization

Sales areaSales area

Purc.organizationPurc.organization

Company codeCompany code

Business areaBusiness area

Controlling areaControlling area

Prof.segmentProf.segment

FMFM

areaarea

Human resourcesHuman resources

PersonnelPersonnel

areaarea

PlanningPlanning

PlantPlant

TreasuryTreasury

Sal

esSales

PurchasingPurchasing

WarehouseWarehouse

Plant Maintenance/Plant Maintenance/

ServiceService

Maintenance

PlantPlant

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Organizational Structures: Accounting


10001000


10001000


10001000


10001000

Fin.mgt areaFin.mgt area

10001000


10001000


10001000Company codeCompany code

20002000


20002000

BusinessBusiness

area 4000area 4000

BusinessBusiness

area 4000area 4000BusinessBusiness

area 6000area 6000

BusinessBusiness


area 1000area 1000

BusinessBusiness


area 2000area 2000

BusinessBusiness


area 4000area 4000

BusinessBusiness

area 4000area 4000

Operating concernOperating concern

IDEAIDEA

Operating concernOperating concern

IDEAIDEA

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Organizational Elements and

Master Data Operating Concern - (CO) Part of organization for which thesales market is structured in a uniform manner (product

group, customer group) can contain >1 controlling area

Controlling Area - (CO) Identifies a self-contained,

organizational unit within a group, for which cost accounting

can be performed

Company Code - (FI) Smallest organ unit for which acomplete self-contained set of accounts can be drawn up

for purposes of external reporting

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Master Data Division -(SD) Based on responsibility for sales or profits fromsalable materials or services

Plant - (LO) Within Logistics, a place where either materials are

produced or goods and services are provided. Assumes variety ofroles (Maintenance Plant, retail or wholesale site)

Storage Location - (LO) Allows the differentiation of materials

stocks within a plant

Shipping Points - (SD) Fixed location that carries out shipping

activities (companys mail department)

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Master Data Business Area - (FI) Represents a separate area of operations orresponsibilities within an organization. Can have several Company Codes

Purchasing Organization - (MM) Procures materials and services, negotiates

conditions of purchase with vendors, and bear responsibilities for such

transaction

Sales Organization - (SD) Sells and distributes products, negotiates terms of

sales, and is responsible for these transaction

Organizational Structure is prerequisite for making correct application -

specific system setting in customizing - it is the framework

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Cost centerCost center

Cost elementCost element

Activity typeActivity type

Profit CenterProfit Center

Master Data Central FunctionsClassesClasses

CharacteristicsCharacteristics

Object dependenciesObject dependencies

DocumentsDocuments

PersonPerson

QualificationQualification

profileprofile

Human ResourcesHuman Resources

TreasuryTreasury

CommtCommt

itemitem

Capital investment management

PurchasingPurchasing

MaterialMaterial

Activity masterActivity master

VendorVendor

Purc.info recordPurc.info record

Work centerWork center

BOMBOM

PRTPRT

G/L accountG/L account

Chart of accountsChart of accounts

Plant Maintenance/Plant Maintenance/

ServiceServiceEquipmentEquipment

AssetAsset

CI programCI program

AccountingAccounting

NetworkNetwork

ProductionProduction

WBSWBS

Maintenance

Cost AcctgCost Acctg

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Controlling Levels

CapitalCapital InvestmentInvestment CostsCosts RevenuesRevenues

PersonnelPersonnel AssetsAssets MaterialsMaterials DepartmentsDepartments

A

ctu

A

ctualalPlan

Plan

Budge

Budge

tt

Fds

Fds

com

mt

com

mt

Result

ResourcesResources

Value Time

VendorVendor CustomerCustomerS & DS & DProductionProductionProcurementProcurement

Management

Controlling

Execution

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Project TasksCross-department

AgreementsHierarchy

of tasks

Planning and Controlling

Production

AccountingSales

Costs

Dates

Resources

Purchasing

Budget

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Overview of Projects Tasks with particular characteristics

Complex, unique, and involve a high degree of risk

Limited duration, and cost and capital intensive

To execute a project:

