ORDINARY MEETING OF COUNCIL CONDOBOLIN 17 ......6.1.5 Letter from G McInnes requesting a staged...

This is Page No.I of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held

in the Lake Cargelligo Memorial Hall, Lake Cargelligo.

ORDINARY MEETING OF COUNCIL

CONDOBOLIN

17 APRIL, 2013

MEMORIAL HALL

LAKE CARGELLIGO

COMMENCING AT 9.00AM

This is Page No.2 of the Business Paper of Lachlan Shire Council to be held 17 April, 2013 in the

Lake Cargelligo Memorial Hall, Lake Cargelligo.

Lachlan Shire –The Heart of NSW

Our Vision:

For the Lachlan Shire to be a resilient community

providing economic and social growth, through

evolving, agricultural, business and mineral activities

Mission:

To engage the community, providing and delivering

progressive services whilst implementing a long term

strategic plan leading to the social and economic

benefit of the community

This is Page No.3 of the Business Paper of Lachlan Shire Council to be held 17 April, 2013 in the Lake Cargelligo Memorial Hall, Lake Cargelligo.

ORDINARY MEETING

17 April, 2013

AGENDA

1.0 CONFIRMATION OF THE MINUTES ................................................................................................................... 5

2.0 LEAVE OF ABSENCE.......................................................................................................................................... 5

3.0 MAYORAL MINUTE ...................................................................................................................................... 6

4.0 PUBLIC FORUM ................................................................................................................................................ 7

5.0 DISCLOSURE OF INTEREST ............................................................................................................................... 8

6.0 COMMITTEE REPORTS ..................................................................................................................................... 9

6.1 ENVIRONMENTAL SERVICES COMMITTEE ................................................................................................. 9

6.1.1 LEAVE OF ABSENCE ...................................................................................................................................10

6.1.2 DISCLOSURE OF INTEREST ...................................................................................................................10

6.1.3 FEEDBACK FROM THE DEPARTMENT OF PLANNING RE THE 40 HA MINIMUM LOT SIZE ..............................11

6.1.4 NEW COMPREHENSIVE STANDARD LOCAL ENVIRONMENTAL PLAN (LEP) – SECTION 59 SUBMISSION ........18

6.1.5 G. MCINNES – REQUEST FOR STAGED IMPLEMENTATION OF DA CONSENT 2012/50 ..................................38

7.1 GENERAL MANAGER...................................................................................................................................... 46

7.1.1 REPORT TO COUNCIL ON PROGRESS WITH INCOMPLETE RESOLUTIONS ...................................................46

7.1.2 GENERAL MANAGERS REPORT - MONTH OF APRIL .....................................................................................47

7.2 ENVIRONMENTAL SERVICES .......................................................................................................................... 49

7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING MARCH 2013 ........................................................49

7.2.2 COMMUNITY ANIMAL WELFARE SCHEME 2013 – PROGRESS REPORT ...................................................51

7.2.3 ACTING DIRECTOR ENVIRONMENT AND PLANNING – INFORMATION REPORT APRIL 2013 ....................53

7.2.4 HERITAGE COMMITTEE MEETING 3RD APRIL 2013 ................................................................................................58

7.3 TECHNICAL SERVICES ....................................................................................................................................... 59

7.3.1 STREET TREE REMOVAL – ABORIGINAL HEALTH BATHURST STREET CONDOBOLIN .......................................................59

7.3.2 STREET TREE REMOVAL 1 WATSON STREET CONDOBOLIN ..................................................................................61

7.3.3 STREET TREE REMOVAL 22 NAPIER STREET CONDOBOLIN..................................................................................63

7.3.4 STREET TREE REMOVAL 23 TURNER STREET CONDOBOLIN .................................................................................66

7.3.5 STREET TREE REMOVAL 42 REEF STREET LAKE CARGELLIGO ...............................................................................68

7.3.6 STREET TREE REMOVAL 15 CONAPARIA STREET LAKE CARGELLIGO ......................................................................71

7.3.7 LACHLAN VALLEY NOXIOUS PLANTS ADVISORY COMMITTEE ...............................................................................73

7.3.8 17TH BIENNIAL NSW WEEDS CONFERENCE 2013 ..........................................................................................74

7.3.9 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31ST MARCH 2013 ...............................75

7.3.10 LACHLAN SHIRE TRAFFIC COMMITTEE .............................................................................................79

7.3.11 WATER CART TENDERS .......................................................................................................................80

7.3.12 MR57N LAND AQUISISTION ............................................................................................................84

7.4 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE ................................................................................. 86

7.4.1 FINANCE AS AT 31ST MARCH 2013 ..........................................................................................................86

7.4.2 FUNDING FOR PUBLIC LIBRARIES IN NSW ..................................................................................................89

7.4.3 CODE OF CONDUCT REVIEW PANEL .........................................................................................................90

7.4.4 LAND ACCEPTED IN LIEU OF UNPAID RATES .............................................................................................91

7.4.5 CENTROC REGIONAL CONTRACT FOR FUEL SUPPLIES ...............................................................................92

7.4.6 CENTROC REGIONAL CONTRACT FOR INTERNAL AUDIT SERVICES ..............................................................94

This is Page No.4 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 17 April, 2013 in Lake Cargelligo Memorial Hall, Lake Cargelligo.

7.4.7 CENTROC REGIONAL CONTRACT FOR PRE-EMPLOYMENT SERVICES ...........................................................95

7.4.9 DRAFT ALCOHOL AND OTHER DRUGS POLICY ............................................................................................99

8.0 DEPUTATIONS .............................................................................................................................................. 100

9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR & DEPUTY MAYOR ............................................... 101

10.0 NOTICES OF MOTION ................................................................................................................................... 102

10.1 NOTICE OF MOTION – CLR SCOTT ............................................................................................................ 102

11. 0 DELEGATES REPORTS ................................................................................................................................. 103

11.1 BUILDING REGIONAL AUSTRALIAN SUMMIT............................................................................................. 103

12.0 CORRESPONDENCE....................................................................................................................................... 108

13.0 COMMON SEAL ............................................................................................................................................ 109

14.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ......................................................................................... 109

15.0 MATTERS RULED URGENT BY THE MAYOR ................................................................................................... 109


1.0 CONFIRMATION OF THE MINUTES

Recommendation

That the Minutes of the Council Meeting held 20 February, 2013 be received and noted.

2.0 LEAVE OF ABSENCE

Recommendation

That leave of absence be granted for Councillors.


3.0 MAYORAL MINUTE


4.0 PUBLIC FORUM

Gus Blacker – Lake Cargelligo Issues


5.0 DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of

Conduct regulate the way in which councillors and staff of Council conduct themselves to ensure

that there is no conflict between their private interests and their public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an interest

in a matter to be considered at a meeting of the Council (or Committee), that interest must be

disclosed as soon as practicable after the start of the meeting and the reasons for declaring such

interest.

Recommendation

That Councillors and staff now disclose any interest in the matters under consideration at

this meeting, describe the nature and type of interest, and in the case of ‘less than

significant on pecuniary interests’ the reasons why they consider the interest to be non

significant.


6.0 COMMITTEE REPORTS

6.1 ENVIRONMENTAL SERVICES COMMITTEE

MINUTES OF THE ENVIRONMENTAL SERVICES COMMITTEE MEETING HELD

03 APRIL 2013 COMMENCING AT 9.15AM

ATTENDEES

Cr. John Medcalf, Cr. Graham Scott , Cr. L Saunders, Cr. John Ridley, Cr. B. Nelson, Cr. D.

Brady, Cr. M. Hall

STAFF

Francois Van Der Berg (Acting Director Environmental Services and Planning), Eliza Buckland

(Administration Officer - Environmental Services and Planning), Damien Hartrey (Manager

Buildings Services)

Quorum of eight is required

AGENDA

6.1.1 Leave of Absence

6.1.2 Disclosure of Interest

6.1.3 Feedback from Dept of Planning and Infrastructure in relation to the 40 HA

Minimum Lot Size

6.1.4 New Comprehensive Standard Local Environmental Plan (LEP) – Section 59

Submission

6.1.5 Letter from G McInnes requesting a staged implementation of Conditions of

Consent


6.1.1 LEAVE OF ABSENCE

Recommendation

That leave of absence be granted to Cr Frankel, Cr Phillips and Mayor Councillor Des

Manwaring.

(Brady/Medcalf)

6.1.2 DISCLOSURE OF INTEREST


Conduct regulate the way in which councilors and staff of Council conduct themselves to ensure

that there is no conflict between their private interests and their public trust.

The Act prescribes that where an official of Council (or a committee of Council) has an interest

in a matter to be considered at a meeting of the Council (or committee), that interest must be

disclosed as soon as practicable after the start of the meeting and the reasons for declaring such

interest.

Recommendation

That Councillors and staff now disclose any interest in the matters under consideration by

the committee at this meeting, describe the nature and type of interest, and in the case of

‘less than significant on pecuniary interests’ the reasons why they consider the interest to

be non significant.

Nil


MEETING TYPE: Committee meeting ITEM NO. 6.1.3

DATE: 03 April 2013

6.1.3 FEEDBACK FROM THE DEPARTMENT OF PLANNING RE THE 40 HA

MINIMUM LOT SIZE

Author: F Van Der Berg

TRIM: 73012

Community

Strategic Plan

Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE

Strategic

Outcome

4.7 Strong effective Council

Delivery

Program

4.7.3 Councils decision making is equitable and ethical

Operational

Plan

Councils decision making and operational activities meet

regulation and community expectation

OFFICER’S RECOMMENDATION

1. The Council notes the response from the Department of Planning and

Infrastructure re Council’s desire to decrease the minimum lot size from 400 Ha to

40 Ha;

2. Council proceed with the recommendation to implement the 400 Ha minimum lot

size;

3. Following the adoption of the 400 Ha minimum lot size, Council proceed with the

section 59 submission to the Department of Planning and Infrastructure for the

gazettal of the 2012 LEP.

4. Subsequent to the gazettal of the 2012 LEP, Council consult with the Department of

Primary Industries and other stake holders re a planning proposal to amend the

minimum lot size provision of the 2012 LEP to allow for smaller lot sizes in certain

Council areas.

Committee Recommendation

1. The Council notes the response from the Department of Planning and

Infrastructure re Council’s desire to decrease the minimum lot size from 400 Ha to 40

Ha;

2. Council proceed with the recommendation to implement the 400 Ha minimum lot

size;

3. Following the adoption of the 400 Ha minimum lot size, Council proceed with the

section 59 submission to the Department of Planning and Infrastructure for the


gazettal of the 2012 LEP.

4. Immediately following the gazettal of the 2012 LEP, Council consult with the

Department of Primary Industries and other stake holders re a planning proposal to

amend the minimum lot size provision of the 2012 LEP to allow for smaller lot sizes in

certain Council areas.

5. Council proceed with an Urban Strategy in conjunction with the Planning Proposal

to amend the Minimum Lot Size in certain shire areas.

(Medcalf/Hall)

INTRODUCTION

Attached to this report is a formal response from the Department of Planning and Infrastructure

in relation to Council’s request for a revised Gateway determination to vary the minimum lot

size for subdivisions with a dwelling entitlement in zone RU1 Primary Production to 40Ha. This

report provides for background on the minimum lot size issue, options available to Council to

amend the minimum lot size in future, relevant Council resolutions on this matter and protection

of dwelling entitlements on allotments created under the current LEP.

BACKGROUND

Council has been working on the preparation of its new LEP since May 2011 under the

acceleration funding program. Following a gateway determination in March 2012, exhibition

occurred between Wednesday 8th

August 2012 and Friday 7th September 2012. Exhibition also

included the ‘Minimum Lot Sizes for a rural Dwelling Entitlement - A report to inform draft

Lachlan LEP 2011’ (MLS).

