Presentation Skill OY

8/7/2019 Presentation Skill OY

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PREPARING AND MAKINGSCIENTIFIC PRESENTATION

Omar Yaakob


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Synopsis

The objective of this presentation is to share with you some important points to bear in mind while

preparing and giving a presentation. The first part is about preparing the slides, what should beincorporated in a good slides. The second part is about giving an interesting and convincingpresentation. The most important tip is to be really prepared. You will never prepare a goodpresentation if you are not prepared.

A good slide is one that can help the audience understand what you are talking about. So it must beclear and easy to read and follow . Also, you must remember that during presentation, you areexpected to to explain your stuff, not read it to the audience like what I am doing right now


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Part 1:

Guidelines for creating effectiveslides


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Goals

A presentation is a reflection of you andyour work. You want to make the best

possible impression in the short amount of

time given you.


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The Slides should..

Enhance Understanding

Add Variety Support Claims

Lasting Impact

Used PoorlyA DistractionIneffective

Presentation


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Slides Should

Supplement presentation

Outline of main points

Serve audiences needs, not speakers

Simple and clear


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Slides helps to:

Improve comprehension

Add variety

Illustrate complex ideas


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y Make it simple.

y Make it clear.y Dont let the technology dominate the

presentation. You want the audience to

remember the quality of your research, notyour PowerPoint wizardry.

Guiding Principles


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What are the key points you want to

make?

Who is your audience?

What are they interested in hearing and How familiar are they with your topic?

Do they expect data or concepts?

Remember: A presentation is different than a

paper. Dont try to cover everything.

Preparation


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What will you cover, what can be eliminated?

How much detail do you need?

Remember, your time and your audiencesattention are limited.

For any part of your presentation, ask

yourself So what?

Gather Resources


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Background

There are over28 000 species of fish which have expressedastonishing evolutionary diversity in propulsion system for maneuvering in

aquatic environment. Inspired by the capabilities of fish to hold its body

stable and maneuver in the water, researches have showed great interest

in studying functions of fish in locomotion, so as to design and develop

underwater vehicles (Lauder, 2006). Fishes have numerous control

surfaces such as fins which are used during locomotion to maintain bodyposition when maneuvering, hovering or during propulsion. These control

surfaces in fish are used simultaneously to transfer momentum to the

surrounding water during locomotion. In other words fish swim by exerting

force against the surrounding water. There are exceptions, but this is

normally achieved by the fish contracting muscles on either side of its

body in order to generate waves of flexion that travel the length of the

body from nose to tail, generally getting larger as they go along. The

vector forces exerted on the water by such motion cancel out laterally, but

generate a net force backwards which in turn pushes the fish forward

through the water (Brackenbury, 2001).


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Make sure you cover your main points.

Ensure smooth flow of argument, storyline

Be concrete. Use examples, statistics,

Reiteration, comparison.

Body


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Give a summary

Emphasize the mostimportant/significant points/findings.

Conclusion


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When making slides, use a light

background and dark letters, or light texton a dark background.

Use a big enough font. This is 32 points.

Format


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Stick to plain backgrounds. Fancy

formatsare more appropriate for

businesspresentations.

Avoid cute clip arts

Format for Scientific Presentations


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Stick to a maximum of two READABLE

typefaces.

Do not use fancy fonts like Comic sans orLucida

Limit the use of color.

Pick a style and stick with it.

Keep it short, especially titles.

Leave empty space.

General Format Rules


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Be brief, straight to the point

Dont include every word you will say. Limit to one idea per slide.

Rule of six! Preferably, No more than six

words per line and six lines per slide.

General Format Rules (cont)


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Make data/results the focus of your

presentation. Dont try to include all datause handouts

for detailed information or refer audience

to a Web site.

Use color or special effects sparingly andconsistently.

Presenting Data


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FY 98-99

Resource median Jul-1999 Aug-1999 Sep-1999 Oct-1999 Nov-1999 Dec-1999 Jan-2000 Feb-2000

SAM: Scientific Amer. Medicine51 77 76 43 69 70 466 480 530

African Health Anthology 0 0 0 0 0 0 4 17

AMED 0 0 0 0 0 0 0 0 6

Bioethicsline 20 19 10 23 23 30 5 5 23

Cancernet 23 11 11 17 36 36 15 19 25

Cochrane (Complete)* 45 47 34 49 39 163 163 263 344

Diagnostic Imaging 15 39 21 15 12 22 4 4 7

Practical Approach to Infect. Dis. 0 0 0 0 0 0 0 15 19

PubMed (NCBI) 128 153 113 237 205 125 689 1,143 1,736

Medical Letter on Drugs andTherap.

