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Project System Module (PS)
Presented by:
Greg Martinez
Paula Erickson
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Overview
Review of Organizational Elements and Master Data
Overview of Projects using the PS module and how it is
integrated with other modules in the R/3 System
Become familiar with the basic functions in the PS module
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PS
Organizational Areas in R/3
AccountingAccounting
Cost accountingCost accounting
ProductionProduction
Sales organizationSales organization
Sales areaSales area
Purc.organizationPurc.organization
Company codeCompany code
Business areaBusiness area
Controlling areaControlling area
Prof.segmentProf.segment
FMFM
areaarea
Human resourcesHuman resources
PersonnelPersonnel
areaarea
PlanningPlanning
PlantPlant
TreasuryTreasury
Sal
esSales
PurchasingPurchasing
WarehouseWarehouse
Plant Maintenance/Plant Maintenance/
ServiceService
Maintenance
PlantPlant
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Organizational Structures: Accounting
Controlling areaControlling area
10001000
Controlling areaControlling area
10001000
Company codeCompany code
10001000
Company codeCompany code
10001000
Fin.mgt areaFin.mgt area
10001000
Company codeCompany code
10001000
Company codeCompany code
10001000Company codeCompany code
20002000
Company codeCompany code
20002000
BusinessBusiness
area 4000area 4000
BusinessBusiness
area 4000area 4000BusinessBusiness
area 6000area 6000
BusinessBusiness
area 6000area 6000BusinessBusiness
area 1000area 1000
BusinessBusiness
area 1000area 1000BusinessBusiness
area 2000area 2000
BusinessBusiness
area 2000area 2000BusinessBusiness
area 4000area 4000
BusinessBusiness
area 4000area 4000
Operating concernOperating concern
IDEAIDEA
Operating concernOperating concern
IDEAIDEA
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Organizational Elements and
Master Data Operating Concern - (CO) Part of organization for which thesales market is structured in a uniform manner (product
group, customer group) can contain >1 controlling area
Controlling Area - (CO) Identifies a self-contained,
organizational unit within a group, for which cost accounting
can be performed
Company Code - (FI) Smallest organ unit for which acomplete self-contained set of accounts can be drawn up
for purposes of external reporting
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Organizational Elements and
Master Data Division -(SD) Based on responsibility for sales or profits fromsalable materials or services
Plant - (LO) Within Logistics, a place where either materials are
produced or goods and services are provided. Assumes variety ofroles (Maintenance Plant, retail or wholesale site)
Storage Location - (LO) Allows the differentiation of materials
stocks within a plant
Shipping Points - (SD) Fixed location that carries out shipping
activities (companys mail department)
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Organizational Elements and
Master Data Business Area - (FI) Represents a separate area of operations orresponsibilities within an organization. Can have several Company Codes
Purchasing Organization - (MM) Procures materials and services, negotiates
conditions of purchase with vendors, and bear responsibilities for such
transaction
Sales Organization - (SD) Sells and distributes products, negotiates terms of
sales, and is responsible for these transaction
Organizational Structure is prerequisite for making correct application -
specific system setting in customizing - it is the framework
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Cost centerCost center
Cost elementCost element
Activity typeActivity type
Profit CenterProfit Center
Master Data Central FunctionsClassesClasses
CharacteristicsCharacteristics
Object dependenciesObject dependencies
DocumentsDocuments
PersonPerson
QualificationQualification
profileprofile
Human ResourcesHuman Resources
TreasuryTreasury
CommtCommt
itemitem
Capital investment management
PurchasingPurchasing
MaterialMaterial
Activity masterActivity master
VendorVendor
Purc.info recordPurc.info record
Work centerWork center
BOMBOM
PRTPRT
G/L accountG/L account
Chart of accountsChart of accounts