A full report on the outcome of the exhibition period including the section 59 submission was

presented to the September 2012 Council meeting along with a recommendation to adopt the

MLS report and draft LEP, and refer it back to the Department for the plan to be made. It was

debated for some time, and then deferred until the October committee meeting to allow the

consultants to be present to assist in the Councilors understanding of this matter. This was

important due to the fact that there are 3 new Councilors since the September election, who were

not aware of the background of this project. At the Committee meeting it was resolved to accept

the recommendation, however at the Council meeting in October where all Committee minutes

are ratified, the Council proceeded to change the MLS from 400 ha to 40 ha.

The following resolution was passed at the October 2012 Council meeting –

505/12 RESOLVED that Council:

(i) Notes the report on exhibition of the new comprehensive DLEP to replace the existing

1991 LEP and the Minimum Lot Size;

(ii) Adopts the ‘Minimum Lot Sizes for a rural dwelling entitlement of 40 ha;


(iii) Resubmit the Draft LEP to the Department of Planning requesting a gateway

determination based on minimum a Lot Size of 40 ha for rural dwellings.

(iv) If the determination on application is successful re exhibit the Draft LEP on that basis.

(Brady/Nelson)

A rescission motion to rescind this resolution and to allow a new vote on the original

recommendation, adopting the MLS with the 400 ha, and the other recommendations from the

original report was lodged for the November 2012 Council meeting. This effectively stalled any

action staff could take on lodging the 40 ha resolution with the Department. At the November

2012 meeting, this matter was deferred to the December 2012 meeting due to a lack of

Councilors. This was re-presented at the December 2012 meeting and defeated.

Council notified in January 2013 the Department of Planning and Infrastructure (DOPi) of its

Council resolution re the minimum lot size to be altered to 40Ha.

DISCUSSION

DOPi advised Council in early March 2013 that amendments to the minimum lot size for rural

subdivision should be considered and informed through evidence-based and strategic planning.

Council’s draft Minimum Lot Size for a Rural Dwelling Entitlement Strategy (Strategy) was

endorsed by DOPi for exhibition in October 2011. Zenith Town Planning, Council’s independent

consultant, carried out an extensive study based on evidence, inclusive a summary of past rural

subdivisions to determine a minimum lot size of 400 Ha. Council approved the 400Ha minimum

lot size in October 2011. Currently no evidence based study was carried out to support the 40Ha

minimum lot size.

At Council’s ordinary meeting of 19 October 2011, held in Tullibigeal, Council resolved as

follows:

544/11 RESOLVED that Council:

i) Adopt 400 hectares as its preferred application of minimum lot sizes for the

subdivision of rural (RU1) land for a dwelling entitlement;

ii) Advise the Department of Planning and Infrastructure of the preferred

approach with a view to exhibiting draft Lachlan Local Environmental

Plan 2011 on the basis of that approach;

iii) Carry out public consultation about the preferred approach as part of the

exhibition of draft Lachlan Local Environmental Plan 2011.

iv) Receive a further report containing details of any submissions received

after the exhibition period.

(Phillips/Sanson)

For: Councillors Medcalf, Weale, Fishpool, Frankel, Beattie, Phillips, Sanson, Scott,

Jones

Against: Councillors Glen, Nelson, Shields, Manwaring

Absent: Councillors Harris and Saunders

Based on abovementioned Council resolution, Council also resolved to:


545/11 RESOLVED that:

i) Council notes the report in relation to the draft Lachlan Shire Council Local

Environmental Plan 2011, and associated maps,

ii) That following Council adopting a position on the Minimum Lot Size for dwelling

in rural areas, that delegation be given to the General Manager to prepare and

submit the planning proposal and draft Lachlan Shire Council Local

Environmental Plan 2011, and associated maps, to NSW Government Planning

and Infrastructure, requesting a gateway determination and that it be publicly

exhibited;

iii) Council receives a further report on the outcomes of the exhibition process;

iv) Council resolves to prepare a Planning Proposal to prepare an amending LEP to

support the development of Council’s Urban Strategy as well as implementing the

findings of Community Heritage Study.

(Phillips/Beattie)

Abovementioned discussion illustrates the extensive process that was followed to determine the

400 Ha minimum lot size.

MINIMUM LOT SIZE NOT SET IN CONCRETE

DOPi will consider an amendment to the minimum lot size if Council with the concurrence of

Department of Primary of Industries (DPI) develops a planning proposal for the amendment of

the LEP to amend the MLS.

There are strategies available to Council to amend the MLS. It is important to note that the 400

Ha minimum lot size is not set in concrete and may be amended by Council at any time, subject

to following the correct procedures to lodge a planning proposal.

It is important to note that the 400 Ha minimum lot size will only affect future rural subdivisions

where a dwelling entitlement is sought.

Protection of existing dwelling entitlements

Draft LEP 2012 - Clause 4.2B Erection of dwelling houses, dual occupancies (attached) and

secondary dwellings on land in certain rural zones [local]

According to the draft LEP 2012, development consent must not be granted for the erection of a

dwelling house, dual occupancy (attached) or secondary dwelling on a lot in a zone to which this

clause applies, and on which no dwelling house has been erected, unless the lot is:

(a) a lot that is at least the minimum lot size specified for that lot by the Lot Size Map, or

(b) a lot created under an environmental planning instrument before this Plan commenced and

on which the erection of a dwelling house was permissible immediately before that

commencement, or

(c) a lot resulting from a subdivision for which development consent (or equivalent) was granted

before this Plan commenced and on which the erection of a dwelling house would have been

permissible if the plan of subdivision had been registered before that commencement, or (d) an existing holding.


All existing holdings and allotments created under the existing LEP 1991, with a dwelling

entitlement, will retain this entitlement and are not subject to the minimum lot size provision,

until it is further subdivided or existing holding is broken up into smaller holdings.

Definition - existing holding means:

(a) except as provided by paragraph (b)—the area of a lot, portion or parcel of land as it was at

the appointed day, or

(b) where, as at the appointed day, a person owned 2 or more adjoining or adjacent lots,

portions, or parcels of land, the aggregation of the area of those lots, portions or parcels as they

were at the appointed day.

JUSTIFICATION OF THE 40 HA MINIMUM LOT SIZE

At the present moment no studies were carried out to justify or to illustrate that a demand for a

40Ha minimum lot size exists. Also, during the public exhibition of the draft LEP 2012, no

submissions/objections were received against the 400Ha minimum lot size, nor any demands

from the public expressing a need for smaller lot sizes.

As a result of this observation, it is very unlikely that DPI and DOPi will support a minimum lot

size of 40Ha, especially if this lot size is applied to all rural land.

Council may wish to stop the whole LEP process and carry out such studies to identify possible

areas for a 40 Ha minimum lot size, but Council will be in breach of the time constraints for the

gazettal of the LEP as instructed by the Minister for Planning and Infrastructure and the

provisions of the funding agreement.

Aforementioned study may take anything from 12-18 months and such a delay will be

detrimental to Council. Options are available to develop a planning proposal, as discussed below,

to amend the LEP in future.

PROVISION IN THE ACT TO AMEND AN LEP

Council resolved at the December 2012 ordinary Council meeting to accept the delegation of

power under section 59 of the Environmental Planning and Assessment Act 1979, hence this

included delegated authority from the Minister, for the making of Local Environmental Plans

(LEPs).

Council received a formal response (letter attached to the report) to this resolution on 8 March

2013 from DOPi acknowledging Council’s acceptance of the plan making delegations under

section 59 of the Environmental Planning and Assessment Act, 1979.

This in essence means that Council can exercise its delegation under section 59 of the Act with

the authorization of DOPi to develop a planning proposal to make amendments to the LEP,

subject to following the prescribed procedures.


676/12 RESOLVED that:

i) Council note the report on “Delegations and independent reviews of plan-making

decisions”; and

ii) Council notify the Minister for Planning that the delegation of powers under

Section 59 of the Environmental Planning and Assessment Act 1979 is accepted by

Lachlan Shire Council; and

iii) Council sub-delegate the abovementioned functions to the General Manager.

(Phillips/Hall)

TIMING OF THE LEP

The Minister for Planning and Infrastructure recently (February) wrote to Councils to advise that

their standard instrument LEPs are to be completed by 29 March 2013. (Letter attached) All

Councils are encouraged by DOPi to finalise their LEPs as soon as possible.

The Council originally received and accepted an offer of $148,400 (in-kind assistance) shared

with Parkes Council to undertake a ‘conversion’ LEP, and Lachlan Shire Council was also

offered and accepted a $30,000 grant to undertake a ‘deferred MLS report to inform and possibly

later amend the conversion LEP, based on the outcomes of the MLS report.

It was agreed by Council and DOPi that the work on the LEP and MLS could occur

concurrently. Council invoiced DOPi for $30,000.00 in 2012 on completion of the MLS, but

hasn’t been paid as yet. It appears that payment may occur on acceptance and implementation of

the recommendations of the Minimum Lot Size study into the draft LEP.

FINANCIAL AND RISK

Pursuant to clause 3 of the funding agreement, funding and/or in kind assistance may be

withdrawn if the Funded Project has not commenced or been completed by 29 March 2013.

DOPi also reserves the right to terminate the agreement.

Council contacted the local DOPi office in Dubbo regarding the 29 March 2013 due date and

Council was verbally advised that Council will have a 1-2 months grace period to finish the draft

LEP without being penalised.

CONCLUSION

It is highly unlikely that DOPi will ever agree to a 40 Ha minimum lot size proposal, unless a

proper study is carried out by Council. It is clear that DOPi will not allow this to occur without

the concurrence of DPI and an evidence based study to support any new proposals. If Council

resolves to carry out another minimum lot size study before finalizing the draft LEP, the whole

process will be delayed by approx. 12-18 months. This course of action will be in conflict with

the funding agreement and the requirements from the Minister for Planning to have Council’s

LEP gazetted by 29 March 2013 or as soon as possible.

Having the ability to amendment the LEP in future, it is recommended that Council request

DOPi to make the new LEP 2012.


If DPI concurs that a varied minimum lot size is appropriate, DOPi is committed to working with

Council to implement that position in a future planning proposal to amend the LEP.

ATTACHMENTS

Provided in Committee Papers

1. Letter from Dept of Planning dated 5.03.2013 re Council’s request to vary the minimum

lot size – Ref 13/02268

2. Letter from Dept of Planning and Infrastructure dated 6.03.2013 re planning powers

under section 59.

3. Letter of offer from Department of Planning and Infrastructure.

SIGNED BY

Francois Van Der Berg



DATE: 03 April 2013

6.1.4 NEW COMPREHENSIVE STANDARD LOCAL ENVIRONMENTAL PLAN (LEP)

– SECTION 59 SUBMISSION


TRIM: n/a

Community

Strategic Plan


Strategic

Outcome


Delivery

Program


Operational

Plan



Lachlan Shire Council

Section 59 Submission

Draft Lachlan Local Environmental Plan 2012 (DLEP 2012)

SUBMISSION TO THE DEPARTMENT OF PLANNING AND INFRASTRUCTURE

UNDER THE SECTION 59 OF THE ENVIRONMENTAL PLANNING AND

ASSESSMENT ACT 1979, REQUESTING THAT THE DRAFT LOCAL

ENVIRONMENTAL PLAN TO BE KNOWN AS THE LACHLAN LOCAL

ENVIRONMENTAL PLAN 2012 BE MADE.

Introduction

Subject to accepting the 400 Ha minimum lot size, it is recommended that Council proceed with

the submission of the section 59 report to the Department of Planning and Infrastructure for the

gazettal of the new LEP. This report was also tabled at the September 2012 Council meeting.


Executive Summary

This Section 59 report outlines key issues raised by submissions during the recent consultation

and public exhibition of the Draft Lachlan Local Environmental Plan (DLEP) 2012 and

Minimum Lot Size (MLS) report.

