ORDINARY MEETING OF COUNCIL - Lachlan Shire · 23-05-2012 · ORDINARY MEETING OF COUNCIL...

ORDINARY MEETING OF COUNCIL

Condobolin

23 May, 2012

Commencing at

9.00am

in the

Council Chambers

This is Page No.2 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held

23 May, 2012 in the Council Chambers, Molong Street, Condobolin.

LACHLAN SHIRE –THE HEART OF NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral activities

Mission:

To engage the community, providing and delivering

progressive services whilst implementing a long term

strategic plan leading to the social and economic

benefit of the community

This is Page No.3 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.

LACHLAN SHIRE COUNCIL

OORRDDIINNAARRYY MMEEEETTIINNGG 23 May, 2012

AGENDA

1.0 CONFIRMATION OF THE MINUTES 5

2.0 LEAVE OF ABSENCE 5

3.0 MAYORAL MINUTE 6

4.0 PUBLIC FORUM 7

5.0 DISCLOSURE OF INTEREST 8

6.0 COMMITTEE REPORTS 9

6.1 CORPORATE & COMMUNITY SERVICES COMMITTEE 9

6.1.1 LEAVE OF ABSENCE 10

6.1.2 DISCLOSURE OF INTEREST 10

6.1.3 CPG QUARTERLY REPORT ON INVESTMENTS TO 31ST MARCH 2012 11

6.1.4 ADMINISTRATION CAPITAL WORKS UPDATE 12

6.1.5 COMMUNITY ECONOMIC DEVELOPMENT CONFERENCE 2012 14

6.2 TECHNICAL SERVICES 15

6.2.1 LEAVE OF ABSENCE 17

6.2.2 DISCLOSURE OF INTEREST 17

6.2.3 ROADS WORKS PROGRAM 18

6.2.4 PARKS & RESERVES WORKS PROGRAM 27

6.2.5 COMMUNITY IMPROVEMENT PROGRAM 32

6.2.6 TECHNICAL SERVICES MISCELLANEOUS WORKS PROGRAM 35

6.2.7 SECURING TOWN WATER SUPPLY FOR LAKE CARGELLIGO MERRI ABBA BORE WATER SUPPLY PIPELINE PROJECT –

PROGRESS REPORT PERIOD ENDING 24TH APRIL 2012 38

6.2.8 STREET TREE REMOVAL – 22 HOLT STREET LAKE CARGELLIGO 45

6.2.9 STREET TREE REMOVAL – 13 LOUGHNAN STREET LAKE CARGELLIGO 47

6.2.10 STREET TREE REMOVAL – 82 LORNE STREET LAKE CARGELLIGO 49

6.2.11 STREET TREE REMOVAL – 133A BATHURST STREET CONDOBOLIN 51

7.2.12 ESSENTIAL ENERGY STREET TREE REPLACEMENT PROGRAM –LAKE CARGELLIGO 53

6.2.13 WATER AND SEWER WORKS PROGRAM 57

7.1 GENERAL MANAGEMENT 65

7.1.1 REPORT TO COUNCIL ON PROGRESS WITH INCOMPLETE RESOLUTIONS 65

7.1.2 QUARTERLY MANAGEMENT PLAN REVIEW 67

7.2 ENVIRONMENTAL SERVICES AND PLANNING 69

7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2012 69

7.2.2 MINUTES FROM CONDOBOLIN SKATE PARK SECTION 355 COMMITTEE MEETING HELD AT

LACHLAN SHIRE COUNCIL COMMITTEE ROOM, THURSDAY 3RD

MAY 2012 AT 10.00AM 71

7.2.3 MINUTES FROM THE LACHLAN SHIRE COUNCIL HERITAGE ADVISORY COMMITTEE MEETING HELD

AT LACHLAN SHIRE COUNCIL COMMITTEE ROOM, 2ND

MAY 2012 AT 12.00PM 74

7.3 TECHNICAL SERVICES 90

7.3.1 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 30TH APRIL 2012 90

7.3.2 ROADS WORKS PROGRAM 93

AS NOTED ABOVE. 102


7.3.3 LIGHT FLEET QUOTATIONS 103

7.3.4 EXTRA FLOOD RESTORATION GRANTS 111

7.3.5 NOXIOUS WEEDS REPORT 114

7.4 CORPORATE AND COMMUNITY SERVICES 116

7.4.1 FINANCE AS AT 31ST MARCH 2012 116

7.4.2 LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2012/2013 118

7.4.3 SUCCESSFUL GRANT APPLICATIONS 119

7.4.4 FEDERAL BUDGET 2012/2013 AND LOCAL GOVERNMENT 120

7.4.5 REQUEST FOR ASSISTANCE FROM CONDOBOLIN ASSOCIATED AGENTS 121

7.4.6 TOTTENHAM MEMORIAL SWIMMING POOL MANAGEMENT COMMITTEE 122

8.0 DEPUTATIONS 123

9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR 124

10.0 NOTICES OF MOTION 125

11. 0 ORDERS OF THE DAY 127

12. 0 DELEGATES REPORTS 128

13.0 CORRESPONDENCE 129

13.1 WESTERN PLAINS REGIONAL DEVELOPMENT 129

13.2 SHIRES ASSOCIATION – VOTING DELEGATE FOR ONE ASSOCIATION 129

13.3 LETTER OF THANKS – CONDO 750 129

13.4 UPDATE OF GUIDELINES FOR PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYORS AND COUNCILLORS IN

NSW 129

13.5 LETTER OF THANKS – RURAL FIRE SERVICE 130

13.6 LETTER OF CONGRATULATION – MARK COULTON MP 130

13.7 LOWER LACHLAN COMMUNITY SERVICES INC 130

13.8 VINCENT FAIRFAX FAMILY FOUNDATION 131

13.9 FULL TIME DOCTOR IN TOTTENHAM – KEVIN HUMPHRIES MP 131

13.10 SHIRES ASSOCIATION 131

13.11 ADRIAN PICCOLI – ROAD SAFETY OFFICERS 131

14.0 COMMON SEAL 132

15. 0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN 133

16.0 MATTERS RULED URGENT BY THE MAYOR 134

17.0 CLOSED SESSION 135

17.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION 135


1.0 CONFIRMATION OF THE MINUTES

Recommendation

That the Minutes of the Council Meeting held 18 April, 2012 be received and noted.

203/12 That the Minutes of the Council Meeting held 18 April, 2012 be received and noted with

the following amendment:

164/12 2. That Brookes Lane be realigned and formed, not sealed.

169/12 That the names that were recorded against the vote be removed.

(Medcalf/Phillips)

2.0 LEAVE OF ABSENCE

Recommendation

Nil


3.0 MAYORAL MINUTE

Nil

The Mayor provided a verbal report on the situation surrounding the removal of the Police

Officer at Tullibigeal.


4.0 PUBLIC FORUM

Mr Rowan Johnson

Mr Darren Frankel

Mr Rowan Johnson – speaking on the poor condition of the taxi rank

Mr Darren Frankel – speaking in support of the Tullibigeal Netball Courts project


5.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of

Conduct regulate the way in which councillors and staff of Council conduct themselves to

ensure that there is no conflict between their private interests and their public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an

interest in a matter to be considered at a meeting of the Council (or Committee), that interest

must be disclosed as soon as practicable after the start of the meeting and the reasons for

declaring such interest.

Recommendation

That Councillors and staff now disclose any interest in the matters under consideration at

this meeting, describe the nature and type of interest, and in the case of ‘less than

significant on pecuniary interests’ the reasons why they consider the interest to be non

significant.

Clr Manwaring Item 7.3.3 Tender to Purchase

(Beattie/Phillips)


6.0 COMMITTEE REPORTS

6.1 CORPORATE & COMMUNITY SERVICES COMMITTEE

MINUTES OF THE CORPORATE & COMMUNITY SERVICES COMMITTEE

MEETING HELD 02 MAY, 2012 IN THE COMMITTEE ROOM COMMENCING AT

9.00AM

Attendees

Mayor D Manwaring and Councillors R Beattie (Chair), J Medcalf, M Frankel, B Nelson, R

Sanson, G Scott, R Shields and P Phillips.

General Manager (G Cowan), Director of Corporate Services (B Tickle), Manager of Finance

(P White) and Director Technical Services (K Smith).

Observer

Councillor M Weale, T Fishpool, L Saunders


6.1.1 LEAVE OF ABSENCE

Leave of absence was granted for Clr Jones and Clr Harris.

6.1.2 DISCLOSURE OF INTEREST


Conduct regulate the way in which councilors and staff of Council conduct themselves to






Recommendation

That Councillors and staff now disclose any interest in the matters under consideration

by Council at this meeting, describe the nature and type of interest, and in the case of

‘less than significant on pecuniary interests’ the reasons why they consider the interest to

be non significant.

Nil.


6.1.3 CPG QUARTERLY REPORT ON INVESTMENTS TO 31ST MARCH 2012

KPA 2 Corporate & Community Services

Objective 2.1 To continue to maintain Councils healthy financial position ensuring

that current economic growth is sustained.

Strategy 2.1.2 Manage the Council’s finances to Council’s best advantage and report as

required by the Local Government Act 1993

Summary

This report is to provide Council with the report on investments from its independent advisors

for the period to 31st March 2012.

Officers Recommendation

That the CPG report on investments for the quarter ended 31st March 2012 be noted.

Committee Recommendation

That the CPG report on investments for the quarter ended 31st March 2012 be noted.

(Frankel/Phillips)

204/12 RESOLVED that the CPG report on investments for the quarter ended 31st March 2012 be

noted.

(Harris/Phillips)

Background

The report provides Council with a portfolio review including recommendation regarding

current and future investments. The report also provides Council with a review to ensure the

current investment portfolio is in line with Councils investment policy. In summary, the four

main indicators are:

Credit Quality – Is strong with more than 94% of investments with ‘A’ rated institutions or

better.

Counterparty Risk – is materially consistent. Council has no overweight position to any

institution.

Term to Maturity – Is in line with the Investment Policy. Council has a highly liquid situation

with 51% of the portfolio maturing within 3 months and an additional 20% maturing within 12

months.

Asset Class – Council currently has 80% of its investment portfolio in fixed investments (Term

Deposits). It is suggested that where returns are advantageous Council should consider

investing in floating Rate Notes or longer dated term deposits.

Financial Implication

Income to date from investing is consistent with the management plan.


6.1.4 ADMINISTRATION CAPITAL WORKS UPDATE

KPA 2 Corporate and Community Services - Finance

Objective 2.1 To continue to maintain Councils healthy financial position ensuring that

current economic growth is sustained.

Strategy 2.1.1 Monitor expenditure against income both operationally and on a project by

project basis and ensure adequate funding is available to meet project needs.

Summary

This report outlines the status of capital works in the Corporate Services area for the 2011/2012

Management Plan as at 31st March 2012.


That Council note the report on the Corporate Services capital Works Program and

status of current major projects as at 31st March 2012.


That Council note the report on the Corporate Services capital Works Program and

status of current major projects as at 31st March 2012.

(Phillips/Frankel)

205/12 RESOLVED that Council note the report on the Corporate Services capital Works Program

and status of current major projects as at 31st March 2012.

(Harris/Phillips)

Background

Works Status Summary table:

No. Job No. Description Source of

funds

Budget ExpTo date including

commitments

To

Date

%

1 WO 920 Computers &

Information

Technology

Revenue $31,115.00

$26,879.81 86.4%

Storage Area Network (SAN) equipment failure costing $15,450 has occurred. This item has

received a budget variation of $10,000. to enable server replacement.


No. Job No. Description Source of

funds

Budget ExpTo date including

commitments

To

Date

%

2

WO 921 Business Applications Reserves $55,297.00

$26,638.23 48.2%

3 WO 917 Library Book

Purchases

Revenue $33,418.00 $22,526.97 67.4%

4 WO 965 Library Special

Projects

Grant $51,023.00 $1,548.18 3.03%

5 WO 964 Signage – Welcome

and Directional

Revenue/Grant $14,229.00 $8,856.06 62.3%


6.1.5 COMMUNITY ECONOMIC DEVELOPMENT CONFERENCE 2012

KPA 2 Corporate and Community Services – Economic Development

Objective 2.8 To encourage sustainable business enterprise and tourism growth

Strategy 2.8.3 Implement the Economic Development Strategic Plan and report to

Council

Summary

This report is to advise Council of the Community Economic Development Conference 2012

and seeks direction on attendance.


That Council

1. Notes that a place has been reserved for the Events officer to attend the

conference;

And

2. Authorise one Councillor as alternate delegate.


That Council

1. Notes that a place has been reserved for the Events officer to attend the

conference;

And

2. Authorise one Councillor as alternate delegate.

(Phillips/Sanson)

206/12 RESOLVED that Council

1. Notes that a place has been reserved for the Events officer to attend the conference;

And

2. Authorise one Councillor as alternate delegate. (Harris/Phillips)

Background

The next Community Economic Development (CED) Conference will be held from 7-10 May

2012 in Cessnock, in the Hunter Valley. The conference theme is Resilient Regional

Communities. The CED Conference will focus on community resilience to adapt to global

economic shock, climate change and the transition to more sustainable lifestyles. Through a

number of interactive sessions and showcases delegates will be advised how communities and

businesses are becoming resilient.

The conference is aimed at representatives of local councils, economic development

organisations, Regional Development Australia committee, progress associations, chambers of

commerce, community based associations, tourism organisations and event organisers.


Financial Implications

Attendance is allowed for in the 2011/2012 budget.

6.2 TECHNICAL SERVICES

MINUTES OF THE CORPORATE & COMMUNITY SERVICES COMMITTEE

MEETING HELD 02 MAY, 2012 IN THE COMMITTEE ROOM COMMENCING AT

10.00am

AGENDA

Attendees

Mayor D Manwaring, Councillors K Jones, R Shields (Chairperson), T Fishpool, B Nelson, B

Sanson, L Saunders, M Weale, P Phillips, M Frankel and P Harris.

Staff

George Cowan (General Manager), Kevin Smith (Director Technical Services), Keith Dawe

(Manager Operations), Maree Linsket (Manager Infrastructure), Ben Falconer (Manager

Utilities).

6.2.1 Leave of Absence

6.2.2 Section 451 Disclosures – disclosures of interest in matters to be considered by Council

6.2.3 Road Works Program

6.2.4 Parkes and Reserves Works Program

6.2.5 Community Improvement Program

6.2.6 Technical Services Miscellaneous Works Program

6.2.7 Securing Town Water Supply for Lake Cargelligo Merri Abba Bore Water Supply

Pipeline project – progress report period ending 24th APRIL 2012Tree Removal Reports -

22 Holt Street Lake Cargelligo

6.2.8 Tree Removal Reports - 13 Loughnan Street Lake Cargelligo

6.2.9 Tree Removal Reports - 82 Lorne Street Lake Cargelligo

6.2.10 Tree Removal Reports – 133a Bathurst Street Condobolin

6.2.11 Essential Energy Street Tree Replacement Program –Lake Cargelligo

6.2.12 Water and Sewer Works Program


207/12 RESOLVED that the Minutes of the Technical Services committee meeting be received

and noted.

(Harris/Phillips)

6.2.1 LEAVE OF ABSENCE

Leave of absence was granted for Councillors Jones and Harris.

6.2.2 DISCLOSURE OF INTEREST


Conduct regulate the way in which councillors and staff of Council conduct themselves to






Recommendation

That Councillors and staff now disclose any interest in the matters under consideration

by Council at this meeting, describe the nature and type of interest, and in the case of

‘less than significant on pecuniary interests’ the reasons why they consider the interest to

be non significant.

Nil.


6.2.3 ROADS WORKS PROGRAM

KPA 3 Technical Services - Project Management

Objective 3.4 To complete projects within set timelines and on budget whilst achieving

quality results.

Strategy 3.4.1 Develop and Implement project plans and works programs covering all

major projects with staged milestones that address Council’s identified

priorities and can be appropriately reported on.

Summary

This report outlines the Works Program for roads and advises Council of progress made with

works to date.


That Council notes the information for the Roads Budget to 26 April 2012.


That Council notes the information for the Roads Budget to 26 April 2012.

(Fishpool/Weale)

208/12 RESOLVED that the works at Lake Cargelligo Residential Estate and the Lake Cargelligo

Industrial Estate be carried out concurrently and that works be carried out as a matter of

urgency.

(Harris/Phillips)

Background

Works Program Status Summary table as at 26th April 2012, incorporating previous

adjustments and actual expenditures only (i.e. excluding committed costings):

GL or

Work

order No.

Description Source of

funds

Budget YTD

Exp $

Comment

FLOOD DAMAGE REPAIRS:

3345.0540

Dec 09 Flood Damage

Local Roads

RMS 313,295 359,304 COMPLETED

Move extra exp to maintenance

3346.540

W/O 1158

- 1279

Dec 10 Flood Damage

Local Roads

RMS 1,914,198 1,251,511 Various roads north & south.

Will commence major works

on SR11 Moiravale Road soon.

On target to complete for June.


W1266 Dec 10 Flood Damage

Regional Roads

RMS 10,820 0 MR7521. Patch & reseal.

3347.540

W/O 1222

- 1324

Mar 11 Flood Damage

Local Roads

RMS 2,784,968 985,129 Various roads, south only.

Steady progress so far with a

full program elsewhere.

RMS requests more resources

be applied – e.g. hire more

external resources such as

roller and water cart to work

with our graders, but would

reduce maintenance grading.

Already have Lake grader full

time with hired water cart and

an old council roller held back

from sale (taking one of the

Lake crew away from town).

Tottenham crew had a hired

roller and the other old roller

or a hired roller part time.

1286 Mar 11 Flood Damage

Regional Roads

RMS 121,952 96,264 MR57S shoulders graded.

Monitor & add gravel to soft

spots.

GL 03348 Nov 2011 Flood

Damage local roads

RMS 0 43,629 Emergency works. Claim to be

detailed shortly. Additions

limited to some causeway

repairs, e.g. SR34

GL 03331 Mar 2012 Flood

damage urban roads

and buildings

RMS for

roads &

PWD for

buildings

protection

0 71,967 Emergency works so far.

Damage assessments for claim

underway.

Will need to split roads and

buildings repairs and

protection works.


Damage Regional

Roads

RMS 0 181,411 Emergency works so far.


underway.


Damage Local Roads

RMS 0 148,072 Emergency works so far.


underway.

STATE ROADS MAINTENANCE:

3370 Henry Parkes Way -

MR61E Routine

Maintenance

RMC

RMCC

44,419 3,382 RTA reimburses actual

expenses.

7370 Henry Parkes Way - RMC - - RTA reimburses expenses on

agreed projects. Heavy


MR61E Work Orders RMCC patching Parkes Road

shoulders.

LOCAL ROADS MAINTENANCE:

3330.0540 Town Roads

Maintenance

FAG 180,000 121,840 Expenditure is low so far while

focused on flood damage and

shortage of staff for

Condobolin.

3360.0540 Unsealed Rural Roads

Maintenance

FAG 1,090,000 859,458 Exp is low so far while focused

on flood damage.

$410,000 reallocated to capital

works April 2012.

3350.0540 Sealed Rural Roads

Maintenance

FAG 130,000 116,388 Expenditure is on course.

Total Local Roads

Maintenance

FAG 1,400,000 1,097,686

COUNCIL SUBDIVISION PROJECTS (CAPITAL):

(Note $1.3M carried forward to 2011/12 to complete the 4 subdivisions.

See separate report for update on estimated costs)

W791 Lake Cargelligo

Industrial Estate, West

Street

174,000 32,646 Road construction will start in

May.

W789 Condobolin Residential

Estate Stewart Place

330,000 120,964 Minor works needed to present

the sites for sale.

W792 Condobolin Industrial

Estate, Boona Road

235,000 46,517 Sealing completed. Quotes

obtained for electricity

construction.


Residential Estate,

Yelkin/Walker Streets

293,000 20,651 Design underway.

Total 1,032,000 220,778

LOCAL ROADS CAPITAL RENEWALS (non R2R):

(moved from maintenance Feb 2012)

W1127 Unsealed roads

Resheets

FAG

Extra FAG

166,000

77,122

243,122

223

Allocated up to $243,000 on

SR230 subject to gravel

availability, balance on other

local roads resheeting where

gravel is available at April

2012 meeting.


Brooks Lane

construction

FAG 100,000 0 Allocated April 2012

SR11 Moira Vale Road FAG 210,000 0 Allocated April 2012

SR230 construction FAG 200,000 0 Allocated April 2012.

Condobolin end.

Various

GL 07350

Rural Roads Reseals FAG 200,000 0 Under way.

Rural Local Roads

Renewals Total

953,122 223

ROADS TO RECOVERY (LOCAL ROADS CAPITAL):

W858

Lansdale Road - SR 5

Bulbodney Creek

Crossing

R2R 30,000 40,665 Scope increased to meet

community concerns. 2010/11

fully expended. Adjusted other

projects to offset.

Note $153,671 exp in 2010/11

Total $194,336 on R2R return.

