ORDINARY MEETING OF COUNCIL Burcher 18 ... - Lachlan ShireThis is Page No.12 of the Business Paper...

ORDINARY MEETING OF COUNCIL

Burcher

18 March 2015

commencing at 10.00am

This is Page No.2 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher Hall

LACHLAN SHIRE –THE HEART OF NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral

activities

Mission:

To engage the community, providing and

delivering progressive services whilst implementing

a long term strategic plan leading to the social and

economic benefit of the community

This is Page No.3 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher

ORDINARY MEETING 18 MARCH 2015

TABLE OF CONTENTS

1.0 CONFIRMATION OF THE MINUTES .............................................................................................................. 5

2.0 LEAVE OF ABSENCE ......................................................................................................................................... 5

3. MAYORAL MINUTE .......................................................................................................................................... 6

3.1 WESTERN DIVISION CONFERENCE ................................................................................................................ 6

3.2 DEATH OF CR PENNY .................................................................................................................................... 7

3.3 MEETING .................................................................................................................................................... 8

4.0 PUBLIC FORUM ............................................................................................................................................... 9

5.0 DISCLOSURE OF INTEREST ............................................................................................................................. 10

6.0 GENERAL MANAGER ..................................................................................................................................... 11

6.1 GENERAL MANAGERS REPORT - MONTH OF MARCH 2015 .......................................................................... 11

6.1 REVIEW OF LEGAL SERVICES....................................................................................................................... 11

6.2 UPDATED/NEW POLICIES ........................................................................................................................... 13

6.3 UPDATED PLANS/STATEMENT ................................................................................................................... 14

6.5 BUSINESS CONTINUITY PLAN ..................................................................................................................... 16

6.2 COMMUNITY SERVICES AND GOVERNANCE ..................................................................................................... 20

6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE ................................................................................ 20

6.2.2 FINANCE AS AT 28 FEBRUARY 2015 ........................................................................................................... 21

6.3 ENVIRONMENT AND PLANNING .................................................................................................................... 25

6.3.2 DEVELOPMENT ACTIVITY - MONTH OF FEBRUARY 2015 ......................................................................... 36

6.3.4 CONDOBOLIN SRA GROUND HALL - UPDATE .......................................................................................... 44

6.3.6 PETITION TO KEEP FIFIELD WASTE MANAGEMENT FACILITY OPEN .......................................................... 52

6.4 INFRASTRUCTURE SERVICES .......................................................................................................................... 59

6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – MARCH 2015 ............................................................ 59

6.4.2 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 28 FEBRUARY 2015 ............................. 75

6.4.3 DUST SEAL FOR “MOGAL PLAIN” MR7514 NYNGAN ROAD ...................................................................... 84

6.4.4 STREET TREE REMOVAL ......................................................................................................................... 89

6.4.5 RURAL ADDRESSING – ROAD NAMING REQUEST .................................................................................... 97

6.4.6 PANEL TENDERS ................................................................................................................................. 100

6.4.7 REGIONAL CONTRACT – SUPPLY AND DELIVERY OF BITUMEN EMULSION ............................................. 105

6.4.8 REGIONAL PANEL CONTRACT - SUPPLY AND DELIVERY OF ROAD SIGNS ................................................ 108

6.4.9 WATER MAINS EXTENSION HENRY PARKES WAY CONDOBOLIN ............................................................ 111

7.0 DEPUTATIONS ............................................................................................................................................. 115

8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR & DEPUTY MAYOR ............................................ 116

9.0 NOTICES OF MOTION .................................................................................................................................. 117

9.1 NOTICE OF MOTION 1 – CR PHILLIPS, CR SAUNDERS AND CR SCOTT .......................................................... 117

10.0 DELEGATES REPORT ................................................................................................................................ 118

11.0 CORRESPONDENCE ................................................................................................................................. 119

12.0 COMMON SEAL ...................................................................................................................................... 120


13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ................................................................................... 121

14.0 MATTERS RULED URGENT BY THE MAYOR.............................................................................................. 122

15.0 CONSIDERATION OF CONFIDENTIAL BUSINESS MATTERS ....................................................................... 123

15.1 REASONS FOR CONFIDENTIALITY ......................................................................................................... 123

15.2 FRANK WHIDDON MASONIC HOMES (ACTING G.M.) ............................................................................ 124


1.0 CONFIRMATION OF THE MINUTES

RECOMMENDATION

That the Minutes of the Ordinary Council Meeting held 18 February 2015 be received

and noted.

That the Minutes of the Extra Ordinary Council Meeting held 21 January 2015 be

received and noted.

(/)

2.0 LEAVE OF ABSENCE

RECOMMENDATION

That leave of absence be granted for

(/)


3. MAYORAL MINUTE

3.1 WESTERN DIVISION CONFERENCE

EXECUTIVE SUMMARY

The Annual Western Division Conference was held at Condobolin on 22/24 February

2015. Cr Medcalf was re-elected Chair of the Division.

RECOMMENDATION

I. That Council offer congratulations to Cr Medcalf on his re-election

II. That Council thank staff for their part in the Conference arrangements

III. That local organisations and individuals who assisted be also thanked

IV. That Council contribute the membership fee of $ 2,034.00 to the Division

REPORT

The Western Division Annual Conference as held in Condobolin on 22/24 February,

2015. The Conference was attended by the Hon. Kevin Humphries, Minister for Natural

Resources, Lands and Water, Minister for Western NSW and Cr Keith Rhoades,

President of LGNSW.

Fifty delegates attended and ten Councils were represented.

Feedback from those attending has been positive.

Cr John Medcalf (Lachlan Shire) was re-elected unopposed as Chairman of the Division.


3.2 DEATH OF CR PENNY

EXECUTIVE SUMMARY

The former Mayor of Forbes Shire council, Cr Ron Penny, died on 21 February, 2015. Cr

Phyliss Miller has been elected Mayor of Forbes.

RECOMMENDATION

I. That this information be noted

II. That a message of condolence be forwarded to Cr Penny’s family

III. That Cr P. Miller be congratulated

REPORT

Cr Ron Penny, a long-service member of Forbes Shire Council, passed away on 21

February, 2015. Cr Penny had been Mayor of Forbes since September 2010 and

recently resigned due to illness

Cr Frankel represented Council at the funeral in Forbes.

Cr Phyliss Miller, a former Mayor, has been elected to that position.


3.3 MEETING

EXECUTIVE SUMMARY

The General Manager and I attended a regular meeting held at Boorowa on 26 February

2015.

RECOMMENDATION

That this report be received.

REPORT

The group met at Boorowa on 26 February 2015. The following report of relevant

proceedings is for the information of Council.

1. Weight of Loads Group

This Group, run by Wellington Council, has now been disbanded due to declining

membership.

2. Water Security

The State Government has chosen Cranky Rock on the Belubula River as a new

dam for the Central West.

3. Health

has approached the Minister for Health and the Minister has agreed to provide

support for Local Government to fund infrastructure such as doctors’ surgeries.

4. Figures indicate it has achieved savings for the Region of $2.0 million since

December 2012.

5. Successfully applied to become a Trial Joint Organisation. $300,000 is available

from the State Government to help fund Pilot JO activities

The JO will undertake:

Regional strategic planning

Inter-governmental collaboration

Regional leadership and advocacy

Operational support to member councils

Governance, resourcing and administration

Evaluation

Next Meeting (28 May) will be held at Parliament House, Sydney.


4.0 PUBLIC FORUM


5.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code

of Conduct regulate the way in which Councillors and staff of Council conduct themselves

to ensure that there is no conflict between their private interests and their public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an

interest in a matter to be considered at a meeting of the Council (or Committee), that

interest must be disclosed as soon as practicable after the start of the meeting and the

reasons for declaring such interest.

RECOMMENDATION

That Councillors and staff now disclose any interest in the matters under

consideration at this meeting, describe the nature and type of interest, and in the

case of ‘less than significant on pecuniary interests’ the reasons why they consider

the interest to be non significant.

(/)


6.0 GENERAL MANAGER

6.1 GENERAL MANAGERS REPORT - MONTH OF MARCH 2015

Author: A. McCormack

Trim: 13.6.6.1

6.1 REVIEW OF LEGAL SERVICES

EXECUTIVE SUMMARY

The recent Better Practice Review (BPR) has identified a need to review the provision

of legal services to Council.

RECOMMENDATION

That Council establishes a Legal Panel of:

Lindsay Moore & Co.

Marsdens

Brian Williamson,

but acknowledging that other specialist advice may be required from time

to time.

REPORT

The recent BPR investigated the provision of legal services to Council, and suggested

a Panel of Legal Advisors be established.

Historically, Council has used local Solicitors, Lindsay Moore & Co, but has on

occasions, sought the advice of other legal service providers.

Lindsay Moore and Co. is paid an annual retainer which allows Council to readily

access those services locally, often without charge.

Marsdens are well known Local Government specialists, particularly in planning and

contract law. They are based in Campbelltown and service many client Councils.

MEETING TYPE: Ordinary Meeting DATE: 18 March, 2015


Brian Williamson is a boutique workplace relations practice, currently with 14 NSW

Council clients.

FINANCIAL IMPLICATIONS

Legal services, except covered by the retainer, will be a cost to Council

RISK IMPLICATIONS

Low.

REFERENCE TO DELIVERY PLAN

4.7.1 Council is financially sustainable and provides services expected by the

community.


6.2 UPDATED/NEW POLICIES

ATTACHMENTs

EXECUTIVE SUMMARY

Following the Better Practice Review (BPR) several Policies have been identified as

requiring introduction or updating. Two of these Policies are mentioned below.

RECOMMENDATION

That the policies be submitted for adoption at either the April or May Meeting.

REPORT

The BPR identified a need for Council to adopt some Plans and Policies.

Drafts of policies have been prepared. It is intended to circulate the documents with

a view to their adoption at a later date. Comments from Councillors would be welcome

at any time before adoption.

The Policies are:

Legislative Compliance Policy

Interaction between Councillors and Staff Policy (update)

All new Policies, together with those already in place, will be prepared in a standard

format, with version control. The Policy Register (which appears on Council’s website)

will be updated. Staff will receive training on the new Policies, where relevant.

The Penrith City Council has provided input into the development of these Policies

and Plans. That course of action was in fact suggested in the BPR.


6.3 UPDATED PLANS/STATEMENT

ATTACHMENTs

EXECUTIVE SUMMARY

Following The Better Practice Review (BPR), Council’s attention has been drawn to

the need for several Council Plans to be adopted, and a Statement of Business Ethics

to be prepared.

RECOMMENDATION

That the Plans and Statement be noted, and submitted to a future meeting for

consideration and adoption.

REPORT

The BBR noted the need for Council to have several internal Plans in place.

Comments from Councillors would be welcome at any time prior to adoption.

The Plans are:

Business Continuity Plan

Risk Management Plan

Privacy Management Plan, (adopted from the Model Plan produced by the

Division of Local Government, January, 2013).

Statement of Business Ethics


Nil

RISK IMPLICATIONS

These Plans and Statement have been prepared to reduce exposure to risk.



community


6.4 COMMUNITY INFRASTRUCTURE PROJECTS POLICY

ATTACHMENT

EXECUTIVE SUMMARY

To relieve community organisations of the burden of complying with GST obligations

when community infrastructure is involved, a Policy has been produced which will give

effect to this system of relief.

RECOMMENDATION

That this Policy be advertised for comment.

REPORT

It is of benefit to Council to have community groups constructing or improving public

infrastructure. Even though these assets belong to the Council, community groups

still must be mindful of GST obligations.

The attached Policy relieves the community groups of that responsibility in certain

circumstances.

The essence of the Policy is that Council pays the costs, and the community groups

reimburse Council.


6.5 BUSINESS CONTINUITY PLAN

ATTACHMENT

EXECUTIVE SUMMARY

Business Continuity Planning (BCP) helps Council to be prepared for disruptive events

by providing information, actions and considerations of the services that Lachlan Shire

will provide before, during and after a disruptive event, along with capturing an

understanding of future areas for improvement. A well prepared plan also assists in

decision making, saves significant time and reduces unnecessary stress.

RECOMMENDATION

That the information be noted.

REPORT

As an outcome of the Office of Local Government Better Practice Review, it was

identified that council did not have an adequate plan in place to address the impact of

adverse events in its business operations and as such the service delivery to the

Lachlan Shire Community.

Council has developed a Business Continuity Plan to enable the priority business

functions to continue operating should a business continuity event ever occur.

The objective of this Disaster Recovery Plan is to provide a readily accessible,

useable and thorough document which enables Lachlan Shire Council to;

• Follow an agreed, tried and systematic approach for the management of any

disaster

• Implement procedures to maintain essential services through the disaster

recovery periods

• Re-establish services and operations as quickly and efficiently as possible

• Minimise the effect on the community, staff, contractors, volunteers and Council

• Identify those more critical aspects of Council Services which may be exposed

to risk from natural or manmade disasters


• Define present actions which will minimise loss or damage should disaster

occur

• Adopt strategies to maintain Councils services through periods of disruption to

Information Technology and related operations.

• Recover lost accommodations equipment and facilities as soon as possible.

This plan is to be reviewed at least once annually and the review is to examine the

effectiveness of the plan based on activation, exercise or recommendations from

interested parties. Reviews are to be conducted by the Manager of Information

Services


Nil – Report prepared in house.

RISK IMPLICATIONS

This plan has been prepared to reduce exposure to risk



community

The adoption of the Business Continuity Plan, will allow Council to develop a capacity

to prepare for, prevent, respond and recover from potential and real business

interruption events, by minimising the disruptions to its own business operations.

TERRI CLARK

INFORMATION SERVICES MANAGER


MEETINGS AND EVENTS

I have attended and participated in the following external meetings and events

representing Council since 10 February 2015.