Plant Maintenance/Plant Maintenance/
ServiceServiceEquipmentEquipment
AssetAsset
CI programCI program
AccountingAccounting
NetworkNetwork
ProductionProduction
WBSWBS
Maintenance
Cost AcctgCost Acctg
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Controlling Levels
CapitalCapital InvestmentInvestment CostsCosts RevenuesRevenues
PersonnelPersonnel AssetsAssets MaterialsMaterials DepartmentsDepartments
A
ctu
A
ctualalPlan
Plan
Budge
Budge
tt
Fds
Fds
com
mt
com
mt
Result
ResourcesResources
Value Time
VendorVendor CustomerCustomerS & DS & DProductionProductionProcurementProcurement
Management
Controlling
Execution
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Project TasksCross-department
AgreementsHierarchy
of tasks
Planning and Controlling
Production
AccountingSales
Costs
Dates
Resources
Purchasing
Budget
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Overview of Projects Tasks with particular characteristics
Complex, unique, and involve a high degree of risk
Limited duration, and cost and capital intensive
To execute a project:
Need a project-specific organizational form
Must describe the project objective
Structure the project activities you want to perform Structured according to:
How it is organized using Work Breakdown Structure (WBS)
The processes involved using Networks
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- Investment- Investment
- Marketing- Marketing- Make-to-order- Make-to-order
productionproduction
- Asset- Asset
constructionconstruction
- Shutdown- Shutdown
- Services- Services
- Plant- Plantmaintenancemaintenance
- R & D- R & D
- EDP projects- EDP projects
- Structures- Structures
- Time scheduling- Time scheduling- Project plannimg- Project plannimg
boardboard
- Cost planning- Cost planning
- Financial data- Financial data
- Budget- Budget
- Info system- Info system
UseUse ViewsViews
- Materials- Materials
ManagementManagement
- Cash Management- Cash Management- Resources- Resources
- Operating results- Operating results
- Controlling- Controlling
- Periodic processing- Periodic processing
- Configuration- Configuration
- Workflow- Workflow
- Investment- Investment
ManagementManagement
PSFunctionsFunctions
Project System
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IntegrationPPSD
Quotation Order Billing
document
Purchase requisition Purchase order Goods receipt Invoice receipt Material issue
COCO
FIFI
Order
Surcharges Distribution Assessment Activity allocation
Invoice
Asset under
construction
Settlement
Plant maintenance
order Settlement
Plan order Production order Settlement
PM AMAM
MM
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Integration of Financial Data
Purchaserequisition Purchaseorder
Down paymentrequest
Quotation
Financial
budget
Expenditure
Revenue
PaymentBankclearing
Goodsissue
Downpayment
Bankclearing
Invoiceissue
PaymentSalesorder Down
paymentrequest
Downpayment
Delivery
Invoicereceipt
FIFI
SDSD
MMMM
FIFI
PSPS
> 3.0
> 3.0
> 3.0
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Integration Example: Vendor Down
Payment PurchasePurchaseorder itemorder item
Down payment clearingDown payment clearing
Invoice checked againstInvoice checked against
down payment documentdown payment document
Down paymentDown payment
InvoiceInvoice
PaymentPayment
Difference betweenDifference between
invoice and downinvoice and down
payment clearingpayment clearing
Down paymentDown payment
requestrequest
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Integration Example: Purchasing
OrderingOrderingOrderingOrdering
InvoiceInvoiceverificationverification
InvoiceInvoiceverificationverification
BE
GoodsGoodsreceiptreceiptGoodsGoodsreceiptreceipt
PurchasePurchaserequisitionrequisition
Purchase orderPurchase order
monitoringmonitoring
BidBid
invitationinvitation
Entry ofEntry of
quotationquotation
VendorVendor
selectionselection
?=
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Function Model (5)Status/
Phase
Projectdefinition
Network
Workbreakdownstructure
.
.
.
.
.
.
Budgett
Release. . .. . .
PPorder
.
.
.
.
.
.
Commitment,
costs,revenu
es
Confirm-mation
T I M ET I M E
Structuring Planning Approval Execution
Concept Structure CostsDates Budget Actual data
Costs
Dates
Structuring Closing
Settlement
.
.
.
.
.
.