W1104 SR11 Moira Vale Road

patch resheet

R2R 117,000 0 Commencing May, delayed by

emergency works from recent

flooding.

W1105 SR11 Moira Vale Rd

reconstruct 3km.

R2R 206,000 0 Adds to Dec 2010 Flood

Damage $215,606 to widen.

Starting April.


Tiger camp Creek

causeway

R2R 12,000 0 Start in April.


Chinamen’s Creek

causeway

R2R 35,000 0 Start in April

W1108

SR10 Meadowview

Road resheet 2km

R2R 50,000 32,344 COMPLETED


resheet shoulders

R2R 36,000 0 Starting May.

W1110 SR5 Lansdale Road

resheet shoulders


W1111 SR3 Tabratong

Crossing Road resheet



shoulders

W1112 SR1169 Bobadah Road

resheet shoulders


W1113 SR10 Meadowview

Road resheet shoulders


W1114 SR185 Yelkin Road

resheet shoulders

R2R 72,000 0 June

W861

W1103

SR230 Lachlan Valley

Way – seal

R2R

200,000

175,474

Sealed. Trim shoulders soon.

W1115 Cargelligo St

Tullibigeal seal 185m

R2R 15,000 0 Deferred from 2010/11.

Aim to do with MR231 work.

W1126 Condobolin Tip access

road - seal

R2R 120,000 0 Maybe not able to resource this

project this financial year due

to other works.

W1116 SR103 Lake Cowal

road reseal 11.5-

13.6km

R2R 25,000 0 Reseal program underway late

April and early May.

W1117 SR37 Yambora Road

reseal 7.7km

R2R 104,000 0 Reseal program underway late


W857?

W1118


Way - reseal 2km


Reseal program underway late


W1119 Merilba St Tottenham -

Belar St to Meryula St

reseal




W1120 Officers Pde - south

from Scott St reseal

1km




W1121 SR347 Gum bend Road

reseal 0-1.0km




W1122 Lake St Lake

Cargelligo – Conapaira

St to Foster St reseal




W1123 Conapaira St Lake -

Cargelligo Prior St to

Bogan St reseal





W847

W1124

SR10 Meadowview

Road - causeway/culv

R2R 85,000 0 Deferred from 2010/11 &

increased from $55K.

Causeways completed.

Culverts remaining to do.

W1125

W856

W1202

SR 1347 Albert Road –

approx 3km resheet

between MR61N &

SR11.

R2R 81,191 20,369

74,006

94,375

Deferred from 2010/11 &


COMPLETED

(+2010/11 = $4,837)

W1101 SR25 Kerriwah Road

causeways & culverts

R2R 36,000 0 Causeways & culverts planned.

W1102 SR23 Jumble Plains

Road causeways &

culverts

R2R 17,000 0 Possibly start in May

W1080

SR1347 Albert Rd

causeways from

2010/11

R2R 0 4,024 COMPLETED

(+ 2010/11 = $34,892.

Project total $38,916.)

Total R2R 1,562,191 346,882 Nominal annual portion of

program is $1,550,191. Adjust

later for actual expenditures &

any program variations. At

time of reporting, another

$280,000 works under way.


REGIONAL ROADS CAPITAL:

W869

W1327

MR231 Wyalong Road

widening

State Black

Spot

Program

Block Grant

Block Grant

350,000

+159,000

+90,000

599,000

53,787

44,127

97,914

Black Spot project – widening

west from Tullibigeal Rd and

near SR147. Underway. Scope

adjustment – see notes below.

Widening

W1129

Culverts

W1388

MR231 Wyalong Road

- Reconstruct &

widening, Weja -

Tullibigeal

RMS Block

REPAIR

500,000

400,000

900,000

214,299

3,415

217,714

Underway now in conjunction

with Black Spot project.

Centre 3.6m is in good

condition although has not

been resealed. Reconstructing

and widening edge strips and

then seal full width to

minimise joint problems.

Adjusted location slightly

westward to fit segments

between SR164 Tullibigeal Rd

and SR160 Bygalore Rd &

culverts west of SR164 to

bypass SR1029.

W863

MR57N Fifield Road :

Seal 26.1-30.1km

2010/11 REPAIR

finish 2011/12

Block Grant

Revote.

2011/12

449,566

170,000

+123,447

293,447

743,013

449,566

293,447

Project TOTAL after 1/7/11

Revote 2010/11 expenditure.

211/12 exp COMPLETED

W1095


Final gravel course

& seal, north of

Fifield

RMS Block

Grant

430,000

+111,924

541,924

546,115

Nth of Fifield - COMPLETED

W862 MR57N Fifield Road :

Acquire land at

SR67 corner (for

construction at

38.9-39.9km)

RMS Block

Grant

0 14,280 Acquire lands for road

widenings in last 2 seal gaps

south of Fifield. Construct

when funded in a future year.

Any expenditure will require

adjustment of Block Grant

projects.


Acquire land at

SR69 & SR71 for

construction

RMS Block

Grant

0 0 Acquisition delayed by other

work. Any expenditure will

require adjustment of Block

Grant projects.

W864

W866

W1130


Extra protection at culvert in 2009/10

project

RMS Block

Grant

0 8,510

13,542

26

22,078

Adjust within Block Grant

projects when other costs are

known.


W1131

MR7513 Lake

Cargelligo Rd shoulder

resheet

RMS Supp

Grant

231,000

-123,447

107,553

0

Shoulder resheet part done

near Tullibigeal Rd, $17,510

charged to maint in 2011/12.

Reallocate to MR57N.

Balance for MR7513 shoulders

W1132

The Bogan Way

MR57N shoulder

resheet, Tottenham -

Tullamore

RMS Block

Grant

213,000

-111,924

101,076

101,076

Found enough gravel to grade

back up onto shoulders.

Reallocate balance to MR57N.

COMPLETED.

3340.0540

W177.142

Regional Road Reseals RMS Block

Grant

350,000

-90,000

-70,000

190,000

189,597

MR7513 – 11km resealed in

Sept. Balance of reseals

deferred.

Reallocated April 2012

COMPLETED.

W1326

(MR57N)

Regional Road

Resheets

RMS Block

Grant

159,000

-159,000

0

0

Reduced. Part was reallocated

to match REPAIR grant. Now

mainly MR57N - requires

more work due to increased

traffic.

Defer work until early 2012/13

& reallocate to MR231 Black

Spot top up.

Total regional roads

capital renewals and

improvements

2011/12

2010/11 C/F

2,733,000

449,566

3,182,566

1,482,221

449,566

1,931,787

REGIONAL ROADS MAINTENANCE:

3340.0540 General Maintenance RMS Block

Grant

500,000 443,424 Include some culvert repairs on

MR7513.

3340.0540

W168

MR347 Dandaloo Road

pavement

reconstruction

RMS Block

Grant

50,000

+70,000

120,000

9,826

Repairs nearly complete.

Topped up from reseals.

3320.0547 Traffic Facilities RMS Traffic

facilities

155,000 24,477 For both regional & local

roads. Exp low so far.

Total RMS funded

Maintenance

775,000 477,727

Total RMS 3,508,000

The budget amounts shown in the table above reflect the current state including previously

noted variations.


The impact of heavy rain falls and flooding on the state of the roads and the budget is being

assessed. Several roads are damaged and rough, but trafficable with care. Emergency repairs

have enabled some roads to be re-opened with caution.

The final edition of the roads bulletin and associated maps were done on 17th

April, with some

roads still requiring caution or with long term limited access.

Only SR347 Gum Bend Road remains closed until the camping area is dry and the pump can

be repaired to raise the lake water level. A channel across the road is draining a large amount of

water. A pump is draining another large area of water.

Cautions remain on:

SR91 flooded causeway

MR7513 at lake Cargelligo – single lane where damaged, with traffic lights

MR 7513 at Banar/Dawsons Swamp – water near road

The REPAIR and Black Spot projects on MR231 Wyalong Road are progressing well, with a

significant portion to be sealed in early May. These are the major remaining projects on

regional roads for the financial year.

Regular maintenance grading has continued roughly on the scheduled program in some areas,

but overall has been reduced to focus more on old and new flood damage works.

Reseals are currently underway.

SR11 Moira Vale Road flood damage reconstruction and Roads to Recovery widening are

commencing now.


As above.


6.2.4 PARKS & RESERVES WORKS PROGRAM

Summary

This report outlines the Works Program and advises Council of progress made with works to

date.


That Council notes the information for the Parks & Reserves Budget


That Council notes the information for the Parks & Reserves Budget

(Phillips/Frankel)

209/12 RESOLVED that Council notes the information for the Parks & Reserves Budget

(Harris/Phillips)

Background

Works Program Status Summary tables as at 27th February 2012:

No. Job no/

WO no

Description Source

of funds

Budget YTD

Exp $

YTD

%

Comments

Capital Works Program

1 WO 1133 Gum Bend

Lake Mag

Flow Meter

General

Fund

35,000.00 37,487 107.1% COMPLETE

2 WO 1134 BBQ

replacement

Lake

Cargelligo

General

Fund

15,000.00 14,982 99.9% COMPLETE


Objective 3.4 To complete projects within set timelines and on budget whilst

achieving quality results.





No. Job no/

WO no

Description Source

of funds

Budget YTD

Exp $

YTD

%

Comments

3 WO 1039 Playground

replacements

General

Fund

10,000.00 0 0% Projects being

considered for

inclusion.


No. Job no/

WO no


funds

Budget YTD

Exp $

YTD

%

Comments

Capital Works Program Revotes

1 WO

1040

Banner Poles

Condobolin,

Lake

Cargelligo &

Tottenham

General

Fund

49,787.00 10,717 21.5% Condobolin

banner poles

COMPLETE.

The preferred

location for the

poles at Lake

Cargelligo is yet

to be finalised.

The preferred

location for

Tottenham is

finalised and

design is

progressing.

2 WO

1041

Condobolin

Swimming

Pool

Swimming

Pool

Reserve

109,000.00 39,427 36.17% Replacement of

filtration system

being designed

and scoped.

3 WO

938

Fifield

Recreation

Ground Septic

Tank

General

Fund

15,000.00 6,421 42.81% COMPLETE

4 WO

1043

Wiradjuri

Park

Condobolin

General

Fund

10,000.00 0 0% Obtained quote

$14,740 for

supply and

installation of

shade structure.

Plan changing to

install mature

trees or shaded

seating – GM to

advise direction

after speaking

with Park Parents

Group.


No. Job no/

WO no


funds

Budget YTD

Exp $

YTD

%

Comments


5 WO

1044

Foster St

Beautification

Lake

Cargelligo

General

Fund

40,000.00 0 0% A landscape

architect will be

inspecting the

project with a

view to providing

recommendations

6 WO

1045

Lake

Cargelligo

Walkway

Stage 2

General

Fund

111,839.00 0 0% This project will

proceed during

2012.

7 WO

1047

Filtration

System

Irrigation

Lake

Cargelligo

Recreation

Ground

General

Fund

15,000.00 291 1.9% Project design

will soon

commence.

8 WO

1051

Condobolin

Netball Courts

General

Fund

Sport &

Rec

Funding

9,331.00

9,331.00

18,662.00

0 0% A kiosk is being

constructed on

some existing

grass courts.

After the kiosk is

constructed, these

funds can be

spent on

upgrading the

remaining grass

courts.


No. Job no/

WO no


funds

Budget YTD

Exp $

YTD

%

Comments


9 WO

1050

Lake

Recreation

Ground

Amenities –

Practice

Cricket Nets

General

Fund

10,000.00 0 0% The local Cricket

Club is expected

to be able to

commit resources

for this project

soon.

The location of

the pitch has been

decided.

10 WO

1048

Skate Park

(09/10)

General

Fund

Skate Park

Committee

150,948.00

26,600.00

177,548.00

4,545.45 2.6%


As noted in the tables above.


6.2.5 COMMUNITY IMPROVEMENT PROGRAM



quality results.




Summary


date.


That Council notes the information for the Community Improvement Budget


That Council notes the information for the Community Improvement Budget

(Fishpool/Beattie)

That Council contact Graincorp and request a permanent solution to dust issues

emanating from all internal roads in Lake Cargelligo site.

(Phillips/Beattie)

210/12 RESOLVED that Council notes the information for the Community Improvement

Budget

(Harris/Phillips)

211/12 RESOLVED that Council contact Graincorp and request a permanent solution to dust

issues emanating from all internal roads in Lake Cargelligo site.

(Harris/Phillips)

Background

Works Program Status Summary tables as at 23rd

January 2012:

No

.

Job No/

WO No Description

Source of

funds Budget

YTD

Exp $

YTD

%

Comments/

Acquittal


Community Improvement Program

1 WO 1182 Fence

playground

Pioneer Park

General

Fund

Tullibigeal

Progress

GrainCorp

8,000.00

2,000.00

10,000.0

0

20,000.0

0

20,000 100% Complete

2 WO 1172 War Memorial

Hannah

Mahon Park

General

Fund

Fifield

Community

Facilities

Committee

1,900.00

2,035.00

3,935.00

3,034 100% Complete

3 WO 1186 Security Fence

& Water Line

General

Fund

Condobolin

Picnic

Races

5,500.00

2,750.00

8,250.00

0 0% New committee

members are aware

of funding; will

advise Council of a

variation to the

application after the

Picnic Races.

4 WO 1185 Modify Clay

Target Trap

Houses

General

Fund

1,500.00 1,500 100% Complete

No

.

Job No/

WO No Description

Source of

funds Budget

YTD

Exp $ YTD %

Comments/

Acquittal

Community Improvement Program Revotes


No

.

Job No/

WO No Description

Source of

funds Budget

YTD

Exp $ YTD %

Comments/

Acquittal

5 40037-666

WO 1036

Condobolin

Tennis Club –

Replace

surface of 4

Courts (05/06)

Section of

court fence

replacement

General

Fund

15,500.00

24,000.00

39,500.00

39,664 100.4% COMPLETE

6 40037-712

WO 962

Lakes Alive –

Water Feature

at Information

Centre (09/10)

General

Fund

2,480.00 541 10.8% Lakes Alive have

all materials.

Orders issued for

plumbing and

electrical.

Council has taken

over this project.

DTS to inspect

materials in May

prior to installation.




6.2.6 TECHNICAL SERVICES MISCELLANEOUS WORKS PROGRAM

Summary


date.


That Council notes the information for the Technical Services Miscellaneous

Works Budget


That Council notes the information for the Technical Services Miscellaneous

Works Budget

(Weale/Phillips)

211a/12 RESOLVED that Council notes the information for the Technical Services

Miscellaneous Works Budget

(Harris/Phillips)

Background

Works Program Status Summary tables as at 23rd

January 2012:

No. Job no/

WO no

Description Source

of funds

Budget YTD

Exp $

YTD

%

Comments

Capital Works Program

1 WO 1325 Tottenham

Aerodrome

General

Fund

50,000.00 35,507 100% All works

complete.

2 WO 1135 Upgrade

Runway Lights

at Lake

Cargelligo

15,000.00 7,608 50.7% Lights awaiting

installation.



quality results.





No. Job no/

WO no

Description Source

of funds

Budget YTD

Exp $

YTD

%

Comments


1 40037-147

WO 926

Tottenham and

Condobolin

Depot Site

Office and

Amenities

(09/10)

General

Fund

6,660.00 3,913.00

254.55

4,167.55

62.6% Condobolin

completed.

Tottenham not

started.

2 WO 927 Engineering

Office Space

(10/11)

General

Fund

8,106.91 18,279.64 226% Includes $9,900

for purchase of

Plan Plotter.

3 WO929 Condobolin

Depot Air

Conditioner

(09/10)

General

Fund

11,443.00 0 0%

4 WO 1085 Rest Area

Lions Park

Tottenham

(10/11)

General

Fund

5,000.00 0 0%

5 WO 1087 Fuel System

Upgrade

(09/10)

General

Fund

91,760.00 65,772.25 71.7% Order placed for

fuel tank.




6.2.7 SECURING TOWN WATER SUPPLY FOR LAKE CARGELLIGO MERRI

ABBA BORE WATER SUPPLY PIPELINE PROJECT – PROGRESS REPORT

PERIOD ENDING 24TH APRIL 2012

KPA 3 Technical – Water and Sewerage

Objective 3.5 To ensure urban communities have access to high quality and reliable water

supplies and sewerage services

Strategy 3.5.2 Work with relevant State Government agencies and progress the

augmentation and upgrade of the lake Cargelligo Water supply system

ATTACHMENT

Summary

This report advises Council of the progress being made in relation to the Merri Abba - Lake

Cargelligo bore pipeline project.

The tender submitted by Mitchell Water Australia Pty. Ltd. for the construction of pipelines,

pumping stations, reservoirs, HV powerlines and telemetry was accepted by Council on 22nd

June 2011 subject to Council obtaining concurrence from NSW Office of Water. NSW Office

of Water issued concurrence on 10th

August 2011. Notification to Mitchell Water of the

acceptance of tender subsequently occurred on 10th

August 2011.

Mitchell Water Australia have neared completion of construction activities for the bore

pipeline, fit for use pipeline and the high voltage power line extension. The bore pumping

stations, reservoirs and high lift pumping stations are also nearing completion.


That Council note the report on the Merri Abba Project up to 24th

April 2012.


That Council note the report on the Merri Abba Project up to 24th

April 2012.

(Phillips/Sanson)

212/12 RESOLVED that Council note the report on the Merri Abba Project up to 24th April 2012.

(Harris/Phillips)

Background

In February 2010, Council was successful in securing grants to the value of $19M for the

construction of a bore water supply for the Lake Cargelligo town water supply. The grants are

jointly funded by the Australian Government and the NSW State Government in partnership

with Lachlan Shire Council.

The high rainfall early March 2012 and subsequent flooding and road closures has resulted in

damage to the bore pipeline and suspended the proposed works program by up to 6 weeks. An

updated works schedule has been prepared by Mitchell Water Australia, indicating project


completion by 24th

May 2012. Council will be required to vary the Milestones in the funding

agreement with SBC. Negotiations are continuing to have these finalised.

The progress of current engagements are as follows;

Activity Consultant /

Contractor

Status

Design and project

management services

tender

NSW Public

Works

NSW Public Works are undertaking project

management and risk management services as

Council’s representative for the duration of the

construction tender.

Road Acquisitions -

Lachlan Valley Way

Moore and Co.

Solicitors

Land survey and acquisition plan completed.

Council resolution for identified road easement

acquisitions completed.

Applications for agreement to acquire crown lands

lodged with Crown Lands Department.

High Voltage Electricity

Mains

Essential

Energy

Design approval obtained from Essential Energy.

High Voltage Power Line has been completed.

Essential Energy have energised the line and are

conducting the required testing before it can be used.

Completion week commencing 30th April 2012.

Fit for Use Pipeline

railway line under bore

agreement

John Holland

Rail

Agreement effected with John Holland Rail.

Construction Tender Mitchell Water

Australia Pty

Ltd

Project review meeting completed 4-4-2012.

Updated construction timeline being prepared to

account for flooding and damage to pipeline.

Location of existing services completed.

CEMP completed 11-8-2011 and accepted by NSW

PWD.

Safety Management Plan completed 11-8-2011 and

accepted by NSW PWD.

Construction Progress;

o Bore Pumping Stations 98% complete.

o Balance Tank and High Lift Pump Station

99% complete.

o Intermediate Storage Reservoir 93%

complete.

o Bore Transfer Pipeline 99% complete.

o Iron & Manganese Treatment System 85%

complete.

o Fit for Use Pipeline 97% complete.

o High Voltage Power Supply 100%

complete.

o Telemetry 60% complete.

Storm and flood damage

to main pipeline - Natural

disaster damage

Mitchell Water

Australia Pty

Ltd

Emergency repairs completed. Additional trench

stops installed prior to backfill of scoured trench

areas to minimise future scour.

Re-testing of affected areas being undertaken.


Merri Abba Project Expenditure

No.