This report also forms the submission of the DLEP 2012 (to be amended) to the Minister for

Planning and Infrastructure to gazette the plan.

RECOMMENDATION

1. Council undertake additional consultation with the Department of Primary

Industries, subsequent to the gazettal of the 2012 Lachlan LEP, to develop a

planning proposal to vary the Minimum lot size for rural subdivisions with a

dwelling entitlement, to allow for smaller lot sizes;

2. That Council notes the report on the new comprehensive DLEP to replace the

existing 1991 LEP and the Minimum Lot Size;

3. That Council adopts the ‘Minimum Lot Sizes for a rural dwelling entitlement - A

report to inform draft Lachlan LEP 2011’;

4. That Council adopts DLEP 2012 as exhibited as amended by:

a. Deleting subclause 5.9(9) (identified as optional in the Standard Instrument)

from the DLEP 2012;

b. Altering DLEP 2012 Map LSZ_010A to insert the 2ha Minimum Lot Size

over land zoned as R5 Large Lot Residential in Jones Lane/Browns Lane and

Oppy Lane Condobolin;

c. Altering the Land Use Tables in DLEP 2012 for Zone RU1, Zone RU5 and

Zone R5 by removing Home Based Child Care from being Permitted without

consent and nominate it as being Permitted with consent within those Zones;

d. Altering Clause 3.2(e) to replace the current DECC reference with reference

to the Office of Environment and Heritage;

e. Altering the Land Use Table to the RU1 zone to delete Highway Service

Centres from being permitted without consent to only being permitted with

consent;

f. To include Intensive Livestock Agriculture in the Land Use Table to the RU1

zone as being permitted only with consent;

g. Alter the DLEP 2012 zoning maps to identify Henry Parkes Way as SP2

Infrastructure;

h. Alter Clause 5.1(2) to read Roads and Maritime Services;

i. Altering the appropriate DLEP Maps to reflect the changes to the Kiacatoo

State Forest with suitable adjustment to the E1 zoning;

j. Alter the Land Use Table to Zone R5 Large Lot Residential by removing

extractive industries and open cut mining from being Prohibited;

k. The notations on the Draft Flood Maps be altered to be consistent with the

advice from OEH regarding the application of the mapping and land that

may be subject to flooding located outside the mapped areas;

5. That the Condobolin Aboriginal Land Council be invited to lodge a formal planning

proposal for consideration of Council for the rezoning of the Willow Bend and


Boona Road Reserves. This planning proposal be considered by Council in

conjunction with the forthcoming Urban Strategy review;

6. That Council undertake to engage with OEH and the land owner (i.e. State Property

Authority) to examine the options for the protection of the identified vegetation on

Public Recreation Reserves (Crown Land) and Travelling Stock Routes as part of

the Urban Strategy review;

7. That Council consider the inclusion of the issue of Classified Roads within the current

Urban Strategy review for existing and new development that fronts the Henry

Parkes Way being a State Classified Road;

8. That Council advise SC and SL Beattie that a dwelling entitlement search could be

undertaken, to ascertain what entitlements if any currently exist on the land. This

would investigate what the existing holding status is on the land for the erection of a

dwelling house.

9. Council undertake to review the minimum lot size along the Lachlan River corridor

in Condobolin in the urban strategy review, having regard to the representations of

OEH, flooding and other limiting factors that affect subdivision within the town

boundaries.

10. Council delegates to the General Manager the authority to resolve, in consultation

with the Department of Planning and Infrastructure, any late agency responses to

the DLEP 2012. This delegation includes any amendments to the DLEP 2012

necessary to respond to these late responses

11. That Council submit DLEP 2012, as amended, to the Minister for Planning and

Infrastructure under Section 59 of the EPA Act 1979 to make the plan;

12. That Council thank all persons/agencies who made submissions to the DLEP 2012

and provide them with a copy of Council’s report and recommendations


1. Council undertake additional consultation with the Department of Primary

Industries, subsequent to the gazettal of the 2012 Lachlan LEP, to develop a planning

proposal to vary the Minimum lot size for rural subdivisions with a dwelling entitlement, to

allow for smaller lot sizes;

2. That Council notes the report on the new comprehensive DLEP to replace the

existing 1991 LEP and the Minimum Lot Size;

3. That Council adopts the ‘Minimum Lot Sizes for a rural dwelling entitlement - A

report to inform draft Lachlan LEP 2011’;

4. That Council adopts DLEP 2012 as exhibited as amended by:

a. Deleting subclause 5.9(9) (identified as optional in the Standard Instrument) from

the DLEP 2012;

b. Altering DLEP 2012 Map LSZ_010A to insert the 2ha Minimum Lot Size over land

zoned as R5 Large Lot Residential in Jones Lane/Browns Lane and Oppy Lane

Condobolin;

c. Altering the Land Use Tables in DLEP 2012 for Zone RU1, Zone RU5 and Zone R5


by removing Home Based Child Care from being Permitted without consent and nominate

it as being Permitted with consent within those Zones;

d. Altering Clause 3.2(e) to replace the current DECC reference with reference to the

Office of Environment and Heritage;

e. Altering the Land Use Table to the RU1 zone to delete Highway Service Centres

from being permitted without consent to only being permitted with consent;

f. To include Intensive Livestock Agriculture in the Land Use Table to the RU1 zone

as being permitted only with consent;

g. Alter the DLEP 2012 zoning maps to identify Henry Parkes Way as SP2

Infrastructure;

h. Alter Clause 5.1(2) to read Roads and Maritime Services;

i. Altering the appropriate DLEP Maps to reflect the changes to the Kiacatoo State

Forest with suitable adjustment to the E1 zoning;

j. Alter the Land Use Table to Zone R5 Large Lot Residential by removing extractive

industries and open cut mining from being Prohibited;

k. The notations on the Draft Flood Maps be altered to be consistent with the advice

from OEH regarding the application of the mapping and land that may be subject to

flooding located outside the mapped areas;

5. That the Condobolin Aboriginal Land Council be invited to lodge a formal planning

proposal for consideration of Council for the rezoning of the Willow Bend and Boona Road

Reserves. This planning proposal be considered by Council in conjunction with the

forthcoming Urban Strategy review;

6. That Council undertake to engage with OEH and the land owner (i.e. State Property

Authority) to examine the options for the protection of the identified vegetation on Public

Recreation Reserves (Crown Land) and Travelling Stock Routes as part of the Urban

Strategy review;

7. That Council consider the inclusion of the issue of Classified Roads within the

current Urban Strategy review for existing and new development that fronts the Henry

Parkes Way being a State Classified Road;

8. That Council advise SC and SL Beattie that a dwelling entitlement search could be

undertaken, to ascertain what entitlements if any currently exist on the land. This would

investigate what the existing holding status is on the land for the erection of a dwelling

house.

9. Council undertake to review the minimum lot size along the Lachlan River corridor

in Condobolin in the urban strategy review, having regard to the representations of OEH,

flooding and other limiting factors that affect subdivision within the town boundaries.


10. Council delegates to the General Manager the authority to resolve, in consultation

with the Department of Planning and Infrastructure, any late agency responses to the

DLEP 2012. This delegation includes any amendments to the DLEP 2012 necessary to

respond to these late responses

11. That Council submit DLEP 2012, as amended, to the Minister for Planning and

Infrastructure under Section 59 of the EPA Act 1979 to make the plan;

12. That Council thank all persons/agencies who made submissions to the DLEP 2012

and provide them with a copy of Council’s report and recommendations

(Hall/Brady)

Background

The Department has supported Council's approach of preparing a new draft LEP. In April 2011,

Council was provided with in-kind funding from the Department of Planning under the LEP

Acceleration program, for $148,400 jointly with Parkes Council, to prepare the new

comprehensive LEP, and $30,000 for a Minimum Lot Size Study for dwelling entitlement on

rural land, to inform the new LEP. The DLEP will replace the 1991 instrument as required by

the NSW Government. The DLEP 2012 seeks to introduce a comprehensive plan in accordance

with the Standard Instrument (LEPs) Order 2006 for the entire Lachlan LGA. Council has been

receiving regular reports on this, and a Councilor workshop was held in October 2011.

Process undertaken

Lachlan Shire Council is a priority Council that has elected to complete its Standard Instrument

Local Environmental Plan prior to June 2012. That date has now been extended to 29 March

2013.

Works have been underway with staff and consultants since April 2011, and in April 2012,

Council was advised that it has received a gateway approval and given the approval to undertake

public exhibition of the DLEP and the accompanying Minimum Lot Size report. Following

exhibition, Council must now consider the submissions and this report has been prepared for the

Department, which ultimately allows for the plan to be made/gazetted once all submissions are

adequately addressed.

Council received a conditional Gateway Determination to Council’s Planning Proposal from the

NSW Department of Planning and Infrastructure on 26th

March 2012.

The conditional matters included:

1. The Gateway Determination:

acknowledged that the DLEP 2012 as certified was inconsistent with Section 117

Directions 1.2 Rural Zones, 2.1 Environment Protection Zones and 4.3 Flood Prone

Lands. The Department of Planning and Infrastructure determined that the

inconsistencies were minor and therefore justified


approved the creation of public reserves under 117 Direction 6.2 Reserving Land for

Public Purposes For RE1 (Public Recreation) zones over Council land, and

noted that consistency with 117 Direction 1.3 Mining and Petroleum and Extractive

Industries, 1.5 Rural Lands and 4.4 Planning for Bushfire Protection was outstanding

and this is required to be justified prior to making the DLEP 2012

A copy of the Section 117 Directions and relevant SEPPs are attached to this report (see

Attachment section 117 directions).

2. A list of amendments to the draft plan was provided by the Department including changes to

the DLEP 2012 instrument and maps. These were included in the DLEP 2012 and maps as

exhibited for public comment.

The Gateway Determination noted that the following matters were required to be addressed:

1. Community consultation under Section 56(2)(c) and Section 57 of the Environmental

Planning and Assessment Act 1979; and

2. Council was required to consult with the following Government Agencies under

Section 56(2)(d) of the Environmental Planning and Assessment Act 1979:

Lachlan Catchment Management Authority

Office of Environment and Heritage

Family and Community Services – Housing NSW

NSW Department of Primary Industries - Agriculture

NSW Department of Primary Industries – Fishing and Aquaculture

NSW Department of Primary Industries – Forests

NSW Department of Primary Industries – Minerals and Petroleum

Department of Trade and Investment

Mine Subsidence Board

Transport for NSW

Transport for NSW – RailCorp

Office of Environment and Heritage - NSW National Parks and Wildlife

Service

NSW Rural Fire Service

Transport NSW

State Water Corporation

Each of the above listed agencies and the new restructured agencies were consulted.

As part of the DLEP 2012 consultation and exhibition process Council has consulted with

government Agencies in accordance with the Gateway Determination and exhibited the DLEP for

public comment in accordance with Section 57 of the Environmental Planning and Assessment Act

1979.


Legislative, Policy & Management Planning Implications

DLEP 2012 will replace the Lachlan LEP 1991 gazetted on 17th September 1991. The DLEP

once gazetted will be the Lachlan LEP 2012 under the EP& A Act 1979.

Report

Public Exhibition and Consultation

The DLEP 2012 and associated documents were placed on public exhibition between

Wednesday 8th

August 2012 and Friday 7th September 2012.

The DLEP 2012 and accompanying documents were available for inspection during the

exhibition period at:

Lachlan Shire Council Offices -58 – 64 Molong Street Condobolin

Lake Cargelligo Library/Council Offices

Tottenham Post Office – 69 Umang Street Tottenham

Councils website

Two open information sessions were held during exhibition of the DLEP 2012:

Wednesday 22 August 2012 – 6.00pm – Lachlan Shire Council Chambers, 58 – 64

Molong Street Condobolin NSW 2877

Thursday 23 August 2012 – 6.00pm – Lake Cargelligo Bowling Club, 1 Prior Street Lake

Cargelligo

A total of nine (9) persons attended these sessions.