50 40 38 47 38 43 5 6 9

Merck Manual (StatRef)** 74 80 90 281 299 141 122 94 111

Sabiston 0 0 0 0 0 0 0 22 36

Textbook of Internal Medicine 0 0 0 0 0 0 0 20 9

Williams-Obstetrics 28 26 35 31 31 26 8 8 16

Williams Textbook of Endocrin. 0 0 0 0 0 0 0 11 32

Allergy: Principles and Practice 0 0 0 0 0 0 25 18 48

Brenner 0 0 0 0 0 0 7 21 16

Clinical Dermatology0 0 0 0 0 0 15 33 40

Clinical Laboratory 18 12 13 10 13 16 3 12 19


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East Malaysia (Wind & Wave)


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Too many lines. Limit to six or seven

rows of data. If you want to give moredetails, use a handout.

Use effective headings with the table.

Test the table for readability in a real-world setting, e.g., a large lecture hall.

What was wrong?


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You need to get your audiences attention.

Many people respond better to visualcues than to straight text or lists of

numbers.

An effective graph can help drive home

your point.

Graphs helps


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1. Tell where it comes from.

2. Tell what is it about

3. Explain the collumn and rows or x and yaxes and legend

4. Describe briefly the curves or data

5. What are the main/significant/relevant

finding/information/results/data/trend

Give time for your audience to absorb

When Presenting Graphs or Tables


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0 500 1000 1500 2000

0

2

10

Vc=1.5 m/s

Vc= .0 m/s

Motion(deg

Time (sec

Figure 1 :Yaw Motion at Different Current Velocity(H=5m, T=15s [Ref5}


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Practice! Recruit a friendly and

constructively critical audience. Recruit a grammar expert.

Show your presentation to someone

who knows nothing about your field. Do

they get what you want to say?

Final Steps


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How big is the hall where you will be

speaking?

How much time will you be given?

What time of day is your talk?

This will determine your slides

numbers, font size, colours, etc.

Logistics


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Ask what you will be given and what you

must bring with you.

Consider all equipment you will need Internet connection

Computer

Microphone

Software

Pointer

Equipment Needs


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Consider what could go wrong and plan

accordingly.

Always have a backup. Bring a handout that covers all of your

slides.

Make sure they are readable.

Arrive early, load and test

Disaster Planning


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Keep it simple.

Dont let the technology dominate yourmessage.

Rule of six.

Cover your important points.

Remember!


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Part 2:

The Presentation


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#1: Show Passion

You are doing the presentation not because:

Your boss asks you to do it

It is part of the job

It is part of the education/researchexercise

Etc.

But it is because you like the subject andyou want to share the interesting materialswith the audience and you wish to bringthe audience to your side.


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#2: Build Rapport

relation marked by harmony or affinity

Audience members who trust you and feelthat you care

Start Before You Begin

Mingle; Learn Names

Opportunity to reinforce or correct audienceassessment

Good First Impression

People Listen To People They Like


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#3: Opening Your Presentation

Introduce Yourself Why Should They

Listen

Clearly Defining Topic Briely explain what the audience can expect

Overview


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#4: Presenting Main

Points (Solution)

Main Point-Transition-Main Point-

Transition-MainPoint.. Supporting Evidence

Examples

Attention to, and Focus on, Audience(Listening)


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#5: Concluding Your

PresentationGoal

Inform audience that youre about to close

Summarize main points

Something to remember or call-to-action

Answer questions

Tell em What You Told em.


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Some Presentation

Techniques


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Presentation Style

3 Elements

1. Vocal Techniques

Loudness

Pitch

Rate

Pause


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Presentation Style (cont)3 Elements

2. Body Language

Eye Contact, Gestures, Posture

3. Use of Space

Can Everyone See You?

Movement


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Common Problems

Verbal fillers

Um, uh, like

Any unrelated word or phrase

Swaying, rocking, and pacing

Hands in pockets

Lip smacking

Fidgeting

Failure to be audience-centered


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5 Presentation Tips

1. Smile

2. Breathe3. Water

4. Notes

5. Finish On or Under Time


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Thank You

Presentation Skill OY

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