Job

Number Description

Source of

Funds Budget

Expenditure

YTD as at 24-

4-2012

% of

est. Comment

1 W916.389

Water Supply L/C Project – In

Kind Contribution 100% LSC

$100,000.00 SBC

approved budget $77,005.19 77.0

2 W916.390

Water Supply L/C Project -

Feasibility Study 100% LSC $19,909.00 $19,909.00 100.0 Completed

3 W916.392


Production Bores

Offer 1 50%

NOW up to

$37,500

Offer 2

100% NOW

$153,916.83

LSC

$92,500

$130,000.00 SBC

approved budget

$153,916.83

NOW Offer 2 $287,318.60 101.2 Completed

4 W916.393


Pipeline Survey

50% Fed

50% NOW

$127,500.00 SBC

approved budget $127,944.18 100.3 Completed

5 W916.394


Geotechnical Investigation

50% Fed

50% NOW

$145,000.00 SBC


6 W916.395


Concept & Process Design

50% Fed

50% NOW

$77,500.00 SBC


Completed

7 W916.396


Detailed Design

50% Fed

50% NOW

$255,000.00 SBC

approved budget

Detail Design

$295,000.00 SBC

approved budget

Contract

Documentation $404,381.27 73.5 Completed

8 W916.397


Tender Advertisement &

Review

50% Fed

50% NOW

$122,500.00 SBC


9 W916.398


Preparation of EIS,/Ref &

Heritage Assessment,

Preparation of AHIP

Documentation

50% Fed 50% NOW

Offer 2

100% NOW

$96,083.17

$575,000.00 SBC

approved budget

$96,083.17 NOW

Offer 2 $493,974.63 73.6 Completed

10 W916.399


Obtain Approvals, Permits

And Licenses

50% Fed

50% NOW

$55,000.00 SBC


11 W916.400 Water Supply L/C Project - 50% Fed $183,000.00 SBC

$0.00 0.0 Not


Testing Demonstration 50% NOW approved budget commenced

12 W916.401

Water Supply L/C Project –

Pipeline Construction

50% Fed

50% NOW

$3,288,500.00

SBC approved

budget materials

$4,157,500.00

SBC approved

budget

construction $5,534284.22 74.3

99%

Mitchell

Water

contract

completed

13

W916.402


Bore Pumping Station

Construction

50% Fed

50% NOW

$846,500.00 SBC

approved budget

materials

$278,500.00 SBC

approved budget

construction $1,002,850.20 89.1

98%

Mitchell

Water

contract

completed

100%

Radtel

Systems

contract

completed

14 W916.403


Reservoir Construction

50% Fed

50% NOW

$750,000.00 SBC

approved budget

materials

$523,500.00 SBC

approved budget


93%

Mitchell

Water

contract

completed

15

W916.404


Electricity Supply

Construction

50% Fed

50% NOW

$2,960,000.00

SBC approved

budget $1,609,363.63 54.4

100%

Mitchell

Water

contract

completed

16 W916.422


Balance Tank & High Lift

Pump Station

50% Fed

50% NOW

$1,555,000.00

SBC approved

budget materials

$700,000.00 SBC

approved budget $1,964,556.45 87.1

99%

Mitchell

Water

contract

completed

17 W916.423


Iron & Manganese Treatment

System

50% Fed

50% NOW

$750,000.00 SBC


85%

Mitchell

Water

contract

completed

18 W916.424


Fit for Use Pipeline

50% Fed

50% NOW

$225,000.00 SBC

approved budget

materials

$275,000.00 SBC

approved budget


97%

Mitchell

Water

contract

completed

19 W916.425


Telemetry

50% Fed

50% NOW

$375,000.00 SBC


60%

Mitchell

Water

contract


completed

TOTALS $19,019,909.00 $13,747,399.48 72.3

Breakdown of Total Project Budget for Merri Abba Pipeline Project

Strengthening Basin Communities $ 9,270,000.00

NSW Office of Water Offer 1 – Test bore drilling $ 37,500.00

Offer 2 – Approvals and production bores $ 250,000.00

SBC Partnership Grant $ 9,250,000.00

Lachlan Shire Council Cash $ 92,500.00

In-kind $ 100,000.00

Pre-grant investigation $ 19,909.00

Total Funds: $ 19,019,909.00

Mitchell Water Australia Payment Schedule

Contract Sum ($)

Tender Price = $11,600,357.27

Variation 1 = $22,172.50

Variation 2 = $18,976.15

Variation 3 = $5,306.70

Variation 4 = $52,854.84

Total = $11,699,667.46

Contractor Claims for Payment

Claim No. Amount Payment Made

1 $319,013.06 YES

2 $2,662,218.64 YES

3 $2,349,425.85 YES

4 $2,007,968.75 YES

5 $1,155,609.12 YES

6 $1,159,075.95 YES

7 $1,028,610.92 YES

8(i) $52,854.84 To be processed

8(ii) $599,552.37 Processed

Total $11,334,329.49


Contract sum remaining = $365,337.97

NSW Office of Water Grant $9,250,000

Claim No. Payment sought by Council Invoiced/Receipted

1 $2,270,000.00 Receipted

2 $807,963.64 Receipted

3 $631,910.31 Receipted

4 $1,018,263.67 Receipted

5 $578,528.89 Receipted

6 $581,023.55 Receipted

7 $493,629.54 Invoiced

8 $327,759.96 Invoiced

Total $6,709,079.56

Strengthening Basin Communities Grant $9,270,000

Claim No. Payment sought by Council Invoiced/Receipted

1 $223,750.00 Receipted

2 $166,250.00 Receipted

3 $236,250.00 Receipted

4 $1,516,400.00 Receipted

5 $1,597,100.00 Receipted

6 $788,125.00 Receipted

7 $866,445.00 Receipted

8(i) $626,250.00 Invoiced

8(ii) $398,260.00 Invoiced

Total $6,418,830.00


The project is continuing within budget. Council has sought an overdraft to cover any time lag

between when progress claims are required to be paid and when Council receives payment

from the Federal and State Government. Any finance costs can be charged against the project.

All values in this report exclude GST.


6.2.8 STREET TREE REMOVAL – 22 HOLT STREET LAKE CARGELLIGO

KPA 3 Technical Services

Objective 3.1 To raise awareness of the need for risk management within Council and the

Shire

Strategy 3.1.2 To improve public safety and reduce risks to residents

Summary

Council received a request from the occupant at 22 Holt Street Lake Cargelligo for the removal

of a 8 Claret Ash Trees. The occupants state that the trees are causing damage to their paving

within their garden and are at risk of damaging the foundation of the house. They also stated

that they have cut some roots causing damage, but there are more to cut.


That Council:

(i) Note the report regarding the Claret Ash Trees adjacent to 22 Holt Street,

Lake Cargelligo;

(ii) Not approve the removal and replacement of the 8 Claret Ash Trees in

accordance with LSC Street Tree Policy at 22 Holt Street, Lake Cargelligo.

(iii) Install root barrier along Holt and Naradhan Streets to prevent the root

system entering the property of 22 Holt Street.


RESOLVED that Council:

(i) Note the report regarding the Claret Ash Trees adjacent to 22 Holt Street, Lake

Cargelligo;

(ii) Not approve the removal and replacement of the 8 Claret Ash Trees in accordance

with LSC Street Tree Policy at 22 Holt Street, Lake Cargelligo.

(iii) Install root barrier along Holt and Naradhan Streets to prevent the root system

entering the property of 22 Holt Street.

(Phillips/Frankel)


213/12 RESOLVED that Council:

(i) Note the report regarding the Claret Ash Trees adjacent to 22 Holt Street, Lake

Cargelligo;

(ii) Not approve the removal and replacement of the 8 Claret Ash Trees in accordance

with LSC Street Tree Policy at 22 Holt Street, Lake Cargelligo.

(iii) Install root barrier along Holt and Naradhan Streets to prevent the root system

entering the property of 22 Holt Street.

(Harris/Phillips)

Background

The Claret Ash Trees have been inspected in accordance with LSC Street Tree Policy. The

root systems of the 4 mature Claret Ash Trees located in Holt Street seem to have caused

damage to the fence line and pavers within their property.


Nil.


6.2.9 STREET TREE REMOVAL – 13 LOUGHNAN STREET LAKE CARGELLIGO


Objective 3.1 To raise awareness of the need for risk management within Council and

the Shire


Summary

Council received a request from the occupant at 13 Loughnan Street Lake Cargelligo for the

removal of a 4 Cedar Trees. The occupants state that the trees were infested with grubs.


That Council

(i) Note the report regarding the Cedar Trees adjacent to 13 Loughnan Street,

Lake Cargelligo;

(ii) Not approve the removal of the 4 Cedar Trees in accordance with LSC Street

Tree Policy at 13 Loughnan Street, Lake Cargelligo.


That Council

i) Note the report regarding the Cedar Trees adjacent to 13 Loughnan Street,

Lake Cargelligo;

ii) Not approve the removal of the 4 Cedar Trees in accordance with LSC Street


(Fishpool/Sanson)


i) Note the report regarding the Cedar Trees adjacent to 13 Loughnan Street,

Lake Cargelligo;

ii) Not approve the removal of the 4 Cedar Trees in accordance with LSC Street


(Harris/Phillips)

Background

The Cedar Trees have been inspected in accordance with LSC Street Tree Policy. The trunks

of the trees could not be inspected due to the occupant at 13 Loughnan Street cutting off all the

branches. Council will remove the branches lying on the verge. It is proposed to leave the

trunks in place for the trees to reshoot.



Nil.


6.2.10 STREET TREE REMOVAL – 82 LORNE STREET LAKE CARGELLIGO



Shire


Summary

Council received a request from the occupant at 82 Lorne Street Lake Cargelligo for the

removal of a 3 Gum Trees. The occupants state that the trees were infested with white ants;

which have been treated.


That Council

(i) Note the report regarding the Cedar Tree adjacent to 82 Lorne Street, Lake

Cargelligo;

(ii) Approve the removal and replacement of the 3 Gum Trees in accordance with

LSC Street Tree Policy at 82 Lorne Street, Lake Cargelligo.


That Council defer this report so that these trees can be inspected with Councillors

Sanson and Phillips.

(Phillips/Sanson)

215/12 RESOLVED that Council defer this report so that these trees can be inspected with

Councillors Sanson and Phillips.

(Harris/Phillips)

Background

The Gum Trees have been inspected in accordance with LSC Street Tree Policy. The 2 out of

the 3 trees seem to be hollow at the base of the trunk. It is recommended that all 3 trees be

removed and replaced.

Due to the nature of the trees, trimming of it will only remove the hazard temporarily. Care

will be need when removing the root ball as the Water Main is located within close proximity.



Limited to the cost of tree removal – estimated to be approximately $1,500.


6.2.11 STREET TREE REMOVAL – 133A BATHURST STREET CONDOBOLIN



Shire


Summary

Council received a request from the occupant at 133a Bathurst Street Condobolin for the

removal and replacement of 2 Gum Trees. The occupant states that the trees are unsafe, messy

and have in the past affected the footpath.


That Council

(i) Note the report regarding the Gum Trees adjacent to 133a Bathurst Street,

Condobolin;

(ii) Approve the removal and replacement of the 2 Gum Trees in accordance with

LSC Street Tree Policy at 133a Bathurst Street, Condobolin.


That Council

i) Note the report regarding the Gum Trees adjacent to 133a Bathurst Street,

Condobolin;

ii) Approve the removal and replacement of the 2 Gum Trees in accordance with


(Weale/Saunders)


i) Note the report regarding the Gum Trees adjacent to 133a Bathurst Street,

Condobolin;

ii) Approve the removal and replacement of the 2 Gum Trees in accordance with


(Harris/Phillips)

Background

The Gum Trees have been inspected in accordance with LSC Street Tree Policy. There is

evidence that the trees have affected the footpath in the past. The variety of gum tree is known

to drop leaves, branches and bark. The trees have been severely trimmed to prevent damage to

the power lines.


Due to the nature of the trees, trimming of it will only remove the hazard temporarily. Care

will be need when removing the root ball as the Water Main is located within close proximity

and with the stormwater drain.

There are a number of Claret Ash Trees in the vicinity. It is proposed to replace the Gum Trees

with Claret Ash.


Limited to the cost of tree removal – estimated to be approximately $800.


7.2.12 ESSENTIAL ENERGY STREET TREE REPLACEMENT PROGRAM –LAKE

CARGELLIGO



Shire


Summary

Council received a proposal from Essential Energy for a long term street tree removal and

replacement program for Lake Cargelligo which is affecting their infrastructure. They state

there are approximately 100 trees to be removed which are near and/or under power lines.

Under the first year of the program they are requesting the removal and replacement of 20

street trees.


That Council

i) Note the report regarding the Tree replacement program at Lake Cargelligo;

ii) Arrange a meeting with Essential Energy, concerned residents and Council.


That Council



(Fishpool/Sanson)




(Harris/Phillips)

Background

Essential Energy is proposing a long term tree removal program for Lake Cargelligo. The first

trees scheduled for replacement are:

5 Gum Trees adjacent to the Catholic Church on the corner of Conapaira and Reef

Streets.

6 Gum Trees adjacent to Lake Cargelligo Central School in Canada Street.

2 Gum Trees adjacent to 51 Lorne Street.

2 Gum Trees adjacent to 52 – 54 Lorne Street.



1 Apple Pine adjacent to 24 Lorne Street.

1 Gum Tree adjacent to 22 Lorne Street (no photo).

1 Gum Tree adjacent to 36 Canada Street in Johnston Street.

Essential Energy will remove the trees at their cost and provide a voucher for the replacement

trees. Where the tree affects underground services the Essential Energy will remove to stump

level and Council will be responsible for the removal of the stump.

Essential Energy has already agreed with the school principal to plant the replacement trees

adjacent to the Lake Cargelligo Central School.

Care will be need when removing the root ball as the Water Main is located within close

proximity of:

4 Gum Trees adjacent to the Catholic Church in Reef Streets.

2 Gum Trees adjacent to 52 – 54 Lorne Street.


1 Apple Pine adjacent to 24 Lorne Street.


Catholic Church


Lake Central School


51 Lorne Street

52 – 54 Lorne Street

48 Lorne Street

24 Lorne Street 36 Canada Street


Limited to the cost of the stump removal – estimated to be approximately $1,200.


6.2.13 WATER AND SEWER WORKS PROGRAM

Summary

This report outlines the Water and Sewer Works Program and advises Council of progress

made with works to date. Significant maintenance programs and Capital Works Programs are

described. Some rationalisation of projects and budgets has occurred since 2010/2011.


That Council notes the report on the Water and Sewer Works Program and status of

current major projects.


That Council notes the report on the Water and Sewer Works Program and status of

current major projects.

(Phillips/Frankel)

218/12 RESOLVED that Council notes the report on the Water and Sewer Works Program and

status of current major projects.

(Harris/Phillips)

Background

Works Program Status Summary table:

Lachlan Shire Council Budget Report

YTD 26/04/2012

WO Task Fund

Annual

Current

Budget

YTD Actual

Incl

Committed

YTD Budget

Unspent

% YTD

26-4-2012

00000867 - 16 Mile Reservoir Roof

0385 - Capital Expenditure 25,000 800.85 24,199

00000867 - 16 Mile Reservoir Roof Total Water 25,000 800.85 24,199 3.20%

16 Mile Balance Tank roof constructed and galvanised. Erection of roof by Council Workshop staff and contract crane

completed. External access ladder completed. Minor works to complete, davit and internal access ladder to be completed

by external contractor.

00000974 - Building Restoration Condobolin

0385 - Capital Expenditure 185,359 2,300 183,059

00000974 - Building Restoration Condobolin

Total Water 185,359 2,300 183,059 1.24%



quality results.





No further progress. Project involves the removal of dry chemical feeders, removal of dry chemical storage and loading

area (3rd and 4th storey of building), removal of old staging and mixer in chemical mixing well, installation of new

staging, installation of new walls and roof chemical mixing well, paint and render repair external surfaces of the water

treatment plant building. In process of obtaining quotations from suitable trades (painters, demolition, metal fabricators, electricians, etc.).

Asbestos assessment has been completed.


00000975 - Tottenham WTP Clear Water

Pump Replacement

0385 - Capital Expenditure 9,000 0 9,000

00000975 - Tottenham WTP Clear Water

Pump Replacement Total Water 9,000 0 9,000 0.00%

Purchase suspended due to unreasonable pump price. Alternate pump quotations being sought.

00000976 - Lake Cargelligo - Emergency

Watering System


00000976 - Lake Cargelligo - Emergency

Watering System Total Water 114,284 4,285 109,999 3.75%

Only required if drought low flow channels and poly pipeline are required to be reinstated. Minor maintenance of

pipeline such as reinstatement of marker buoys required. Carry over of remaining funds to 2011/12 financial year to

allow removal of translake pipeline once Merri Abba Bore Pipeline is commissioned.

00000979 - Condobolin Bores 2 & 3


00000979 - Condobolin Bores 2 & 3 Total Water 297,632 46.91 297,585 0.02%

Materials purchased and at Condobolin Depot. Pump test not favourable for fit-out of Bore 2 and Bore 3 – further

hydrogeological assessment required.

00000981 - Burcher/Fifield Booster -

Telemetry System Upgrade


00000981 - Burcher/Fifield Booster -

Telemetry System Upgrade Total Water 91,918 17,137 74,781 18.64%

For upgrade of telemetry FEP’s and software to Clear SCADA. Contract with RadTel let for upgrade of FEP’s and

software. This project is being undertaken in conjunction with the Merri Abba Bore Pipeline Project. Improvements to

Burcher and Fifield completed. Further work is required at Burcher Raw Water Pump Station.

00000983 - Condobolin Mains Valve

Replacement

0385 - Capital Expenditure 0 1,041 -1,041

00000983 - Condobolin Mains Valve

Replacement Total Water 0 1,041 -1,041

Incorrect allocation of expenditure - journal to W696-125 Lake Cargelligo Water Mains Maintenance and Repair

00000984 - Lake Cargelligo WTP

Automation & Process Control


00000984 - Lake Cargelligo WTP

Automation & Process Control Total Water 40,121 8,960 31,161 22.33%

This is ongoing work involving the repair and replacement of worn valves, actuators, solenoids and associated equipment in the process control and automation equipment at the Lake Cargelligo WTP.

00000985 - Lake Cargelligo WTP Air

Actuated Valve & Solenoids


00000985 - Lake Cargelligo WTP Air

Actuated Valve & Solenoids Total Water 54,313 8,626 45,687 15.88%

This is ongoing work involving the repair and replacement of worn air/pneumatic system components and associated

equipment at the Lake Cargelligo WTP.

00000987 - Backflow prevention device

WTP`s and Standpipes


00000987 - Backflow prevention device

WTP`s and Standpipes Total Water 26,188 0 26,188 0.00%

Review of Councils water facilities at Condobolin completed and backflow equipment ordered. Remainder of sites to be

reviewed at later stage. Installation at Condobolin to commence once staff are available to undertake work.


00000989 - Pumping Station Condobolin


00000989 - Pumping Station Condobolin

Total Sewer 404,189 299.87 403,889 0.07%

Roll out of this program to be arranged through Councils Department of Environmental Services and Planning. This

project is the low pressure sewer system for Roger Street Condobolin.

00000990 - Sewer Equipment


00000990 - Sewer Equipment Total Sewer 60,795 2,195 58,600 3.61%

No further progress on this project.

00000991 - Backflow Prevention Devices

STP`s & SPS`s


00000991 - Backflow Prevention Devices

STP`s & SPS`s Total Sewer 33,593 8,090 25,503 24.08%

Review of Councils sewer facilities at Condobolin completed and backflow equipment ordered. Remainder of sites to be

reviewed at later stage. Installation at Condobolin to commence once staff are available to undertake work.

00000998 - Lake Cargelligo Pumping Station

- Mechanical

0385 - Capital Expenditure 0 1,016 -1,016

00000998 - Lake Cargelligo Pumping Station

- Mechanical Total Sewer 0 1,016 -1,016

Incorrect allocation of expenditure - journal to W743-377 Lake Cargelligo Sewer Pumping Station Maintenance and

Repair

00001000 - Sewer Reuse Golf Course Dam


00001000 - Sewer Reuse Golf Course Dam

Total Sewer 50,000 0 50,000 0.00%

Public Works have provided a fee proposal to commence investigation and approvals. Funds for Investigation only. No

further progress has been made on this project.

00001001 - Sewer Reuse Lake Cargelligo STP

Pond/Lining


00001001 - Sewer Reuse Lake Cargelligo STP

Pond/Lining Total Sewer 50,000 0 50,000 0.00%



00001002 - Sludge Lagoon Dewater &

Disposal

0385 - Capital Expenditure 80,000 7,098.91 72,901.09

00001002 - Sludge Lagoon Dewater &

Disposal Total Sewer 80,000 7,098.91 72,901.09 8.87%

Works complete for Sludge Lagoon No. 1. Removal of sludge from Sludge Lagoon No.2 to commence once sludge is dry.

00001003 - Strategic Business Plan


00001003 - Strategic Business Plan Total Sewer 180,000 0 180,000 0.00%

Consultants engaged to complete three of the 7 components of the management plans through a CENTROC collective

tender. These plans are expected to be completed February 2012. The remainder of the components for the management

plans are expected to be tendered early 2012 and completed mid – late 2012.


00001006 - SPS Vent System


00001006 - SPS Vent System Total Sewer 32,000 0 32,000 0.00%

This project has not yet commenced.

00001008 - Condobolin Crane Rail SRA

Cottage SPS


00001008 - Condobolin Crane Rail SRA

Cottage SPS Total Sewer 25,000 0 25,000 0.00%

Design complete. Council’s workshop estimating construction cost prior to fabrication and erection.

00001013 - Pump Stations - Albert

0385 - Capital Expenditure 0 166.78 -166.78

00001013 - Pump Stations - Albert Total Water 0 166.78 -166.8

Incorrect allocation of expenditure - journal to W680-125 Albert Water Pumping Station Maintenance and Repair

00001014 - Water Meter Reader Computer

0385 - Capital Expenditure 0 0 0

00001014 - Water Meter Reader Computer

Total Water 0 0 0

Approved Budget allocation not yet entered into CIVICA. No further action is required for this project unless Council

changes meter reading contractor.