11/02/15 Meeting Cr Brady and Heather Blakely

13/02/15 Helipad Meeting, Kim Jones

13/02/15 Fit for the Future Discussion Allegra Zakis, PCC

17/02/15 GM PCC & Partnership Officer, PCC Condobolin

18/02/15 Ordinary Council Meeting

19/02/15 Meeting with Moore & Co, their offices.

19/02/15 Teleconference with OLG on Better Practice Review

23/2/15 Western Division Conference

24/2 2015 Western Division Conference

25/2/15 Whiddon Homes Group – Meeting in Sydney with Mayor

26/02/15 Board Meeting Boorowa with Mayor

04/03/15 Councillors Strategic Briefing Session

09/03/15 Community Safety Precinct Meeting, Parkes, with Mayor

11/03/15 Whiddon Sub-Committee Meeting, Mayor, Cllrs Scott & Medcalf

MEDIA UPDATE

No Media Releases this month

LACHLAN SHIRE COUNCIL FACEBOOK POSTS


17/2/2015 Condobolin Skate Park Closure

18/2/2015 Tottenham Waste Facility Closure

20/2/2015 Condobolin Swimming Pool Closure

20/2/2015 Condobolin revised tip opening hours

20/2/2015 Standalone Council

27/2/2015 Level Crossing upgrades at Tullamore

27/2/2015 Latest Water Restrictions

5/3/2015 Change of closure of Tottenham Waste Facility


6.2 COMMUNITY SERVICES AND GOVERNANCE

6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE

Author: G Thomson

TRIM: 13.6.6.2

MEETING TYPE: Ordinary Meeting

DATE: 18 March 2015

ITEM NO. 6.2.1


6.2.2 FINANCE AS AT 28 February 2015

Author: J Chapman

TRIM: 13.6.6.2

Community

Strategic Plan

Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE

Strategic

Outcome

4.7 Strong effective Council.

Delivery

Program

4.7.1 Council is financially sustainable and provides services at a level

expected by the community.

Operational

Plan

Council’s long term financial plan is sustainable.

RECOMMENDATION

That Council notes the payment of accounts totaling $6,327,023.73 and the level

of investments as detailed in the investments report.

INTRODUCTION

This report advises Council of the payment of accounts for February 2015 and levels

of investment as at the 28 February 2015.

BACKGROUND

PAYMENT OF ACCOUNTS

Accounts paid for the months of February 2015 totaling $6,327,023.73 have been fully

checked and certified as to receipt of goods and/or the provision of service, prices,

computations and castings, by the relevant Council officer. Included in this amount

was $4,000,000 expenditure involving investment of funds. $1,500,000 in Term

Deposits matured during February 2015.


DATE: 18 March 2015

ITEM NO. 6.2.2


Investments as at 28 February 2015

DATE

PLACED

DUE

DATE INSTITUTION PRODUCT TYPE

PRODUCT

RATING RATE FACE VALUE

% OF

PORTFOLIO MARKET VALUE

Call NAB Call AA- 2.850% 1,215,761.11 5.33% 1,215,761.11

12/09/2013 10/03/2015 Rabo Term Deposit A+ 3.960% 2,000,000.00 8.76% 2,000,000.00

17/09/2014 17/03/2015 Bendigo Bank Term Deposit A- 3.500% 499,999.00 2.19% 499,999.00


19/11/2014 14/04/2015 ME Bank Term Deposit BBB+ 3.500% 1,000,000.00 4.38% 1,000,000.00


31/05/2012 1/06/2015 Bank of Queensland Term Deposit A- 5.250% 1,300,000.00 5.70% 1,300,000.00

20/02/2015 20/07/2015 NAB Term Deposit AA- 3.100% 500,000.00 2.19% 500,000.00




7/11/2013 9/11/2015 Investec Term Deposit BBB- 4.250% 400,000.00 1.75% 400,000.00

7/11/2013 9/11/2015 ING Bank Term Deposit A- 4.100% 1,300,000.00 5.70% 1,300,000.00

20/02/2015 14/12/2015 NAB Term Deposit AA- 3.130% 1,500,000.00 6.57% 1,500,000.00


6/05/2011 5/05/2016 Investec Term Deposit BBB- 7.650% 1,000,000.00 4.38% 1,000,000.00


31/05/2014 31/05/2016 Quay CU Term Deposit NR 3.500% 1,109,911.89 4.86% 1,109,911.89

31/05/2012 31/05/2016 Investec Term Deposit BBB- 5.470% 900,000.00 3.94% 900,000.00

13/10/2014 13/10/2016 Rural Bank Term Deposit A- 3.750% 1,000,000.00 4.38% 1,000,000.00

27/02/2015 27/02/2017 AMP Bank Term Deposit A+ 3.400% 1,500,000.00 6.57% 1,500,000.00



29/05/2014 28/05/2019 ME Bank Term Deposit BBB+ 4.700% 1,000,000.00 4.38% 1,000,000.00


UBS UBS Cash Management 147.16 0.00% 147.16

22,825,814.16 100.00% 22,825,814.16


STATEMENT OF CASH BOOK BALANCES AS AT 28 February 2015

GENERAL

Opening Balance 1/02/2015 686,527.50

Add: Receipts 6,744,932.55

Less: Payments -6,327,023.73

Closing Balance 28/02/2015 $1,404,436.32

Consolidated Overdraft arranged with Bank is $500,000.00.

I hereby certify that the bank accounts have been reconciled with the Councils

accounts as at 28 February 2015.

ENGAGEMENT

Council’s investments are discussed with and monitored by CPG Research and

Advisory which have been retained for this purpose.

FINANCE AND RISK

The investment environment continues to operate at a lower interest level. This is

unlikely to change in the short term. Council’s investment advisor recommends that

where cash flow permits investments should focus in the three to four year range

where rates are more attractive.

CONCLUSION

Investments will continue to be managed so Council can meet its cash commitments

when they fall due. Where possible, investments will target longer terms.

John Chapman

ACTING CHIEF FINANCIAL OFFICER

Gordon Thomson

DIRECTOR COMMUNITY SERVICES AND GOVERNANCE


6.3 ENVIRONMENT AND PLANNING

6.3.1 DIRECTOR ENVIRONMENT AND PLANNING – REPORT FOR MARCH

2015

Author: A. Johns

TRIM: 13.6.6.4

Community

Strategic Plan


Strategic

Outcome

4.7 Strong effective Council

Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council decision making and operational activities meet

regulation and community expectation

RECOMMENDATION

That Council notes the Director Environment and Planning Report for March

2015.

INTRODUCTION

What follows is a summary of the activities of the Director Environment and Planning

for the last month.

PROJECT AND STRATEGIC UPDATE

Cemetery Policy on exhibition

The Draft Condobolin Cemetery Policy has been publicly exhibited. The exhibition

period ended on 3 March 2015. A further report is contained within this business paper

MEETING TYPE: Ordinary Meeting ITEM NO.: 6.3.1

DATE: 18 March 2015


such that Council can consider adoption of the Policy after considering the three

submissions received.

LGMA Challenge

Council will be once again competing in the LGMA Challenge. A Council team

consisting of a mix of staff from across the organisation went head-to-head with

metropolitan Councils on 17 March 2015. Further information will be provided to a

future Council meeting.

2015-16 Public Reserves Management Fund Program Open

The 2015-15 Public Reserves Management Fund Program opened on Monday 9

March 2015 and close on Friday 10 April 2015. Grants and low interest loans of up to

$2million are available. The Public Reserves Management Fund Program provides

financial support for the development, maintenance and improvement of public

reserves. PRMFP funds are allocated each financial year to reserve managers

through a robust assessment process.

A committee of Council staff will be formed to ensure that a grant application is

lodged for the replacement of the SRA Pavilion. Given the scope of the project,

Council should consider the possibility of borrowing money, in addition to any grant

funds awarded, in order to complete the project.

Building Services Update

Since our last report, the Building Services Team has been engaged in maintenance

of many Council fixed building assets. Work Health Safety works have also been

undertaken, including repair works to each of Council’s three Caravan Parks.

Condobolin Skate Park

The Contractor installing the shade structure footings at the Condobolin Skate Park

struck rock which required a specialist heavy auger from Sydney to be brought to

site. Design details were amended by the certifying engineer and the footings were


locked into the rock shelf. The shade structure proper is programmed for erection on

the 11 March 2015, closely followed by the installation of the water reticulation,

installation of park furniture and grassing of the slopes around skate infrastructure.

Doctors Housing

The reallocation of the house occupied by the former General Manager to the Doctor

and the refurnishing of the same has occurred with a new tenancy lease with Ochre

Health pending final inspections. The unit in Macgregor St vacated by the Doctor

who moved into the house occupied by the former General Manager will then be

brought online to accommodate an additional Doctor for Ochre Health. This Doctor is

currently in private rental accommodation.

The three bedroom house in McGregor St, currently occupied by the Acting General

Manager, is programmed to be brought back to an acceptable standard for Tenancy

Agreement.

The air-conditioner issues being experienced at both Condobolin Doctors houses

have been rectified with the replacement of both units. This will save Council long

term maintenance funding.

Caravan Parks

All Caravan Parks are performing a quality service and has been recognised with

quality feedback and positive reports from visitors. Occupancy rates across all three

parks are up on projected figures.

Development Application for Community Centre Lift

The Development Application for the Community Services Lift Project has been

assessed. Council officers have forwarded the assessment onto Penrith City Council

who have agreed to undertake a peer review of the assessment. This practice is

common amoungst Councils that assess their own development applications and it

give the process more rigour. Indicative timelines have been forwarded to the

funding bodies. Planned installation for the lift is now May 2015.


Melrose Street Medical Centre

Completion Certificate has been issued for the new Condobolin Medical Centre. All

Retention Sums required of the contract have been released for the project.

Consultation and Planning is progressing for the remainder of the work to the old

Medical Centre but Councillors should note that the budget was severely reduced by

electrical upgrade works that was required by Essential Energy. Attempts at having

this money returned to Council have not been successful.

Tottenham Hall

Extra transitional work is required and under way to the Tottenham Hall to bring

previous work into compliance and repair risks associated with access and egress.

The old vandal proof grills will be refurbished and placed back over the eastern wall

windows at the request of the Tottenham community.

Privately Rented Council housing

Building Services is the process of reviewing rental rates in consultation with the

occupants of all nineteen domestic dwellings owned by Council. This review will be

done in consultation with local real estate agents. All outstanding Tenancy

Agreements will be brought into currency by 30 April 2015.

Fifield Community Hall

New locally sourced aluminum seats are programmed for installation this month to

the front of Fifield Hall. This has come about at the request of the Fifield community.

Other building projects include:

Roof repairs have been carried out on the Condobolin Museum, repairs are

underway to the collapsed flooring at the Condobolin Tennis Club.

The Lake Cargelligo Memorial Hall Toilet Project work has commenced and is

progressing well.

Minor repair and WHS work is still progressing at Gum Bend Lake Amenities

in accordance with the feedback reports from visitors.

Tag and Test for 2015 has been completed at the Riverview Caravan Park

and is programmed for all Caravan Parks, Child Care Centres, HACC, all


shire Libraries, Lake Tourist Centre and Condobolin Administration Block in

the near future.

Repair work is progressing on the evaporative cooler cowls to the Tullibigeal

Hall.

Meetings and Events

I have attended and participated in the following external meetings and events

representing Council:

19/02/15 Meeting with resident from Orange Street regarding unauthorized

development.

19/02/15 Veterinary Clinic Meeting

20/02/15 Local Government Challenge Meeting

23/02/15 Waste Budget Meeting

24/02/15 Planners Meeting – Orange

24/02/15 Department of Planning & Environment - Secretary's visit – Dubbo

25/02/15 Solar Provider Meeting

25/02/15 Local Government Challenge Meeting

26/02/15 Technical Working Group Meeting – Orange

02/03/15 Central West Regional Planning Advisory Group – Bathurst

03/03/15 Environment and Planning Stream Briefing

03/03/15 MANEX

04/03/15 Strategic Briefing Session for Councillors

04/03/15 EDAP Committee Meeting Teleconference

04/03/15 Heritage Committee Meeting

06/03/15 Bathurst Street Premises

06/03/15 Proposed SRA Hall Internal Meeting

09/03/15 Helipad Meeting

10/03/15 Local Government Management Challenge Meeting

11/03/15 Local Land Services Meeting

11/03/15 Drum Muster discussion with Phil Tucker

11/03/15 Waste Management - Preview Draft Budget 2015-2016

11/03/15 Preview Draft Budget Environment and Planning


ACTIVE RESOLUTIONS

Date Detail Action taken to date Anticipated

date of

completion

Resolved That investigations

be made for an ablutions

block at the Fifield Recreation

Grounds

Update: In 2011

Council installed a

septic tank at the

Fifield Recreation

Ground, with the

intention of being able

to transport Council’s

portable toilet block to

site for use during

events held at the

ground. While this

has worked well,

there are still funds

remaining from the

original allocation to

the project, and

Council staff and the

community have

been investigating

ways in which to use

this left over amount

to have a more

permanent option

installed at the

ground. This amount,

$8,580.00, is

nowhere near

sufficient to construct

a traditional public

Completed


toilet at the site, so a

number of different

options have been

considered. It

appears that the most

cost effective option

is to install a single

unisex accessible

toilet. The same type

has been

recommended for the

Kiacatoo Hall. While it

is expected that there

will be an overspend,

it is anticipated to be

minimal. This cost

can be absorbed in

the Sporting Grounds

Maintenance budget.

Council officers are

working with the

Fifield Community

Facilities Committee

seeking their

preference in relation

to three options that

have been identified

that fall with the

available budget.

Council has not yet

received advice from

this Fifield Committee


in relation to their

preference.