Response to the Public Exhibition and Consultation

A total of 8 written submissions arose from the exhibition and consultation. A copy of these

submissions is included in Appendix 2. There are several outstanding submissions, including

from Heritage NSW, so at this stage Council may receive further submissions to the DLEP 2012

and Council’s delegation to the General Manager is requested to resolve any issues with DoPI

arising from these submissions.

Issues Broached in Written Submissions

Written submissions will be tabled at the Council meeting. In this report the issues are divided

into three sections being:

Written Submissions from the Public (see Attachment 1).

Matters Raised by Government Departments and Agencies

Administrative changes within Council

This is Page No.25 of the Business Paper of Lachlan Shire Council to be held 17 April, 2013 in the Lake Cargelligo Memorial Hall, Lake Cargelligo.

Written Submissions from the Public

NO

NAME

ISSUE

COMMENT

RECOMMENDATION

1A

ARUP on

behalf of the

Condobolin

Aboriginal

Land Council

The Land Council seek

Council’s advice and

consideration for the best

zoning of the Willow Bend

Reserve and Boona Road

Reserve under DLEP 2012.

The Willow Bend Reserve

is located on Lot 249 DP

753113 and Lot 251 DP

726933 and is currently

zoned as Rural 1(a) under

LEP 1991. The Reserve is

proposed to be rezoned to

RU1 Primary Production.

The Boona Road Reserve is

located on Lot 280 DP

752080 and is currently

zoned as Rural 1(a) under

LEP 1991. The Reserve is

proposed to be rezoned as

R5 Large Lot Residential

under DLEP 2012.

The submission raises a number of issues

associated with the two Land Council reserve sites.

These include the nature of the community uses on

the land, flooding and the possible introduction of

an E4 Environmental Living Zone for these sites to

reflect the types of land uses already established on

these parcels of land. The E4 zone has not been

identified in the DLEP 2012. The submission seeks

an indication from Council as to its view and

support for the use of an E4 zone across the land.

The request requires further consideration by

Council. It also necessitates the preparation of a

detailed planning and environmental assessment of

the two reserve sites to examine the extent of

development on the land, flooding issues etc.

This is beyond the scope of the current engagement

with DoPI under DLEP 2012. It is recommended

that this matter be deferred to consideration within

Council’s forthcoming Urban Strategy review.

No change to DLEP 2012

It is recommended that the Land

Council be invited to prepare a detailed

planning proposal for consideration by

Council under the Urban Strategy

review.

SC & SL The submission requests The land to which the submission relates is located

This is Page No.26 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 17 April, 2013 in Lake Cargelligo Memorial Hall, Lake

Cargelligo.

NO

NAME

ISSUE

COMMENT

RECOMMENDATION

1B Beattie that Council consider

rezoning of various lots as

R5 Large Lot Residential

on the South Forbes Road, approximately 4 km

from Condobolin.

The submission considers that the land is not suited

to the proposed RU1 Primary Production zone and

requests that the land be included in the R5 Large

Lot Residential zoning.

The only justification for the rezoning provided is

the similarity of the land to other existing 1(c) or

proposed R5 zoned areas.

The matters in the submission are noted and

Council may consider in the future revisiting the

rural lifestyle zonings around Condobolin, Given

the amount of R5 land available it is unlikely that

this review would occur in the immediate future.

There is no justification for the proposed rezoning

request

The owner will be written to advise that a dwelling

entitlement search could be undertaken, to ascertain

what entitlements if any currently exist on the land.

This would investigate what existing holding status

is on the land.

No change to DLEP 2012


Cargelligo.

Written Submissions from Government Departments and Agencies

NO

NAME

ISSUE

COMMENT

RECOMMENDATION

2A

NSW Roads

and

Maritime

Services

(RMS)

The RMS raises a number of issues

regarding DLEP 2012 including:

RMS objects to Highway Service

Centres being permitted

without consent in RU1

Primary Production zoning.

RMS notes that this may be a

drafting error on DLEP 2012

RMS requests that Council alter

DLEP 2012 to require

development consent for

extensive agriculture in the

RU1 Primary Production zone.

RMS has expressed concerns

over the traffic generating

effects of some forms of

agriculture including dairying

and the like.

Roads need to be identified in

the R5 Large Lot Residential

zone as being permitted with or

without consent

RMS requests that Henry Parkes

Way

The following comments are offered in

response to the RMS submission:

The inclusion of Highway Service

Centres as being permitted without

consent is a drafting error

Extensive agriculture as defined in

DLEP 2012 includes the

production of crops or fodder

(including irrigated pasture and

fodder crops) for commercial

purposes, the grazing of livestock

for commercial purposes, bee

keeping and dairying (pasture-

based). While the concerns of

RMS are noted the current Lachlan

LEP 1991 permits agriculture

(except intensive agriculture)

without consent. DLEP 2012 is

consistent with this approach with

the exception of intensive

livestock agriculture is not

included in the Land Use Table to

the

Alter the Land Use Table to the

RU1 zone to delete Highway

Service Centres from being

permitted without consent to

only being permitted with

consent

Include Intensive Livestock

Agriculture in the Land Use

Table to the RU1 zone as

being permitted only with

consent

Amend the DLEP 2012 zoning

maps to identify Henry Parkes

Way as SP2 Infrastructure

Alter Clause 5.1(2) to read

Roads and Maritime Services

Council consider the inclusion

of the issue of Classified

Roads within the current

Urban Strategy review for

existing and new development

that fronts the Henry Parkes

Way being a State Classified

Road


Cargelligo.

NO NAME ISSUE COMMENT RECOMMENDATION

which is a State Classified

Road be zoned as SP2

Infrastructure

The reference to the previous

RTA in Clause 5.1(2) of DLEP

2012 should be altered to read

Roads and Maritime Services

(RMS)

RMS requests that Council includes

specific controls in its revised DCP

addressing access to classified roads

and has provided an example clause to

that effect.

RU1 zone. Intensive Livestock

Agriculture includes such uses as

dairies, feedlots, piggeries and poultry

farms. Permitting these uses with

consent from Council is appropriate.

The comments of RMS are noted and

intensive livestock agriculture needs to

be listed as a use permitted with

consent. Council’s decision to permit

extensive agriculture without consent is

consistent with the current 1991 LEP,

the objectives of the RU1 Primary

Production zone and also current

planning practice for rural lands

The rezoning of Henry Parkes Way

to SP2 is consistent with current

practice to recognise Local,

Regional and State significant

roads.

Changes to Clause 5.1(2) are noted

Suggestions to include provisions for

Classified Roads in Council’s new DCP

are noted. This will be addressed through

the new Urban Strategy and may include

subsequent amendments to DLEP 2012

where required.


Cargelligo.

2B NSW Rural

Fire Service

The NSW Rural Fire Service raises

concern with Council regarding the

permissibility without consent for

Home Based Child Care on Bushfire

Prone Land. The Service requests that

Council require consent for this use

consistent with the requirements of the

Rural Fires Act 1997.

Home based child care is currently

proposed to be permitted without consent

in the RU1 Primary Production, RU5

Village and R5 Large Lot Residential

zones. No objections are raised to

changing the DLEP 2012 to require

consent for this use within all zones to

avoid any future conflict with the Rural

Fires Act 1997 and the integrated

development requirements of the EPA Act

1979

DLEP 2012 be amended to include

Home Based Child Care as being

permitted only with consent of

Council in the RU1, RU5 and R5

zones

2C State

Emergency

Services

The State Emergency Services have

provided an initial reply indicating the

DLEP is under consideration.

No issues raised No changes to DLEP 2012


Cargelligo.

NO. NAME ISSUE COMMENT RECOMMENDATION

2D

Carrathool

Shire

Council

Carrathool Shire Council raises no

objections to

the proposed DLEP 2012

No issues raised

No changes to DLEP 2012

2E

Department

of Primary

Industries

The Department raises a number of issues

associated with DLEP 2012;

The Department notes that Council

has chosen not to include the

Riparian Land and Waterways

clauses and mapping and it strongly

recommends that the Riparian Land

and Waterways clauses (available

from the Department of Planning

and Infrastructure) and associated

mapping be included in the LEP.

There is only one change that is

required in relation to the Land

Zone Map – LZN005 – the area

zoned as RU3 Forestry (comprising

the former Kiacatoo State Forest) is

now part of the Lachlan Valley

National Park as shown to the west

of this area. Hence it should be

zoned as E1

Clause 4.2b - objective 1(a) The aim

should reflect not only unplanned

rural residential development but

also other conflicting lifestyle

development.

In response to the submission from the

Department the following comments are

offered:

The mapping data supplied by OEH

was insufficient at the time to be

able to accurately map riparian

land, waterways or salinity. There

are several datasets which make

up the riparian lands mapping and

only one of them is Key Fish

Habitat. The others are retained in

a range of other agencies. There

were a number of attempts to

access data that was consistent

with DoPI practice notes and the

data was considered to be

inadequate. The consultant team is

still pursuing the data that may be

available for a future amendment.

Any changes at this stage would

necessitate re-exhibition of the

DLEP 2012 be amended to:

Reflect the changes to the

Kiacatoo State Forest and

alter the RU3 to E1 zoning

of this land

Remove from the Land Use

Table to Zone R5 Large

Lot Residential extractive

industries and open cut

mining from being

prohibited development


Cargelligo.

The Department recommends

Council remove the existing

holding provisions or as an

alternative to include an additional

"sunset clause" (as a sub clause)

that provides that current existing

holdings be phased out after a

limited time after the

commencement of this LEP.

DLEP

The comments regarding Kiacatoo

State Forest are noted. The

mapping for the E1 zone will be

altered as requested

The comments regarding Clause

4.2B are noted

The retention of the existing

holding provisions is consistent

with the transfer of 1991 planning

provisions within the DLEP 2012.

It is also another planning


Cargelligo.

NO. NAME ISSUE COMMENT RECOMMENDATION

As the LEP has adopted a more

realistic minimum lot size for

the

primary production zone, the

permissibility of rural workers

dwellings can be supported.

The Department has provided

general comments on the MLS

report

The Department recommends

that Council set up a land

monitor in the primary

production zone to monitor the

400 hectare minimum lot size

and the demand for

subdivision.

The Department requests that

the R5 zone land use table be

altered to permit with consent

extractive industry and open

cut mining to be consistent

with State Environmental

Planning Policy (Mining,

Petroleum Production and

Extractive Industries) 2007

(Mining SEPP)

The Department has identified

mineral resources within the proposed

RU5 Village Zone at Fifield. The

Tool to retain rural dwelling

entitlements for farm adjustments

that may have not been realised.

Such farm adjustments do not

necessarily occur within a specified

time frame. Retaining existing

holdings is consistent with

Council’s desire to ensure primary

production is protected and at the

same time rural dwelling

entitlements are not lost.

The comments regarding rural

worker dwellings is noted

Council resolved to include an MLS

of 400ha after considering a report

that examined the planning

framework, the characteristics of

agriculture in Lachlan

Shire including the potential

impacts of

climate change, recent

development

patterns and trends in rural areas,

and the MLS used by

neighbouring local government

areas. The methodology used was

in accordance with the

recommendations of the findings


Cargelligo.

eastern part of the zone overlaps with

the Platina Potential Resource area,

defined in the latest Section 117

Mineral Resource advice recently

released to Council. The Platina

Potential Resource Area has potential

to host economic platinum and gold

mineralisation. Although there are

existing residences within the area of

overlap (currently zoned as Rural

Agricultural) the Resources & Energy

Division of NSW Trade & Investment

strongly recommends that higher

density residential development be

avoided in that area in order to

minimise potential conflict.

of the Review of Land Use

Planning in the Central West and

Department of Primary Industries

policy. The aim is to protect

primary industry, to prevent the

fragmentation of rural land, to

prevent unplanned rural residential

development and to avoid land use

conflict.