Settlement
Settlement
Settlement
Settlement
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Operative Structures in Projects
WBS
Project definitionProject definition
NetworkNetwork
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Operative Structures in Projects
Project definition Defines task to carry
Contains data which is binding on the whole project
such as start and finish dates and organization data
WBS is the model of the project
Project services to be rendered in graphical form Operative basis for cost planning, time scheduling, and budget
allocation in projects
Network reproduces the activities from the project
Operative basis for the planning and control of dates, costs and
resources (personnel, machines, PRTs, materials)
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Master Data
Basic dates
Organizational units
Work breakdown structure
Budget
Costs
Basic dates
Responsibility-oriented
organization
Network
Process-oriented
organization
Dates
Resources
Resource costs
1:N1:N1:N1:N
Project definition
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Project Definition
Default valuesDefault values Company codeCompany code CurrencyCurrency Settlement ruleSettlement rule
OrganizationalOrganizational
outlineoutline
Controlling areaControlling area
PlanningPlanning
parametersparameters For datesFor dates For costsFor costs
April
7
DatesDates Basic dates forBasic dates for
entire projectentire project
March
31
April
6
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Projection Definition
First Step in creating a project
Outline connecting all objects created within a project
Contains data used for the entire project
Default values that are copied into the new WBS elements
you create for this project
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Work Breakdown Structure
Financial dataFinancial data CustomerCustomer
VendorVendor
Periodic processingPeriodic processing SurchargesSurcharges
SettlementSettlement
CommitmentCommitment Purchase requisitionPurchase requisition
Purchase orderPurchase order
Purchase
order
BudgetBudget Original budgetOriginal budget
Release budgetRelease budget
DatesDates Basic datesBasic dates
Scheduled datesScheduled dates Actual datesActual dates
April
7
CostsCosts Planned costsPlanned costs Actual costsActual costs
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Work Breakdown Structure Focus is on planning, analysis, description, control and
monitoring costs, basic dates and budgets
It forms the basis for organization and coordination in the project
Shows amount of work, time required, and cost involved
Operative basis for further steps
Structured according to different criteria depending on level detail
Tasks and Activities are describe as individual elements
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Work Breakdown Structure WBS Elements
Can be:
Tasks
Partial Tasks which are subdivided further
Work Packages
Start and finished dates
Text describing the work to be performed
Responsible cost centers
Cost centers carrying out the project
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Structure of a WBS
Currency
DocumentsPS textsMilestones
Subproject
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Network
SchedulingSchedulingRelationshipsRelationships ConstraintsConstraints FloatsFloats
Critical activitiesCritical activities
April
7
ControllingControllingEarned value reportsEarned value reports
Capacity loadCapacity load
Periodic processingPeriodic processing SurchargesSurcharges SettlementSettlement
MaterialMaterial Purch. parts / assembliesPurch. parts / assemblies DatesDates Costs, commitmentCosts, commitment
External processingExternal processing ServicesServices DatesDates CostsCosts
Internal processingInternal processing WorkWork DatesDates CostsCosts
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Network
Networks represent processes or task in a project
Essential elements of a network are:
Activities
Work Center, Duration, S&F, Resources Required, Texts
Activity elements
Relationship
The Network Header contains data required for the entire network
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Structure of a NetworkNetwork header
Internal
processing
Internal
processing
PS texts
ExternalprocessingExternalprocessing
Services
Internal
processing
Internal
processing
Material components
Production resources/tools
Qualification
Int. processed
element
Gen. costs
element
Ext. processed
element
Documents
Generalcosts activityGeneralcosts activity
External
processing
External
processing
Milestones
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Relationships
AssemblyProduction
FS relationship
DesignPurc.order
Purc.order
SS relationship
Start
-upSF relationship
Work
scheduling
BOM
FF relationshipDesign
Acceptance
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Planning (Cost and Dates)
Various ways of planning dates
Plan dates in the WBS, binding on any further planning
Dates in the network are determined by the system or manually
Plan dates in lists, or using the various PS graphic interfaces.
Types of dates
Basic Dates - Binding basis of time schedule in the WBS elements
Forecast Dates - Expected dates for WBS elements
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Planning (Cost and Dates)
Plan cost at different levels of cost planning
Structure planning (by WBS)
Plan cost without the reference to a cost element
Cost element planning (detailed planning)
Plan cost with reference to a cost element
Unit Costing
If information on sources of supply, quantities, and prices isavailable, you can use unit costing to produce a project cost plan
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Approval (Budget)
Approval Phase
Prescribe the project funds in the form of a budget
Budget differs from the cost plan in that it is binding
Starts with defining an original budget for the WBS element
Store as overall, then distribute it
Release the budget in stages, prevents exceeding early
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Execution (Actual data)
Actual dates and costs are confirmed
status of activity processing is documented
system checks the dates of the WBS element and set actual
dates
Actual cost create activity allocation
Tolerance limits
Integration
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Closing
Project closing
Collecting all costs
Settling the costs
Closing the structures