April 2012 That Lachlan Shire Council

urgently investigates

strategies to attract Private

Veterinary Services to

Condobolin.

Update: Negotiations

to date have not been

fruitful. Council’s

Regulations Officer is

continuing to engage

in dialogue with one

of the Forbes

Veterinarians to see if

some level of service

can be achieved for

Condobolin.

Council’s Ranger is

organising for out of

town veterinarians to

provide desexing and

parvovirus services in

Condobolin in the

near future.

A

development

application is

being

prepared for

the change of

use of 17

McDonnell

Street for

Veterinarian

Services.

That Lachlan Shire Council

investigates and then improve

the landscaping on the

William Street side of the

Willow Bend Sports Stadium

in Condobolin.

Update: Council have

investigated this

resolution and will

implement some

basic landscaping or

turfing in the Autumn

months of 2014. An

earthmoving

contractor has been

engaged to undertake

this work.

Turf will be laid

sometime in

March.


That investigations take place

into a new location for Youth

Services in Condobolin.

Update:

Investigations by

Director Community

Services and

Governance and

Director Environment

and Planning into this

matter are ongoing.

Nothing has

progressed on

this matter.

May 2012 That Council sell the house in

McDonnell Street after the

relocation of Children’s

Services and the proceeds be

reserved towards new JRL

facilities.

Update: Council

Officers have met two

local real estate

agents at 3 Whiley

Street. Each agent

raised concern with

some signs of termite

activity being present.

Council has engaged

a pest control

company to provide a

report on the status of

any past or present

termite infestation.

This will include

treatment if

necessary. It should

be noted that this

company has already

treated termites in

this property.

Completed.


November

2013

Lake Cargelligo Memorial Hall

Toilets

Update: Tenders

have been called and

will close on 28 July

2014.

Work has

commenced.

June 2014 Replacement of Hot Water

Service at Tullibigeal

Recreation Ground

Update: this work has

commenced and

should be completed

in the near future.

This work has

been

completed.

February

2015 RESOLVED that Council;

support the following

operational hours of the

Condobolin Waste facility;

Monday

-

Saturday

8:30am

– 12

noon

&

1pm –

5pm

Sunday 4pm –

6pm

AEDST

OR

3pm –

5pm

AEST

Public

Holidays

Closed

Update: new

operating hours

implemented,

signage installed.

Completed


ANDREW JOHNS

DIRECTOR ENVIRONMENT AND PLANNING


6.3.2 DEVELOPMENT ACTIVITY - MONTH OF FEBRUARY 2015

Author: E Buckland

TRIM: 13.6.6.4

Community

Strategic Plan


Strategic

Outcome


Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council decision making and operational activities meet


RECOMMENDATION

That Council notes the report.

INTRODUCTION

During the month of December 2014 there were five Development Applications

received with a value totaling $68,000. One Complying Development Application was

received with a value totaling $24,000. One Development Application and three

Complying Development Certificate approvals were also issued.

BACKGROUND

This report is provided to Council on a monthly basis to provide Councillors with

information in relation to development activity occurring within the Shire during that

period.

DISCUSSION

Development Applications and Complying Development Certificates Approved

in February 2015.

MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.2

DATE: 18 March 2015


Approval

Number

Development

Description

Location Estimated

Value

Delegated

Authority/Council

DA 2015/1 Alterations to

dwelling

(replacement

of roof)

30 McGregor

Street,

Condoboiln

$19, 200 Delegated

Authority

CDC

2015/1001

New

residential

dwelling

173 Bathurst

Street,

Condobolin

$280, 000 Delegated

Authority

CDC

2015/1003

New

residential

storage shed

52 Molong

Street,

Condobolin

$4, 999 Delegated

Authority

CDC

2015/1005

Ancillary

building to

residential

dwelling

32 Turner

Street,

Condobolin

4, 500 Delegated

Authority

TOTAL 4 $289, 499

Development Applications and Complying Development Certificates Received

in February 2015

Development

Identifier

Development

Description

Location Estimated Value

DA 2015/1 Alterations to

dwelling

(Replacement of

roof)

30 McGregor

Street, Condobolin

$19, 200

DA 2015/3 Residential Shed 44 Canada Street,

Lake Cargelligo

$16, 000


DA 2015/4 Residential carport 23 Busby street,

Condobolin

$13, 000

DA 2015/5 Residential

subdivision

Moulder Street,

Condobolin

$0

DA 2015/6 Industrial shed 16-18 Wiradjuri

Way, Condobolin

$12, 000

DA 2015/7 Patio cover 1 Watson Street,

Condobolin

$7, 900

CDC 2015/1007 Residential shed 106 Officers

Parade,

Condobolin

$24, 000

TOTAL $92, 100

Development Applications and Complying Development Certificates Approved

and Received in February 2013

Total Number of Applications approved in February 2014: 3

Total Value of development approved for February 2014: $46, 000

Total Number of Applications received in February 2014: 5

Total Value of Applications received in February 2014: $52, 900

Incidents of Non – Compliance/Unauthorised development

In Curlew Waters, there is an ongoing issue of residents carrying out development

without consent. Council Officers will commence communication with the of subject

properties owners to rectify the situation.

Processing Times for Approvals


The information shown in the pie chart below are approvals that have been issued for

the period 1 July 2014 to 10 March 2015. It should be noted that a total of 45 approvals

were issued within this time at an average of 37 days.

Processing Times for Applications between 1 July 2014 to 10 March 2015

FINANCE AND RISK

Council has assessed all applications against relevant legislation to minimise Council’s

risk exposure. All fees associated with the applications referred to herein have been

paid.

CONCLUSION

The statistics provided for the month of February 2015 compared to the

corresponding month in 2014 show that the monetary value of applications coming in

is significantly higher but the number of applications received was slightly lower.

Development Application and Complying Development Certificate data reveal a

healthy value of $4.01 million for applications received in this financial year.

ELIZA BUCKLAND

ADMINISTRATION ASSISTANT

Applications within 10days

Applications between 11 -30 days


Applications between 41-60 days


Applications over 100days


ANDREW JOHNS


6.3.3 CONDOBOLIN CEMETERY POLICY


DATE: 18 March 2015

ITEM NO. 6.3.3

Author: A Johns

TRIM: 13.6.6.1

Community

Strategic Plan

Goal 4

BUILD CIVIC LEADERSHIP AND PRIDE

Strategic

Outcome


Delivery

Program

4.7.2 Council is meeting its objectives of its long term plan

Operational

Plan

Council’s decision making and operational activities meet

regulatory and community expectations.

RECOMMENDATION

That Council:

I. Note this report

II. Endorse the Condobolin Cemetery Policy subject to the following

changes;

a. Adding the words “Persons not wishing to liaise with an

undertaken must comply strictly with the requirements of Part 8

Disposal of Bodies, of the Public Health Regulation 2012” to the

end of 3) of Procedure for Burials on page 4 of the policy.


INTRODUCTION

As part of Council’s ongoing review of all policies, the Policy for the Management of

the Condobolin Cemetery has been produced.

The objectives of the updated policy are to ensure LSC:

Maintains the Condobolin cemetery in an orderly manner;

Grants approvals for interment, excavation of graves, erection of vaults,

monumental work, and disposition of ashes within the cemetery;

Establishes a Committee, or appoints contact persons to facilitate the

implementation of the Condobolin Cemetery Management Plan and

Procedures contained in the Management Plan;

Keeps a register of burials, ashes and other matters, including reservations for

which Council approval has been given;

Identifies lots in use, for checking of records; and

Prepares layout plans for the cemetery showing the various denominations

sections of the general cemetery and any portions set aside as the lawn

cemetery.

BACKGROUND

At its December 2014 meeting, Council resolved to exhibit the Condobolin Cemetery.

This policy was placed on exhibition from 10 February 2015 to 3 March 2015.

DISCUSSION

At its December 2014 meeting, Council resolved to exhibit the Condobolin Cemetery.

This policy was placed on exhibition from 10 February 2015 to 3 March 2015. A total

of ten advertisements were placed in the Lachlander and the Argus. Information

pertaining to the draft policy was placed on Council’s website and Facebook pages.

Letters were also written to Funeral Directors who undertake regular work at the

Condobolin Cemetery.


From this exhibition, Council received three submissions. These submissions are

summarised below.

Submission 1:

This submission supports the included provision for one reservation being made per

family. Also suggests that a Cemetery Committee be formed.

Assessment Comment: Council has already resolved to consider forming a Cemetery

Committee.

Submission 2:

This submission suggests that the policy reinforce that no artificial flowers be permitted

in the lawn cemetery.

Assessment Comment: The draft policy expressly states that “No monument, other

than a plaque described in the policy shall be permitted in the lawn cemetery” adding

the words “including artificial flowers” could be included to reinforce this notion but an

inspection of the lawn cemetery reveals that the use of artificial flowers is prolific. It is

not recommended that these be prohibited from the cemetery, however, Council has

the ability to remove windblown or deteriorated flowers. Similarly, page 4 has a section

entitled “Penalties” that outlines what happens if a breach of the policy occurs.

Submission 3:

This submission suggests that Council has an obligation to allow people to grieve by

adding personal effects in the lawn cemetery.

Assessment Comment: Council has long had a practice of not permitting personal

effects in the lawn cemetery. Council often receives complaints from members of the

public who believe that these personal effects make the area look untidy and are

disappointed that Council has not enforced this rule more stridently. The lawn

cemetery is the only part of the Condobolin Cemetery that does not permit these types

of personal effects. It is the recommendation of this assessment that the practice of

not permitting anything in the lawn cemetery, other than a plaque as detailed in the

policy.


FINANCE AND RISK

There are no significant financial or other risks associated with this policy.

A minor to medium risk is that someone may be inadvertently buried in a plot in the

Condobolin cemetery that has been pre-booked by someone else. This risk will be

controlled by the Environment and Planning Department maintaining an up to date

and accurate Register of Burials.

ENGAGEMENT

This policy was placed on public exhibition for a period of one month and comment

was sought from the community.

CONCLUSION

It is anticipated that the Condobolin Cemetery Policy will lead to a more efficient and

effective operation of the Condobolin Cemetery. The ability to be able to reserve a plot

will allow community members to be close to other loved ones who have passed away.

ANDREW JOHNS

DIRECTOR PLANNING AND ENVIRONMENT


6.3.4 CONDOBOLIN SRA GROUND HALL - UPDATE

Author: A Townsend

TRIM: 13.6.6.4

Community Strategic Plan

Goal 4


Strategic Outcome


Delivery Program


Operational Plan

Council’s decision making and operational activities meet regulatory and community expectations.

RECOMMENDATION

That Council

I. Receives and notes the report.

II. That Council develop a user pays framework for all Council

Community Halls for introduction from the beginning of the 2015/16

financial year.

INTRODUCTION

The last three months have identified the significant cost to Council for maintenance

of Community Halls, expressly for private functions without any return to Council. The

only Hall which is supported by a Hire out function is the SRA Hall and it is currently

not useable.

BACKGROUND

Over the last three months the Council has funded urgent and immediate work

requirements to the Halls because of damage to, or in preparation of, Private Function

bookings costing Council approximately $5000 without any return. This represents an


DATE: 18 March 2015


unfair imposition on rate payers who do not hire Community halls. The maintenance

allocation for all the Halls is not enough to cover the basic urgent and immediate

requirements throughout the year let alone unnecessary maintenance caused by the

use of the facility and the required cleaning of the venue.

DISCUSSION

In order for costs to be allocated equitably, hirers of Council Community Halls will be

required to take responsibility for the venue bookings, the security of the asset whilst

the venue event is in progress, the costs associated with the event and including any

damage caused during their hiring of the facility. Security deposits to assist in

cleaning and or damages caused by such things as leaving the evaporative coolers

on for days at a time which also incurs not just burnt out appliances but costly

electricity supply bills.

FINANCE AND RISK

Council will continue funding the urgent and immediate maintenance of the Hall

Facilities to be in accordance with the Health and Amenity statutes. The continued

budget overspend will occur to the Hall Facilities without assistance of a user pays

system generated back into the same.

CONCLUSION

Council already has a fee service for the SRA Hall in its Fees and Charges which

could be adopted for all Halls commensurate to the size and serviceability of the

Facility. This will allow Council Halls to become more sustainable and prepares

Council to be ‘Fit for Future’. It will also allow cash to be injected back into the facility

allowing it to be better maintained into the future.

ALAN TOWNSEND

MANAGER BUILDING SERVICES

ANDREW JOHNS



6.3.5 WASTE 2015 CONFERENCE AT COFFS HARBOUR

Author: G. Scott-Holland

TRIM: 13.6.6.4

RECOMMENDATION

That Council;

i. Note that the Waste 2015 Conference at Coffs Harbour is being held

between 5 – 7 of May 2015.

ii. Note that the Director Environment and Planning and the Manager

Environment and Development Services will be attending.

INTRODUCTION

The Waste 2015 conference which is to be held at Coffs Harbour is the key industry

event for waste disposal and recycling where all major waste industry organisations

and manufacturers will be in attendance.

MEETING TYPE: Ordinary Meeting ITEM NO.: 6.3.5

DATE: 18 March 2015

Community

Strategic Plan

Goal 4


Strategic

Outcome


Delivery

Program


Operational

Plan




BACKGROUND

Mayor Des Manwaring and Council’s Director Environment and Planning represented

Lachlan Shire at the Waste 2014 event and it’s proposed that the Director Environment

and Planning and the Manager Environment and Development Services will be will be

in attendance at this year’s conference.

DISCUSSION

This year’s event will include over 80 presentations, 450 delegates and 3 networking

events. In addition to this the conference will focus on practical outcomes and include

keynote addresses from international and national leaders, case studies, workshops

and panel discussions.