The recommendation to establish a

rural land monitor is supported. It

would enable the impacts of

additional rural dwellings on

existing farming operations to be

gauged.

The land use tables to the R5 zone

will be altered to permit with

consent extractive industries and

open cut mining consistent with

the Mining SEPP

The Department’s comments are

noted in respect of the boundary

of the village of Fifield. It is

proposed to review the boundaries

of village zones as part of the

Urban Strategy and the zoning of

this land to RU5 is consistent with

the current zoning.


Cargelligo.

NO NAME ISSUE COMMENT RECOMMENDATION

2F Office of

Environment

and Heritage

The Office of Environment and

Heritage (OEH) offer the

following comments:

OEH have indicated that

mapping is available for TSRs

across the LGA and has

requested that Council

consider including those TSRs

in an E3 Environmental

Management Zone.

OEH have requested that

Council zone Public

Recreation Reserves (Crown

Land not Council owned) as

E2 Environmental

Conservation


Council reconsider the

minimum lot size applying to

land in Condobolin adjacent to

the Lachlan River as the river

corridor has been identified as

one of the priority river

corridors


Council reconsider the

minimum lot size for the

fringe areas of the RU5 village

zone at Fifield

OEH have requested Council

In response to the submission

from OEH the following

comments are offered:

No Conservation or

Environmental Management

zonings have been included in the

DLEP 2012. It is acknowledged

there is a need to protect the TSRs

and sensitive vegetation

communities however limited data

was made available in preparing

the DLEP 2012 by OEH. The

identified vegetation communities

are on Public Recreation Reserves

which are Crown Land

It is not considered appropriate to

consider any conservation or

environmental management

zoning of the areas identified by

OEH this would necessitate

consultation with the relevant

owners of the land (Crown

agency) and adjoining affected

owners. This would also

necessitate re-exhibition of the

DLEP 2012.

The majority of land identified by

OEH along the Lachlan River

within Condobolin is flood liable.

This is itself a restrictive control

No changes to DLEP 2012

Council undertake to engage with OEH

and the land owner (i.e. State Property

Authority) to examine the options for

the protection of the identified Public

Recreation Reserves (Crown Lands)

and identified TSRs

The notations on the Draft Flood Maps

be altered to be consistent with the

advice of OEH to highlight the issues

relating to flood liable land that is not

currently mapped

Council undertake to review the

minimum lot size along the Lachlan

River corridor in Condobolin having

regard to the representations of OEH,

flooding and other limiting factors that

affect subdivision within the town

boundaries. This will be done in the

urban strategy review.


Cargelligo.

alter the standard flood clause

notes to the Draft Flood Maps

referring to other villages

within the LGA

on the intensity of development

and the 600m2 is only a minimum

for new lot sizes. It is practical to

reassess this corridor with the

Urban Strategy review

The comments by OEH in respect

of Fifield are noted and the review

of boundaries of the villages will

occur as part of the Urban

Strategy review

The amendment to the notes of the

Draft Flood Maps will assist to

clarify the application of those

maps and no objections are raised

to this alteration.

2G

2H


Cargelligo.

Administrative changes within Council

NO

ISSUE

COMMENT

RECOMMENDATION

3A Removal of sub-clause

5.9(9) of the DLEP 2012

due to potential conflicts

within R5 zoning with

application of RAMAs

under Native Vegetation

Act 2003

The current adoption of sub-clause 5.9(9) is optional

under the LEP Template and the exclusion of RAMAs

under the Native Vegetation Act 2003 from R5 lands is

not appropriate

Remove subclause 5.9(9) from the DLEP 2012

3B Update Clause 3.2(e) to

replace DECC reference

with Office Environment

and Heritage

Nil Update Clause 3.2(e) to replace DECC reference

with Office Environment and Heritage

3C Corrections to DLEP

mapping

During exhibition of the DLEP 2012 it was identified

that the Lot Size Map for Condobolin failed to identify

the Minimum Lot Size for zoned R5 Large Lot

Residential land at Jones/Browns Lane and Oppy Lane.

Lot Size Map LSZ_010A be amended to include a

2ha Minimum Lot Size for R5 zoned lands at

Jones/Browns Lane and Oppy Lane Condobolin

This is Page No.37 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 17 April, 2013 in the Memorial Hall, Lake Cargelligo.

Conclusion

DLEP 2012, with the recommended amendments, has completed the required public consultation

process and submissions have been considered by Council. The DLEP 2012, with amendments, is

ready to be submitted to the Minister for Planning for gazettal and certification.

Financial Implications

Council has accepted in-kind funding for a consultant to undertake these works, and it has also

involved significant staff time.

ATTACHMENTS – Provided in Committee Paper

APPENDIX 1 - RELEVANT SEPPS AND SECTION 117 DIRECTIONS

APPENDIX 2 – COPIES OF SUBMISSIONS



DATE: 03 April 2013

6.1.5 G. MCINNES – REQUEST FOR STAGED IMPLEMENTATION OF DA CONSENT

2012/50


TRIM: 3187

Community

Strategic Plan


Strategic

Outcome


Delivery

Program


Operational

Plan



OFFICER’S RECOMMENDATION

1. The Council notes the request from Mr. G. McInnes for the staged development and

implementation of DA 2012/50;

2. Council approves the modification to DA 2012/50 to allow for the subdivision of Lot 47

DP 807084 into 5 allotments and to be carried out in two stages:

a. Stage 1 – Create Lot 112;

b. Stage 2 – Create Lots 110,111, 113 and 114.

3. Council’s approves the amended conditions for DA 2012/50.


1. The Council notes the request from Mr. G. McInnes for the staged

development and implementation of DA 2012/50;

2. Council approves the modification to DA 2012/50 to allow for the

subdivision of Lot 47 DP 807084 into 5 allotments and to be carried out in two

stages:

a. Stage 1 – Create Lot 112;

b. Stage 2 – Create Lots 110,111, 113 and 114.

4. Council’s approves the amended conditions for DA 2012/50.

5. That Council consider the removal of condition requiring sealing of the road.

(Hall/Medcalf)

INTRODUCTION


This report advises Council of a request made by Mr. G. McInnes in relation to DA approval

2012/50. Council approved DA 2012/50 at an ordinary Council meeting on the 21/11/2012. As this

matter was presented to Council for approval, the request for a staged implementation of the approval

is presented back to Council for endorsement.

Mr. G McInnes hand delivered attached letter to Council on the 21st March 2013 and also met with

Francois Van Der Berg and Kevin Smith.

DISCUSSION

Mr. McInnes explained that due to financial reasons, he would like to have permission for the staged

implementation of his approval. This will allow Mr. McInnes to subdivide and sell one allotment in

stage 1 and the income from this can be used to upgrade and seal the road spanning the frontage of

the subdivision, creation of access to allotments and the expansion of the electrical network.

Stage 2 is to subdivide the remainder and the linen plans for stage 2 will only be released subject to

complying with all the relevant conditions of consent.

The request from Mr. McInnes is reasonable and will not affect the outcome of this subdivision

approval, nor having detrimental environmental impacts. Mr. McInnes already met with the Director

for Infrastructure Services to discuss the proposed road works.

Below is a plan of the proposed subdivision showing the proposed stages of development:


Below are the original approved DA conditions of consent with the proposed amendments in red and

deletions.

Attachment 1 – Modified Conditions of Consent DA 2012/50

PART A – Prescribed conditions of Consent

1. COMPLIANCE WITH BUILDING CODE OF AUSTRALIA

All building work must be carried out in accordance with the requirements of the

Building Code of Australia as in force on the date the application for the relevant

construction certificate or complying development certificate was made).

Stage 1 – Create

Lot 112 Stage 2 –

Create Lots

110, 111,

113 & 114


Note 1: The applicant is to obtain a construction certificate for all infrastructure work

to be carried out in relation to this subdivision proposal, prior to the commencement of

any work.

REASON: So that the development complies with the requirements imposed

under Clause 98 of the Environmental Planning and Assessment Regulations 2000, as

amended. Section 80A(11) of the Environmental Planning and Assessment Act 1979, as

amended.

2. RESIDENTIAL BUILDING WORK

Building work (within the meaning of the Home Building Act 1989) must not be carried

out unless the principal certifying authority for the development:

a) in the case of work done by a licensee under the Act:

(i) has been informed in writing of the licensee’s name and contractor license

number, and

(ii) is satisfied that the licensee has complied with the requirements of Part 6 of

that Act, OR

b) in the case of work to be done by any other person:

(i) has been informed in writing of the person’s name and owner-builder permit

number, or

(ii) has been given a declaration, signed by the owner of the land, that states that

the reasonable market cost of the labour and materials involved in the work is

less than the amount prescribed for the purposes of the definition of owner-

builder work in section 29 of the Act,

and is given appropriate information and declarations under paragraphs (a) and (b)

whenever arrangements for the doing of the work are changed in such a manner as to

render out of date any information or declaration previously given under either (a) or (b).

NOTE: A certificate issued by an approved insurer under Part 6 of the Home Building

Act 1989 that states that the person is the holder of an insurance policy is sufficient

evidence to satisfy this condition.

REASON: So that the development complies with the requirements of clause 98 of the

Environmental Planning and Assessment Act Regulations 2000. Section 80A(11) of the

Environmental Planning and Assessment Act 1979, as amended.


3. APPOINTMENT OF PCA

The applicant is to submit to Council, at least two (2) days prior to the commencement of

any works, the attached ‘Notice of Commencement of Building or Subdivision Works and

Appointment of Principal Certifying Authority’.

REASON: Because it is in the public interest that Council receive notification in accordance

with the provision of the Environmental Planning and Assessment Act 1979, as amended.

Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.

PART B – GENERAL CONDITIONS OF CONSENT

4. COMPLIANCE WITH CONSENT

The conditions of this Development Consent issued under the Environmental Planning

and Assessment Act 1979, are to be complied with. These conditions must be given to the

builder and contractors to ensure this development is carried out in accordance with the

approval.

Note 1: Stage 2 of the proposed subdivision is not to commence until the applicant

provided evidence to Council as to illustrate compliance with conditions 7,10 & 11.

REASON: To ensure that the development is carried out in strict compliance with the

approved plans.

5. CONSTRUCTION CERTIFICATE

Unless the development is exempt under Council’s Complying and Exempt Development

Control Plan 2000 or any State Environmental Planning Policy, the applicant is to obtain

a construction certificate pursuant to Section 109C of the Environmental Planning and

Assessment Act 1979, as amended, prior to any works commencing. No dwellings are

approved with this consent, only a dwelling entitlement. A separate Development or

Complying Development application is required to lodged and approved, to allow for

construction of a dwelling on any of the lots to be created.

NOTE 1: No building, engineering or excavation work is to be carried out in relation to

this development until the necessary construction certificate or certificates have been

obtained.

NOTE 2: YOU MUST NOT COMMENCE WORK UNTIL YOU HAVE RECEIVED

THE CONSTRUCTION CERTIFICATE, even if you made an application for a

construction certificate at the same time as you lodged this development application.


NOTE 3: It is the responsibility of the applicant to ensure that the development complies

with the provision of the Building Code of Australia in the case of building work and the

applicable Council Engineering Standards in the case of subdivision works. This may

entail alterations to the proposal so that it complies with these standards.

REASON: So that the design of the proposed work may be assessed in detail before

construction commences and because it is in the public interest that the development comply

with the appropriate construction standards. Section 79C(1)(e) of the Environmental Planning

and Assessment Act 1979, as amended.

6. SUBDIVISION CERTIFICATE REQUIRED

The applicant is to obtain a subdivision certificate pursuant to Section 109C of the

Environmental Planning and Assessment Act 1979, as amended from Council. The final

survey plan and seven paper copies are to be submitted to Council along with the

application for the subdivision certificate prior to its lodgement with the Lands Titles

Office.