00001015 - Reservoir - Burcher Land

Acquisition & Licensing


00001015 - Reservoir - Burcher Land

Acquisition & Licensing Total Water 9,000 0 9,000 0.00%

Acquisition plans prepared and lodged, compulsory acquisition resolved by Council, Dept. of Lands valuation reports

completed. Moore and Co. Solicitors progressing acquisition with Dept. of Lands. Native Title claim over TSR which

includes the dam site is extending the acquisition process. No further progress since lodgement of intent to proceed with

Dept. Of Lands.

00001016 - Reservoir - Fifield Land



00001016 - Reservoir - Fifield Land

Acquisition & Licensing Total Water 2,500 209.73 2,290 8.39%

NSW Crown Lands has requested changes to the area of proposed acquisition. New acquisition plan to be prepared by

Surveyor before Council's solicitors can progress this project further.

00001017 - Reservoir - Tottenham Land


0385 - Capital Expenditure 2,000 18,979 -16,979

00001017 - Reservoir - Tottenham Land

Acquisition & Licensing Total Water 2,000 18,979 -16,979 948.95%

Budget adjustment required at next QBR. Additional expenditure required due to review of compensation for

compulsory acquisition to the crown. Acquisition complete.

00001018 - Tottenham Reservoir


00001018 - Tottenham Reservoir Total Water 68,000 0 68,000 0.00%

Project involves external access ladder and davit, replacement of existing internal fill line to reservoir. Council looking

at engaging specialist contractor to undertake work.

00001020 - Fifield TWS Filtration


00001020 - Fifield TWS Filtration Total Water 125,000 0 125,000 0.00%

Preliminary assessment carried out. Detailed water quality assessment and electricity supply required before project can

progress further.


00001022 - Burcher TWS Filtration


00001022 - Burcher TWS Filtration Total Water 160,000 0 160,000 0.00%

Preliminary assessment carried out. Detailed water quality assessment and electricity supply required before project can

progress further.

00001023 - Integrated Water Cycle

Management Plan


00001023 - Integrated Water Cycle

Management Plan Total Water 350,000 24,000 326,000 6.86%

Consultants engaged to complete three of the 7 components of the management plans through a CENTROC collective

tender. These plans are expected to be completed in 2012. Drafts for Drought Management Plan and Demand

Management Plan received and under review. Integrated Water Cycle Management Plan still being finalised. demand Management Plan Drft expected to be completed May 2012.

The remainder of the components for the management plans are expected to be tendered early 2012 and completed mid –

late 2012.

00001024 - Lake Cargelligo Augmentation

Land Matter


00001024 - Lake Cargelligo Augmentation

Land Matter Total Water 47,486 0 47,486 0.00%

Acquisition completed. Awaiting final billing from NSW Public Works.

00001026 - Lake Cargelligo Mains Valve

Replacement

0385 - Capital Expenditure 0 372.73 -372.73

00001026 - Lake Cargelligo Mains Valve

Replacement Total Water 0 372.73 -372.7

Incorrect allocation of expenditure - journal to W696-125 Lake Cargelligo Water Mains Maintenance and Repair

00001065 - Stormwater - Gross Pollutant

Trap Condobolin



Trap Condobolin Total

Storm

water 17,814 7,334 10,480 41.20%

This project is 95% complete and requires general site tidy up only.


Trap - Lake Cargelligo



Trap - Lake Cargelligo Total

Storm

water 17,500 0 17,500 0.00%

GPT is on site awaiting installation. Contractor to be arranged once an overseer can be secured to supervise works.

00001067 - Stormwater Officers Parade

Subdivision


00001067 - Stormwater Officers Parade

Subdivision Total

Storm

water 28,833 16,528 12,305 57.32%

This project is 95% complete and requires general site tidy up only. Councils Construction Crew to complete after

Stewart Place Subdivision.

00001068 - Stormwater Whiley Street


00001068 - Stormwater Whiley Street Total

Storm

water 14,295 0 14,295 0.00%


00001069 - Stormwater Moulder Street



00001069 - Stormwater Moulder Street Total

Storm

water 9,500 2,821 6,679 29.69%

This project is complete.

00001133 – Gum Bend Lake Mag Flow Meter

installation

0385 - Capital Expenditure 35,000 37,487.24 -2,487.24

00001133 – Gum Bend Lake Mag Flow Meter

installation Total Parks 35,000 37487.24 -2,487.24 107.11%

This project is complete.

00001056 – SRA Netball/Soccer/Cricket

Kiosk water and Sewerage

0385 - Capital Expenditure 60,000 34,968.00 25,032.00

00001056 – SRA Netball/Soccer/Cricket

Kiosk water and Sewerage Total 60,000 34,968.00 25,032.00 58.30%

Sewage Pump Station manufactured, awaiting delivery. Contractor required to undertake installation works.

00001146 - Avdata Metering Standpipes


00001146 - Avdata Metering Standpipes

Total Water 65,000 0 65,000 0.00%

No further progress has been made on this project. Implementation to be discussed with Finance and Administration

prior to proceeding further.

00001147 - Condobolin WTP PS VFD


00001147 - Condobolin WTP PS VFD Total Water 6,500 0 6,500 0.00%

No further progress has been made on this project. Work to be scheduled after April when water demand decreases to

where a single raw water pump is capable of supplying Condobolin township water demand.

00001148 - Burcher Reservoir Ladder


00001148 - Burcher Reservoir Ladder Total Water 27,500 0 27,500 0.00%

Design of access ladder and safety cage completed. Council's workshop estimating construction cost prior to

commencement.

00001149 - Fifield Reservoir Ladder


00001149 - Fifield Reservoir Ladder Total Water 27,500 0 27,500 0.00%

Design of access ladder and safety cage completed. Council's workshop estimating construction cost prior to

commencement.

00001150 - Condobolin WTP Rapid Mixers


00001150 - Condobolin WTP Rapid Mixers

Total Water 48,000 0 48,000 0.00%


00001151 - Fifield reservoir acquisition


00001151 - Fifield reservoir acquisition Total Water 10,000 0 10,000 0.00%

NSW Crown Lands has requested changes to the area of proposed acquisition. New acquisition plan to be prepared by Surveyor before Council's solicitors can progress this project further.


00001152 - Tottenham Reservoir Mains

Replacement


00001152 - Tottenham Reservoir Mains

Replacement Total Water 38,000 0 38,000 0.00%


00001153 - Sewer Access Condobolin STP

Lagoons


00001153 - Sewer Access Condobolin STP

Lagoons Total Sewer 7,500 0 7,500 0.00%

Awaiting DA for Bird Hides to be completed prior to constructing gravel access.

00001154 - Sewer Access Road Lake Evap

Ponds

0385 - Capital Expenditure 0 0 8,500

00001154 - Sewer Access Road Lake Evap

Ponds Total Sewer 0 0 8,500

Work completed at no cost to the sewer reserve.

00001155 - Sewer Effluent Reuse Tottenham


00001155 - Sewer Effluent Reuse Tottenham

Total Sewer 52,000 0 52,000 0.00%



00001173 - PWO Willow Bend Village

Infrastructure Investigation

0124 - Private Works 0 31,335 -31,335

00001173 - PWO Willow Bend Village

Infrastructure Investigation Total Sewer 0 31,335 -31,335

Final Investigation Report to be presented to the March Willow Bend Aboriginal Communities Water and Sewer

Program meeting. Invoice for $34,468.50 to be raised to NSW Office of Water in March.

00001156 - Sewer repairs to trickling filter

plant concrete cancer and railing


00001156 - Sewer repairs to trickling filter

plant concrete cancer and railing Total Sewer 55,000 0 55,000 0.00%


00001406 - Stormwater Drainage - Childrens

Services PreSchool, Marsden St, Condobolin

0385 - Capital Expenditure 0 636.36 -636

00001406 - Stormwater Drainage - Childrens

Services PreSchool, Marsden St, Condobolin

Total

Storm

water 0 636.36 -636

This project is near completion. Awaiting invoices and final site tidy up.


NIL

Meeting closed at 11.00am


7.1 GENERAL MANAGEMENT

7.1.1 REPORT TO COUNCIL ON PROGRESS WITH INCOMPLETE

RESOLUTIONS

KPA Governance

1.5 To ensure that council is achieving its stated objectives

ATTACHMENT (Page 1)

Summary

This report advises Council of the progress being made on issues covered by resolutions passed

at previous council meetings which have not previously been completed within the monthly

meeting cycle.

Recommendation

That Council:

i) Noted the report; and

ii) Approve the deletion of all items marked “Completed”


i) Noted the report; and

ii) Approve the deletion of all items marked “Completed”

(Frankel/ Jones)

Background

This item has been included in my report to ensure that all resolutions of Council are

implemented and Councillors are informed of action taken. Please find attached a schedule of

resolutions passed by Council over the past months in relation to which some action has been

taken.


Items that have financial implications beyond normal budgeting will be reported separately to

Council for consideration.


7.1.2 QUARTERLY MANAGEMENT PLAN REVIEW

KPA 1 Governance

Objective 1.5

1.5.1

To ensure that Council is achieving its objectives

Monitor the performance of Council

ATTACHMENT (Page 11)

Summary

This report advises Council and the community of the progress to the end of the march 2012

quarter of the implementation of the management plan objectives.

Recommendation

That the report be received and noted.

220/12 RESOLVED that the report be received and noted.

(Jones/Fishpool)

Background

Under the Local Government Act the General Manager is to report to Council quarterly on the

progress towards satisfaction of the objectives included in the management plan. Progress has

been satisfactory. The attached tables provide details of the outcomes to date

Highlights for the year include…

Electrical upgrade for the Lake Cargelligo showground

Acceptance of the tender for the construction of the new children’s services building in

Condobolin and the substantial completion of the building works

Continued the renovation of former shire building Bathurst Street

Financial support to the Wiradjuri Study Centre

Support for the major events in Lake Cargelligo, Condobolin, Tullibigeal and

Tottenham

Completion of the next stage of the Hillston Eumungerie road link with sealing of 3.8

Kilometers of 57n Fifield Road

Near completion of the construction phase of the Merri Abba to Lake Cargelligo

pipeline project

Installation of new meter and reopening of Gum Bend Lake

Completion of new memorial at Hannah Mahon Park Fifield

Replace the surface of four tennis courts at Condobolin

Stormwater outlets at Officers Parade and George Street

Stewart Place residential subdivision construction underway

Meadowview road Resheet complete

Installed computerized Reservation Management System at Lake Cargelligo Caravan

Park


Accepted tenders for the security cameras

Completed annual financial reports

Upgrade of kitchen at Tottenham Hall progressing

Accepted the tender for the construction of the new kiosk at the SRA grounds

Condobolin and construction work commenced

Completed the community consultation phase and the drafting of the community

strategic plan – Living Lachlan Style 2022

Completed the installation of the new telemetry system for the shire water supply

Working with the community to upgrade the Tottenham airstrip

Held council meetings in Tullibigeal and Tottenham, Fifield

Completed the installation of the new “Authority BIS” budget management system

allowing staff instant access to costing

Cleaned up the Renown Theatre site

Managed the flood emergency


The financial report to the 30 March 2012 will be presented to this meeting under the DCCS

report


7.2 ENVIRONMENTAL SERVICES AND PLANNING

7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2012

KPA 4 Development Control

Objective 4.7 To ensure development that occurs within the Shire is undertaken

in accordance with statutory control and meets Council’s policies

and community expectations

Strategy 4.7.1 Ensure that land use planning controls are applied in a consistent

manner

Summary

This report advises of the Development and Complying Development Applications approved

during the month of April, 2012.

Recommendation

That Council notes the report on Development (DA) and Complying Development (CDC)

Applications approved during the month of April 2012.

221/12 RESOLVED that Council notes the report on Development (DA) and Complying

Development (CDC) Applications approved during the month of April 2012.

(Harris/Medcalf)

Background

DELEGATED

AUTHORITY

OR COUNCIL

CONSENT

NO

SUBJECT

LAND

NATURE OF

DEVELOPMENT

Council

DA2011/066 Lot 1, DP44153,

Loughnan Street, Lake

Cargelligo

3 New Silos

$300,000.00

Delegated

DA2012/010 Lot 23, DP1123767,

Galari Crt. Condobolin

New fence

$10,900.00

Delegated DA2012/011 Lot 6, Sec 4, DP759002

Wooyeo St. Tullibigeal

Carport

$3,800.00

Delegated DA2012/012 Lot 45, DP251472,

Leifermann St. Condo

New fence

$3,250.00

Delegated

DA2012/013 Lot 2, DP752318, Psh

Contarlo, Cty Dowling,

Lake Cargelligo

Transportable Dwelling

$172,159.00

Delegated

DA2012/018 Lot 1, DP302863, 46

Bathurst St Condobolin

Verandah

$38,400.00

Total number for April, 2012: 6

Total value of works for April, 2012: $528,509.00


Total number for April, 2011: 4

Total value of works for April, 2011: $361,970.00


7.2.2 MINUTES FROM CONDOBOLIN SKATE PARK SECTION 355 COMMITTEE

MEETING HELD AT LACHLAN SHIRE COUNCIL COMMITTEE ROOM,

THURSDAY 3RD

MAY 2012 AT 10.00AM

KPA 4 Youth Services

Objective 4.11 To offer sustainable youth services, including activities, programs and

facilities in the shire

Strategy 4.11.3 Work with Skate Park committee to establish Skate Park for

Condobolin

ATTACHMENT (Page

Summary

The purpose of this report is to present to Council the minutes and recommendations contained

therein, from the first Condobolin Skate Park Section 355 Committee meeting held on

Thursday 3rd

May 2012 at the Council Committee room at 10am.

Recommendation

That Council notes the report on the minutes from the Condobolin Skate Park Section

355 Committee held on Thursday 3rd

May 2012 at the Council Committee room at 10am

and the recommendations contained therein;

Committee Recommendations

i) That Cr Marg Weale be elected chair of the Condobolin Skate Park Section 355

Committee;

(Scott/Blackley)

ii) That leave of absence be granted to Cr Ray Shields, Maria Bailey (Condobolin

Primary School), Faye Boys (Condobolin District Historical Society, George

Cowan (Lachlan Shire Council General Manager), Kevin Smith (Lachlan Shire

Council Director Technical Services); Mr Dale (Condobolin High School);

(Scott/Blackley)

iii) That the Manager Infrastructure investigates whether there is any Aboriginal

Land Claim over the proposed parcel of land and reports back to next meeting;

iv) That the Department of Technical Services provides advice on -

a) the possibility of the relocation of the pedestrian crossing on Molong Street

(further west);

b) the possibility of an access for a carpark behind the scout hall – all traffic

must turn left when turning onto Molong street from proposed carpark;

and

c) the possibility of whether a roundabout would be an option for the Molong

& McDonnell Streets intersection.

(Weale/Blackley)

viii) That the Director of Environmental Services and Planning obtains a quote to

prepare some plans for this site and presents this to the next meeting;

(Weale/Blackley)

ix) That the Director of Environmental Services and Planning obtains a quote from

Playce to prepare some plans for this site and present to next meeting.

(Weale/Scott)


222/12 RESOLVED that:

v) Cr Marg Weale be elected chair of the Condobolin Skate Park Section 355

Committee;

vi) Leave of absence be granted to Cr Ray Shields, Maria Bailey (Condobolin Primary

School), Faye Boys (Condobolin District Historical Society, George Cowan

(Lachlan Shire Council General Manager), Kevin Smith (Lachlan Shire Council

Director Technical Services); Mr Dale (Condobolin High School);

vii) The Manager Infrastructure investigates whether there is any Aboriginal Land

Claim over the proposed parcel of land and reports back to next meeting;

viii) The Department of Technical Services provides advice on -

d) the possibility of the relocation of the pedestrian crossing on Molong Street

(further west);

e) the possibility of an access for a carpark behind the scout hall – all traffic

must turn left when turning onto Molong street from proposed carpark; and

f) the possibility of whether a roundabout would be an option for the Molong

& McDonnell Streets intersection.

x) That the Director of Environmental Services and Planning obtains a quote to

prepare some plans for this site and presents this to the next meeting;

xi) That the Director of Environmental Services and Planning obtains a quote

from Playce to prepare some plans for this site and present to next meeting.

(Harris/Fishpool)

Background

The first meeting was held and positive input was provided by all who attended. It is an

important step forward to gain a more inclusive involvement of key stakeholders for this

project and to assist staff in resourcing this project. It is hoped to include some youth for the

next and all future meetings, including the members of the original Condobolin Skate Park

Committee.

Advice has since been received from the Director Technical Services, and is presented below

1 The pedestrian crossing is located in its present position for good reason. It should

not be relocated. There would also be significant cost implications.

2 Access for any carpark can be obtained from just east of the crossing. In this respect

I have instructed that a 3m wide kerb crossing be installed now. This will provide

vehicle access now to both sites. It is noted that vehicles presently use the ramp for

the crossing which is very dangerous. If a carpark is provided in the future then the

crossing could be widened to allow two way access. There is unlikely to be any

restriction on vehicle movements from the crossing.

3 I do not support a roundabout. It would also be very expensive and difficult to

justify.

4 As the skate park proposal progresses a plan will need to be prepared addressing

any carpark and access, and be submitted to the traffic committee for comment.


Draft concept plans are being prepared for the next meeting of the Skate Park Committee, to be

held on 31st May 2012.


7.2.3 MINUTES FROM THE LACHLAN SHIRE COUNCIL HERITAGE ADVISORY

COMMITTEE MEETING HELD AT LACHLAN SHIRE COUNCIL

COMMITTEE ROOM, 2ND

MAY 2012 AT 12.00PM

KPA Environment and Planning

Objective 4.1 To ensure Councils planning controls reflect the needs of the

community and environment and meets the latest legislative

requirements.

Strategy 4.1.3 Implement the Heritage Conservation Management Programs


Summary

The purpose of this report is to present the Minutes from the Lachlan Shire Council Heritage

Advisory Committee meeting held on Wednesday 2nd

May 2012 at the Council Committee

room at 12pm.

Recommendation

That Council notes the report on the minutes of the Lachlan Shire Council Heritage

Advisory Committee meeting held on Wednesday 2nd

May 2012 at the Council Committee

room at 12pm and the recommendations contained therein;

Committee Recommendations

i) That leave of absence be granted to Mayor Des Manwaring, Cr Ross Beattie, Cr Peter

Harris, Mrs. Pat McCarthy, Mrs. Kay McLachlan, Mrs. Heather Blackley

(Boys/Scott)

ii) That the Heritage Advisors report for the visit on 2nd

and 3rd

April 2012 be noted

(Cunningham/Fishpool)

iii) That the Heritage Advisor prepare a report for the next meeting on an interpretative

signage strategy to guide future placement of heritage signs for consistency, including

the interpretative sign at the Chinaman’s Bridge, in liaison with the Tourism Officer;

a) That prior to the interpretative signage being finalised for the Chinaman’s Bridge

truss structure, that an ordinary sign be installed on the Chinaman’s Bridge stating

“Goobang Creek – Chinaman’s Bridge”

(Boys/Scott)

iv) That the Committee note the report on the proposed Condobolin Community Centre

Conservation Management Plan;

a) That Council appoint Mr. Garry Stanley to prepare a Conservation Management

Plan for the Condobolin Community Centre;

b) That Council apply for funding from the NSW Heritage Office to fund this plan;

and that failing any funding, Council allocate funds from within the 2012/13

annual heritage budget;

c) That an application be made to the NSW Heritage Office for the Condobolin

Community Centre to be listed on the State Heritage Register


d) That an application be made to the NSW Heritage Office for the former shire hall,

35 Bathurst Street Condobolin to be listed on the State Heritage Register

(Boys/Scott)

v) That the Committee note the report on the new heritage items proposed to be listed on

draft Lachlan LEP 2012.

(Boys/Denyer)

vi) That the committee notes the report on current progress of heritage fund projects for

2011/2012.

(Fishpool/Chase)

vii) That the next Heritage Committee meeting be held at 1.30pm on 1st August 2012 at

the Lachlan Shire Council Committee room.

(Boys/Scott)


viii) Leave of absence be granted to Mayor Des Manwaring, Cr Ross Beattie, Cr Peter

Harris, Mrs. Pat McCarthy, Mrs. Kay McLachlan, Mrs. Heather Blackley

(Boys/Scott)

ix) The Heritage Advisors report for the visit on 2nd

and 3rd

April 2012 be noted

(Cunningham/Fishpool)

x) The Heritage Advisor prepare a report for the next meeting on an interpretative signage

strategy to guide future placement of heritage signs for consistency, including the

interpretative sign at the Chinaman’s Bridge, in liaison with the Tourism Officer;

a) That prior to the interpretative signage being finalised for the Chinaman’s Bridge

truss structure, that an ordinary sign be installed on the Chinaman’s Bridge stating

“Goobang Creek – Chinaman’s Bridge”

(Boys/Scott)

xi) The Committee note the report on the proposed Condobolin Community Centre

Conservation Management Plan;

e) That Council appoint Mr. Garry Stanley to prepare a Conservation Management

Plan for the Condobolin Community Centre;

f) That Council apply for funding from the NSW Heritage Office to fund this plan;

and that failing any funding, Council allocate funds from within the 2012/13

annual heritage budget;

g) That an application be made to the NSW Heritage Office for the Condobolin

Community Centre to be listed on the State Heritage Register

h) That an application be made to the NSW Heritage Office for the former shire hall,

35 Bathurst Street Condobolin to be listed on the State Heritage Register

(Boys/Scott)

xii) The Committee note the report on the new heritage items proposed to be listed on

draft Lachlan LEP 2012.

xiii) The committee notes the report on current progress of heritage fund projects for

2011/2012.

xiv) The next Heritage Committee meeting be held at 1.30pm on 1st August 2012 at the

Lachlan Shire Council Committee room.