Topics to be covered include:

Waste Infrastructure & Economics

Organics

Education

Landfill

Collection

Litter & Illegal Dumping

Recycling

Technology

Problem & Hazardous Waste

Regional Issues

Regulation & Levies

E-Waste

Commercial & Industrial Waste

FINANCE AND RISK

Waste Management and Recycling is an ever changing industry with developments in

technology and changes to legislation imposing change on the industry at an

increasing rate. The conference aims to equip waste managers with best practice

information to assist in the efficient operations of waste management.


CONCLUSION

Attendance at this conference will greatly assist the Department of Environment and

Planning in achieving continual improvement in its waste management operations.

GARY SCOTT-HOLLAND

MANAGER ENVIRONMENT AND PLANNING

ANDREW JOHNS



6.3.6 WASTE MANAGEMENT – GENERAL WASTE OPERATIONS


TRIM: 13.6.6.4

RECOMMENDATION

That Council;

i. Note that Lachlan Shire Council was awarded $32,410 for a Community

Recycling Centre (CRC) Facility from the Environmental Trust.

ii. Note that all excess tyres at the Shire Waste Management Facilities were

shredded at a total cost of $77,126.50.

iii. Note that a Contractor has been employed to clean up litter at all Shire

Waste Management Facilities

iv. Note that the Tottenham Waste Management Facility is currently

undergoing significant civil works.

MEETING TYPE: Ordinary Meeting ITEM NO. 6.3.6

DATE: March 2015

Community

Strategic Plan

Goal 4


Strategic

Outcome


Delivery

Program


Operational

Plan




INTRODUCTION

In response to changes to waste legislation where Council can now be fined by the

EPA for excess tyre stockpiling and excess windblown litter, management has

implemented additional controls to meet its waste management obligations.

In addition to this a number improvements are being made to the Tottenham Waste

Facility in an effort to improve service levels and in preparation for supervision of its

waste management sites to be rolled-out by the end of the financial year.

BACKGROUND

In December, Council approved the recommendation to rationalise the Shire’s Waste

Management Facilities in order to meet new legislative requirements by closing down

the Fifield, Albert and Deriwong Waste Management Facilities and to transform the

Shire’s remaining facilities from ‘uncontrolled’ to ‘controlled’ management models.

DISCUSSION

Waste Tyres

To satisfy EPA requirements in relation to tyre stockpile limits, Council engaged a

contractor to shed approximately 15,000 tyres. Management is currently evaluating

the feasibility and legality of compacting and processing used tyres in the future by

using a bailer which could be operated by Council staff. Council has sought approval

from the EPA for this proposed method of disposal to be undertaken and is waiting

on their feedback.

Windblown Litter

Similarly, to satisfy EPA requirements Waste management operations initially sought

assistance from volunteer groups in each town throughout the Shire to undertake litter

clean up duties in exchange for $5000 grants provided by the Keep Australia Beautiful

organisation. Unfortunately for the Shire, none of the volunteer organistions were

interested in the offer. Consequently, a contractor has been employed 24 hours per

week to undertake these duties on a temporary basis. Further negotiations are also


underway with drum-muster for this contractor to undertake additional drum-washing

duties to replace volunteer groups in most Shire towns due to performance problems.

Community Recycling Centre (CRC) Facility

It’s considered that the CRC shed will better assist Council operations in stockpiling

and disposing of hazardous wastes in a more environmentally efficient and safe

manner, reducing the possibility of risk and the potential for illegal disposal. It is

important to note that this facility will not be used for the recycling of paper, cardboard,

plastic, metal and the like.

Tottenham Waste Management Facility makeover

The Tottenham Waste Management Facility is presently undergoing significant civil

works which incorporates the construction of a new cell, installation of new signage

and security gates, safety improvements and a new layout, much like the makeover

which was recently undertaken at the Tullibigeal Waste Management Facility. The

new layout will reduce the footprint of the facility by half in preparation of transforming

the facility to a controlled model by the end of the financial year. This will also assist

in making the facility easier to supervise.

FINANCE AND RISK

Whilst these actions place significant pressure on the waste budget, they have been

taken in an effort to meet legal obligations and to eliminate the potential for Lachlan

Shire Council to be fined by the EPA for non-conformance to waste legislation

requirements. These actions also reduce Council’s exposure to Health & Safety risks

and potential damages as a consequence of negligence.

CONCLUSION

The costs associated with meeting new EPA requirements were never accounted for

in previous waste budgets and realistic consideration of future requirements needs to

be evaluated to determine an accurate budget which will meets the Shire’s waste

needs for 2015 – 2016.


6.3.6 PETITION TO KEEP FIFIELD WASTE MANAGEMENT FACILITY OPEN


TRIM: 13.6.6.4

RECOMMENDATION

That Council;

i. Note that a petition was received requesting that the Fifield Waste

Facility remain open.

INTRODUCTION

Proposed changes to the management model for Lachlan’s waste facilities means that

the Fifield Waste Management Facility will be replaced with a Domestic Kerbside

Waste Collection service for the village area, which also includes a bank of bins to

service rural resident needs. A petition was recently received requesting that the Fifield

Waste Facility remain open.


DATE: 18 March 2015

Community

Strategic Plan

Goal 4


Strategic

Outcome


Delivery

Program


Operational

Plan




BACKGROUND

The proposed changes to the management model for Lachlan’s waste facilities means

that the Fifield Waste Management Facility will be replaced with a domestic Kerbside

Waste Collection service for the village area and a common waste collection area

using banks of 240 L domestic bins to be located in the village.

Council initially undertook a community consultation program to collect community

feedback on the 5 options to be considered for the new Waste Action Plan. An active

Community Engagement process was undertaken which included advertised public

meetings in Tottenham, Condobolin and Lake Cargelligo. In addition to this,

notification was provided by means of advertisements in all Shire Papers and email

mail-outs to community groups with notifications on Council’s webpage and social

media domains over a 6 week period. As part of the consultation process, the 5 Waste

Action Plans were exhibited on Council’s FB and Website pages and hard copies were

also provided at public venues in all towns throughout the Shire, including at the Fifield

pub.

Public surveys were issued and collected at all Community Meetings on the 5 options,

and community feedback was also invited on Council’s Facebook (FB) and Website

domains. It was found that the Community across the Shire overwhelmingly favoured

a combination of two options which included consolidating the waste facilities across

the Shire by closing the Derriwong, Albert and Fifield facilities and replacing them with

an alternative kerbside waste collection service. The operating hours at the remaining

facilities at Tottenham, Lake Cargelligo, Burcher and Tullibigeal would be reduced to

facilitate the securing of sites against uncontrolled public access by providing an

attendant to supervise the facilities.

Both Council and the Community were advised that these changes to operations were

recommended as a result of legislation introduced in the Work Health and Safety Act

2011, and proposed changes to waste regulations including the Protection of the

Environment Operations Act 1997, which are now in force. Not only Council, but

Council employees, are exposed to unacceptably high levels of regulatory and

financial risk and legal action if Council fails in its duty of care to protect waste facility

users from potential injuries. It was also recommended to Council that the most


effective control in mitigating risk to public safety at its waste facilities was to transform

all facilities from uncontrolled to controlled operational models.

DISCUSSION

In December, after 6 weeks of community consultation, Council supported the motion

of consolidating the Shires operational waste model by electing to close the Derriwong,

Albert and Fifield Waste Management Facilities by September 30, 2015.

On March 6, Council received a letter with a petition from the licensee of the Fifield

Pub Sharon Crowe, who relocated from Parkes in January to take over the business.

In the letter she requests Council reconsider the decision, she states;

There was confusion as to where garbage is to be dumped?

Nobody was approached about the Fifield closure.

There’s confusion as to how ratepayer’s garbage will be picked up?

Concern that streets, laneways and roads will be an ugly eyesore if the Fifield

Waste Management Facility is to be closed.

The attached petition which states “Keep Fifield Tip Open” included 103 entries, with

4 of these entries being conforming as they were the only entries that were signed. Of

the 103 entries, 78 entries stated they were from the Fifield area, 19 were from outside

Lachlan Shire and 6 were from Lachlan Shire but resided outside Fifield.

FINANCE AND RISK

To continue operating the Fifield Waste Facility without change Council will continue

to be exposed to unacceptable levels of regulatory and financial risk. Council has three

management options which potentially satisfy its duty of care obligations, they are;

Option A - As currently proposed, provide a weekly kerbside waste collections

service for town residents and a 15 x 240L waste bin depot service located in

town for rural residents = $250 per week.

Note 1: Not inclusive of capital works for new fenced enclosure or new bin

costs.

Note 2: Extra bins will be allocated in the bin enclosure in line with demand

Option B - Provide a weekly skip bin service = $350 per week.


Note: Not inclusive of capital works for new fenced enclosure costs.

Option C - Change operation of the existing Fifield Waste Facility to a controlled

management model and provide a dedicated supervisor but with reduced

operating hours = $650 for 1 x 8hr day.

Note: Add an additional $240 for additional operating days.

CONCLUSION

Waste Management operation models were originally canvassed through a variety of

medium in November with community feedback clearly stating that the proposed waste

management model that was eventually endorsed by Council being the favoured

option. Community concern in Fifield as outlined by the petition was undertaken and

originated by a new resident and business owner who moved to the area after the

community consultation process had been completed.

To keep the Fifield Waste Management Facility open as outlined in Option C but for 7

days a week in compliance with Health & Safety and Environmental legislation will

cost $108,920 a year, or $33,800 if open 1 day per week. For Option A, which is the

proposed option where a kerbside waste collection service will be provided costs

$13,000 per year. For Option B, which is to provide a skip bin, the service will cost

$18,000. Both options A and B don’t include initial capital works costs.

GARY SCOTT-HOLLAND

MANAGER ENVIRONMENT AND PLANNING

ANDREW JOHNS DIRECTOR ENVIRONMENT AND PLANNING

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6.4 INFRASTRUCTURE SERVICES

6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – MARCH 2015

Author: P King

TRIM: 13.6.6.3

Community

Strategic Plan

GOAL 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

3.1

3.2

3.3

Efficient transport networks that meet community and business

needs

Water, Sewer and energy utilities meet best practice standards

with up to date technology

Visually appealing built environment, landscapes and

streetscapes

Delivery

Program

3.1.1

3.2.3

3.3.3

3.3.5

Implement road maintenance, renewals and improvements in

accordance with asset management plan

Implement the asset maintenance and renewal program for

water and sewerage services

Improve access for pedestrians and mobility aid users in areas

lacking footpaths

Maintain parks and reserves across the Shire

Operational

Plan

3.1.1

3.2.3

3.3.3

3.3.5

Complete annual maintenance, renewals and improvements

program.

Complete annual maintenance and renewals program.

Staged implementation of the Pedestrian Access Mobility Plan

(PAMP).

Complete annual maintenance program.


DATE: 18 February 2015

ITEM NO. 6.4.1

of 228

RECOMMENDATION

That Council receive and note the Director Infrastructure Services’ report for

March 2015.

INTRODUCTION

The following report provides an update for Councillors on current strategic Council

related issues including initiatives to address these and specific activities undertaken

by the Director Infrastructure Services over the past month.

STRATEGIC AND PROJECT UPDATE

Lake Cargelligo 2ML Reservoir

The supporting infrastructure for the 2ML reservoir is nearing completion and includes

the roof structure and stairwell. The pipes and conduits will be commencing later this

month. The 50kL steel backwash tank has been manufactured off site and there have

been some delays associated with the continuity test. Some minor defects have been

identified in the protective coating system and this will be rectified prior to installation.

This 16m tall tank will be lifted into place in one lift.

Figure 1: Roof structure with access landing and Painted Steel backwash tank.

Road Maintenance

The current run of dry weather will begin to have an impact on the road maintenance

program without rainfall in the next month. Where works are currently being

undertaken eg MR231 water carting from further afield will considered. This will come

at some cost, but is necessary. Maintenance works will also be limited by the

opportunities to obtain water. It is better to keep existing hard surfaces rather than

grade and roll without water.

of 228

Fleet Management

Staff have identified a reoccurring fault in the electrical loom in Council’s grader fleet.

Discussions with the manufacturer’s representative has indicated that this was

previously the subject of a maintenance replacement more than eight years ago. The

maintenance replacement would take place effect upon identification of the fault.

Councils fleet were operating perfectly at that time and did not require the maintenance

replacement. Recently two of Councils graders that are seven years old, with more

than 8,000 operating hours have shown signs of the fault. Due to the age of the

machines WesTrac was under no obligation to be involved in the repairs but has

offered to replace the section of loom covering 100% of the parts cost and 50% of the

labour cost associated with this repair. Staff have negotiated that six of council’s

grader fleet that fall into the batch number be repaired in this manner even though they

have not yet shown any significant signs of issues in four of the graders.

Lake Cargelligo Walkway

Kayandel Archlogical Services have been engaged to complete the Aboriginal

Archaeological Cultural Heritage Assessment of Yelkin Street to Deadman’s Point

Cycle path/Walkway, Lake Cargelligo. This report will be updated from its current draft

status to obtain the AHIP (Aboriginal Heritage impact Permit) that is required prior to

any works commencing. Correspondence has been received from Mr John Daunt

requesting that consultation be undertaken to ensure that a mutually agreeable route

is chosen for the walkway. There are considerable hurdles to overcome due to land

tenure although these are considered not to be insurmountable. The Communities

disappointment is acknowledged although should also be tempered that in the lifetime

of this project, some eight years, the grant funding was made available in October

2014. RMS has been contacted and negotiations are continuing as to the level of

funding that may be obtained as part of their active transport program in 2015/16.