NOTE 1: Council will only consider issuing a subdivision certificate in relation to this

subdivision when it is satisfied that all conditions of development consent have been

complied with and the appropriate fee paid.

NOTE 2: No emailed plans will be acceptable.

REASON: Because it is in the public interest that the plan is certified in accordance with the

provisions of the Environmental Planning and Assessment Act 1979, as amended. Section

79C(1)(e) of the Environmental Planning and Assessment Act 1979, as amended.

7. INFRASTRUCTURE REQUIREMENTS

The applicant is to upgrade the existing road to a 10 metre wide gravel formation with

an 8 metre bitumen seal and formed table drains both sides of the road. The road

upgrade is to span the full frontage of the proposed subdivision.

Note 1: All plans for road works are to be submitted to Council for approval, prior to

any works commencing.

Note 2: Council will not release linen plans for Stage 2 of the proposed subdivision may

not commence unless the applicant upgraded the road in accordance with this condition.

REASON: It is a Council priority that developers install the required Council

infrastructure during subdivision applications and that work are carried out to

Council’s standards. Section 79 C (1)(e) of the Environmental Planning and Assessment

Act 1979, as amended.


8. EASEMENTS

i) The applicant is to ensure that the final subdivision plan shows the existing “Right of

way” known as Book 758 No 667 to allow water transfer in its current form/channel,

through the proposed lots to the channel/road reserve.

ii) The applicant is to ensure that no building envelope or any other development

encroaches onto any easement.

iii) The applicant is to create a 3 metre wide easement at the lowest point of proposed

Lot 112 to drain storm water from the road to Curlew Water.

REASON: Because those works referred to (including access works) and which are sited,

or are to be sited, on the subject land should be protected by an easement. Section 79C(1)(b)

of the Environmental Planning and Assessment Act 1979, as amended.

9. ON-SITE SEWERAGE MANAGEMENT

An aerated water treatment system (AWTS) will be the only permissible form of onsite

sewerage management on the allotments to be created.

REASON: To comply with Council’s On-site Sewerage Management Policy 2008.

Section 79 C (1) (e) of the Environmental Planning and Assessment Act 1979, as amended.

10. ACCESS TO NEW ALLOTMENTS

The vehicular crossing and access to the allotment/s are to be constructed in accordance

with the requirements of the Director of Technical Services. The applicant is required to

contact Council’s engineers prior to any work commencing.

NOTE 1: All construction work associated with access to the new allotments must be

carried out to the satisfaction of Council prior to the release of linen plans and

subdivision certificate.

NOTE 2: Vehicular crossings and access to allotments may be created in stages:

a) Stage 1 – Access to Lot 112;

b) Stage 2 – Access to Lots 110, 111, 113 & 114.

REASON: To ensure design and installation is adequate for vehicular and pedestrian traffic.

Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979, as amended.

11. UTILITY SERVICES - ESSENTIAL ENERGY AND TELSTRA

The developer is to furnish Council with documentary evidence that arrangements,

satisfactory to Essential Energy and the appropriate telecommunications authority, for

the provision of electrical power and telephone lines, respectively, to serve each lot, have

been made.


NOTE: This information must be submitted before Council prior to the commencement

of stage 2 of will issue the subdivision certificate relating to this subdivision.

REASON: So that electrical power and telephone lines are available, it being necessary that

these utilities serve the subdivision. Section 79C(1)(b) of the Environmental Planning and

Assessment Act 1979, as amended.

Meeting closed at 10.52am.

This is Page No.46 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 17

April, 2013 in the Memorial Hall, Lake Cargelligo.

7.1 GENERAL MANAGER

MEETING TYPE: Ordinary Meeting

DATE: 20 March 2013

ITEM NO.

7.1.2

7.1.1 REPORT TO COUNCIL ON PROGRESS WITH INCOMPLETE RESOLUTIONS

Trim No. 13.6.6.1

Community

Strategic Plan


Strategic

Outcome


Delivery

Program

4.7.1 Council is financially sustainable and provides services at a level

expected by the community

Operational

Plan

Councils long term financial plan is sustainable

Councils long term objectives are being met

Councils decision making and operational activities meet regulation

and community expectation

ATTACHMENT

RECOMMENDATION

That Council notes the report; and

Approve the deletion of all items marked “Completed”.

INTRODUCTION

This item has been included in my report to ensure that all resolutions of Council are implemented

and Councillors are informed of action taken. Please find attached a schedule of resolutions

passed by Council over the past months in relation to which some action has been taken.

FINANCIAL IMPLICATIONS

Items that have financial implications beyond normal budgeting will be reported separately to

Council for consideration.



MEETING TYPE: Ordinary Meeting DATE: 17April 2013

ITEM NO. 7.1.2

7.1.2 GENERAL MANAGERS REPORT - MONTH OF APRIL

Trim No.

Community Strategic Plan

4 Build Civic Leadership and Pride

Strategic Outcome

4.7 Strong Effective Council

Delivery Program

4.7.2 Council is meeting its objectives of its long term plan

Operational Plan

4.7.2 Council’s long term objectives are being met

RECOMMENDATION

That Council endorses the General Manager’s Report for April 2013.

INTRODUCTION

The following report provides an update for Councillors on current strategic Council

related issues and initiatives to address these and specific activities undertaken by the

General Manager over the past month.

STRATEGIC PROJECTS

Community Engagement Network

The learning and development program that has been developed for Council’s newly

appointed Community Engagement Network has been delayed and will now be delivered

in mid-late May. This program will ensure the network delivers a comprehensive

community engagement program based on contemporary engagement practices with a

priority of principles that reflect the values and character of the communities of Lachlan.

Customer Service

“Council Connect”@ Lachlan, has been designed to increase Council’s responsiveness

to issues raised by the community and will enhance the relationship between Council and

the community.

The implementation of “Council Connect” will introduce more structured ways of

capturing information from the community alerting Council to matters that require

investigation and potentially follow up actions. Through Council’s IT Customer Request

Management software program, these matters will be directed to the most appropriate

Officer for follow up and action.

Refresher training on the Customer Request Management System is scheduled to

commence in late-April.



The launch of Council Connect @ Lachlan to the community is expected in late May

early June.

Business Community

Lachlan Business Network

Work has commenced on a range of initiatives targeting the Shire’s business network.

These initiatives include the development of an appropriate forum for local business

owners / operators, an event including motivational guest speaker, workshops to assist

local businesses and buy locally initiatives focusing on the Christmas season.

Health Care

The development by CENTROC in scoping a position on the Medical School proposals

for the region by Charles Sturt University and Sydney University, will commence with the

inaugural meeting of the Medical Schools Working Party to be held on 7th May at

Forbes. I will form part of the membership of the working party accompanied by Council’s

Grants Officer. The outcome is to develop a position that provides the region with the

best possible outcome of retaining medical practitioners.

Community Strategic Plan

Work has commenced on the review of the Community Strategic Plan: “Living Lachlan

Style 2022”. In accordance with the Integrated Planning and Reporting Guidelines as part

of the Local Government Act, Council is required to undertake the following: From 2012,

endorsed by 30 June in year following election. Review every four years, and roll forward

so remains at least 10 year horizon.

MEETINGS AND EVENTS

I have attended and participated in the following external meetings and events

representing Council.

8 April – Meeting with Shane Goodwin from Barrick Gold

10 April - Chaired meeting with key stakeholders regarding Condobolin Pre-

School Bus Stop Issue.

10 April – Meeting with Local Federal Member Mark Coulton

11 April – Meeting with Local State Member and Minister for Education The Hon

Adrian Piccoli

12 April – Attendance at and Vote of Thanks for participants of the Dance Hall

Days Production from Q Theatre as part of Penrith City Council Alliance at

Condobolin Sports Club.

Please note that I am currently on restricted duties and hours due to work related injury.

Liz Collyer

GENERAL MANAGER



7.2 ENVIRONMENTAL SERVICES

MEETING TYPE: Ordinary Council meeting ITEM NO. 7.2

DATE: 17 April 2013

7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING MARCH 2013


TRIM: n/a

Community

Strategic Plan


Strategic Outcome 4.3 Orderly neat and attractive towns

Delivery Program 4.3.5 Provide regulatory services to control and abate health and

fire hazards and unsightly properties

Operational Plan Provision of regulatory services.

RECOMMENDATION

That Council notes the report on Development (DA) and Complying Development (CDC)

Applications approved during the month of March 2013.

INTRODUCTION

This report advises of the Development and Complying Development Applications approved

during the month of February 2013.

BACKGROUND

NUMBER DELEGATED

AUTHORITY

OR COUNCIL

CONSENT

NO

SUBJECT

LAND

NATURE OF

DEVELOPMENT

1 Delegated DA 2013/004 44 McGregor

Street,

Condobolin

Subdivision –

Consolidation of 2

allotments

2 Delegated DA 2013/006 Bena Street,

Burcher

Signage

3 Delegated DA 2013/007 Lot 250 Dp

753113

Condo 750

4 Delegated CDC

2013/1003

166 Bathurst

Street,

Condobolin

Backyard Storage Shed



5 Delegated CDC

2013/1004

74 Grace Street,

Lake Cargelligo

Storage Shed

6 Delegated CDC

2013/1005

3 Melrose Street,

Condobolin

Refurbishment of

existing medical centre

7 Delegated DA 2013/009 84 Grace Street,

Lake Cargelligo

Transportable

Building as site office

Total number for March 2013: 7

Total value of works for March 2013: $ 180,135

Total number for March 2012: 10

Total value of works for March 2012: $ 1 189,430

FINANCIAL AND RISK

Nil

CONCLUSION

Council notes the report on Development Applications approved for March 2013.

ATTACHMENT

Nil

SIGNED BY

FRANCOIS VAN DER BERG




DATE: 6 March 2013

7.2.2 COMMUNITY ANIMAL WELFARE SCHEME 2013 – PROGRESS REPORT


TRIM: n/a

Community

Strategic Plan


Strategic Outcome 4.3 Orderly neat and attractive towns

Delivery Program 4.3.8 Provide animal management services and encourage

responsible ownership

Operational Plan Hold discounted micro-chipping and de-sexing programs each

year

RECOMMENDATION

That Council notes the progress report on Community Animal Welfare Scheme for 2013.

INTRODUCTION

This is a progress report on the report that was tabled at the March 2013 Council meeting.

BACKGROUND

Council conducted a CAWS project in conjunction with the NSW RSPCA between 18 – 22 March

2013.

The project was conducted on the following dates and venues:

a) 18th

March 2013 – Tottenham football ground kiosk

b) 19 – 20th March 2013 – Lake Cargelligo Show Ground Hall

c) 21-22nd

March 2013 – Condobolin SRA Hall

In total 119 companion animals (94 dogs and 25 cats) were de-sexed, micro-chipped and

vaccinated. Council received positive feedback from all the participants and the project proved to

be a great success. Willy Cunningham is congratulated on all his efforts and organising that made

this project successful. This is a positive endeavour from Council to abate the number of

unwanted and roaming companion animals in our communities and to decrease the numbers of

dogs/cats to be impounded and euthanized.



De-sexing in Condobolin: 21-22 March 2013

FINANCIAL AND RISK

Budgeted for in 2012/13 budget

CONCLUSION

Council notes the progress report on the community animal welfare scheme.

ATTACHMENT

Nil

SIGNED BY





DATE: 6 March 2013

7.2.3 ACTING DIRECTOR ENVIRONMENT AND PLANNING – INFORMATION

REPORT APRIL 2013


TRIM: n/a

Community

Strategic Plan


Strategic Outcome 4.7 Strong effective Council

Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council decision making and operational activities meet


ATTACHMENT

RECOMMENDATION

That Council notes the information report for April 2013 from the Acting Director

Environment & Planning and receives it as information.