(Fishpool/Harris)


7.2.4 2011/12 CAPITAL BUILDING PROJECTS – QUARTERLY STATUS REPORT

TO END MARCH 2011

KPA 4 Environment and Planning Services


quality results

Strategy 4.7.1 Develop and implement project plans and works programs covering all major

projects with staged milestones that address Council’s identified priorities

and can be appropriately reported on

Summary

This report allows for the tabling of the Capital Building Projects quarterly report to end March

2012.

Recommendation

That Council notes the report on the Capital Building Projects quarterly report to end

March 2012.

224/12 RESOLVED that Council notes the report on the Capital Building Projects quarterly report

to end March 2012.

(Harris/Beattie)

No. Description Source of

funds

Budget To date

Exp $

To Date %

1 Tullibigeal Hall

Construction

Reserves

& Grant

$13,954.00 $37 0.27%

Remaining funds to be used on kerb and guttering, when contractor is in area for subdivision

works at Lake Cargelligo, and further gravelling site of old hall.

2 35 Bathurst St Condobolin

– Future Museum (Old

Shire Hall)

Revenue

& Grant

$63,515.00 $74,748.00 117.69%

Works close to finalisation. Exterior painting to front and very minor internal works

remaining. Completion date for entire project 1/6/12. Letter sent to Federal Government

requesting parliamentary representation for opening so that a date can be arranged.

Additional funds required.


3 Children’s Services

Relocation

Revenue

& Grant

$596,621.00 $454,341.00 76%

Works commenced October 2011. Estimated completion June 2012. Approved variations

including bagging and painting, as approved in Council meeting to award tender, and other

variations required since will mean some additional funds.

4 Medical Centre

Construction

Medical

Centre

Reserve

& Grant

$1,175,000.00 $1,374.00 0.12%

Grant application successful. Other centres inspected, Advertising to be undertaken in May

for project manager/design. Tender to June Council Meeting. Original project plan

estimated completion end Feb 2013, delays due to staffing and workload means revised end

date now Dec 2013.


funds

Budget To date

Exp $

To Date %

5 Retirement Village Capital

Upgrades

Revenue $100,000.00 $0.00 0.00%

Works not yet fully scoped, awaiting meeting with Whiddon Homes, likely works include

Backup generator for DSU and other new section, further fire separation works.

6 Council Admin. Building

Fire Safety Upgrade

Revenue $11,000.00 $14,910.00 135.55%

Fire services works completed in October 2011. Other door/building works required for

12/13.

7 Rugby League Kiosk

Refurbishment

Council

Grant

$26,462.00 $21,346.00 81%

Completed. Under budget to original spec's by utilising working bees. Consulting with user

group on best use of remaining funding.

8 Repairs to Bill Hurley water

tower

Revenue $30,642.00 $927.00 3.03%

New engineer report received and was adopted by Council in August 2011. Test pits dug,

soil tested, being monitored for movement over 12 months.


9 Burcher Hall disabled

access

Council

Grant

$1,000.00 $0.00 0.00%

Works not commenced. Committee organizing works. Further investigation to be done.

10 Lake Cargelligo Caravan

Park playground equipment

Revenue

& State

Grant

$12,500.00 $10,304.74 82.44%

Works completed August 2011.

11 Waste Depot Amenities

Lake Cargelligo

Waste

Reserve

$50,000.00 $0.00 0.00%

Tender for operation of Waste Depot prepared. Work not commenced on amenities and

overall upgrades until contractor appointed to allow for their input.


funds

Budget To date

Exp $

To Date %

12 Lakeview Caravan Park

(Lake Cargelligo) Office

Upgrade

Revenue

& Internal

Reserve

loan

$46,584.00 $132.00 0.28%

Plans being finalised for Development Application and quotes. Works are for office

extension and storage area.

13 Riverview Caravan Park

(Condobolin) Office

Upgrade

Internal

Reserve

loan

$35,000.00 $7,851.00 22.43%

Expected completion May 2012. Works are extension to dwelling for new office area,

existing office minor refurb to become storage.

14 Community Centre Painting

- Exterior (Top Section)

Revenue $13,425.00 $0.00 0.00%

Works not yet re-commenced. Programmed in to be done by staff now painter is employed,


once Condobolin museum and former theatre site finalised.

15 RTA Heavy Vehicle

Inspection Shed

Condobolin

Revenue

& Depot

Reserve

$392,190.00 $20,045.00 5.11%

Plans approved by RTA and Council staff. Contractor engaged to construct pad. Tender for

construction of shed to be advertised May for decision at June Council meeting

16 SRA Grounds New

Netball/Soccer/Cricket

Kiosk/Amenities/Meeting

Room

SRA

Reserve

and

RLCIP

Grant

$489,012.00 $384,943.00 78.72%

Construction underway. Works delayed due to flood. Expected completion date end June

2012.


funds

Budget To date

Exp $

To Date %

17 SRA Grounds - Roof on

Horse Stalls

Council

Grant

$6,026.25 0%

Works not yet commenced, planned for April May 2012.

18 Willow Bend Sports Centre

Entry System

Revenue $10,000.00 $0.00 0.00%

Manager to investigate other gym systems and obtain quotes.

19 Condobolin Pony Club –

Slab under skillion

Council

Grant

$2,772.00 $1,800.00 65%

Completed.


20 Condobolin Community

Centre – New stove upstairs

Council

Grant

$3,500.00 $5,270.90 151%

Completed.

21 Lake Cargelligo Hall – New

Dishwasher

Council

Grant

$5,000.00 $4,775.00 96%

Completed.

22 SES Shed Condobolin Revenue $20,000 $0.00 $0

Awaiting outcome of funding application.

23 Lake Cargelligo Historical

Society – New slab,

Skillion, Ramp

Council

Grant

$15,044.00 $0.00 0%

Plans finalised, to be undertaken by end May 2012.


funds

Budget To date

Exp $

To Date %

24 Lake Cargelligo Men’s

Shed – Refurbishment.

State and

Council

Grant

$40,000.00 $0.00 0%

Plans finalised, to be undertaken by end May 2012.

25 Lake Cargelligo Tennis

Club – New A/C

Grant $1,600.00 $1,600.00 100%

Completed.


26 Tullibigeal Race Club –

Construct Female Jockey

facilities.

Grant $20,000.00 $0.00 0%

Completed.

27 Western Plains Youth

Services – Toilet in RSL

Rooms

Grant $6,006 $0.00 0%

Completed.

28 Tottenham Hall - Reclad Revenue

& Grant

$40,000.00 $0.00 0%

Funding now successful, will be done in 12/13, meeting with Committee to finalise scope of

works to then call for quotes.


7.2.5 REQUEST FOR ASSISTANCE – LAKE CARGELLIGO COMMUNITY

GYMNASIUM

KPA 3 Sport and Recreation

Objective 3.7 To ensure residents have access to quality sporting and recreational

facilities

Strategy 4.7.1 Nil


Summary

The purpose of this report is to table a letter from the Lake Cargelligo Community

Gymnasium, requesting financial assistance to operate the Community Gymnasium.

Recommendation

That Council allocates funding in the 2012/13 budget to cover the public liability

insurance and an annual allocation of $5000 towards employment of staff to manage the

Lake Cargelligo Community Gymnasium.

225/12 RESOLVED that Council allocates funding in the 2012/13 budget to cover the public

liability insurance and an annual allocation of $5000 towards employment of staff to

manage the Lake Cargelligo Community Gymnasium.

That Council lobby the member for Murrumbidgee and Murrumbidgee Health for financial

assistance with regard to the Lake Cargelligo Community Gymnasium.

(Harris/Beattie)

Background

The letter is requesting consideration in the Councils 12/13 budgets, for financial assistance to

fund the public liability insurance and to assist with staffing costs associated with the Lake

Cargelligo Community Gymnasium. Given Council operates the Willow Bend Sports Centre, it

is considered equitable that the assistance requested, be provided, to encourage the facility to

continue to be a community managed operation, with only some financial assistance from

Council.

It is recommended that the Manager Willow Bend Sports Centre, offer assistance if required, in

providing some resources and support in reviewing their fee structures to enable them to

become more financially sustainable.



Should Council wish to support this request, it is recommended that funds be obtained each

year from the Community Donations program, to avoid any additional costs on Councils

budgets.


7.2.6 INTEGRATED PLANNING AND REPORTING – PLANS FOR NON ASSET

BASED SERVICES – MEDICAL SERVICES, DEVELOPMENT

SERVICES/PRINCIPAL CERTIFYING AUTHORITY, REGULATORY SERVICES

KPA 1 Governance

Objective 1.4 To establish and maintain Councils strategic direction

Strategy 1.4.2 Implement the requirements of the Division of Local Government

Planning and Reporting Guidelines


Summary

This report advises Council of the preparation of draft Non Asset Based Service Plans for

Lachlan Shire Council, for the functions of Medical Services, Development Services, and

Regulatory Services, and allows for tabling of the draft plans. Most of the other plans have

been previously presented to Council.

Recommendation

That Council notes the report on the draft Non Asset Based Service Plans for Lachlan

Shire Council, for the functions of Medical Services, Regulatory Services, and

Development Control/Principal Certifying Authority.

226/12 RESOLVED that Council notes the report on the draft Non Asset Based Service Plans for

Lachlan Shire Council, for the functions of Medical Services, Regulatory Services, and

Development Control/Principal Certifying Authority.

(Weale/Sanson)

Background

As part of the integrated planning and reporting process, a set of non asset based plans are

being produced. These are in addition to Council’s Asset Management plans that plan for how

Council will continue to deliver services from its assets. These are important as there are many

areas of Council that are not truly asset based, such as Youth and Medical Services. The

integrated planning and reporting process dictates that asset management plans and

assessments of non asset based services be prepared. The following areas of non asset based

services have been identified to prepare plans on –

Governance Willow Bend

Library Tourism

HACC Caravan Parks

Aged Services Business Industrial

Children’s services Event Management


Economic Development Job creation

Medical services Emergency services

Youth services Weeds Control

Regulatory Services

These often involve significant funding and therefore require consideration with respect to

Council’s long term financial plans. The first draft of these plans is considered to be little more

than a ‘snap shot’ of the current status of the service provided, and outlining the financial

implications, revenue sources if any, risks, threats and opportunities. Further development of

these plans in future revision as part of the I P & R process may see Council more closely

examine these operations to attempt to reduce financial implications.

The plans are included in the attachments section of this business paper.


7.2.7 LATE REPORT - LAKE CARGELLIGO LONG DAY CARE PROJECT –

PROPOSED TRANSFER OF RESERVE TRUSTEE FROM COUNCIL TO LAKE

CARGELLIGO PRESCHOOL

KPA 2 Children’s Services

Objective 2.7 To offer a variety of quality childcare services throughout the Shire

that encourages the growth and development of our children

Strategy Nil

Summary

This report recommends that Council apply to the Department of Primary Industries (DPI) for

the transfer of the trusteeship of the Crown Reserve that the Lake Cargelligo Preschool is built

on, from Council, to the Lake Cargelligo District Community Children’s Centre Association

Inc (LCDCCA).

Recommendation

i) That Council advise the Department of Primary Industries that it wishes to relinquish Trust Management of Crown Reserve 811862, Yelkin Street Lake Cargelligo to enable the Lake Cargelligo District Community Children’s Centre Association Inc to become the new Trust Manager;

ii) That Council approves of the use of the adjoining lot directly to the east, for a childcare centre, subject to a development application being approved; and that such land is used to construct a long day care centre that meets Australian Government requirements for a minimum of 20 years.



Advise the Department of Primary Industries that it wishes to relinquish Trust

Management of Crown Reserve 89862, Yelkin Street Lake Cargelligo to enable the Lake

Cargelligo District Community Chidren’s Centre Association Inc to become the new Trust

Manager;

Approves the use of the adjoining lot directly to the east, for a childcare centre, subject to a

development application being approved; and that such land is used to construct a long day

care centre that meets Australian Government requirements for a minimum of 20 years.

(Harris/Phillips)

Background

Lachlan Shire Council is the trust manager of Crown Reserve 811862. The purpose is for

Preschool and the site contains the Lake Cargelligo Preschool Building. The LCDCCCA in

conjunction with Lower Lachlan Community Services (LLCS) has received funding from the

Federal Government to expand the current preschool services provided to include much needed

Long Day Care services. LCDCCCA are in the process of purchasing the property adjoining

the preschool to allow for demolition of the existing dilapidated dwelling and construction of

an additional building for day care. As the existing preschool sits on crown land and the

adjoining block is freehold, and the desire is to have an interconnected building, there are

several issues to be resolved to allow the construction to proceed.

Council staff have been working with LLCS (Linda Hague is the Project Manager),

LCDCCCA and DPI on resolving the issues and it is recommended that Council relinquish the

trust management of the preschool land to the LCDCCCA. Lodgement of the development

application for the necessary approvals will then occur for the project to proceed. There are

tight time constraints in regard to the funding for this project; hence the report is presented to

Council as a late urgent report for consideration.

The funding body requires a report to be submitted by 25 May 2012, with "written

confirmation that the Council has approved the site for use as a child care facility; and that

once completed there will be a lease or other suitable arrangement that guarantees operation of

a child care centre that meets Australian Government requirements for a minimum of 20

years".

This is Page No.90 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23

May, 2012 in the Council Chambers, Molong Street, Condobolin.

7.3 TECHNICAL SERVICES

7.3.1 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 30TH

APRIL 2012

KPA 3 Technical – Water and Sewerage

Objective 3.5 To ensure urban communities have access to high quality and reliable water supplies and sewerage services

Strategy

Summary

Consumption levels for the Condobolin, Lake Cargelligo and Tottenham Town Water Supplies at

present are within the forecast allowable consumption requiring no action.

Recommendation

That Council note the report on town water supply consumption to 30th

April 2012.

228/12 RESOLVED that Council note the report on town water supply consumption to

30th

April 2012.

(Medcalf/Phillips)

Background

The month of April 2012 has seen minor rainfall and runoff received into the Lachlan Valley

catchment. Storage levels described below for Wyangala Dam and Lake Cargelligo Storage are

current as of 14th

May 2012.

Wyangala Dam storage is currently holding 94.0%, a volume of 1,145,020 ML. This is a decrease

in storage level of 0.9% since the last reporting period. State Water have set releases from

Wyangala Dam at 110 ML per day to supply water consumers downstream of the dam.

Lake Cargelligo Storage is holding 120.4%, a volume of 42,704 ML. This is a storage decrease of

44.8% since the last reporting period.

The recorded consumption for Council’s town water supplies ending 30th April 2012 is as follows;

Surface Water Extraction

Town Water Supply

Scheme Month Consumption

Percentage of

Allocation

Condobolin Jul 2011 49.095 ML 3.27%

Aug 2011 55.713 ML 3.71%

Sep 2011 53.881 ML 3.59%

Oct 2011 53.436 ML 3.56%

Nov 2011 68.613 ML 4.57%

Dec 2011 71.842 ML 4.79%

Jan 2012 86.299 ML 5.75%

Feb 2012 49.944 ML 3.33%

Mar 2012 56.472 ML 3.76%

Apr 2012 62.896 ML 4.19%

May 2012 ML


23 May, 2012 in the Council Chambers Molong Street, Condobolin.

Jun 2012 ML

Totals 608.191 ML 40.55%

Lake Cargelligo Jul 2011 31.580 ML 4.52%

Aug 2011 27.980 ML 4.00%

Sep 2011 42.120 ML 6.03%

Oct 2011 49.340 ML 7.06%

Nov 2011 45.820 ML 6.56%

Dec 2011 55.910 ML 8.00%

Jan 2012 77.980 ML 11.11%

Feb 2012 46.630 ML 6.67%

Mar 2012 41.260 ML 5.90%

Apr 2012 41.490 ML 5.94%

May 2012 ML

Jun 2012 ML

Totals 460.110 ML 65.82%

Tottenham Jul 2011 3.974 ML

Township Aug 2011 4.590 ML

Sep 2011 5.781 ML

Oct 2011 6.011 ML

Nov 2011 5.853 ML

Dec 2011 5.907 ML

Leg O Mutton WTP 0.890 ML

Jan 2012 8.370 ML

Leg O mutton WTP 0.951 ML

Feb 2012 6.238 ML


Mar 2012 7.014 ML


Apr 2012 4.944 ML

May 2012 ML

Jun 2012 ML

Totals 61.306 ML

Ground Water Extraction

Town Water Supply

Scheme Month Consumption

Percentage of

Allocation

Condobolin Jul 2011 13.564 ML 1.70%

Aug 2011 3.729 ML 0.47%

Sep 2011 23.779 ML 2.97%

Oct 2011 18.012 ML 2.25%

Nov 2011 5.250 ML 0.66%

Dec 2011 0.00 ML 0.00%

Jan 2012 12.745 ML 1.59%

Feb 2012 19.805 ML 2.48%

Mar 2012 4.234 ML 0.53%



Apr 2012 0.00 ML 0.00%

May 2012 ML

Jun 2012 ML

Totals 101.508 ML 12.69%

Condobolin township water consumption is within the allowable allocation. A total of 1506

properties are connected to this scheme equating to a monthly usage of 41.76 kL per connected

property. Condobolin has consumed 40.55% of the available surface water allocation to 30th April

2012 for the 2011/2012 water year, the forecast allowable total consumption for this period is

89.5%. Compared to the previous water year, surface water consumption is approximately 4.41%

lower for the period, 608.191 ML (2011/2012) compared to 636.223 ML (2010/2011).

Lake Cargelligo scheme consumption is within the allowable allocation. A total of 810 properties

are connected to the scheme equating to a monthly usage of 51.22 kL per connected property.

Lake Cargelligo water supply scheme has consumed 65.82% of the available surface water

allocation to 30th

April 2012 for the 2011/2012 water year, the forecast allowable total

consumption for this period is 89.5%. Compared to the previous water year, surface water

consumption is approximately 28.61% higher for the period, 460.110 ML (2011/2012) compared

to 357.760 ML (2010/2011).

Tottenham village water consumption is within acceptable limits. A total of 253 properties are

connected to this scheme equating to a monthly usage of 19.54 kL per connected property. The

Leg O Mutton Water Filtration Plant at Tottenham is presently supplementing the Tottenham town

water supply when required.


Income from water sales are reviewed each quarter of the year.



7.3.2 ROADS WORKS PROGRAM


Objective 3.4 To complete projects within set timelines and on budget whilst

achieving quality results.

Strategy 3.4.1 Develop and Implement project plans and works programs

covering all major projects with staged milestones that address

Council’s identified priorities and can be appropriately reported on.

Summary

This report outlines the Works Program for roads and advises Council of progress made with

works to date.

Recommendation

That Council notes the information for the Roads Budget to 17 May 2012.

229/12 RESOLVED that Council notes the information for the Roads Budget to 17 May

2012.

(Harris/Shields)

Background

Works Program Status Summary table as at 15th May 2012, incorporating previous adjustments

and actual expenditures only (i.e. excluding committed costings):

GL or

Work

order No.


funds

Budget YTD

Exp $

Comment

FLOOD DAMAGE REPAIRS:

3345.0540

Dec 09 Flood Damage

Local Roads

RMS 313,295 359,304 COMPLETED

Move extra exp to maintenance

3346.540

W/O 1158

- 1279

Dec 10 Flood Damage

Local Roads

RMS Revised to

1,885,000

Less paid

in 2010/11

-68,000

1,817,000

1,355,234 Various roads north & south.

Small change in scope due to

overlap with March 2012

floods.

Major works on SR11

Moiravale Road commenced.

W1266 Dec 10 Flood Damage

Regional Roads

RMS 10,820 0 MR7521. Patch & reseal.

RMS already paid LSC in

2010/11.

3347.540

W/O 1222

Mar 11 Flood Damage

Local Roads

RMS 2,784,968

Exact

1,068,697 Various roads, south only.

Steady progress so far with a



- 1324 variation

to be

confirmed

full program elsewhere.

Discussed with RMS & will

request extension for approx

$1.8M. Scope reduced slightly

due to overlap with March

2012 floods.

1286 Mar 11 Flood Damage

Regional Roads

RMS 121,952

-21,952

100,000

96,264 MR57S shoulders graded.