MEETINGS AND EVENTS

23/2/15 Attended Parkes, Forbes and Lachlan Shire Councils Road Safety

Steering Committee Meeting

3/3/15 Attended Manex

4/3/15 Attended Strategic Briefing Session for Coucillors

4/3/15 Attended meeting with LLS to discuss Condobolin tip access (onsite)

of 228

5/3/15 Met with Community representatives Tottenham to discuss plaques

and bubbler in Memorial Park, bus stop and irrigation at Preschool,

bubbler at sports ground

6/6/15 Chaired Gum Bend Lake Committee Meeting

6/6/15 Chaired West Weir Committee Meeting

9/3/15 Attended IPWEA Regional Conference and Chaired Central West

Group Meeting

10/3/15 Conducted interviews for Overseer Southern position

11/3/15 Conducted interviews for Overseer Southern position

11/3/15 Met with Lake Cargelligo Sporting groups to discuss formation of

Sports committee

12/3/15 Attended Condo P&C Public School

16/3/15 Met with residents and owners of Parkes Road onsite

17/3/15 Attended Manex

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ACTIVE RESOLUTIONS

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Date Detail Action taken to date Anticipated

date of

completion

RESOLVED that Lachlan Shire

Council reinvestigate the

construction and operation of a

Fluoride dosing unit for the Lake

Cargelligo Town Water Supply

system.

Subsidy funding

approved through NSW

Health. Meeting with

NOW (NSW Office

Water) held 29/11/13 to

obtain “Form 1”. Tender

Specification being

prepared for NaF

Saturator Dosing System.

Tender advertisement

expected to commence

shortly. “Form 1”

completed 4/07/14 and

submitted to NOW

Nov 2014

RESOLVED that Council

investigates the relocation or

upgrade of ‘Lions Park’

Condobolin.

To be investigated as part

of the upgrade of

Condobolin Water

Treatment Plant.

EPA EPL430 changes

will require park land for

backwash capture,

treatment and return.

To be

advised

Support the installation of blisters

in Conapaira/Canada Streets and

at the ‘Children’s Crossing’ in

Canada Street.

Awaiting grant

opportunities

Support the installation of blisters

in Busby Street; Officers Parade;

Molong Street and Williams Street.

Awaiting grant

opportunities for funding.

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Contact Transport NSW to obtain

all relevant information of all Bus

Routes within the Lachlan Shire

and designated Bus Stops.

Will be attended to later

this year. Letter sent to

Transport NSW May

2014

Request school bus operators

confirm that the information

supplied by Transport NSW is

correct

Overseers have been

provided with councils list

of bus operators dated

2008 to update and

confirm the routes that

are currently being used

Ongoing

Prepare a policy for school bus

stops (note this is on the RSO’s

agenda)

Collecting School Bus

Policies and Guidelines

from other councils in our

area for guidance.

Draft

Policy

prepared

Note that installation of RV friendly

signs be considered in conjunction

with the Short Term Truck

Machinery Parking Area (Item 4).

Awaiting truck site to be

resolved. Inspection

made of truck parking site

12/12/13.

May

2012

RESOLVED that Council authorize

the placement of the Lachlan Shire

Council Drought Management Plan

and Regional Drought

Management Plan on public

exhibition for 28 days and seeking

community comment.

Community engagement

network commencing

2014

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RESOLVED that Council contact

Graincorp and request a

permanent solution to dust issues

emanating from all internal roads in

Lake Cargelligo site.

Council Staff met with

GrainCorp prior to 2014

grain harvest and

discussed expectations in

addressed the dust issue

and provided some input

to vehicle movements for

ingress and egress to the

Lake Cargelligo site.

Take a pedestrian and vehicle

counts at the proposed location of

the Skate park and bring back a

report to this committee

Vehicle count complete.

Pedestrian counts still

need to be taken.

Aug

2012


Rename SR185 to Yelkin Road;

Council to advise the residents of

Yelkin Street of the proposed

renaming to McKellar Street and

invite input. Submit report to

Council on outcomes.

A consultation letter has

been sent to residents of

Yelkin Street. Door

knocking completed 15

April 2014, 16 residents

visited, 11 not home, 2

forms to be returned

See report July 2014

meeting

Sub-

mission

made to

GNB

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Jan

2013

RESOLVED that Council:

Remove all vegetation and pavers

and replace the two laybacks and

turf the nature strips in Denison

and Oxley streets at an estimated

cost of $8,000;

Turf and provide spray irrigation in

Denison Street and provide turf in

Oxley Street for $4,500;

Request the owner of the Railway

Hotel to provide concrete foot

paving 1.8 metres wide from

existing to the driveway and 1.2

metres wide from the driveway to

Oxley Street.

Defer the works in items one and

two until 13/14 budget.

Further discussions take place with

owner of the Railway hotel.

Further report be bought back to

Council following discussions with

the landowner.

(Medcalf/Frankel)

RESOLVED that Council call

tenders for the construction of a

new Island Creek Bridge.

(Frankel/Medcalf)

Reviewing the draft

tender document.

Update provided to

Council in Directors

Report to October 2014

meeting of Council

Dec 2014

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Mar

2013

RESOLVED that Council;

Establish a Revolving Energy Cost

Savings Fund and

Request a report from at the

conclusion of the Community

Energy Efficiency Program grant

funded project regarding the total

savings to accrue to this fund

(Hall/Medcalf)

Apr

2013

RESOLVED that the Condobolin

Airport runway, taxiway and apron

lighting be replaced by solar

powered LED lights similar to

those installed at Tottenham

Airport as a capital renewal project

and that funds be made available

by transfer from:

Aerodrome Operations $20,000

(comprising Grounds Maintenance

$10,000 and Airstrip Apron and

Marker Maintenance $10,000);

Footpaths and Bike Track

Maintenance $25,000.

(Saunders/Phillips)

Getting details for quote

documentation.

The existing Pilot

Activated Airfield Lighting

Control (PAALC) unit is

estimated to be 40yrs old,

and irreparable. The

existing network wires

have also perished in the

ground.

Initial quotes for solar

powered LED lights were

in excess of $100,000.

Further investigation

required.

Sept 2014

May

2013

Water mains extension Henry

Parkes Way Condobolin

RESOLVED that the Item be dealt

with at the June Meeting of

Council.

(Saunders/Medcalf)

Met with Residents and

Owners on site

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Determine its priority works for

Foster Street and Liberty Park for

the budget allocation;

Request a report be submitted to

the August 2013 Infrastructure

Services Committee detailing the

works proposed to be

implemented.

(Phillips/Frankel)

Funds from Anzac

Centenary to assist in the

provision of tree planting

in Liberty Park

Grant for $10,000

Successful. Plaques have

been ordered and tree

locations have been

finalised

RESOLVED that Council note that

the matter of providing funds for a

tree planting program needs to be

considered as part of its budget

deliberations for the adoption of its

2013/14 Operational/Delivery Plan

and 10 year Financial Plan.

(Phillips/Frankel)

Ongoing

Jun

2013


Dispose surplus minor plant by

auction, including a welder (plant

no. 250), petrol air compressor,

electric air compressor and Honda

generator.

(Hall/Medcalf)

Next general auction for

Pickles in August. All

minor plant sold

2 Graders have been

consigned to WesTrac for

sale.

One Grader has been

sold as of October 2014

August

2014

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RESOLVED that Council includes

upgrading the radio network in the

2013/14 Delivery and Operational

Plan and budget, at an estimated

cost of $220,000, to be funded as

an additional amount from the

Plant Reserve to that which has

been advertised.

(Hall/Phillips)

Specification has been

finalised and will form

basis of tender

documents. Letter sent

to Solicitor to prepare

Deed of Access.

Ongoing

Sep

2013

RESOLVED that Council;

Write a letter to NSW Office of

Water regarding access to the

below dam flows;

Write a letter to the Federal Water

License Holder allocating water out

of the reserve for the Lachlan

River.

(Brady/Saunders

Awaiting information from

NSW office of Water

explaining the Water

Sharing Plan and the

‘continuous accounting

system’ for General

Security water allocations

in the Lachlan Valley.


Not approve the removal and

replacement of the Pine Trees; in

accordance with LSC Street Tree

Policy adjacent to 36 Parkes Road,

Condobolin.

(Brady/Hall)

Root barrier yet to be

installed.

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Nov

2013


Approve the removal of the other

Gum Tree; in accordance with LSC

Street Tree Policy in Wattle Street

adjacent to 1 McGregor Street,

Condobolin.

Replace the two gum trees as per

the LSC Street Tree Policy

(Brady/Hall)

Trees have been

removed, replacement

proposed for Autumn

2014.


Install Disable Parking adjacent to

the Western Development Office at

18 William Street with minor

modification made to the layback in

accordance to AS 2890.5;

Investigate suitable location for a

trial of line marking to be

undertaken and will update all the

disable car parking spacing in

accordance with the AS 2890.5;

Considers undertaking a trial in

consultation with RMS technical

guidelines, with Mr Salter, the RSO

and fatigue related crash data.

Note this trial once in place will

take approximately 3 – 5 years to

assess the effectiveness;

(Phillips/Hall)

Scheduled for future

works

Disable parking signs and

layback have been

installed. Linemarking to

be completed Nov 2014

May 2014

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RESOLVED that Council resolves

to:

Acquire lands in accordance with

the Roads Act 1993 section 177,

for the purpose of road widening

and construction of MR57N Fifield

Road, north of Fifield.

Undertake the acquisition by

agreement with the land owners, of

the lands described as follows:

Part of Lot 22 DP 753987 Parish of

Fitzroy, County of Kennedy;

Part of Lot 16 DP 661660 Parish of

Fitzroy, County of Kennedy;

Authorise the General Manager to

negotiate the acquisitions,

associated terms for compensation

and permission to enter to

construct road works.

Engage the Valuer General to

provide a valuation of the land for

the purposes of land acquisition in

accordance with the Land

Acquisition (Just terms

Compensation) Act 1991.

(Nelson/Scott)

Agreements have been

signed by landholders.

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I. Note the report regarding

the Gum Trees adjacent to

17 Napier Street,

Condobolin

II. Approve the removal and

replacement of the Gum

Trees; in accordance with

LSC Street Tree Policy

adjacent of 17 Napier

Street, Condobolin.

(Scott/Hall)

Trees have been

removed, new trees have

been ordered, and will be

planted Autumn 2014

May

2014


I. Notes the information in this

report

II. Endorses the preparation of

grazing lease for the Tottenham

Aerodrome

III. Enters an agreement for

lease for twelve months grazing on

Tottenham Aerodrome with

BAKER on paddocks 2 and 3 as

identified on the plan of Aerodrome

Lease

IV. Enters an agreement for

lease for twelve months grazing on

Tottenham Aerodrome with

HOPKINS on paddocks 1, 4 and 5

as identified on the plan of

Aerodrome Lease

(Scott/Brady)

Solicitor engaged to draft

grazing lease.

Draft Leases and land

valuations have been

prepared and been

reveiwed.

Weed assessment to take

place prior to signing

leases

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RESOLVED that Council receive

and note this report and authorise

the Director of Infrastructure

Services to negotiate a temporary

arrangement with the Office of

Water for the Water and Sewer

Program Service Agreement for

Murrin Bridge.

(Scott/Brady)

Project managing the

upgrade of the fire

reticulation and river

pump. Works to be

completed by contractor

Works nearing

completion March 2015

PHIL KING

DIRECTOR INFRASTRUCTURE SERVICES

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6.4.2 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING

28 FEBRUARY 2015


DATE: 18 March 2015

ITEM NO. 6.4.2

Author: M. Breakenridge

TRIM: 13.6.6.3

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY

INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome

3.2 Water, sewer and energy utilities meet best practice

standards with up to date technology

Delivery

Program

3.2.3 Implement the Asset maintenance and renewal program for


Operational

Plan

3.2.3 Complete annual maintenance and renewals program.

RECOMMENDATION

That Council:

I. Note the report on town water supply consumption to 28 February 2015

II. Retain Level 1 Water Restrictions for Town Water Consumers connected

to the Tottenham and Albert Town Water Supplies and the B – Section

Pipeline in Lachlan Shire until further notice

III. Retain Level 1 Water Restrictions for Town Water Consumers connected

to the Condobolin Water Supply until further notice

IV. Retain Level 1 Water Restrictions for Lake Cargelligo and Tullibigeal

Town Water Consumers and all connections to the Tullibigeal and Kikoira

Pipeline until further notice

V. Retain Level 4 Water Restrictions for Burcher Town Water Supply until

further notice

VI. Raise to Level 4 Water Restrictions for Fifield Town Water Supply until

further notice

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INTRODUCTION

All water extraction activities undertaken by Council are licensed through the Water

Management Act 2000 and the Water Act 1912. The Water Act 1912 is being

progressively repealed and replaced by the Water Management Act 2000; however

some provisions are still in force. The licenses held by Council contain conditions,

including volumetric limits, to which Council must comply. This report provides an

assessment of current accumulative water consumption for the water year and

available remaining water resource, with recommendation of any measures that may

be required for continued compliance.

BACKGROUND

As per the previous month, rainfall data presented in this report were gathered from

Lawling Vale weather station at Cowra. This is due to the fact that Wyangala Dam

Village weather station, from which rainfall data is usually gathered, remains out of

commission.