INTRODUCTION

This report summarises some of the key activities undertaken by the Environment and Planning

Department during the month of March 2013. This report will also update Council on progress

made on infrastructure projects, changes to legislation to be noted, general information and

circulars from state departments.

DISCUSSION

1. Backyard swimming pools

Drowning is a leading cause of accidental death in very young children who lack the cognitive

and water skills to deal with the danger.

With over 300,000 backyard swimming pools in NSW, swimming pool safety is a vital issue that

affects the whole community.

In 2012, a comprehensive review of the Swimming Pools Act 1992 was finalised. This review

identified a number of amendments designed to enhance the safety of children under the age of

five years around private (‘backyard’) swimming pools in NSW.



The Swimming Pools Amendment Act 2012 commenced on 29 October 2012 and makes a

number of amendments to the Swimming Pools Act 1992: Information is provided below

regarding the impact of these legislative amendments for pool owners and councils.

Pool Owners:

1. Swimming pool owners are required to register their swimming

pools on an online register to be provided by the NSW State

Government.

2. Swimming Pool owners will be required to self-assess, and state in

the register that, to the best of their knowledge, their swimming

pool complies with the applicable standard when registering their

pool.

3. There is a penalty for owners who fail to register a swimming pool

(penalty notice amount of $220).

4. Swimming pool owners will be required to provide a valid

swimming pool compliance certificate before being able to sell or

lease a property with a pool.

5. Accredited certifiers under the Building Professional Act 2005

may conduct swimming pool inspections initiated by the pool

owner.

Councils:

1. Councils are required to:

i. develop and implement a swimming pool barrier inspection

program in consultation with their communities

ii. report annually on the number of pool inspections undertaken

and the level of compliance with the requirements

iii. inspect pools associated with tourist and visitor

accommodation and multi-occupancy developments at three

year intervals

iv. at the request of a pool owner, inspect pools prior to sale or

lease

v. issue compliance certificates after an inspection which finds a

pool barrier compliant with the requirements of the

legislation. Compliance certificates are valid for three years.

2. A swimming pool subject to an occupation certificate is exempt

from an inspection program for three years from the date of issue

of the occupation certificate.

3. Councils may inspect any swimming pool that is the subject of a

complaint to the council.

4. Council powers of entry will be consistent with the Local

Government Act 1993.

5. Councils may charge a fee for each inspection undertaken (up to a

maximum of $150 for the first inspection and $100 for one re-

inspection resulting from the first inspection).

Staged implementation provisions:

The Act includes a staged implementation process to facilitate:



1. the development and implementation of the Swimming Pools

Register (to commence by no later than 29 April 2013)

2. registration by pool owners of pools (after the register commences

and by no later than 29 October 2013)

3. councils’ inspection programs (to be developed in consultation

with the community, adopted and commenced by no later than 29

October 2013)

4. mandatory inspections by councils of tourist, visitor and multi-

occupancy developments, and pools associated with property sale

and lease (to commence by no later than 29 April 2014).

Lachlan Shire Council will commence with a public education program to promote swimming

pool safety and to educate the public on the new requirements.

2. New Medical Centre - Condobolin

After Council resolved at its February meeting to enter into discussions with BLD Constructions,

a contract for the construction of Condobolin Medical Centre was entered into on 1st March 2013.

To mark the start of this project, a sod turning ceremony was held on site in Melrose Rd, with the

Mayor turning the first sod of earth for the project. Works completed so far - Site excavations,

drainage, rough in of services and slab preparation completed. Slab is being poured in two stages,

first stage due to be poured on the 19th April, with the project due for practical completion on 3

rd

September 2013.

3. Reclad Tottenham Hall

Project awarded to Jason Brennan Building Services, with some minor additional works to be

undertaken by Lachlan Shire staff. Works commenced on the 20th March 2013, due for

completion by the 24th

April. Works completed so far include - Removal and replacement of the

external corrugated iron, insulation installed, all new associated flashings around windows and

doors, new gutters and downpipes where cladding to walls have been replaced. Works still in

progress -Installation of new doors and door furniture and the installation of timber boards to the

rear of the hall. Additional works by Shire staff include drainage and installation of new fire exit

stairs.

4. Heavy Vehicle Inspection Station

Slab, pit and internal drive completed. Shed has been erected, roller doors installed. Electricity has

been connected to the site. Waiting on quotes for earthworks, driveways and culverts. Windows

and grills, internal lunch room and toilet to be constructed by Council staff. Project due for

completion by June 30.

5. Pat Timmins Oval Grant Application to RDA

On the 13th

February, Council received notification from Regional Development Australia (RDA)

Central West, that it had nominated Council’s proposed project of constructing a new amenities

block and upgrading the playing surface and irrigation system at the Pat Timmins Oval to proceed

to a full application for a $500,000 grant. After receiving this notification, with input from the

user groups and staff, a full application was prepared, costed and submitted on the 27th March,



with the announcement of successful applications expected on the 7th June, 2013. Please find a

copy of the project plan in the attachments.

6. Fifield Toilet Block

The preparation works to pour a concrete slab for the relocation of the toilet block from the netball

courts at the SRA Grounds, to the Fifield Sports Ground has started. Council staff met with

residents in Fifield to discuss the installation of the toilet block at the end of February, and it was

decided to hold off progressing the work until after the school holidays due to a number of groups

camping at the grounds. Works included in the project include – new cladding to the existing

frame, new toilet pans, basins, shower and all associated fittings. Work to be carried out by

Council staff and contractors.

7. Home Power Saving Program

Council was successful in securing a $4400-00 grant from NSW Office of Environment and

Heritage to promote the Home Power Saving Program. The program commenced on the

20.11.2012 and will be completed by 30.05.2013.

Council promoted the program as follows:

a) Letterbox drop-off on the 12.12.2012 and on the 08.01.2013 in Condobolin; b) Posters on display around Tottenham, Condobolin and Lake Cargelligo;

c) Advertisements on ROK FM radio;

d) Advertisements in all local newspapers in Condobolin, Lake Cargelligo;

e) Presentations at Lake Cargelligo on 27.02.2013 and Condobolin 28.03.2013; f) Promotion at Tottenham Expo;

g) Advertisements on Council web and Council newsletters.

8. Skate Park development

Council received amended plans (28/03/2013) from Council’s draftsperson to show the

amendments as recommended by the skate park committee in November 2012.

It is proposed to have a skate park committee meeting on the 24th

April 2013 to obtain approval

from the committee to proceed with the Review of Environmental Factors. The actual skate bowl

may look different from what is proposed due to financial constraints and tenders. Council took

soil samples for the locality, as the soil class will play an important role in construction costs. It is

also proposed to develop the skate park in stages as follows:

a) Stage 1 – Construction of skate bowl, perimeter fence, lighting and CCTV, associated landscaping;

b) Stage 2 – Concrete paths and BBQ area; c) Stage 3 – Unisex disabled toilet

d) Stage 4 – Development of car park

The water tower will also be restored during stage 1 with associated lighting, but will be carried

out under a separate budget.



Proposed skate park for Condobolin

FINANCIAL AND RISK

All works are budgeted for or under grant funding.

CONCLUSION

Council notes and receives the report as information.

ATTACHMENT

Project Plan for Pat Timmins Oval Grant application

SIGNED BY




7.2.4 HERITAGE COMMITTEE MEETING 3RD

APRIL 2013


DATE: 17 April, 2013

Community

Strategic Plan

BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

Visually appealing built environment, landscapes and

streetscapes

Delivery

Program

Continue to provide heritage funding to enhance buildings in

main streets

Operations Plan Continue with existing heritage funding program.

ATTACHMENT

Summary

The purpose of this report is to present the minutes from the Lachlan Shire Council Heritage

Advisory Committee meeting held 3 April, 2013 and present the recommendations contained

therein.

RECOMMENDATION

That Council receive, note and adopt the recommendations presented to Council by the

Heritage Committee:

1. That leave of absence be granted to General Manager Liz Collyer and Mayor

Councillor Des Manwaring

2. That the Heritage Advisor’s reports for visits 6, 7 & 8 from December 2012 to

March 2013 be received and noted.

3. That the committee notes the report on the options for the lighting associated

with the water tower and skate park project;

4. Recommends that Poles, as well as in ground lighting be investigated and

installed and reported back to the committee.

5. Poles to be erected must be of a design that will be sympathetic to the heritage

value of the water tower;

6. Investigate the possibility of energy efficient lightening to be installed with

preferably LED light source.

7. That the committee notes the report on the progress of work to be carried out

under the heritage fund.

8. That the committee notes the report on the appointment of the museum advisor.



7.3 TECHNICAL SERVICES


DATE: 17 April 2013

ITEM NO.

7.3.1

7.3.1 STREET TREE REMOVAL – ABORIGINAL HEALTH BATHURST STREET

CONDOBOLIN

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY

INFRASTRUCTURE AND SYSTEMS

Strategic

Outcome

3.3 Visually appealing built environment, landscapes and streetscapes

Delivery

Program

3.3.2 Implement a themed street tree replacement program

Operational

Plan

3.3.2 Develop and implement a themed street tree replacement program

Summary

Council received a request from Aboriginal Health about the Chinese Elm Tree in Bathurst Street.

The occupant states that the Chinese Elm Tree in preventing sunlight from entering 2 of the 3

upstairs offices; in which they are having issues with damp in the rooms.

Recommendation

That Council

(i) Note the report regarding the Chinese Elm Tree adjacent to Aboriginal Health

in Bathurst Street, Condobolin;

(ii) Not Approve the removal of the Chinese Elm Tree; in accordance with LSC

Street Tree Policy adjacent to Aboriginal Health in Bathurst Street, Condobolin

Background

The Chinese Elm Tree has been inspected in accordance with LSC Street Tree Policy. The Tree is

affecting the Footpath; the lines on the photos below indicate where the main roots are crossing

under the Footpath.

The hazards to the Footpath can be corrected without removing the tree.




Nil.




DATE: 17 April 2013

ITEM NO.

7.3.2

7.3.2 STREET TREE REMOVAL 1 WATSON STREET CONDOBOLIN

Community

Strategic Plan



Strategic

Outcome

3.3 Visually appealing built environment, landscapes and

streetscapes

Delivery

Program


Operational

Plan

3.3.2 Develop and implement a themed street tree replacement

program

Summary

Council received a request from the occupants of 1 Watson Street about the Gum Trees in Orange

Street. The occupant states that the Gum Trees are unsightly and block the guttering on the shed;

they have also stated that they had to empty the water tank as they could no longer drink from it.

Recommendation

That Council

i) Note the report regarding the Gum Trees adjacent to 1 Watson Street in Orange

Street, Condobolin;

ii) Not Approve the removal of the Gum Trees; in accordance with LSC Street Tree

Policy adjacent to 1 Watson Street, Condobolin

Background

The Gum Trees have been inspected in accordance with LSC Street Tree Policy. The Trees can

be trimmed to prevent the overhanging limbs dropping debris onto the shed.




Limited to the trimming of the overhanging limbs– estimated to be approximately $1,500.




DATE: 17 April 2013

ITEM NO.

7.3.3

7.3.3 STREET TREE REMOVAL 22 NAPIER STREET CONDOBOLIN

Community

Strategic Plan



Strategic

Outcome


Delivery

Program


Operational Plan 3.3.2 Develop and implement a themed street tree replacement program

Summary

Council received a request from the occupants at 22 Napier Street for the removal of 2 Claret Ash

Trees. The occupant states that the trees are lifting the garage floor preventing the door from

closing.

Recommendation

That Council

i) Note the report regarding the Claret Ash Trees adjacent to 22 Napier Street,

Condobolin;

ii) Not Approve the removal of the Claret Ash Trees; in accordance with LSC

Street Tree Policy at 22 Napier Street, Condobolin

Background

The Claret Ash Trees have been inspected in accordance with LSC Street Tree Policy. The Trees

are affecting the Kerb & Guttering and Footpath; the lines on the photos below indicate where the

main roots are crossing under the Footpath and Kerb & Gutter. There are no obvious signs of the

driveway being affect other than at the footpath crossing.