Transfer from maintenance GL

3340.0540. Reduced with

balance incorporated in March

2012 flood damage. RMS has

paid $100,000. Do minor work

to make up difference.

GL 03348 Nov 2011 Flood

Damage local roads

RMS 0 43,629 Emergency works. Causeway

damage. RMS folding this into

March 2012 flood damage

claim as same causeways

further destroyed.


damage urban roads

and buildings

RMS for

roads &

PWD for

buildings

protection

0 78,909

-20,000

58,909

Emergency works so far.


underway.

Agreed split. Move $20,000 to

roads. Balance for buildings

repairs/protection works incl.

temp levees is unfunded - seek

other grants via PWD.


Damage Regional

Roads

RMS 300,000 183,896 Emergency works so far.


underway.

RMS paying $300,000 in

2011/12 for emergency works

and some repairs. Balance in

2012/13 when claim finalised -

(TBA, possibly another $200K

or $300K)).


Damage Local Roads

RMS 280,000 183,896 Emergency works so far.


underway.

RMS paying $280,000 in

2011/12 for emergency works,

some repairs and $20K as

roads share of Urban item.

Balance in 2012/13 when

claim finalised (TBA, possibly

another $2.7M).

STATE ROADS MAINTENANCE:

3370 Henry Parkes Way - RMC 44,419 3,382 RTA reimburses actual



MR61E Routine

Maintenance

RMCC expenses.

7370 Henry Parkes Way -

MR61E Work Orders

RMC

RMCC

- - RTA reimburses expenses on

agreed projects. Heavy

patching Parkes Road

shoulders.

LOCAL ROADS MAINTENANCE:

3330.0540 Town Roads

Maintenance

FAG 180,000 132,424 Expenditure is low so far while

focused on flood damage and

shortage of staff for

Condobolin.

April 2012 reallocated

$100,000 to capital works.

3360.0540 Unsealed Rural Roads

Maintenance

FAG 1,090,000 950,214 Exp is low so far while focused

on flood damage.

April 2012 Mtg - reallocated

$440,000 to capital works.

3350.0540 Sealed Rural Roads

Maintenance

FAG 130,000 130,206 Expenditure is on course.

Total Local Roads

Maintenance

FAG 1,400,000 1,212,844

COUNCIL SUBDIVISION PROJECTS (CAPITAL):

(Note $1.3M carried forward to 2011/12 to complete the 4 subdivisions.

See separate report for update on estimated costs)


Industrial Estate, West

Street

174,000 38,488 Road construction will start in

May.

W789 Condobolin Residential

Estate Stewart Place

330,000 259,379 Site is presented for sale.

W792 Condobolin Industrial

Estate, Boona Road

235,000 113,383 Sealing completed. Quotes

obtained for electricity

construction.


Residential Estate,

Yelkin/Walker Streets

293,000 30,835 Design underway.

Total 1,032,000 442,085

LOCAL ROADS CAPITAL RENEWALS (non R2R):

(moved from maintenance Feb 2012)

W1127 Unsealed roads FAG 166,000 Allocated up to $243,000 on

SR230 subject to gravel



Resheets Extra FAG 77,122

243,122

223

availability, balance on other

local roads resheeting where

gravel is available at April

2012 meeting.

Brooks Lane

construction

FAG 100,000 0 Allocated April 2012

SR11 Moira Vale Road FAG 210,000 0 Allocated April 2012

SR230 construction FAG 200,000 0 Allocated April 2012.

Condobolin end.

Various

GL 07350

Rural Roads Reseals FAG 200,000 223 Scheduled.

Rural Local Roads

Renewals Total

443,122 446

ROADS TO RECOVERY (LOCAL ROADS CAPITAL):

W858

Lansdale Road - SR 5

Bulbodney Creek

Crossing

R2R 30,000 40,665 Scope increased to meet

community concerns. 2010/11

fully expended. Adjusted other

projects to offset.

Note $153,671 exp in 2010/11

Total $194,336 on R2R return.

W1104 SR11 Moira Vale Road

patch resheet

R2R 117,000 0 Commencing May, delayed by

emergency works from recent

flooding.


reconstruct 3km.

R2R 206,000 0 Adds to Dec 2010 Flood

Damage $215,606 to widen.

Commenced in May.


Tiger camp Creek

causeway

R2R 12,000 0 Start in April.


Chinamen’s Creek

causeway

R2R 35,000 0 Start in April

W1108

SR10 Meadowview

Road resheet 2km



resheet shoulders

R2R 36,000 0 Deferred to 2012/13

W1110 SR5 Lansdale Road

resheet shoulders

R2R 56,000 0 Deferred to 2012/13



W1111 SR3 Tabratong

Crossing Road resheet

shoulders

R2R 32,000 0 Deferred to 2012/13

W1112 SR1169 Bobadah Road

resheet shoulders

R2R 40,000 0 Deferred to 2012/13

W1113 SR10 Meadowview

Road resheet shoulders

R2R 40,000 0 Deferred to 2012/13

W1114 SR185 Yelkin Road

resheet shoulders

R2R 72,000 0 Deferred to 2012/13

W861

W1103


Way – seal

R2R

200,000

180,345

Sealed. Trim shoulders soon.

W1115 Cargelligo St

Tullibigeal seal 185m

R2R 15,000 5,114 Deferred from 2010/11.

Aim to do with MR231 work.

W1126 Condobolin Tip access

road - seal

R2R 120,000 0 Deferred to 2012/13

W1116 SR103 Lake Cowal

road reseal 11.5-

13.6km


W1117 SR37 Yambora Road

reseal 7.7km

R2R 104,000 80,174 COMPLETED

W857?

W1118


Way - reseal 2km


W1119 Merilba St Tottenham -

Belar St to Meryula St

reseal


Current reseal program.

W1120 Officers Pde - south

from Scott St reseal

1km


W1121 SR347 Gum bend Road

reseal 0-1.0km


W1122 Lake St Lake

Cargelligo – Conapaira

St to Foster St reseal



W1123 Conapaira St Lake -

Cargelligo Prior St to

Bogan St reseal



W847

W1124

SR10 Meadowview

Road - causeway/culv

R2R 85,000 1,975 Deferred from 2010/11 &


Causeways completed.

Culverts remaining to do.



W1202

W1125

W856

SR 1347 Albert Road –

approx 3km resheet

between MR61N &

SR11.

R2R 81,191 20,369

74,006

94,375

Deferred from 2010/11 &


COMPLETED

(Transferred $74,006 from

resheets W1127 and adds to

$4,837 exp in 2010/11, R2R

project total exp is $78,843)

W1101 SR25 Kerriwah Road

causeways & culverts

R2R 36,000 0 Causeways & culverts planned.

W1102 SR23 Jumble Plains

Road causeways &

culverts

R2R 17,000 0 Possibly start in May/June

W1080

SR1347 Albert Rd

causeways from

2010/11

R2R 0 4,024 COMPLETED

(Transferred from resheets

W1127 - exp in early 2011/12

adds to 2010/11 project

$34,892. R2R project total

$38,916.)

Total R2R 1,562,191 535,224 Nominal annual portion of

program is $1,550,191. Adjust

later for actual expenditures &

any program variations.

Significant exp. Mar-May.



REGIONAL ROADS CAPITAL:

W869

W1327

MR231 Wyalong Road

widening

State Black

Spot

Program

Block Grant

Block Grant

350,000

+159,000

+90,000

599,000

66,074

44,350

110,424

Black Spot project – widening

west from Tullibigeal Rd and

near SR147. Underway. Scope

adjustment – see notes below.

Widening

W1129

Culverts

W1388

MR231 Wyalong Road

- Reconstruct &

widening, Weja -

Tullibigeal

RMS Block

REPAIR

500,000

400,000

900,000

354,578

3,415

217,714

Underway now in conjunction

with Black Spot project.

Centre 3.6m is in good

condition although has not

been resealed. Reconstructing

and widening edge strips and

then seal full width to

minimise joint problems.

Adjusted location slightly

westward to fit segments

between SR164 Tullibigeal Rd

and SR160 Bygalore Rd &

culverts west of SR164 to

bypass SR1029.

W863


Seal 26.1-30.1km

2010/11 REPAIR

finish 2011/12

Block Grant

Revote.

2011/12

449,566

170,000

+123,447

293,447

743,013

449,566

293,447

Project TOTAL after 1/7/11

Revote 2010/11 expenditure.

211/12 exp COMPLETED

W1095


Final gravel course

& seal, north of

Fifield

RMS Block

Grant

430,000

+111,924

541,924

546,115

Nth of Fifield - COMPLETED


Acquire land at

SR67 corner (for

construction at

38.9-39.9km)

RMS Block

Grant

0 14,280 Acquire lands for road

widenings in last 2 seal gaps

south of Fifield. Construct

when funded in a future year.

Any expenditure will require

adjustment of Block Grant

projects.


Acquire land at

SR69 & SR71 for

construction

RMS Block

Grant

0 0 Acquisition delayed by other

work. Any expenditure will

require adjustment of Block

Grant projects.

W864

W866

W1130


Extra protection at culvert in 2009/10

project

RMS Block

Grant

0 8,510

13,542

26

22,078

Adjust within Block Grant

projects when other costs are

known.

W1131 MR7513 Lake RMS Supp 231,000 Shoulder resheet part done



Cargelligo Rd shoulder

resheet

Grant

-123,447

107,553

0

near Tullibigeal Rd, $17,510

charged to maint in 2011/12.

Reallocate to MR57N.

Balance for MR7513 shoulders

W1132

The Bogan Way

MR57N shoulder

resheet, Tottenham -

Tullamore

RMS Block

Grant

213,000

-111,924

101,076

101,076

Found enough gravel to grade

back up onto shoulders.

Reallocate balance to MR57N.

COMPLETED.

3340.0540

W177.142

Regional Road Reseals RMS Block

Grant

350,000

-90,000

-70,000

190,000

189,907

MR7513 – 11km resealed in

Sept. Balance of reseals

deferred.

Reallocated April 2012

COMPLETED.

W1326

(MR57N)

Regional Road

Resheets

RMS Block

Grant

159,000

-159,000

0

0

Reduced. Part was reallocated

to match REPAIR grant. Now

mainly MR57N - requires

more work due to increased

traffic.

Defer work until early 2012/13

& reallocate to MR231 Black

Spot top up.

Total regional roads

capital renewals and

improvements

2011/12

2010/11 C/F

2,733,000

449,566

3,182,566

1,495,041

449,566

1,944,607



REGIONAL ROADS MAINTENANCE:

3340.0540

General Maintenance RMS Block

Grant

500,000 429,373

Includes

10,256 on

MR347

Include some culvert repairs on

MR7513.

After allow for journal of

$100,000 for March 2011 flood

damage repairs on MR57S and

$189,907 to reseals for

MR7513 reseal.

3340.0540

W168

MR347 Dandaloo Road

pavement

reconstruction

RMS Block

Grant

50,000

+70,000

120,000

56,955

COMPLETED.

3320.0547 Traffic Facilities RMS Traffic

facilities

155,000 26,231 For both regional & local

roads. Exp low so far.

Total RMS funded

Maintenance

775,000 512,559

Total RMS 3,508,000

Note that several recently completed projects are showing low expenditures until all invoices are

received and processed.

The budget amounts shown in the table above reflect the current state including previously noted

variations.

Preliminary discussion with Roads and Maritime Services on flood damage claims has resulted in

some small reductions in the old December 2010 and March 2011 programs where new damage

overlaps on unrepaired roads. Preliminary indications are of around $0.6M for regional roads and

$3M for local roads. These figures will be adjusted once the more detailed claims are submitted

and assessed. They include emergency/temporary repairs from the March 2012 floods. They also

include emergency repairs from the November 2011 storm which is being folded into the March

2012 event to simplify administration. The causeways that were going to be included in the

November claim were further destroyed in March 2012. The agreed amounts for December 2010

and March 2011 are amended in the table to reflect the RMS revised schedule of works.

Council’s operational staff members are still playing catch up after the recent flooding, with some

roads only having temporary repairs to enable them to be used until full repairs can be effected.

This reactive maintenance is competing for resources with the ongoing flood damage works and

programmed renewals and upgrades.

Several roads are still damaged and rough, but trafficable with care. Emergency repairs have

enabled some more roads to be re-opened with caution. Re-opening SR347 Gum Bend Road has

been occurred. The pump is being repaired and is expected to be working in mid June to raise the

lake water level.

The REPAIR and Black Spot projects on MR231 Wyalong Road are progressing well. Most of the

REPAIR segment widening has been sealed, and a couple of wet spots are being prepared for

when the contractor passes through in June. Some of the Black Spot Grant funded part west of



Tullibigeal has been widened and sealed, with work progressing to get the contractor back in a

few weeks.

Reseals have been progressing in recent weeks, with more to go shortly.

Heavy patching has been completed on MR347 Dandaloo Road and SR3 Tabratong Crossing

Road.

Maintenance has continued roughly on the scheduled program and within budget, while working

around the need to resource the flood damage repairs program. Occasional requests to fix local

roads can be accommodated if appropriate to the road classification – if the hazards cannot wait

for the programmed visit and if not too numerous.


As noted above.



7.3.3 LIGHT FLEET QUOTATIONS


Objective 3.6 To ensure that the shire transport system continues to meet the needs

of the residents and the travelling public

Strategy 3.6.2 To enhance productivity and complete projects within set timelines

and allocated budgets

Summary

Quotations were called for the supply and disposal of light vehicles. Recommendations are made

for the vehicles considered to offer the best value for Council.

Dealers have indicated some vehicle deliveries may still be delayed or not able to supply due to

suppliers of plastic components that are manufactured outside of the main company are still

recovering from the major floods that had destroyed manufacturer’s facilities.

The General Manager under delegation can deal with a reasonable request by a dealer to alter the

trade in allowance for a disproportionate change of condition or addition of kilometres since first

valuation, or to arrange an alternate supply if necessary.

Councillor Manwaring left the meeting the time being 11.06am and the Deputy Mayor,

Councillor Medcalf took the Chair.

Recommendation

That Council undertakes the following actions subject to availability (all figures include

GST):

1) Purchase one Toyota Hilux SR 2wd single cab with tipping tray from Bathurst

Toyota for $30,818.75 and trade plant no. 1502 for $17,500.00 with change over of

$13,318.75.

2) Purchase one Toyota Prado GLX from Parkes Toyota for $58,120.98 and trade in

plant no. 1536 for $24,600, with changeover of $33,520.98.

3) Purchase one Toyota Prado GX 4wd wagon from Dubbo City Toyota $52,919.77 and

trade in plant no. 1550 for $42,200.00 with change over of $10,719.77.

4) Purchase one dual cab Colorado LX from Canobolas Holden for $42,230.29 and

trade in plant no. 1560 for $26,000, for a change over of $16,230.29.

5) Purchase one Toyota Kluger KX-R 5 seat wagon from Dubbo City Toyota for

$38,997.87 and trade plant no. 1562 for $24,200 with change over of $14,797.87.

6) Purchase one Toyota Prado GX 3.0L turbo diesel 5 seat wagon from Parkes Toyota

for $52,385.87 and trade in plant no. 1564 for $41,000.00 with changeover of

$11,385.87.

7) Purchase one Toyota Prado GXL turbo diesel 7 seat wagon from Parkes Toyota for

$58,640.98 and trade in plant no. 1565 for $50,000 trade in, for a changeover of

$8,640.98.



8) Purchase Toyota Kluger KX-R 5 seat wagon from Dubbo City Toyota for $38,997.87

and trade in plant no. 1569 for $25,150 with changeover of $13,847.87.

9) Purchase one Hilux SR5 4wd dual cab from Dubbo City Toyota for $48,684.70 and

trade in plant no. 1573 for $39,200, with a change over of $9,484.70.

10) Purchase one Toyota Prado GX 4wd turbo diesel – auto 5 seat wagon from Parkes

Toyota for $54,264.69 and trade in plant no. 1580 for $42,000.00 with changeover of

$12,264.69.

300/12 RESOLVED that Council undertakes the following actions subject to availability (all

figures include GST):

1) Purchase one Toyota Hilux SR 2wd single cab with tipping tray from

Bathurst Toyota for $30,818.75 and trade plant no. 1502 for $17,500.00

with change over of $13,318.75.

2) Purchase one Toyota Prado GLX from Parkes Toyota for $58,120.98 and trade in

plant no. 1536 for $24,600, with changeover of $33,520.98.

3) Purchase one Toyota Prado GX 4wd wagon from Dubbo City Toyota $52,919.77

and trade in plant no. 1550 for $42,200.00 with change over of $10,719.77.

4) Purchase one Ranger from RJ Sealey for $41,944.10, plant no. 1560 be sold to

Gamers Auctions for $25,000.

5) Purchase one Ford Territory 5 seat wagon from JR Sealey for $43,597.36 and plant

no. 1562 be sold to Gamers Auctions for $28,000.

6) Purchase one Toyota Prado GX 3.0L turbo diesel 5 seat wagon from Parkes Toyota

for $52,385.87 and trade in plant no. 1564 for $41,000.00 with changeover of

$11,385.87.

7) Purchase one Toyota Prado GXL turbo diesel 7 seat wagon from Parkes Toyota for

$58,640.98 and trade in plant no. 1565 for $50,000 trade in, for a changeover of

$8,640.98.

8) Purchase Ford Territory from JR Sealey for $43,597.36 and sell plant no. 1569 to

Gamers Auctions for $29,000.

9) Purchase one Hilux SR5 4wd dual cab from Dubbo City Toyota for $48,684.70 and

trade in plant no. 1573 for $39,200, with a change over of $9,484.70.

10) Purchase one Toyota Prado GX 4wd turbo diesel – auto 5 seat wagon from Parkes

Toyota for $54,264.69 and trade in plant no. 1580 for $42,000.00 with changeover

of $12,264.69.

(Harris/Phillips)



Background

Council budgets for regular changing over of the light fleet and accordingly, quotations were

sought for the following batch of vehicles. The quotations closed on Friday 27th

April 2012, with

approximately 50 quotations to supply new vehicles and 2 private bidders to purchase vehicles.

Generally it is aimed to purchase locally if a suitable vehicle is lowest or near lowest changeover

price, and if it is not likely to incur significant cost penalties in operation or on subsequent

changeovers.

Where a vehicle is used by various people or driven for short periods, price and changeover cost

are the major factors.

As the council changes vehicles over frequently, trade in returns over the long term are a

significant cost factor and can make it worthwhile purchasing a more expensive model that holds

better value. This is a different market dynamic to those private buyers who keep the vehicles

longer or have personal brand preferences. For Council, any apparent market segment brand or

model dominance only lasts until a better value alternative emerges. For example, some vehicles

are consistently trading in better than indicated by the “Red Book” price guide – in this region.


Following is a summary of considerations involved in assessing the tenders to achieve the best

value for Council. This is based on best change over value or combination of trading or selling

vehicles without trade, as well as considering compliance with the specification for the duties

involved.

Several dealers have previously and emphatically explained that they do not include a “no trade

in” option as there is no financial advantage to them. Checking with the other dealers offering

trade ins this time elicited the same response. Accordingly, where there is no “no trade in” offer

shown in the quote, this is taken as being deliberate to save ringing various dealers again for the

same response.

Two dealers have made “no trade in” offers as their only option, i.e. they have not included any

trade in offer at all.

When pressed, some of the dealers would reluctantly agree to a “no trade in” option if council

orders several other vehicles from them, with trade ins.

Most vehicles have straight forward situations based on the lowest changeover cost. Some are

more complex and therefore warrant more details.

1. Plant no. 1502 Ford Ranger XL 2wd Single cab, t/diesel with steel tipping tray returned

65% of purchase price. A Toyota Hilux SR model from Bathurst Toyota at $30,818.75 and

$17,500 trade in, has the lowest changeover price of $13,318.75.

2. Plant no. 1536 Toyota Aurion Presara sedan 50.7% return of purchase price is very poor. A

more popular vehicle with better resale potential in our market area, such as Prado GXL

(presently over 90% return), could be purchased to lessen future cost to Council.

Continuing that example on present figures, the Prado GXL would entail a one off increase

in changeover of $16,073.60 now, but improve future trade ins by around $25,000 each

time over an Aurion Presara. Recommendation is to purchase a Toyota Prado GXL for

$58,120.98 from Parkes Toyota with changeover of $33,520.98.



3. Plant no.1550 Toyota Prado GX 5 seat wagon returned 89.2% of purchase price. A Holden

Captiva would cost less and result in a cash back amount of $8,554.05. However, the lighter

vehicle with smaller 2.2L motor and less towing capacity is less suited to a work gang

towing trailers and carrying heavy equipment on rough roads. Further, Captivas are not as

popular as Prados in our market area, so resale values would likely be lower, at around the

national figures in the Red Book. Recommend a Toyota Prado GX 5 seat turbo diesel

wagon from Dubbo City Toyota for $52,919.77 with $42,200 trade in for a changeover of

$10,719.77.

4. Plant no. 1560 Ford Ranger XL dual cab with steel tray returned 83% on purchase price.

Only 2 offers initially complied with the dual cab specification.