The amount of rain that fell across the Lachlan Valley Catchment during the month of

February was very sparse. During that month a total of 7.8mm of rain fell in the Lachlan

Valley Catchment with the wettest day being 11 February 2015 when 4.6mm of rain

fell. There were 22 days in the month for which no rainfall events were reported. The

daily average for the month was 0.3mm. 1

Wyangala Dam has an accessible storage capacity of 1,217,035 ML. At the last

reading which was on 28 February 2015, the water level in the dam was 361.6m

Australian High Datum (AHD) which resulted in a water depth of 48.3m or a drop of

0.3m from the previous month. The flow from the dam during the month of February

was on average 1,118.39ML/day. The dam was holding 40.9% of its capacity (which

is a volume of 497,588ML). This is a decrease in total storage capacity of 3.7% or

44,777ML since the last reporting period.2

State Water reported on 28 February 2015 that water release from Wyangala Dam

was 1,068.62ML over a 24 hours period to supply downstream water consumers. This

1 Reference: http://rainfall.willyweather.com.au/nsw/central

2 http://realtimedata.water.nsw.gov.au/water.stm

http://rainfall.willyweather.com.au/nsw/central

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is compared to a reported net reservoir inflow of minus 123.62ML over a 24 hours

period on the same day.3

Lake Cargelligo has an accessible storage capacity of 30,163ML. At the last reading

which was on the 28 February 2015, the lake was holding 90.3% of its accessible

storage capacity which is a volume of 27,253ML. This is a storage increase of 27.7%

or 8,379ML since the last reporting period. 4.

During the month of February 2015 rainfall was substantial with a total of 39.6mm of

rain falling in the Lake Cargelligo Area with the wettest day being 12 February 2015

when 19.2mm of rain fell. There were 23 days in the month for which no rainfall events

were reported. The daily average for the month was 1.4mm.5

DISCUSSION

The recorded consumption for Council’s town water supplies for the Period ending 28

February 2015 are as follows;

Surface Water Extraction (Continued)

3 http://realtimedata.water.nsw.gov.au/water.stm

4 Reference: Bureau of Meteorology – Lake Cargelligo NSW – 2 March 2015 - Water Storage 5 Reference: Willy Weather – Australia, NSW, Central West, 1 – 2 March 2015 Daily Rainfall Data

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Condobolin Jul 2014 45.218 3.04

Aug 2014 53.038 3.57

Sep 2014 61.914 4.17

Oct 2014 97.40 6.56

Nov 2014 116.029 7.82

Dec 2014 181.186 12.21

Jan 2015 94.266 6.35

Feb 2015 106.07 7.15

Totals 755.121 50.87

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Surface Water Extraction (Continued)

Surface Water Extraction (End)

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Lake Cargelligo Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Nov 2014 60.52 8.94

Dec 2014 59.76 8.83

Jan 2015 57.74 8.53

Feb 2015 37.42 5.53

Totals 215.44 31.83

Town Water Supply

Scheme Month Year

Consumption

(ML)

Percentage of

Allocation (%)

Tottenham Township Jul 2014 10.700 B Section Pipeline

0.000 Leg O Mutton WTP

Aug 2014 10.676 B Section Pipeline


Sep 2014 5.960 B Section Pipeline


Oct 2014 8.373 B Section Pipeline


Nov 2014 20.752 B Section Pipeline


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Ground Water Extraction

Town Water Supply

Scheme Month Year

Consumption

ML

Percentage of

Allocation (%)

Condobolin Jul 2014 0 0

Aug 2014 0 0

Sep 2014 0 0

Oct 2014 0 0

Nov 2014 0.132 0.017

Dec 2014 0 0

Jan 2015 0 0

Feb 2015 0 0

Totals 0.132 0.02

Dec 2014 27.299 B Section Pipeline


Jan 2015 34.469 B Section Pipeline


Feb 2015 42.80 B Section Pipeline


Totals 163.858

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Lake Cargelligo Jul 2014 34.11 5.69

Aug 2014 36.26 6.05

Sep 2014 40.53 6.76

Oct 2014 63.87 10.65

Nov 2014 2.38 0.400

Dec 2014 0.00 0.00

Jan 2015 0.00 0.00

Feb 2015 30.54 5.13

Totals 207.69 34.68

Condobolin water consumption

Condobolin Township water consumption is within the allowable allocation.

Condobolin Township has consumed for February 2015; 106.07ML or 7.15% of the

available 1,500ML per annum surface water allocation and 0.0ML or 0.0% of the

available 800ML per annum groundwater allocation for the 2014/2015 water year. A

total of 1,511 properties are connected to the Condobolin Township water supply

scheme. This equates to a water usage of 70.20kL per connected property for the

month of February. Compared to the previous water year, total water consumption is

approximately 3.42% lower for the period, 106.07ML (2014/2015) compared to

109.83ML (2013/2014).

Lake Cargelligo water consumption

Lake Cargelligo Township water consumption was from both surface and ground water

extraction during the month of February.

Water consumption from Lake Cargelligo Township is within the allowable allocation.

Lake Cargelligo Township has consumed for February 2015, 37.42ML or 5.53% of the

available 677ML per annum surface water allocation for the 2014/2015 water year.

The township also consumed 30.54ML or 5.13% of the available 600ML groundwater

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allocation for the 2014/2015 water year. The total quantity of water produced in Lake

Cargelligo was 67.96ML. Allowing for 7.25ML to be distributed to Tullibigeal and rural

connections to the Tullibigeal – Kikoira Pipeline, the quantity of water consumed in

Lake Cargelligo Township is 60.71ML. A total of 814 properties are connected to the

Lake Cargelligo water supply scheme. This equates to a water usage of 74.58kL per

connected property for the month of February.

Compared to the previous water year, total water consumption is approximately 8.24%

lower for the period, 67.96ML (2014/2015) compared to 74.06ML (2013/2014). This

difference is very small and the consumption rate of the town should be monitored to

see if there is a trend in water reduction usage.

Ground water remains the primary source of water supply to the township of Lake

Cargelligo since reverting back to that source on Sunday 15 February 2015.

Bore Hole No. 3 pump and motor was assembled and reinstalled inside the bore on

18 February 2015. All three bores are now in service and fully operational.

Tullibigeal and adjoining rural connections water consumption

The village of Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline

consumed 7.25ML of the 67.96ML of water processed at the Lake Cargelligo water

treatment plant. This equates to approximately 10.67% of the water processed for the

month of February 2015.

A total of 154 properties are connected to this section of the scheme. This equates to

a water usage of 47.08kL per connected property for the month of February. This

section of the scheme comprises approximately 154/(154+814) or 15.91% of the Lake

Cargelligo water supply schemes total number of connections.

Level 1 water restrictions remain in place for Tullibigeal town users and connections

to the Tullibigeal – Kikoira pipeline.

Tottenham water consumption

Tottenham Township water consumption is within the allowable allocation.

A total of 42.80ML of water was sourced from the B-Section Pipeline during the month

of February 2015 for the Tottenham Township water supply. The Leg O Mutton Water

Treatment Plant was used sparingly to supply 0.441ML of supplemental water to the

Tottenham Township during the month of February 2015. The main purpose for

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operating the Leg O Mutton plant is to exercise the facility thus prevention seizure of

equipment.

A total of 253 properties are connected to the Tottenham Township water supply

scheme. This equates to a water usage of [(42.80 + 1.441) x 1000/253] or 174.87kL

per connected property for the month of February.

Compared to the previous water year, total water consumption is approximately

79.27% higher for the period this being 44.24ML (2014/2015) compared to 9.17ML

(2013/2014). This higher water usage should be of some concern.

The current storage level in the Leg of Mutton dam is 8.4m. Thus the dam storage

level has remained steady with the previous month 0f 8.4m.

Rainfall events in the Tottenham area during the month of February were very sparse.

The highest rainfall event occurred on the 15 February 2015 when 0.6mm of rain fell.

There were 25 days in the month for which no rainfall events were reported. Total

rainfall for the month of February 2015 was 1.0mm with the daily average being

0.0mm. 6

Modifications to water restrictions

Burcher Town Water Supply Level 4 water restriction is retained although the water

level in the storage dam is at 4 meter. Council need to be conservative in applying

water restrictions as the forecast for rain is quite bleak. By extending the Level 4

Restrictions will delay the need to start carting water to Burcher.

The water level in the lower dam at Fifield is very low due to a major leak in the outlet

pipe that went undetected for some time. If no rain falls in the Fifield dam within the

next four weeks there will be the need to cart water to the area. It is proposed to

impose Level 4 Water Restrictions for town water consumers connected to the Fifield

Water Water Supply

Level 1 Water Restrictions for town water consumers connected to the Condobolin,

Lake Cargelligo and Tullibigeal town water consumers and all connections to the

Tullibigeal and Kikoira Pipeline are retained until further notice.

Level 1 Water Restrictions for town water consumers connected to the Tottenham and

Albert Town Water Supplies and the B – Section Pipeline in Lachlan Shire are retained

6 Reference: Willy Weather – Australia, NSW, Central West, 1 – 10 March 2015 Daily Rainfall Data

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until further notice and there is no forecast for any substantial rain over the next two

to three months.

Water restriction reductions to the next lower level or increases to the next higher level

are in accordance with the Council’s Drought Management Plan triggers.

FINANCE AND RISK

Income from water sales are reviewed quarterly and provided in Council’s quarterly

budget review for consideration.

From a risk perspective, the Water Management Act 2000 has severe penalties for

failure to comply with licensing conditions. Penalties range from Tier 3 to Tier 1

Offences.

A Tier 3 Offence has a maximum penalty of $110,000 for a Corporation.

A Tier 1 Offence has a maximum penalty of $2,200,000 for a Corporation.

ENGAGEMENT

All demand management measures are outlined in Council’s Demand Management

and Drought Management Plans as approved by the NSW Office of Water and

adopted by Council. Community consultation was undertaken as part of the plan

development and review.

Council utilises local print media, community newsletters, Council’s website,

Facebook, pamphlets and rate notice inserts to disseminate information to the local

community.

CONCLUSION

Consumption levels for the Condobolin, Lake Cargelligo and Tottenham town water

supplies will continue to be monitored and further water restrictions may be required if

water consumption increases or water supplies continue to diminish without being

recharged. Due to the water level in the upper dam at Fifield being very low the Water

Restriction for this township is proposed to be raised to Level 4.

MARCO BREAKENRIDGE

ACTING MANAGER – UTILITIES

PHIL KING


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6.4.3 DUST SEAL FOR “MOGAL PLAIN” MR7514 NYNGAN ROAD


DATE: 18 March 2015

ITEM NO. 6.4.3

Author: P King

TRIM: 13.6.6.3

Community

Strategic

Plan



Strategic

Outcome

3.1 Efficient transport networks that meet community and

business needs

Delivery

Program

3.1.1

Implement road maintenance, renewals and

improvements in accordance with asset management

plan

Operational

Plan

3.1.1

Complete annual maintenance, renewals and

improvements program

RECOMMENDATION

That Council receives and notes this report.

INTRODUCTION

Tony Kelly of “Mogal Plain” Tottenham, addressed Council during the Public Form at

the Council Meeting held 18 February 2015. Mr Kelly requested that Council consider

sealing 1km of road in front of his house. Council requested that a report be provided

to the March meeting.

BACKGROUND

Mr Kelly wrote a letter dated 25 October 2012 and has also previously addressed

Council on 21 November 2012 requesting consideration of sealing 1km of MR7514

Nyngan Road. On 19 February 2014 Council resolved 041/14 to:

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iii. Endorses the general principle of sealing short sections of unsealed roads to

mitigate dust hazards to nearby residents, where requests are considered reasonable

or justifiable;

iv. Programs a dust seal for the residence at “Mogal Plain” on MR7514 Nyngan

Road when funds are available; and

v. Notes the practice of using short seals to improve safety and amenity for road

users, reduce road damage and reduce maintenance in a variety of situations in

furtherance of the aims of the Community Strategic Plan and the Transport Services-

Roads Asset Management Plan.

Council has also previously considered the issue of dust seals at the Infrastructure

Committee Meeting 1 May 2013.

DISCUSSION

Short seals for dust suppression – “dust seals”

Council has previously undertaken short “dust seals” on unsealed roads. Generally

this occurs where the road is unlikely to be sealed in the short term, or ever. Residents

of dwellings and workplaces that are close to unsealed roads are required to cope with

dust blowing across and into their premises. This affects their washing, house cleaning

and can exacerbate preexisting asthma conditions.

Examples of dust seals previously completed in the LGA include:

SR1151A Back Tullamore Road, past a house at the edge of Fifield;

Eastern end of Cargelligo Street in Tullibigeal - there have been requests to

seal more streets at the fringe of Tullibigeal;

Recent construction of MR57N Fifield Road completed the three remaining

gravel sections that are separated by older dust seals past farm houses;

SR341 Jones Lane, first section sealed past 2 or 3 dwellings within dust zone;

SR344 Browns Lane, half of length sealed past 4 dwellings;

SR1169 Bobadah Road – recent 4.3km seal aimed to suppress dust for road

users but also benefits one residence;

SR1169 Bobadah Road – previous seal of S Bends to improve safety also

possibly reduced dust for a dwelling 330m off the road.

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SR342 Worthington Lane and Jones Lane has improved the dust situation for

approximately six residents

The Director Infrastructure Services met with Mr Kelly on site Thursday 5 March. The

dwelling on that property is less than 100m from the unsealed road and certainly

impacted by dust each time a vehicle passes. The truck in the image below was

moving at extremely slow speed.

Figure 1: Truck passing ‘Mogal Plain’ at very slow speed

Figure 2: Proximity of ‘Mogal Plain’ to Nyngan Road MR7514

The current regional roads budget is tight. Safety requirements dictate an increased

focus on widening narrow seals on regional roads for several years. Unless there are

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additional State or Federal funds made available, there is little likelihood of sealing

MR7514 in the short or medium term. With the completion of MR57N a short dust seal

on MR7514 would be appropriate either late this financial year if there are sufficient

funds remaining, or early in the 2015/16 financial year.

Past, present and planned examples establish the principle that council can seal past

houses at a relatively low cost, without having to seal the full length of the road. The

seal may be primarily to reduce dust for residents, or as a second benefit in conjunction

with safety improvements for road users.