Need a project-specific organizational form

Must describe the project objective

Structure the project activities you want to perform Structured according to:

How it is organized using Work Breakdown Structure (WBS)

The processes involved using Networks

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- Investment- Investment

- Marketing- Marketing- Make-to-order- Make-to-order

productionproduction

- Asset- Asset

constructionconstruction

- Shutdown- Shutdown

- Services- Services

- Plant- Plantmaintenancemaintenance

- R & D- R & D

- EDP projects- EDP projects

- Structures- Structures

- Time scheduling- Time scheduling- Project plannimg- Project plannimg

boardboard

- Cost planning- Cost planning

- Financial data- Financial data

- Budget- Budget

- Info system- Info system

UseUse ViewsViews

- Materials- Materials

ManagementManagement

- Cash Management- Cash Management- Resources- Resources

- Operating results- Operating results

- Controlling- Controlling

- Periodic processing- Periodic processing

- Configuration- Configuration

- Workflow- Workflow

- Investment- Investment

ManagementManagement

PSFunctionsFunctions

Project System

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IntegrationPPSD

Quotation Order Billing

document

Purchase requisition Purchase order Goods receipt Invoice receipt Material issue

COCO

FIFI

Order

Surcharges Distribution Assessment Activity allocation

Invoice

Asset under

construction

Settlement

Plant maintenance

order Settlement

Plan order Production order Settlement

PM AMAM

MM

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Integration of Financial Data

Purchaserequisition Purchaseorder

Down paymentrequest

Quotation

Financial

budget

Expenditure

Revenue

PaymentBankclearing

Goodsissue

Downpayment

Bankclearing

Invoiceissue

PaymentSalesorder Down

paymentrequest

Downpayment

Delivery

Invoicereceipt

FIFI

SDSD

MMMM

FIFI

PSPS

> 3.0

> 3.0

> 3.0

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Integration Example: Vendor Down

Payment PurchasePurchaseorder itemorder item

Down payment clearingDown payment clearing

Invoice checked againstInvoice checked against

down payment documentdown payment document

Down paymentDown payment

InvoiceInvoice

PaymentPayment

Difference betweenDifference between

invoice and downinvoice and down

payment clearingpayment clearing

Down paymentDown payment

requestrequest

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Integration Example: Purchasing

OrderingOrderingOrderingOrdering

InvoiceInvoiceverificationverification

InvoiceInvoiceverificationverification

BE

GoodsGoodsreceiptreceiptGoodsGoodsreceiptreceipt

PurchasePurchaserequisitionrequisition

Purchase orderPurchase order

monitoringmonitoring

BidBid

invitationinvitation

Entry ofEntry of

quotationquotation

VendorVendor

selectionselection

?=

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Function Model (5)Status/

Phase

Projectdefinition

Network

Workbreakdownstructure

.

.

.

.

.

.

Budgett

Release. . .. . .

PPorder

.

.

.

.

.

.

Commitment,

costs,revenu

es

Confirm-mation

T I M ET I M E

Structuring Planning Approval Execution

Concept Structure CostsDates Budget Actual data

Costs

Dates

Structuring Closing

Settlement

.

.

.

.

.

.

Settlement

Settlement

Settlement

Settlement

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Operative Structures in Projects

WBS

Project definitionProject definition

NetworkNetwork

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Operative Structures in Projects

Project definition Defines task to carry

Contains data which is binding on the whole project

such as start and finish dates and organization data

WBS is the model of the project

Project services to be rendered in graphical form Operative basis for cost planning, time scheduling, and budget

allocation in projects

Network reproduces the activities from the project

Operative basis for the planning and control of dates, costs and

resources (personnel, machines, PRTs, materials)

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Master Data

Basic dates

Organizational units

Work breakdown structure

Budget

Costs

Basic dates

Responsibility-oriented

organization

Network

Process-oriented

organization

Dates

Resources

Resource costs

1:N1:N1:N1:N

Project definition

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Project Definition

Default valuesDefault values Company codeCompany code CurrencyCurrency Settlement ruleSettlement rule