One option is to buy a Ford Ranger XL 4wd 3.0l turbo diesel dual cab for $41,944.10 and

sell to Gamers Auctions for $25,000.00 with change over $16,944.10. The Ford dealer did

not offer a trade in price. This would involve a delay between sale of the old vehicle and the

arrival of its replacement.

The other option is to buy a Hilux SR 4wd dual cab for $44,240.47 and trade in at $25,100

for a change over of $19,140.47.

Clarifying with Canobolas Holden who quoted an extra cab Colorado LX, their revised

price of $42,230.29 for a dual cab is consistent with their other offers. Their trade in is

$26,000 for a change over of $16,230.29.

The Hilux would probably have a better resale value in future, but having no recent Hilux

SR dual cab 4x4 changeovers to compare, it is difficult to quantify. Similarly, it has been a

while since council moved away from the Colorado range as having poorer resale values

than equivalent Hilux’s, so there is no recent history for direct comparison. However, the

Colorado and Ranger resales had tended to be similar. The Ranger pricing is close enough

to the lowest to consider as a local preference, but the most straight forward option with

lowest changeover in this case is to trade in for a Colorado, which is recommended.

5. Plant no 1562 Toyota Kluger KX-R 5 seat wagon would return 76.8% of purchase price.

Best change over is Captiva SX-7 2wd 2.2 T/Diesel for $34,579.25 with changeover of

$8,079.25. There was no offer made for sale without trade in so this option cannot be

combined with Gamers Auction offer of $28,000. Resale potential for a Captiva is not yet

tested.

The best option for a Toyota Kluger KX-R 5 seat wagon is from Dubbo City Toyota for

$38,997.87 with trade in of $24,200 and a net change over of $14,797.87.

JR Sealey quoted $43,597.36 on a diesel Ford Territory TX RWD without a trade in. This

is the most expensive purchase option, but when combined with Gamers Auction price of

$28,000, the net result of $15,597.36 is similar to the Kluger option. Resale potential for a

diesel Territory is not yet tested. Delivery would be 3 weeks.

Western Plains auto quoted $39,206.20 on a Mitsubishi Challenger 4x2 with 2.2L motor.

When combined with Gamers Auction, the changeover would be $11,206.20. This would

be the cheapest option now, but resale potential is not expected to be very good as this

model is not very common.

A sale to Gamers would necessitate a gap until the replacement vehicle arrives.

The Kluger option is known to council and has the least unknowns – recommended.



6. Plant no.1564 Toyota Prado GX turbo diesel 5 seat wagon returned 85.2% of purchase

price. The only offers received were for a Toyota Prado GX 3.0L turbo diesel 5 seat wagon

and the best option is from Parkes Toyota for $52,385.87 and trade in for $41,000.00 with

change over of $11,385.87.

7. Plant no. 1565 Toyota Prado GXL turbo diesel auto 7 seat wagon would return 96.4% of

purchase price. The best offer for a Toyota Prado GXL turbo diesel 7 seat wagon is from

Parkes Toyota for $58,640.98 with $50,000 trade in for a changeover of $8,640.98.

The offer of $51,812.59 from JR Sealey for a Territory TX is non-compliant with the

specification.

The best private sale is to Mr. Des Manwaring for $52,150.00 with changeover of

$6,490.98. If combined with the “no trade in” offer of $56,939.98 for a Mitsubishi Pajero

GLS from Western Plains Automotive, the net change over would be $4,789.98. Although

not having any recent history with Pajero, it would be unlikely to have a resale potential

near that of the Prado GXL which is recommended.

8. Plant no1569 Toyota Kluger KX-R 5 seat wagon would return 75.9% of purchase price

with the Dubbo City Toyota option (87.8% if the Gamers Auction option could be used).

Best change over is Captiva SX-7 2wd 2.2 T/Diesel for $34,579.25 and $27,500 trade in,

with changeover of $7,079.25. There was no “no trade in” offer. Resale potential for a

Captiva is not yet tested.

The best option for a Toyota Kluger KX-R 5 seat wagon is from Dubbo City Toyota for

$38,997.87 with trade in of $25,150 and a net change over of $13,847.87.

JR Sealey quoted $43,597.36 on a diesel Ford Territory TX RWD without a trade in. This

is the most expensive purchase option, but when combined with Gamers Auction price of

$29,000, the net result of $14,597.36 is similar to the Kluger option. Resale potential for a

diesel Territory is not yet tested. Delivery would be 3 weeks.

Western Plains Auto quoted $39,206.20 on a Mitsubishi Challenger 4x2 with 2.2L motor.

When combined with Gamers Auction, the changeover would be $10,206.20. This would

be the cheapest option now, but resale potential is not expected to be very good as this

model is not very common.

A sale to Gamers would necessitate a gap until the replacement vehicle arrives.

The Kluger option is known to council and has the least unknowns – recommended.

9. Plant no. 1573 Toyota Hilux SR5, 4wd, turbo diesel dual cab would return 88.1% of

purchase price.

JR Sealey offers a Ford Ranger XLT 4wd 3.0L turbo diesel dual cab for $47,582.23

without trade in. If combined with Gamers Auctions price of $39,500, the net changeover

would be 8,082.23. This would involve a delay between sale of the old vehicle and the

arrival of its replacement.

Hilux SR5 4wd dual cab pricing is very competitive, with Dubbo City Toyota the best at

$48,684.70 and $39,200 trade in, for a change over of $9,484.70.



Gamers Auctions price at $39,500.00 is only marginally better than the trade in from

Dubbo City Toyota, so there is no point in pushing for their non-preferred and not offered

“no trade in” option.

Canobolas Holden quoted $42,230.29 for a dual cab Colorado. With $38,000 trade in, the

changeover would be $6,285.96.

Western Plains Automotive quoted $44,507.20 on a Mitsubishi Triton GLXR 4x4 with no

trade in. If combined with Gamers Auction price of $39,500, the changeover would be

$5,007.20. With a delivery period of 1 – 2 weeks, the replacement delay is minimal.

Like the comment on the Colorado earlier, the Triton option would also involve the most

risk on potential resale values in the absence of recent experience with these models. It is

expected that they would not bring as much as a Hilux, but it is difficult to estimate by how

much.

The Ranger historically was in the same resale value bracket as the Colorado and its Rodeo

forerunner. The Hilux SR5 would probably have the best resale potential in future and

going to Ranger now would increase a future change to Hilux. The operator has suggested

preference for a Hilux, which is recommended.

10. Plant no. 1580 Toyota Prado GX 4wd turbo diesel 5 seat wagon returned 86.9% of

purchase price.

The three offers of a Toyota Prado GX 4wd turbo diesel – auto 5 seat wagon are very

competitive, but the best by a small margin is from Parkes Toyota for $54,264.69 and trade

in of $42,000.00 with changeover of $12,264.69.

JR Sealey offers $49,521.29 for a Ford Territory TX AWD without trade in. With Gamers

Auction price of $42,000, the changeover would be $7,521.29. Delivery time has not been

provided, but there would be some delay in replacement.

Western Plains Automotive offers $54,962.11 for a Mitsubishi Pajero GLX without trade

in. With Gamers Auction price of $42,000, the changeover would be $12,962.11.

This vehicle spends a substantial portion of its time on unsealed roads, including

inspections in poor conditions. The heavy duty capability, higher ground clearance and

much better resale potential favour the Prado over the lighter alternatives and so is

recommended.



Table - summary of change over costs including GST. Replacements are similar unless noted.

1502 1536 1550 1560 1562 1564 1565 1569 1573 1580 Lake P&G Director

Corporate

Services

Works

gang

Works

gang

Tourism

Officer

Works

gang

Director of

Enviro

Services

Tourism

Officer

Condo

town

Overseer

Works

Manager

Old vehicle Ford

Ranger

XL 2X4

T/D tipper

Toyota

Aurion

Sedan

Toyota

Prado

GX 4X4

T/D

wagon

Ford

Ranger

XL

4X4 d/cab

Toyota

Kluger

KR-X

Wagon

Toyota

Prado GX

4X4 T/D

wagon

Toyota

Prado

GXL 4X4

T/D

wagon

Toyota

Kluger

KR-X

Wagon

Toyota

Hilux SR5

T/D 4x4

Dual cab

Toyota

Prado GX

4X4 T/D

wagon

Dubbo City

Toyota

Hilux 2wd

Workmate

3.0l T/Dl

tip tray.

Non

compliant.

29,759.42

15,500.00

14,259.42

Aurion

Presara

sedan

3.5 petrol

42,029.47

19,250.00

22,779.47

Prado

GX 4wd

3.0L

T/Diesel 5

seat

wagon

52,919.77

42,200.00

10,719.77

Hilux SR

4wd 3.0l

T/Diesel

steel tray

44,240.47

25,100.00

19,140.47

Kluger

KX-R

3.5 petrol

auto 5

seat

wagon

38,997.87

24,200.00

14,797.87

Prado GX

4wd 3.0L

T/Diesel 5

seat wagon

52,919.77

42,000.00

10,719.77

Prado GXL

4wd 3.0L

T/Diesel –

auto 7 seat

wagon

59,967.50

50,150.00

9,817.50

Kluger

KX-R

3.5 petrol

auto 5 seat

wagon

38,997.87

25,150.00

13,847.87

Hilux SR5

4wd 3.0L

T/diesel

dual cab

48,684.70

39,200.00

9,484.70

Prado GX

4wd 3.0L

T/Diesel 5

seat wagon

54,855.22

42,200.00

12,655.22

Dubbo City

Toyota

Hilux SR

3.0l

T/Diesel

tipping

tray

30,974.71

15,500.00

15,474.71

Prado

GXL 4wd

3.0L T/d

auto 7 seat

wagon

59,967.49

19,250.00

40,717.49

Parkes

Toyota

Hilux SR

3.0l

T/Diesel

tipping

tray

30,470.73

14,600.00

15,870.73

Camry SL

2.5L

Petrol

Non

compliant.

34,592.72

24,600.00

9,992.72

Prado GX

4wd 3.0L

T/Diesel 5

seat

wagon

52,385.87

39,500.00

12,885.87

Hilux SR

4wd 3.0l

T/Diesel

steel tray

38,756.43

23,000.00

15,756.43

Kluger

KX-R

3.5 petrol

auto 5 seat

wagon

39,831.23

22,000.00

17,831.23

Prado GX

4wd 3.0L

T/Diesel 5

seat wagon

52,385.87

41,000.00

11,385.87

Prado

GXL 4wd

3.0L

T/Diesel

auto 7 seat

wagon

58,640.98

50,000.00

8,640.98

Kluger

KX-R

3.5 petrol

auto 5 seat

wagon

39,831.23

24,000.00

15.831.23

Hilux SR5

4wd 3.0L

T/diesel

dual cab

48,580.77

39,000.00

9,580.77

Prado GX

4wd 3.0L

T/Diesel 5

seat

wagon

54,264.69

42,000.00

12,264.69

Parkes

Toyota

Aurion

Presara

sedan

3.5 petrol

42,047.38

24,600.00

17,447.38

Parkes

Toyota

Prado

GXL 4wd

3.0L

T/Diesel

auto 7

seat

wagon

58,120.98

24,600.00

33,520.98

Bathurst

Toyota

Hilux SR

3.0l

T/Diesel

tipping

tray

30,818.75

17,500.00

13,318.75

Aurion

AT-X

sedan

3.5 petrol

30,251.35

24,711.00

5,540.35

Prado GX

4wd 3.0L

T/Diesel 5

seat

wagon

52,541.38

40,311.00

12,230.38

Hilux SR

4wd 3.0l

T/Diesel

steel tray

39,804.23

24,800.00

15,004.23

Kluger

KX-R

3.5 petrol

auto 5 seat

wagon

39,493.53

12,980.00

26,513.53

Prado GX

4wd 3.0L

T/Diesel 5

seat wagon

52.541.38

39,120.00

13,421.38

Prado GXL

4wd 3.0L

T/Diesel –

auto 7 seat

wagon

59,212.20

50,451.00

8,761.20

Kluger

KX-R

3.5 petrol

auto 5 seat

wagon

39,493.53

24,120.00

15,373.53

Hilux SR5

4wd 3.0L

T/diesel

dual cab

49,084.80

39,230.00

9,854.80

Prado GX

4wd 3.0L

T/Diesel 5

seat wagon

54,476.83

41,811.00

12,665.83

JR Sealey No Offer No Offer No offer Ranger Xl

4wd 3.2L

T/Diesel

dual cab

steel tray

Ford

Territory

2wd 2.7L

T/diesel –

auto 5seat

wagon

No Offer Ford

Territory

AWD 2.7L

T/Diesel 7

seat wagon

Non

compliant

Ford

Territory

2wd 2.7L

T/diesel –

auto 5seat

wagon

Ford

Ranger

XLT 4wd

3.2L

T/diesel

dual cab

Ford

Territory

AWD

2.7L

T/Diesel 5

seat wagon



41,944.10

No Trade

Offer

43,597.36

No Trade

Offer

$51,812.59

No Trade

Offer

43,597.36

No Trade

Offer

47,582.33

No Trade

Offer

49,521.29

No Trade

Offer

Canbolas

Holden

No Offer No Offer Holden

Captiva -5

AWD

2.2L T/D

34,445.95

43,000.00

-8,554.05

Holden

Colorado

LX 4wd

T/Diesel

steel tray

42,230.29

26,000.00

16,230.29

Holden

Captiva

SX-7

AWD

2.2LT/D

34,579.25

26,500.00

8,079.25

No Offer No Offer Holden

Captiva

SX-7

AWD

2.2LT/D

34,579.25

27,500.00

7,079.25

Holden

Colorado

LTZ 4wd

T/D d/cab

44,285.96

38,000.00

6,285.96

No Offer

Western

Plains Auto

Mitsubishi

Triton 2wd

2.5L

T/Diesel

tipper

31,500.40

No trade

Offer

No Offer Mitsubishi

Pajero

4wd GLX

3.2L

T/diesel

wagon

52,684.50

No trade

Offer

Mitsubishi

Triton

GLX 4wd

t/diesel

36,423.40

No trade

offer

Mitsubishi

challenger

2wd 2.5L

t/diesel –

auto

wagon

39,206.20

No trade

offer

No offer Mitsubishi

GLS 4wd

3.2l t/diesel

– auto

wagon

56,939.98

No trade

offer

Mitsubishi

challenger

2wd 2.5L

t/diesel –

auto

wagon

39,206.20

No trade

offer

Mitsubishi

Triton

GLXR

4wd 2.5l

t/diesel-

auto d/cab

44,507.20

Mitsubishi

Pajero

4wd GLX

3.2L T/d

auto

wagon

54,962.11

No trade

offer

Gamers

Auctions

Purchase

only

14,000.00

Purchase

only

20,000.00

Purchase

only

40,000.00

Purchase

only

25,000.00

Purchase

only

28,000.00

Purchase

only

40,000.00

Purchase

only

48,500.00

Purchase

only

$29,000.00

Purchase

only

39,500.00

Purchase

only

42,000.00

Meryl

Boothby

Purchase

only

45,100.00

Des

Manwarring

Purchase

only

52,150.00



7.3.4 EXTRA FLOOD RESTORATION GRANTS

KPA 1 Governance –

Objective 1.2 To continue to be responsive to community needs and expectations

Strategy 1.2.2 Ensure that Council’s communications’ mechanisms reach all sectors of the

community

KPA 3 Technical – (extension of the following objective)

Objective 3.8 To ensure the community of Lachlan Shire has adequate protection in case

of emergency

Summary

Extra flood assistance is available to those affected by recent flooding. More applications are

needed for the Shire area to be included in the program.

Recommendation

That the report be noted and opportunities be sought to inform the Shire community of the

extra flood assistance grant.

Councillor Manwaring rejoined the meeting the time being 11.27am.

301/12 RESOLVED that the report be noted and opportunities be sought to inform the Shire

community of the extra flood assistance grant.

(Phillips/Beattie)

Background

The following media release on 22 March 2012 from The Hon Katrina Hodgkinson MP Minister

for Primary Industries and Minister for Small Business advises of “Extra Assistance for Flood

Victims in Southern NSW”.



This is a welcome addition to the measures available for those who continue to suffer the effects

of flooding.

However, some people are frustrated in trying to apply for the grant and being rebuffed because

Lachlan Shire Council is not declared under this additional scheme. It appears that there is

confusion with council being blamed in some quarters for not applying for a Natural Disaster

declaration. Lachlan Shire has been a declared Natural Disaster area since early March 2012 for

the recent flooding events.

Upon clarification with a supervisor on the DPI assistance line, the following emerges:

1. The DPI grant is additional to the benefits normally available on the Natural Disaster

declaration and has a separate process.

2. Council is not involved.

3. The process involves:

a. The affected people applying to DPI for the grant.

b. DPI assesses validity, collates the applications and forwards them up through the

state system to the Minister.

c. The collated applications are forwarded to the Federal Government for approval

and declaration of the relevant council area if the criteria are met.

4. Approval and declaration requires enough applications complying with the criteria coming

from a council area – i.e. it is a numbers game, the more who apply the better the chance of

declaration.



Since the original batch of councils mentioned in the media release, Forbes Shire was declared

about three weeks ago, so belated declarations are possible.

Ratepayers from the area south Condobolin that have contacted council have been advised of this

process and to encourage other landholders to apply. Further, they were not aware that other parts

of the Shire have been affected, including hot spots near Tottenham and south of Lake Cargelligo.

DPI has been advertising the grants but take up has been too low in this area.

It is suggested that council can provide support by using its reach across the community to

encourage more applications.

Councillors and staff may be aware of people requiring assistance with flood clean up and

restoration costs and can direct them to this program. A couple of examples so far relate to

inaccessible driveways that hinder their farming business operations.

Other activities can include media contacts and newsletters as appropriate.


Nil.



7.3.5 NOXIOUS WEEDS REPORT

KPA 3 Technical Services – Noxious Weeds

Objective 3.9 To achieve community expectations for the management of

noxious weeds.

Strategy 3.9.1. Provide a range of community education on noxious weeds

management and control.

Summary

This report advises council of the activities of the Noxious Weeds Staff for the months of March

and April 2012.

Recommendation

That Council note the report.

302/12 RESOLVED that Council note the report and that a more intensive program be

implemented as a matter of urgency to deal with the recent outbreak of weeds.

(Jones/Frankel)

Background

Noxious Weed Control

During March and April the Weed Officers have been spraying Blue Heliotrope, African

Boxthorn, Galvanised burr, Noogoora burr, Cobblers peg, Thorn apple, Johnsgrass and Spiney

burr on various roads in the shire.

Laneways in all towns were sprayed for vegetation.

Parks and footpaths in Lake Cargelligo, Tottenham, Tullibigeal and Condobolin were sprayed for

Khaki weed.

Tottenham and Condobolin Airport runways, markers, firebreaks and surrounding tree suckers

have been sprayed.

Lachlan Valley Noxious Weeds Advisory Committee

The meeting of LVNWAC was held in Condobolin on 19 April 2012 with 16 committee members

in attendance.

The main items discussed were that the committee write to John Holland Rail, Transfield Services

and ARTC regarding the lack of control of noxious weeds on rail line corridors and requesting

clarification of whom is responsible for control and on what areas and requesting a meeting with

the view to formulating a management plan for weed control over the area.

1. The committee write to the Lachlan CMA requesting them to hold a weeds forum inviting

all stakeholders to attend, i.e. LHPA’s state water, NPWL & Fisheries, RMS, Lands



department, Aboriginal Lands, Private Landholders, John Holland Rail, Transfield

Services and ARTC.

2. That the committee write to DPI requesting that the Weeds Action Program allow the

ability to be able to reallocate funds set aside for category A & B weeds to be reallocated

to category C & D weeds if the need arises.

3. The committee was also advised that Parthenium Weed has been found in Cobar,

Deniliquin and Jerilderie.

4. Mathew Bailey concluded with a very informative presentation on Athel Pine on behalf of

the National Coordinator, Kay Bailey.


Nil



7.4 CORPORATE AND COMMUNITY SERVICES

7.4.1 FINANCE AS AT 31ST MARCH 2012




Strategy 2.1.1 Monitor expenditure against income both operationally and on a project

by project basis and ensure adequate funding is available to meet project

needs.

Summary

This report advises Council of the payment of accounts and levels of investment as at the 30th

April 2012

Recommendation

That Council note the payment of accounts totaling $3,361,399.63 and the level of investment

as detailed in the investments report.

303/12 RESOLVED that Council note the payment of accounts totaling $3,361,399.63 and the

level of investment as detailed in the investments report.

(Jones/Medcalf)

Payment of accounts

Accounts paid for the Month of April 2012 totaling $3,361,399.63 have been fully checked and

certified as to receipt of goods and/or the rendition of service, prices, computations and castings,

by the relevant Council officer. There was no expenditure involving investment of funds during

the month.

Payments of $1,147,163.85 were made for the Merri Abba project, there were no reimbursements

received into general fund for the Merri Abba Project and paid into the overdraft account.