On a principle of equity, this should be available to any resident whose house is close

enough to the unsealed road to suffer dust problems, regardless if they are a

Councillor or employed by Council.

For future consideration, there are also 7 or 8 residences along SR11 Moira Vale Road

and possibly one on SR346 Airport Road that may have legitimate claim to dust seals.

It depends on the prevailing winds, tree cover and other factors but some at least are

very close to unsealed roads. A Potts Lane resident requested sealing the road past

her house about three years ago. The house is approximately 80m from the road.

Another dwelling only 50m from the unsealed road in Willis Lane is also to be affected

by dust.

Due to the shire wide approval for higher productivity vehicles (HPVs) up to and

including AB Triples, houses located close to unsealed roads will experience

increased dust generated by these vehicles due to the additional axels. While HPVs

will generally lead to less vehicles on the road, they do generate more dust than a

regular semi-trailer.

FINANCIAL AND RISK

It is estimated that $90,000 will be required to complete approximately 700m of seal

past “Mogal Plain”. The use of short seals generally reduces risk over a number of

areas not limited to where dust, flood waters, corrugations and potholes cause

problems.

ENGAGEMENT

Mr Kelly has expressed his request to Council in both person and in writing over a

number of years. Council staff have also met Mr Kelly on site.

CONCLUSION

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$90,000 will be included in the 2015-2016 Operational and Delivery Plan and budget

for the consideration of Council. It is also proposed to further the opportunity to

establish the principles of using short seals as engineering solutions to manage or

mitigate several problems. This supports the need identified by the Roads Asset

Management Plan to manage the roads sustainably by applying council’s limited

resources where they can be best used

PHIL KING


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6.4.4 STREET TREE REMOVAL


DATE: 18 March 2015

ITEM NO. 6.4.4

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 3 Build and Maintain Community Infrastructure and

Systems

Strategic

Outcome

3.3 Visually appealing built environment, landscapes and

streetscapes

Delivery

Program

3.3.2 Implement a themed street tree replacement program.

Operational

Plan

3.3.2 Develop and implement a themed street tree replacement

program

RECOMMENDATION

That Council:

I. Note the report regarding Street Tree Removal

II. Approve the removal and replacement of the Gum Tree adjacent to 10

Lorne Street, Lake Cargelligo

III. Not approve the removal of the Gum Tree in Yelkin Street, adjacent to 67

Canada Street, Lake Cargelligo

IV. Not approve the removal of two Gum Trees adjacent to 74 Molong Street,

Condobolin

INTRODUCTION

In accordance with LSC Street Tree Policy each Street Tree is required to be assessed

on its suitability and to the claims within the request. From the assessment

recommendations for action/s will be submitted to Council.

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BACKGROUND

This report considers two requests that were received from residents in Lake

Cargelligo and a request from a resident in Condobolin.

1. Council received a request from the owner of 10 Lorne Street, Lake Cargelligo

to remove the Gum Tree adjacent to their property. They have stated that this

tree is causing damage to the footpath and their driveway and with their elderly

parents living next door concern are increased due to the trip hazards caused

by the tree.

2. Council received a request from the resident of 67 Canada Street, Lake

Cargelligo to remove the Gum Tree in Yelkin Street adjacent to the property.

They have stated that they are worried about the swaying of the tree during

strong wind and that the overhanging limbs will fall and cause damage to the

property.

3. Council received a request from the resident of 74 Molong Street, Condobolin

to remove and replace two Gum Trees adjacent to the property. They state

that they are concerned about the stability of the trees and that the limbs will

fall and cause damage to the property, or vehicles. They have also stated that

the trees are lifting the footpath causing trip hazards.

DISCUSSION

1. 10 Lorne Street, Lake Cargelligo

The Silky Oak Tree in Figure 1-1 has been inspected in accordance with LSC Street

Tree Policy.

Figure 1-1: Gum Tree Adjacent to 10 Lorne Street, Lake Cargelligo

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The root system of the Gum Tree; appears to have lifted and caused the footpath to

crack causing trip hazards; as shown in Figure 1-2. The footpath can be restored

without the need to remove the Gum Tree.

Figure 1-2: Damage to Footpath Adjacent to 10 Lorne Street, Lake Cargelligo

The Gum Tree has been severely cut back on one side as shown in Figure 1-3, this

could be the cause of the roots uplifting the footpath as the tree compensates for the

change in the load distribution of the canopy.

Figure 1-3: Cut back to Gum Tree Adjacent to 10 Lorne Street, Lake Cargelligo

2. 67 Canada Street, Lake Cargelligo

The Gum Tree in Figure 2-4 has been inspected in accordance with LSC Street Tree

Policy.

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Figure 2-4: Gun Tree in Yelkin Street at 67 Canada Street, Lake Cargelligo

The Gum Tree only has a few limbs overhanging the fence line as shown in Figure 2-

5. There is no evidence of hazards being caused by the Gum Tree.

Figure 2-5: Limbs overhanging fence at 67 Canada Street, Lake Cargelligo

3. 74 Molong Street, Condobolin

Both of the Gum Trees in Figure 3-6 have been inspected in accordance with LSC

Street Tree Policy.

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Figure 3-6: 2 x Gum Tree at 74 Molong Street, Condobolin

There is very little movement in the footpath as shown in Figure 3-7, however it is

evident that the concrete path has been replaced with pavers due to the tree roots.

There is a root ball at the base of both trees, as shown in Figure 3-8, which is normal

for this species of Gum Tree.

Figure 3-7: Footpath adjacent to Gum Trees at 74 Molong Street, Condobolin

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Figure 3-8: Root ball of Gum Trees at 74 Molong Street, Condobolin

Only one of the trees show minor signs of instability as shown in Figure 3-9, with

compression folding in the main trunk at the base of the tree.

Figure 3-9: Folding in main trunk in Gum Trees at 74 Molong Street,

Condobolin

FINANCE AND RISK


The Gum Tree is found to be in a healthy state but poses a risk of causing further

damage to the footpath after rectification work has been completed. Further instability

to the Gum Tree would be worse if trimming of the roots are performed to prevent

further damage to the footpath.


The Gum Tree is found to be in a healthy state with very little dead wood within the

canopy. Swaying during the strong winds is the tree mechanism against the force

caused by the wind, if it didn’t sway then there would be a high risk of the tree

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‘snapping’ in the wind. There is a low risk of a tree limb falling and striking the fence

and an extremely low risk of striking the house.


Both of the Gum Trees are found to be in a healthy state. There is no current indication

of hazards caused by the tree. There is a very low risk of one of the Gum Trees falling

towards the road. The tree roots of both trees have previously been cut when the

concrete footpath was replaced by pavers.

ENGAGEMENT

The owner of 10 Lorne Street has requested the removal of the Gum Tree.

The resident of 67 Canada Street has requested the removal of the Gum Tree in Yelkin

Street.

The resident of 74 Molong Street has requested the removal and replacement of two

Gum Trees.

The engagement with each of the owners was a combination of the submission of the

original request and any conversations held with the owners during the inspections.

CONCLUSION

As a result of the inspections that were carried out at the request of the property

occupants, it is proposed to recommend the following outcomes in accordance with

the LSC Street Tree Policy:


Remove and replace the Gum Tree and undertake rectification works to the footpath

adjacent to 10 Lorne Street, Lake Cargelligo.


Retain the Gum Tree.


Retain both the Gum Trees, and monitor the tree which shows minor signs of

instability.

MAREE LINSKET

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MANAGER INFRASTRUCTURE

PHIL KING


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6.4.5 RURAL ADDRESSING – ROAD NAMING REQUEST


DATE: 18 March 2015

ITEM NO. 6.4.5

Author: M Linsket

TRIM: 13.6.6.3

Community

Strategic

Plan

Goal 3 Build and Maintain Community Infrastructure and

Systems

Strategic

Outcome


business needs

Delivery

Program

None identified

Operational

Plan

None identified

RECOMMENDATION

That Council:

I. Note the report on the Road Naming

II. Approve to rename SR15 Belmore Road to Woodlands Lane

III. Seek public comments from affected property owners on the proposed

road name changes.

INTRODUCTION

Council is required to have approved names of roads within the network to implement

Rural Addressing.

BACKGROUND

To implement rural addressing across the LGA, Council is required to have approved

names of roads within its network that comply with the NSW Road Naming Policy. The

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Geographical Names Board (GNB) is the approvals body that implements this policy

and has considered the names proposed by Council for all of the roads in the Lachlan

Shire..

Council staff have been installing new sign blades as part of the rural addressing

program across the shire. As a result of these works a number of enquires have been

received regarding the names that have been given to a number of roads. These

enquires have been investigated against the requirements of the GNB and are

discussed below.

DISCUSSION

Council received correspondence from the property owners of ‘Old Woodlands Station’

to rename SR15 Belmore Road to Woodlands Research Station Lane or Woodlands

Lane. The owners have indicated that their property was once a state government

agricultural research station, and was the first research station to attempt to grow

cereal crops in the Tottenham region.

FINANCE AND RISK

Limited to costs associated with advertisement in both the local papers and

Government Gazette and the placement of road signage.

ENGAGEMENT

Should Council agree to the proposed road name changes advertisements will be

placed in the local newspapers calling for public comment regarding the proposed

changes. It is also proposed to contact those property owners affected by the

proposed changes who have not been part of the request for the name change.

Submission to the Geographical Names Board will need to take place before the

installation of signage

CONCLUSION

Woodlands Lane would is a more appropriate name for SR15 than Belmore Road.

The proposed name will to reflect the history of the region and the part that Woodlands

Station has in the development of cereal crops in the northern part of the Lachlan

Shire.

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MAREE LINSKET

MANAGER INFRASTRUCTURE

PHIL KING


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6.4.6 PANEL TENDERS

Author: P King

TRIM: 13.6.6.3

Community

Strategic Plan



Strategic

Outcome



Delivery

Program



Operational

Plan


Community

Strategic Plan

Goal 4 Build Civic Leadership and Pride

Strategic

Outcome


Delivery

Program

4.7.3 Councils decision making is equitable and ethical

Operational

Plan

4.7.3

Councils decision making and operational activities meet


RECOMMENDATION

That Council:

I. Note the report


DATE: 18 March 2015

ITEM NO. 6.4.6

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II. Agree to participate in a regional contract for Sewer and Stormwater

Condition Assessment Services (including CCTV, Smoke Testing and

Manhole Inspections)

III. Agree to participate in CENTROC’s Developer Services plan tender

INTRODUCTION

The Central NSW Regional Organisation of Council’s (CENTROC) Water Utilities

Alliance (CWUA) is a voluntary collaborative Alliance between sixteen Councils in the

Central NSW region including the Local Government Areas of Bathurst, Blayney,

Boorowa, Cabonne, Cowra, Forbes, Lachlan, Lithgow, Mid-Western, Oberon, Orange,

Parkes, Upper Lachlan, Weddin, Young and Central Tablelands Water. It represents

a population of around 243,000 and covers an area of more than 72,500 square

kilometres.

This report will consider participation in regional contracts for the procurement of

services to complete condition assessments for Sewer and Stormwater infrastructure

including CCTV, Smoke Testing and Manhole Inspections. This report will also

consider participating in CENTROC’s Developer Services Plan tender.

BACKGROUND

Council has participated in CENTROC’s regional contract for the Sewer and

Stormwater Condition Assessment Services (formerly run as CCTV and Smoke

Testing) for the past 3 years.

will conduct a Request for Tender (RFT) process and then proceed to a contract with

the successful suitable provider for each contract. It is proposed to conduct the

Condition Assessment Services contract from July 2015 to June 2017.

The second part of this report is regarding the participation in CENTROC’s Developer

Services Plan(DSP) tender. A DSP is part of the requirement that Council has a fair

pricing plan for water supply and sewerage services associated with development.

DISCUSSION

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Council is required to have up to date knowledge on the condition status of its various

assets. This asset knowledge is required to complete Council’s reporting

requirements to the Office of Local Government for Special Schedule Seven and Fair

Value Reporting. By completing CCTV, Smoking Testing and Manhole Inspections

Council is able to provide accurate advice regarding the condition of their assets.

Secondly, CENTROC seeks to identify suitable providers to deliver 100% Best

Practice Developer Servicing Plans (according to the NOW Development Charges

Guidelines) for CENTROC members’ Water and Sewer services.

All CWUA members have completed or are near completion of their IWCM, Demand

and Drought Management reports, and Strategic Business Plans. The DSP is the

device that allows for Developer charges to be levied to recover part of the

infrastructure costs incurred in servicing new developments or additions/changes to

existing developments.

Commercial developer charges in accordance with these guidelines are an integral

part of the fair pricing of water related services and provide a pricing signal to

encourage less costly forms and areas of development. Such developer charges are

required by the NSW Best–Practice Management of Water Supply and Sewerage

Framework (page 3) and are recognised by the National Water Initiative Pricing

Principles, April 2010.

Developer charges serve three related functions:

1. they provide a source of funding for infrastructure required for new urban

development;

2. they provide signals regarding the cost of urban development and thus

encourage less costly forms and areas of development; and

3. are an integral part of the fair pricing of water related services7

7 NSW Office of Water Developer Charges Guidelines for Water Supply, Sewerage and Stormwater, 2012 – Consultation Draft

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FINANCE AND RISK

The requirement to complete various asset management plans is an essential

reporting requirement to the Office of Local Government and also provides validation

for budgetary allocations across each asset group that Council is responsible for.

Having knowledge of the sewer and stormwater asset group through CCTV

inspections can specifically identity subterranean problems before they become

apparent at surface level. This provides for a proactive approach to asset

management. It is proposed to allocate $45,000 in next three years budget for the

preparation of asset management plans for the sewer group of assets. This is a small

increase of $8,000 per year to the four year plan.