OrganizationalOrganizational

outlineoutline


PlanningPlanning

parametersparameters For datesFor dates For costsFor costs

April

7

DatesDates Basic dates forBasic dates for

entire projectentire project

March

31

April

6

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Projection Definition

First Step in creating a project

Outline connecting all objects created within a project

Contains data used for the entire project

Default values that are copied into the new WBS elements

you create for this project

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Work Breakdown Structure

Financial dataFinancial data CustomerCustomer

VendorVendor

Periodic processingPeriodic processing SurchargesSurcharges

SettlementSettlement

CommitmentCommitment Purchase requisitionPurchase requisition

Purchase orderPurchase order

Purchase

order

BudgetBudget Original budgetOriginal budget

Release budgetRelease budget

DatesDates Basic datesBasic dates

Scheduled datesScheduled dates Actual datesActual dates

April

7

CostsCosts Planned costsPlanned costs Actual costsActual costs

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Work Breakdown Structure Focus is on planning, analysis, description, control and

monitoring costs, basic dates and budgets

It forms the basis for organization and coordination in the project

Shows amount of work, time required, and cost involved

Operative basis for further steps

Structured according to different criteria depending on level detail

Tasks and Activities are describe as individual elements

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Work Breakdown Structure WBS Elements

Can be:

Tasks

Partial Tasks which are subdivided further

Work Packages

Start and finished dates

Text describing the work to be performed

Responsible cost centers

Cost centers carrying out the project

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Structure of a WBS

Currency

DocumentsPS textsMilestones

Subproject

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Network

SchedulingSchedulingRelationshipsRelationships ConstraintsConstraints FloatsFloats

Critical activitiesCritical activities

April

7

ControllingControllingEarned value reportsEarned value reports

Capacity loadCapacity load

Periodic processingPeriodic processing SurchargesSurcharges SettlementSettlement

MaterialMaterial Purch. parts / assembliesPurch. parts / assemblies DatesDates Costs, commitmentCosts, commitment

External processingExternal processing ServicesServices DatesDates CostsCosts

Internal processingInternal processing WorkWork DatesDates CostsCosts

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Network

Networks represent processes or task in a project

Essential elements of a network are:

Activities

Work Center, Duration, S&F, Resources Required, Texts

Activity elements

Relationship

The Network Header contains data required for the entire network

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Structure of a NetworkNetwork header

Internal

processing

Internal

processing

PS texts

ExternalprocessingExternalprocessing

Services

Internal

processing

Internal

processing

Material components

Production resources/tools

Qualification

Int. processed

element

Gen. costs

element

Ext. processed

element

Documents

Generalcosts activityGeneralcosts activity

External

processing

External

processing

Milestones

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Relationships

AssemblyProduction

FS relationship

DesignPurc.order

Purc.order

SS relationship

Start

-upSF relationship

Work

scheduling

BOM

FF relationshipDesign

Acceptance

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Planning (Cost and Dates)

Various ways of planning dates

Plan dates in the WBS, binding on any further planning

Dates in the network are determined by the system or manually

Plan dates in lists, or using the various PS graphic interfaces.

Types of dates

Basic Dates - Binding basis of time schedule in the WBS elements

Forecast Dates - Expected dates for WBS elements

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Planning (Cost and Dates)

Plan cost at different levels of cost planning

Structure planning (by WBS)

Plan cost without the reference to a cost element

Cost element planning (detailed planning)

Plan cost with reference to a cost element

Unit Costing

If information on sources of supply, quantities, and prices isavailable, you can use unit costing to produce a project cost plan

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Approval (Budget)

Approval Phase

Prescribe the project funds in the form of a budget

Budget differs from the cost plan in that it is binding

Starts with defining an original budget for the WBS element

Store as overall, then distribute it

Release the budget in stages, prevents exceeding early

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Execution (Actual data)

Actual dates and costs are confirmed

status of activity processing is documented

system checks the dates of the WBS element and set actual

dates

Actual cost create activity allocation

Tolerance limits

Integration

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Closing

Project closing

Collecting all costs

Settling the costs

Closing the structures

ps_module

Documents

Transcript of ps_module