Investments

Financial Statements and the Investment Report drawn up in accordance with Clause 16(1) Local

Government (Financial Management) Regulation 1999 are detailed below. I hereby certify that the

above investments have been made in accordance with the Act, the Regulations and the Council’s

investment policies.



INVESTMENT BALANCES AS AT 30 APRIL 2012

DUE

INSTITUTION PRODUCT

S & P

RATING RATE

PURCHASE

AMOUNT

% OF

PORTFOLIO

MARKET

VALUE DATE

Call St George Call Account AA 5.25% 1,195,526.95 5.07% 1,195,526.55

Call St George Call Account AA 5.25% 0.00 0.00% 0.00

09-May-2012 Defence CU Term Deposit NR 6.70% 1,030,239.51 4.37% 1,030,239.51

24-May-2012 ANZ Term Deposit AA 5.65% 1,300,000.00 5.51% 1,300,000.00

31-May-2012 Quay CU Term Deposit NR 6.75% 1,000,000.00 4.24% 1,000,000.00

01-Jun-2012 Bankwest Term Deposit AA 5.54% 2,000,000.00 8.48% 2,000,000.00

02-Jun-2012 NAB Term Deposit AA 5.90% 1,350,000.00 5.72% 1,350,000.00

08-Jun-2012 NAB Term Deposit AA 5.85% 1,000,000.00 4.24% 1,000,000.00

15-Jun-2012 Beirut Hellenic Term Deposit NR 6.60% 1,000,000.00 4.24% 1,000,000.00

15-Jun-2012 Bendigo Bank Term Deposit BBB+ 5.65% 700,000.00 2.97% 700,000.00

25-Jun-2012 Police CU Term Deposit NR 6.60% 700,000.00 2.97% 700,000.00

12-Aug-2012 ANZ Term Deposit AA 5.75% 1,000,000.00 4.24% 1,000,000.00

24-Aug-2012 Westpac Term Deposit AA 5.17% 1,000,000.00 4.24% 1,000,000.00

13-Oct-2012 Rural Bank Term Deposit BBB 7.00% 1,000,000.00 4.24% 1,000,000.00

28-Nov-2012 Rabo Term Deposit AAA 6.54% 1,000,000.00 4.24% 1,000,000.00

17-Feb-2013 NAB Term Deposit AA 6.65% 1,000,000.00 4.24% 1,000,000.00

10-May-2013 Rabo Term Deposit AAA 6.70% 1,000,000.00 4.24% 1,000,000.00

27-May-2013 Rabo Term Deposit AAA 6.70% 1,000,000.00 4.24% 1,000,000.00

05-Nov-2013 Widebay Aust Term Deposit BBB- 7.15% 1,100,000.00 4.24% 1,100,000.00

05-May-2016 Investec Term Deposit BBB- 7.65% 1,000,000.00 4.24% 1,000,000.00

09-May-2016 Westpac FRN AA Variable 1,803,942.00 7.65% 1,771,398.00

21-Jun-2016 UBS/NAB FRN AA 6.16% 1,407,462.00 5.97% 1,382,360.00

UBS/Grove Blackrock Units 0.00% 7,107.35 0.03% 7,107.35

UBS Cash Account 211.12 0.00% 211.12

23,594,488.53 100.00% 23,536,842.53

STATEMENT OF CASH BOOK BALANCES AS AT 30 APRIL 2012

GENERAL TRUST

Merri Abba

O/D

Opening Balance 01-Apr-2012

283,466.90 2,000.00 -1,155,828.85

Add: Receipts

4,530,006.13 - -

Less: Payments

-3,361,399.63 - -1,147,163.85

Closing Balance 30-Apr-2012 1,452,073.40 2,000.00 -2,302,993.70

Consolidated Overdraft arranged with Bank is $500,000.00.

There is also a temporary $5,000.000.00 Overdraft Facility for the Merri Abba Project.

I hereby certify that the bank accounts have been reconciled with the Councils accounts as at 30

April 2012



7.4.2 LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2012/2013

KPA 1 Governance

Objective 1.1 To ensure Council representation is appropriate to meet the needs of

the community and to provide responsible and ethical decision making.

Strategy 1.1.2 Ensure that Council’s shared values are reflected in both policy

development and decision making.

Summary

This report is to advise Council that the Local Government Remuneration Tribunal has released its

report and determinations under sections 239 and 241 of the NSW Local Government Act 1993

for the 2012/2013 financial year and seeks determination of Council fees.

Recommendation

1) That Council receive and note the report on the determinations of the Local

Government Remuneration Tribunal regarding annual fees for the Mayor and

Councillors for 2012/2013.

2) That Council determine the annual fee for the 2012/2013 year as:

- The Mayor $22,310

- Councillors $10,220; and

- Allocate $1,000 from the Mayoral Allowance to the office of the Deputy Mayor


3) Council receive and note the report on the determinations of the Local Government

Remuneration Tribunal regarding annual fees for the Mayor and Councillors for

2012/2013.

4) Council determine the annual fee for the 2012/2013 year as:

- The Mayor $22,310

- Councillors $10,220; and

- Allocate $2,500 from the Mayoral Allowance to the office of the Deputy Mayor

(Frankel/Sanson)

Background

Under the categories determined by the tribunal Council is designated as a rural category Council

(formerly category 4). The Councillor fee must be within the range of $7,740 minimum and

$10,220 maximum. The additional fee for the office of Mayor must be within the range of $8.220

minimum and $22,310 maximum. In 2010/2011 Council resolved to set the fees at the maximum

for both categories and to set a fee for the Deputy Mayor. This fee must be deducted from the

Mayoral fee.



7.4.3 SUCCESSFUL GRANT APPLICATIONS

KPA 1 Governance

Objective 1.3 To maintain strong community relationships and promote

effective communication through open and effective

collaboration

Strategy 1.3.1 Support and develop collaborative working relationships within

the shire

Summary

This report is to advise Council of notification received regarding grant application lodged under

the Pests and Feral Animals Control Program on Crown Land 2011/12.

Recommendation

That Council notes the report on the grants received under the Pests and Feral Animals

Control Program on Crown Land 2011/12.

305/12 RESOLVED that Council notes the report on the grants received under the Pests and Feral

Animals Control Program on Crown Land 2011/12.

(Weale/Phillips)

Background

Advice has been received from the NSW Department of Primary Industries that Council has been

successful with an application for funding lodged with under the Pests and Feral Animals Control

Program on Crown Land 2011/12.

Details of the grant are:

An amount of $5,000.00 for Feral Cat, Wild Dog and Fox eradication on reserves managed by

Council. The areas targeted include Gum Bend Lake, SRA Grounds and the Condobolin Town

Common.

Financial Implication

The grant requires no monetary contribution from Council.



7.4.4 FEDERAL BUDGET 2012/2013 AND LOCAL GOVERNMENT






needs.

Summary

This report is to advise Council of matters arising from the Federal Budget which have an impact

on Local Government and Council.

Recommendation

That the report on matters arising from the Federal Budget 2012/2013 be noted. 306/12 RESOLVED that the report on matters arising from the Federal Budget 2012/2013 be

noted.

(Fishpool/Weale)

Background

The Federal Budget 2012/2013 announced on 8th

May 2012 contained matters affecting Local

Government and a summary of measures relating to this has been released by the Local

Government and Shires Association.

1. Local Government Financial Assistance Grants (FAGS)

The first two instalments of the grant will be paid to Councils before the end of the

2011/2012 Financial Year. This payment is expected to be in excess of $3.3 million and is

provided “to assist Councils with planning for the recovery and to ensure local

government has maximum certainty to begin planning their 2012/13 works programs”.

2. Roads to Recovery Program (R2R)

The R2R program has been extended until 2018/2019 and funded at $350 Million per year.

It should be noted that funding levels have not been indexed and remain at current levels.

3. Road Safety Blackspots Program The Roads Safety Blackspots program due to end in 2014 has been extended by five years

to 30th June 2019 at the current level of $60 million per year.

4. Caring for Our Country program This program has been extended to a second five years from 2013/14 with funding of $2.2

Billion.


The FAGS payments are an advance on 2012/2013 financial year and with the R2R grant has been

included in the Operational, Delivery and Long Term Financial Plans



7.4.5 REQUEST FOR ASSISTANCE FROM CONDOBOLIN ASSOCIATED AGENTS


Objective 2.1 To continue to maintain Councils healthy financial position

ensuring that current economic growth is sustained.

Strategy 2.1.1 Monitor expenditure against income both operationally and on

a project by project basis and ensure adequate funding is

available to meet project needs.

ATTACHMENT (Page 51) Summary

This report is to advise Council of a request for financial assistance and asks for determination of

the level of assistance to be given.

Recommendation

That Council makes a contribution of $966.40 to Condobolin Associated Agents Pty Ltd

towards their water usage charges for the October/December 2011 billing period provided

that access to the water service is secured.

307/12 RESOLVED that Council makes a contribution of $966.40 to Condobolin Associated

Agents Pty Ltd towards their water usage charges for the October/December 2011 billing

period provided that access to the water service is secured.

(Weale/Harris)

Background

Council has received correspondence from the Condobolin Associated Agents in relation to an

abnormally high water usage reading at the Condobolin Saleyards for the October/December

water billing period. It is claimed that no sheep sales were conducted during the period in which

an account of $1,966.40 was accumulated which equates to 1,229 Kilolitres used.

Since the receipt of the account the Agents have been monitoring the meter and confirmed that no

leaks are evident. The matter is unable to be dealt with by staff under the current Undetected

Water Leaks Policy.

The Agents letter enclosed in the attachments indicates that some repairs and scales certification

have been carried out recently. At present the Agents pay a lease fee of $1000 for the yards.


Funds available in the 2010/2011 Donations Budget



7.4.6 TOTTENHAM MEMORIAL SWIMMING POOL MANAGEMENT COMMITTEE






needs.

Summary

This report is to advise Council of a request from a pool management committee to merge with

another organisation and seeks Council’s agreement.

Recommendation

That Council agrees to the Tottenham Memorial Swimming Pool Management Committee

becoming a Sub-Committee of the Tottenham Welfare Council.

308/12 RESOLVED that Council agrees to the Tottenham Memorial Swimming Pool

Management Committee becoming a Sub-Committee of the Tottenham Welfare Council.

(Harris/Beattie)

Background

Council has received correspondence from the Tottenham Memorial Swimming Pool Management

Committee advising that they have not been able to fill positions on their Committee due to an

ongoing lack of numbers.

This Committee was a Council Committee under section 355 of the Local Government Act 1993

in the past. Negotiations with the Tottenham Welfare Council have been held and approval has

been granted to absorb the management Committee into the Welfare Council as a sub-committee.

There are no current delegations to this committee and all that is required is for Council to concur

with the request.

Financial Implications Nil



8.0 DEPUTATIONS



9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR

19 04 12 Welcome at Weeds

Conference

Welcomed guests of the weeds conference to the

Lachlan Shire Council.

20 04 12 Opening of next stage of

Forbes Sale Yards

Opening of next stage of the Forbes Sale Yards (Pig

Sale Yard).

23 04 12 Budget Review Workshop

25 04 12 Attended Anzac Day Service

and lunch in Condobolin

26 04 12 Attended Anzac Day Service

at Condobolin High School

27 04 12 Opening Tottenham Airstrip Attended Opening of Tottenham Airstrip along with

Councillors, Medcalf, Fishpool, Jones Saunders,

Scott and Nelson and staff.

01 05 12 Emergency Services De-brief

Meeting

Attended with Director of Technical Services.

02 05 12 Committee Meetings

05 05 12 Condobolin Debutant Ball Attended Condobolin Debutant Ball.

09 05 12 Rural Fire Service Meeting Attended local Rural Fire Service Meeting in Forbes.

10 05 12 Mick Young Scholarship Attended Mick Young Scholarship presentation

night at the Condobolin Motor Inn.

11 05 12 Opening of State Library

Photographic Exhibition at

Condobolin Community

Centre

309/12 RESOLVED that the meetings and function attended by the Mayor be received and noted.

(Weale/Medcalf)

310/12 RESOLVED that a letter of congratulations be sent to Betty & Harry Waters on their 70th

wedding anniversary.

(Medcalf/Weale)



10.0 NOTICES OF MOTION

10.1 RECISSION MOTION

We the undersigned Lachlan Shire Councillors lodge a recession motion to the resolution by

Council on 18th April in regards to Item 7.3.3 on the Business Paper.

“That Council allocate $60,000 from GL 3230.510 and Parks and Reserves Ground maintenance

and $20,000 from GL 3240.510 Sports ground maintenance as its contribution towards two new

netball courts at Tullibigeal.”

Councillor Ray Shields Councillor Graham Scott Councillor Les Saunders

On being put the motion was lost

A division was called:

For: Councillors Jones, Shields, Scott and Saunders

Against: Councillors Sanson, Phillips, Beattie, Frankel, Weale, Harris, Nelson, Medcalf,

Fishpool and Manwaring.

10.2 CLR JONES – NAMING OF CHILDREN’S SERVICES ROOM

In conjunction with the opening of the new Lachlan Shire Council Children’s Services building I

would like to put to the Council that we name the main Children’s room

“Mary’s Room” in memory of Councillor Mary Glen, I feel Children’s Services is an appropriate

way of acknowledging Mary’s long term commitment to the Shire.

Councillor Kim Jones

311/12 RESOLVED that in conjunction with the opening of the new Lachlan Shire Council

Children’s Services building I would like to put to the Council that we name the main

Children’s room

“Mary’s Room” in memory of Councillor Mary Glen, I feel Children’s Services is an

appropriate way of acknowledging Mary’s long term commitment to the Shire

(Jones/Scott)

10.3 CLR JONES – HELIPAD AT CONDOBOLIN HOSPITAL

That the Council pursue all avenues to establish a Helipad at the Condobolin Hospital ASAP, in

consultation with the Department of Health.



This is becoming a matter of urgency and needs to be addressed now.

312/12 RESOLVED that the Council pursue all avenues to establish a Helipad at the Condobolin

Hospital ASAP, in consultation with the Department of Health.

This is becoming a matter of urgency and needs to be addressed now.

(Jones/Shields)


10.4 CLR JONES – SALE OF CHILDRENS SERVICES HOUSE MCDONNELL

STREET

That Council sell the house in McDonnell Street after the relocation of Children’s Services and the

proceeds be spent on an upgrade of the JRL toilets.


313/12 RESOLVED that Council sell the house in McDonnell Street after the relocation of

Children’s Services and the proceeds be reserved towards new JRL facilities.

(Jones/Harris)

10.5 RECISSION MOTION

That the motion passed at the Council meeting in Lake Cargelligo on Wednesday 18 April 2012 re

Children’s Services that no action be taken for twelve months be rescinded and the General

Manager continue with dialogue with the Condobolin Preschool for ongoing improvement of the

service if required.

Councillor John Medcalf Councillor Terry Fishpool Councillor Margaret Weale

Motion was moved that item be deferred until June Meeting.

(Medcalf/Fishpool)

On being put the motion was carried.

314/12 RESOLVED that the Recession Motion be deferred until the June Meeting.

(Medcalf/Fishpool)



11. 0 ORDERS OF THE DAY

Nil



12. 0 DELEGATES REPORTS



13.0 CORRESPONDENCE

ATTACHMENT (Page53-103)

13.1 WESTERN PLAINS REGIONAL DEVELOPMENT

Correspondence received Western Plains Regional Development enclosing a copy of the 2011

Annual Report.

Recommendation

That Council note the correspondence.

316/12 RESOLVED that Council note the correspondence.

(Weale/Beattie)

13.2 SHIRES ASSOCIATION – VOTING DELEGATE FOR ONE ASSOCIATION

Correspondence received from the Shires Association requesting name and private mailing

address of voting delegate for One Association.

Recommendation

That the Mayor be nominated as Voting Delegate for Lachlan Shire Council.

317/12 RESOLVED that the Mayor be nominated as Voting Delegate for Lachlan Shire Council.

(Weale/Beattie)

13.3 LETTER OF THANKS – CONDO 750

Correspondence received from the Condobolin Sports Promotion, thanking Council for their

Sponsorship and forwarding an invite to attend a thank you dinner on Saturday 26th

May, 2012.

Recommendation



(Weale/Beattie)

13.4 UPDATE OF GUIDELINES FOR PAYMENT OF EXPENSES AND PROVISION

OF FACILITIES FOR MAYORS AND COUNCILLORS IN NSW

Correspondence received from the Local Government and Shires Association advising the

Division of Local Government is currently updating the Guidelines for the payment of expenses

and the provision of facilities for Mayors and Councillors in NSW to encourage more women to

participate in Local Government and provide increased incentive including Carer’s allowance,

provision of communication technologies, technology training and travel allowance.

It is noted that Council should continue to use current guidelines in preparing their policies for the

coming year.



Recommendation



(Weale/Beattie)

13.5 LETTER OF THANKS – RURAL FIRE SERVICE

Correspondence received from the Rural Fire thanking Council for correspondence expressing

kind comments regarding the NSW Rural Fire Service’s assistance during the recent floods in the

Lachlan Shire.

Recommendation



(Weale/Beattie)

13.6 LETTER OF CONGRATULATION – MARK COULTON MP

Correspondence received from Mark Coulton congratulating Council and the Tottenham Lions

Club on the upgrade of the Tottenham Airport.

Recommendation

That Council note the correspondence and forward a copy of the letter to Mr Ben Nicholls

and Tottenham Lions Club.

321/12 RESOLVED that Council note the correspondence and forward a copy of the letter to Mr

Ben Nicholls and Tottenham Lions Club.

(Weale/Beattie)

13.7 LOWER LACHLAN COMMUNITY SERVICES INC

Correspondence received from Lower Lachlan Community Services Inc thanking Council for their

continued support and advising that this year they celebrate their 20th anniversary of operation.

Recommendation

That Council note the correspondence and a congratulatory letter be forwarded to Lower

Lachlan.

322/12 RESOLVED that Council note the correspondence and a congratulatory letter be

forwarded to Lower Lachlan.

(Weale/Beattie)



13.8 VINCENT FAIRFAX FAMILY FOUNDATION

Correspondence received from VFFF confirming the intention of the foundation to work with

various community groups in Condobolin to assist them to provide community services.

Recommendation



(Weale/Beattie)

13.9 FULL TIME DOCTOR IN TOTTENHAM – KEVIN HUMPHRIES MP

Correspondence received from Kevin Humphries MP thanking Council for its correspondence in

relation to seeking a full time doctor in Tottenham and advising they have been monitoring, and

liaising with the Chief Executive of Greater Western Area Health Service and the Department of

Health.

Recommendation



(Weale/Beattie)

13.10 SHIRES ASSOCIATION

Correspondence received from Cr Ray Donald thanking Council for the opportunity to meet and

discuss current issues.

Recommendation



(Weale/Beattie)

13.11 ADRIAN PICCOLI – ROAD SAFETY OFFICERS

Correspondence received from Adrian Piccoli MP advising he has sought advice from the NSW

Roads Minister in relation to the future of the Road Safety Officer and has attached reply which

advising they are evaluating the situation and there are no plans to reduce road safety funding until

at least July 2013.

Recommendation



(Weale/Beattie)



14.0 COMMON SEAL



15. 0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN



16.0 MATTERS RULED URGENT BY THE MAYOR



17.0 CLOSED SESSION

17.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION

It is necessary for Council to adopt a resolution to formalise its intention to deal with certain

matters in Closed Session. The report(s) are incorporated into the ‘CLOSED SESSION’ section of

the business paper circulated to councillors.

The Local Government Act, 1993 requires the General Manager to identify those matters which

may be categorised as confidential in terms of Section 10A of the Local Government Act, 1993.

The matter to be considered in the Closed Session is a commercial matter.

Prior to considering the recommendation the General Manager is to invite any members of the

public present to make any submissions as to why they consider the matters should be dealt with

in open session.

Recommendation

i) That pursuant to Section 10A 2(a) of the Local Government Act, 1993, the

following items be dealt with in closed session:

Notice of Motion – Renown Theatre Site

ii) That the reason for dealing with this item in closed session is that it contains

information that would, if disclosed, confer a commercial advantage on a person

with whom the council is conducting (or proposes to conduct) business

Following the CLOSED SESSION the Council will resume normal proceedings and the Mayor

will announce the details of any resolutions passed by Council in CLOSED SESSION.

i) That pursuant to Section 10A 2(a) of the Local Government Act, 1993, the

following items be dealt with in closed session:

Notice of Motion – Renown Theatre Site

ii) That the reason for dealing with this item in closed session is that it contains

information that would, if disclosed, confer a commercial advantage on a

person with whom the council is conducting (or proposes to conduct) business

(Jones/Beattie)



17.1 CLOSED SESSION

Following the CLOSED SESSION the Council will resume normal proceedings and the

Mayor will announce the details of any resolutions passed by Council in CLOSED

SESSION.

Motion was withdrawn.

327/12 RESOLVED to go out of closed session the time being 1.25pm

(Sanson/Phillips)

Meeting was closed the time being 1.25pm.

ORDINARY MEETING OF COUNCIL - Lachlan Shire · 23-05-2012 · ORDINARY MEETING OF COUNCIL...

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