Secondly, the preparation of a Developer Servicing plan will satisfy one of the

requirements of the NSW Best–Practice Management of Water Supply and Sewerage

Framework. There will be some increase costs to developers although presently

council is effectively subsidising development, although the scale of this subsidy is not

quantified.

The DSP is required to be adopted by Council prior to its implementation and at that

time the proposed costs will become known. Developer charges are also regularly

reviewed by the Independent Pricing and Regulatory tribunal (IPART). DSP’s must

be developed in accordance with the NSW Office of Water Developer Charges

Guidelines for Water Supply, Sewerage and Stormwater, 2012. This is not a simple

exercise and engaging a consultant to completed this task will provide Council with a

plan compliant with the guidelines.

ENGAGEMENT

The CWUA has been running CCTV and Smoking Testing contract for three years.

The CWUA has regular meetings with representatives from each member Council and

considers the performance measures of each contract at regular intervals.

Secondly, The

CONCLUSION

Participation in the regional contract for Sewer and Stormwater Condition Assessment

Services (including CCTV, Smoke Testing and Manhole Inspections) will allow Council

to be proactive in maintenance and inform the asset management process.

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Secondly agreement to participate in CENTROC’s Developer Services plan tender will

provide benefits of the larger buying power of a multiple councils as well as attract a

suitably qualified consultant who otherwise would not be attracted to providing this

service for a smaller regional council like Lachlan.

PHIL KING


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6.4.7 REGIONAL CONTRACT – SUPPLY AND DELIVERY OF BITUMEN

EMULSION

Author: P King

TRIM: 13.6.6.3

Community

Strategic Plan



Strategic

Outcome


business needs

Delivery

Program

3.1.1 Implement road maintenance, renewals and improvements

in accordance with asset management plan

Operational

Plan

3.1.1 Complete annual maintenance, renewals and

improvements program

Community

Strategic Plan


Strategic

Outcome


Delivery

Program


Operational

Plan

4.7.3



RECOMMENDATION

That Council:

I. Endorse Boral Asphalt as the preferred supplier for bitumen emulsion


DATE: 18 March 2015

ITEM NO. 6.4.7

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II. Advise CENTROC of its decision

INTRODUCTION

This report provides advice on progressing a regional contract for the supply and

delivery of bitumen emulsion to Council.

BACKGROUND

Central NSW Councils (CENTROC) has run many successful regional contracts which

save members both time and money. The CENTROC Supply Management Team has

resolved to develop another regional contract for supply and delivery of bitumen

emulsion.

A report was presented to Council at the meeting held on 15 October 2014 and Council

resolution 384/14 was to participate in the regional contract process.

DISCUSSION

The CENTROC Request for Tender (RFT) for Supply and Delivery of Bitumen

Emulsion was managed under the auspices of the CENTROC Supply Management

Team.

Members of the CENTROC Supply Management Team oversaw the RFT process run

by CENTROC. All documentation including copies of the RFT, responses from

tenderers and tender assessment documentation is available upon request.

The panel gave consideration to responses from 3 companies:

Bitupave Ltd (Boral Asphalt)

Downer

Fulton Hogan

The panel reviewed all tendered responses on 3 December 2014 using the APET

360Pro tender evaluation tool and recommended Boral Asphalt as the preferred

supplier for CENTROC members.

FINANCE AND RISK

CENTROC has managed the process including all costs of advertising and tender

assessment and will receive a management fee from the supplier to cover these costs.

CONCLUSION

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Members of CENTROC’s Supply Management Team have overseen RFT process for

the supply and delivery of bitumen emulsion, and recommend Boral Asphalt as the

preferred supplier for a 2 year contract.

PHIL KING


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6.4.8 REGIONAL PANEL CONTRACT - SUPPLY AND DELIVERY OF ROAD

SIGNS

Author: P King

TRIM: 13.6.6.3

Community

Strategic Plan



Strategic

Outcome


business needs

Delivery

Program

3.1.1 Implement road maintenance, renewals and improvements

in accordance with asset management plan

Operational

Plan

3.1.1 Complete annual maintenance, renewals and

improvements program.

Community

Strategic Plan


Strategic

Outcome


Delivery

Program


Operational

Plan

4.7.3



RECOMMENDATION

That Council:

I. Endorse the panel of providers of road signs which is made up of Artcraft

Pty Ltd, Barrier Signs Pty Ltd and De Neefe Pty Ltd and


DATE: 18 March 2015

ITEM NO. 6.4.8

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II. Advise CENTROC of its decision

INTRODUCTION

This report provides advice on progressing a regional contract for the supply and

delivery of road signs to Council.

BACKGROUND

Central NSW Councils (CENTROC) has run many successful regional contracts which

save members both time and money. The CENTROC Supply Management Team has

resolved to develop another regional contract for supply and delivery of bitumen

emulsion.

A report was presented to Council at the meeting held on 20 August 2014 and Council

resolution 322/14 was to participate in the regional sign contract process.

DISCUSSION

The CENTROC Request for Tender (RFT) for Supply and Delivery of Road Signs was

managed under the auspices of the CENTROC Supply Management Team.

Members of the CENTROC Supply Managers Team oversaw the RFT process run by

CENTROC. All documentation including copies of the RFT, responses from tenderers

and tender assessment documentation is available upon request.

The panel gave consideration to responses from 7 companies:

ArtCraft

Barrier Signs

Delnorth Pty Ltd

De Neefe Signs

Hi-Vis Signs and Safety

Roadside Services and Solutions

Road Management Solutions

The panel reviewed all tendered responses on 27 August 2014 using the APET

360Pro tender evaluation tool and recommended that three tenderers be on a panel

to supply road signs to interested CENTROC members.

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Council should be aware that the level of Professional Indemnity insurance held by

Artcraft is $2m, whereas DeNeefe and Barrier Signs hold $10m.

FINANCE AND RISK

CENTROC has managed the process including all costs of advertising and tender

assessment and will receive a management fee from the supplier to cover these costs.

CONCLUSION

Members of CENTROC’s Supply Management Team have overseen the selection of

the panellists for supply of road signs. Following negotiations, a 2 year contract (with

a possible 12 month extension) with Artcraft, Barrier Signs and De Neefe is advised.

PHIL KING


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6.4.9 WATER MAINS EXTENSION HENRY PARKES WAY CONDOBOLIN


DATE: 18 March 2015

ITEM NO. 6.4.9

Author: P. King

TRIM: 13.6.6.3

Community

Strategic Plan



Strategic

Outcome



Delivery

Program



Operational

Plan


RECOMMENDATION

That Council receives and notes this report

INTRODUCTION

Council has previously considered reports in May and June of 2013 regarding a

request from landowners to extend Council’s reticulated network approximately one

kilometre east along Henry Parkes Way.

BACKGROUND

Eight properties located along Henry Parkes Way have been allowed to connect onto

Council’s water supply scheme by the provision of separate meters at the one location

at the eastern end of Rogers Street, Condobolin. The water lines connecting the

meters to the properties are considered to be private services and become the

responsibility of the landowner. Councillors have been approached requesting Council

to fund a water mains extension to replace these private water services.

DISCUSSION

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Reports to Council have indicated previously that a feasibility assessment has been

undertaken to extend the existing DN100mm AC water main which currently

terminates in Rogers Street Condobolin. The extension of the water main will involve

the installation of approximately one kilometre of DN100mm mPVC water pipeline and

relocation of 8 existing water metering points from the Rogers Street location to the

respective properties along Henry Parkes Way. The cost of these works were

estimated to be $69,790 excluding GST and was determined at a rate of $70 per

meter.

Being aware of the rocky nature of the ground it is felt that this estimate requires more

detailed work to ensure that more accurate estimation is provided. The previous

feasibility also considered additional augmentation works that may have been required

although no evidence of modelling was found to substantiate the various options that

were considered.

The properties that are the subject of this report are all located outside of Councils

water reticulated network for Condobolin. Council’s reticulated network does not have

adequate pressure to extend beyond the current limits and comply with the NSW Local

Government General Regulation 2005 for Local Water Utilities to install fire hydrants

to extinguish fires (refer Part 2, Section 2.1.1). Australian Standard AS2419.1

addresses the requirements for Fire Hydrant installations. An assessment of these

requirements to this situation must be done to further inform the decision making

process prior to proceeding with any proposal to extend the water reticulated network

any further to the east of Condobolin.

FINANCIAL AND RISK

Funding for this project has not been included in Council’s Delivery and Operational

and Plan. Funding for mains extensions by the Local Water Authority has also not

been incorporated into the Strategic Business Plan, where all funding for mains

extensions and augmentations is sourced via a contribution from developers at time

of subdivision or development application approval.

In this instance a capital works contribution could be sought from the property owners

who will be serviced by the infrastructure. The capital works contribution has

previously been determined to be in the range of $23,463.13 to $24,927.50 per

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connected property. More rigorous investigation ought to be done to ensure that costs

have been appropriately estimated, prior to setting a capital works contribution figure.

Council presently generates approximately $3.0 million in income from water rates.

This project represents 7% of Councils income. It is not appropriate to spend this level

of funding on this project. Water charges would need to increase to cover this level of

expenditure and this would result in other Lachlan residents subsidising a private water

mains extension.

Furthermore with regards to Councils LEP, four of the properties are located in the

RU1 Primary Production zone and the remainder are located in the RU5 Village zone.

Council’s planning controls provide guidance on the provision of services and these

also will require further assessment prior to extend the water reticulated network any

further to the east of Condobolin.

ENGAGEMENT

Limited engagement has been completed regarding these works. Council’s Director

of Infrastructure has not yet met with the property owners at the time of the preparation

of this report, but will have done so prior to meeting of Council. The discussion

conducted at this meeting will be conveyed to the Councillors at the meeting.

The owners of the properties that will be serviced by the proposed infrastructure would

be expected to pay a capital works contribution towards the project. Consultation is

required to ascertain the need for the water main extension and acceptance of an

appropriate capital works contribution plan. It must be stated that all owners would

need to agree on the contribution plan to ensure that costs are fair and equitable.

CONCLUSION

A water mains extension may be feasible however further consideration to

augmentation will be required to ensure compliance with fire fighting requirements as

outlined in the Local Government Act and the associated regulations as well as the

Water Management (Water Supply Authorities) Regulation are met in accordance with

the appropriate Australian Standard. In addition land use matters must also be

considered to ensure Council’s planning controls are being complied with.

PHIL KING

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7.0 DEPUTATIONS

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8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR

& DEPUTY MAYOR

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9.0 NOTICES OF MOTION

9.1 NOTICE OF MOTION 1 – CR PHILLIPS, CR SAUNDERS AND CR SCOTT

That the director of Infrastructure services provide to council each month at the

monthly meeting a progress report on the proposed construction of stage 2 of the

Lake Cargelligo walkway and the tender process to be undertaken for the repair or

replacement of the Island Creek bridge.

Dated this 12th March 2015

Note: Both of these projects have had funds allocated in the budget now for over 8

years with very little progress made. Councillors and the public should be made

aware of any efforts made (or not made) to bring these two matters to finality.

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10.0 DELEGATES REPORT

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11.0 CORRESPONDENCE

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12.0 COMMON SEAL

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13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN

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14.0 MATTERS RULED URGENT BY THE MAYOR

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15.0 CONSIDERATION OF CONFIDENTIAL BUSINESS MATTERS

15.1 REASONS FOR CONFIDENTIALITY

I. Agreement with Frank Whiddon Masonic Homes (G.M.)

This Report is submitted in accordance with Clause 10A(2) (c) of the Local

Government Act 1993, and Council’s Code of Meeting Practice which

permits the business relating to the following:

…information that would, if disclosed, confer a commercial advantage or

a person with whom the Council is conducting business.

To be referred to Closed Session

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15.2 FRANK WHIDDON MASONIC HOMES (ACTING G.M.)

EXECUTIVE SUMMARY

A Sub-Committee (Councillors Manwaring, Medcalf and Scott) has met to consider

arrangements with the Whiddon Group (FWMH)

RECOMMENDATION

1. That the Report of the Sub-Committee be noted and adopted.

REPORT

The Sub-Committee, as suggested at the last Strategic Planning Session, met on 11

March 2015. The Sub-Committee has determined the following points be

recommended to Council.

1. A new Agreement will be sought to operate from 1 July, 2015.

2. The term of this new Agreement will be suggested as 18 months / 2 years.

3. During this 18 month / 2-year period Council will discuss with FWMH a further

agreement.

4. In future agreements, Council will indicate it has no expectation of sharing of

profits.

5. Capital Expenditure, as claimed by FWMH, to be paid after clarification.

6. In future, major Capital Expenditure (deemed to be that exceeding $25,000) is

to be submitted to Council for approval in advance of the expenditure.

7. Council to indicate it will endeavor to openly communicate with FWMH.

8. If possible, $200,000 to be set aside in the 2015/16 Budget for

contingencies/capital expenses.

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ATTACHMENTS

ATTACHMENT 6.2.1 – LEGISLATIVE COMPLIANCE POLICY

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BACK TO REPORT

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ATTACHMENT 6.2.2 - INTERACTION BETWEEN COUNCILLORS &

STAFF POLICY

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BACK TO REPORT

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ATTACHMENT 6.2.3 – BUSINESS CONTINUITY PLAN

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BACK TO REPORT

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ATTACHMENT 6.2.4 – ENTERPRISE RISK MANAGEMENT PLAN

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BACK TO REPORT

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ATTACHMENT 6.2.5 – PRIVACY MANAGEMENT PLAN

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BACK TO REPORT

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ATTACHMENT 6.2.6 – STATEMENT OF BUSINESS ETHICS

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BACK TO REPORT

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ATTACHMENT 6.2.6 – COMMUNITY INFRASTRUCTURE PROJECTS

POLICY

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BACK TO REPORT

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