The hazards to the Footpath and Kerb & Guttering can be corrected without removing the trees.




Nil.




DATE: 17 April 2013

ITEM NO.

7.3.4

7.3.4 STREET TREE REMOVAL 23 TURNER STREET CONDOBOLIN

Community

Strategic Plan



Strategic

Outcome


Delivery

Program



Summary

Council received a request from the occupants of 23 Turner Street to investigate what could be

done to prevent the damage being caused by the Claret Ash Trees. The occupant states that the

Claret Ash Trees are causing damage to their retaining wall and causing a trip hazard on the

footpath.

Recommendation

That Council

i) Note the report regarding the Claret Ash Trees adjacent to 23 Turner Street in

Wattle Street, Condobolin;

ii) Approve the removal and the replacement of the Claret Ash Trees; in

accordance with LSC Street Tree Policy adjacent to 23 Turner Street,

Condobolin.

Background

The Claret Ash Trees have been inspected in accordance with LSC Street Tree Policy. The Tree

roots have caused trip hazards in the footpath and may have caused damaged to certain sections of

the retaining wall.

Extreme caution will be needed and the stumps will need to be ground and there is underground

power within the footpath; between the trees and the property.




Limited to the cost of tree removal – estimated to be approximately $2,100.




DATE17 April 2013

ITEM NO.

7.3.5

7.3.5 STREET TREE REMOVAL 42 REEF STREET LAKE CARGELLIGO

Community

Strategic Plan



Strategic

Outcome


Delivery

Program



Summary

Council received a request from the occupant of 42 Reef Street requesting the removal of 3 Gum

Trees, 2 Bottle Brush Trees and 1 Prunis Tree adjacent to her property in Johnston Street. The

occupant states that the Trees could be infested with White Ants and one of the Trees looks

“dodgy”.

Recommendation

That Council

i) Note the report regarding the Trees adjacent to 42 Reef Street on Johnston

Street, Lake Cargelligo;

ii) Note the removal of the Gum Tree nearest to the rear of the property due to

safety concerns.

iii) Approve the removal the Prunis Tree; in accordance with LSC Street Tree

Policy adjacent to 42 Reef Street on Johnston Street, Lake Cargelligo.

Background

The Trees have been inspected in accordance with LSC Street Tree Policy. The Gum Tree near

the rear of the property is to be removed immediately due to the top of the tree being snapped off

in winds and 3 severe splits in one of the main branches. The Prunis Tree has evidence of past

termite activity. The remaining trees show no evidence of termite activity and are not causing any

issues.

Caution will be needed when removing the trees as there is a water main within the footpath.




DATE: 17 April 2013

ITEM NO.

7.3.6

7.3.6 STREET TREE REMOVAL 15 CONAPARIA STREET LAKE CARGELLIGO

Community

Strategic Plan



Strategic

Outcome


Delivery

Program



Summary

Council received a request from the occupant of 15 Conaparia Street requesting the removal of a

large Gum Tree adjacent to his property. The occupant states that the Gum Tree is dangerous.

Recommendation

That Council

i) Note the report regarding the Gum Tree adjacent to 15 Conaparia Street, Lake

Cargelligo;

ii) Approve the removal and the replacement of the Gum Tree; in accordance with

LSC Street Tree Policy adjacent to 15 Conaparia Street, Lake Cargelligo.

Background

The Gum Tree has been inspected in accordance with LSC Street Tree Policy. The Tree appears

to be healthy; however the main trunk of the Gum is hollow and rotting; fungi are still attacking

the rotting section of the Tree.

Caution will be needed for any external services within the footpath.




DATE: 17 April 2013

ITEM NO.

7.3.7

7.3.7 LACHLAN VALLEY NOXIOUS PLANTS ADVISORY COMMITTEE

Community

Strategic Plan

Goal 5 LIVING IN THE NATURAL ENVIRONMENT

Strategic

Outcome

5.4 A healthy natural environment

Delivery

Program

None Identified

Operational Plan None Identified

Summary

Council received a letter from the Lachlan Valley Noxious Plants Advisory Committee;

requesting Council to nominate a Councillor delegate plus an alternate to attend the Committee

Meetings.

Recommendation

That Council nominate a delegate plus alternate to attend the Lachlan Valley Noxious

Plants Advisory Committee Meetings.

Background

Lachlan Valley Noxious Plants Advisory Committee is dedicated to controlling weeds in the

Lachlan Valley to the best of their abilities. As committees, they have no authority to enforce

weed control; however they do have the opportunity to promote weed management to Local

Control Authorities (LCA’s), Livestock Health and Pest Authority (LHPA’s) and other relevant

bodies, as well as source funds to aid weed control projects.

Meetings are held quarterly throughout the year, at different locations within the Lachlan Valleys.

Representatives from LCA’s, county councils, LHPA’s, Catchment Management Authorities and

other relevant agencies attend these meetings offering information and advice for noxious weed

control and problems associated in their local area.


Councillor attendance fees.




DATE: 17 April 2013

ITEM NO.

7.3.8

7.3.8 17TH BIENNIAL NSW WEEDS CONFERENCE 2013

Community

Strategic Plan

Goal 5 LIVING IN THE NATURAL ENVIRONMENT

Strategic

Outcome

5.4 A healthy natural environment

Delivery

Program

None Identified

Operational Plan None Identified

ATTACHMENT

Summary

The 17th Biennial NSW Weeds Conference 2013 is being held on Monday 9th – 12

st September

2013 at Corowa RSL Club, Corowa. Early Bird Registration closes 31st May 2013.

Recommendation

That Council nominate a Councillor delegate to attend the 17th

Biennial NSW Weeds

Conference 2013 to be held on Monday 9th – 12st September 2013 at Corowa RSL Club,

Corowa.

Background

Program details for the Conference is attached further information can be found at

www.nswweedsconferance2013.com

Accommodation has already been booked at The Federation Motor Inn, 330 Honour Avenue

Corowa for this conference.


Registration and Accommodation

Full Registration

# TICKET IF PAID BY COST PER TICKET (INC. TAX)

1or more - $700.00

1or more 31/05/2013 $650.00

http://www.nswweedsconferance2013.com/




DATE: 17 April 2013

ITEM NO.

7.3.9

7.3.9 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31ST

MARCH 2013

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE

AND SYSTEMS

Strategic

Outcome

3.2 Water, sewer and energy utilities meet best practice standards with up to

date technology

Delivery Program 3.2.3 Implement the Asset maintenance and renewal program for water and

sewerage services

Operational Plan 3.2.3 Complete annual maintenance and renewals program.

Summary

Consumption levels for the Condobolin, Lake Cargelligo and Tottenham Town Water Supplies at

present are within the forecast allowable consumption requiring no action.

Recommendation

It is recommended that Council note the report on town water supply consumption

to 31st

March 2013.

Background

A total of 75.2mm of rainfall fell over the Lachlan Valley Catchment at Wyangala Dam over the

month of March 2013. Although the rainfall was promising, runoff has been minimal. Storage

levels described below for Wyangala Dam and Lake Cargelligo Storage are current as of 7th

April

2013.

Wyangala Dam storage is currently holding 76.7%, a volume of 933,995 ML. This is a decrease in

storage level of 2.3% since the last reporting period. State Water reduced releases from Wyangala

Dam to between 750 ML to 850 ML per day to supply water consumers downstream of the dam.

Lake Cargelligo Storage is holding 65.8%, a volume of 26,231 ML. This is a storage increase of

2.0% since the last reporting period.

The recorded consumption for Council’s town water supplies ending 31st March 2013 is as

follows;

Surface Water Extraction

Town Water Supply

Scheme Month Consumption

Percentage of

Allocation

Condobolin Jul 2012 47.24 ML 3.15%

Aug 2012 51.549 ML 3.44%

Sep 2012 67.375 ML 4.49%

Oct 2012 78.838 ML 5.26%



Ground Water Extraction

Town Water Supply

Scheme Month Consumption

Percentage of

Allocation

Nov 2012 99.973 ML 6.66%

Dec 2012 130.005 ML 8.67%

Jan 2012 154.983 ML 10.33%

Feb 2013 112.112 ML 7.47%

Mar 2013 75.153 ML 5.01%

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 817.228 ML 54.48%

Lake Cargelligo Jul 2012 27.360 ML 3.91%

Aug 2012 33.260 ML 4.76%

Sep 2012 40.870 ML 5.85%

Oct 2012 53.390 ML 7.64%

Nov 2012 63.760 ML 9.12%

Dec 2012 72.950 ML 10.44%

Jan 2013 83.410 ML 11.93%

Feb 2013 71.410 ML 10.22%

Mar 2013 51.650 ML 7.39%

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 498.060 ML 71.25%

Tottenham Jul 2012 3.852 ML B Section Pipeline

Township Aug 2012 4.697 ML B Section Pipeline

Sep 2012 7.183 ML B Section Pipeline

0.420 ML Leg O Mutton WTP

Oct 2012 8.013 ML B Section Pipeline


Nov 2012 9.007 ML B Section Pipeline


Dec 2012 6.923 ML B Section Pipeline


Jan 2013 9.340 ML B Section Pipeline


Feb 2013 7.787 ML B Section Pipeline


Mar 2013 6.439 ML B Section Pipeline


Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 79.607 ML



Condobolin Jul 2012 0.000 ML 0.00%

Aug 2012 0.000 ML 0.00%

Sep 2012 0.000 ML 0.00%

Oct 2012 0.000 ML 0.00%

Nov 2012 0.013 ML 0.00%

Dec 2012 0.000 ML 0.00%

Jan 2013 0.000 ML 0.00%

Feb 2013 6.995 ML 0.87%

Mar 2013 0.000 ML 0.00%

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 7.008 ML 0.88%

Lake Cargelligo Jul 2012 1.560 ML

0.26%

Aug 2012 0.740 ML 0.12%

Sep 2012 0.000 ML 0.00%

Oct 2012 0.210 ML 0.04%

Nov 2012 0.094 ML 0.01%

Dec 2012 16.803 ML 2.80%

Jan 2013 0.000 ML 0.00

Feb 2013 0.428 ML 0.07%

Mar 2013 12.097 ML 2.02%

Apr 2013 ML

May 2013 ML

Jun 2013 ML

Totals 31.932 ML 5.32%

Condobolin township water consumption is within the allowable allocation. A total of 1506

properties are connected to this scheme equating to a monthly usage of 49.90 kL per connected

property. Condobolin consumed 54.48% of the available surface water allocation to 31st

March

2013 for the 2012/2013 water year, the forecast allowable total consumption for this period is

82.0%. Compared to the previous water year, surface water consumption is approximately 49.87%

higher for the period, 817.228 ML (2012/2013) compared to 545.295 ML (2011/2012).

Lake Cargelligo scheme consumption is within the allowable allocation. A total of 810 properties

are connected to the scheme equating to a monthly usage of 63.77 kL per connected property.

Lake Cargelligo water supply scheme has consumed 71.25% of the available surface water

allocation to 31st March 2013 for the 2012/2013 water year, the forecast allowable total

consumption for this period is 82.0%. Compared to the previous water year, surface water

consumption is approximately 18.98% higher for the period, 498.060 ML (2012/2013) compared

to 418.620 ML (2011/2012).

Of the 51.650 ML processed at the Lake Cargelligo water treatment plant the village of

Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline have consumed 6.970 ML,

approximately 13.49% of the water processed for the month of March 2013. A total of 154

properties are connected to this section of the scheme equating to a monthly usage of 45.26 kL per



connected property. This section of the scheme comprises 19.01% of the Lake Cargelligo water

supply schemes total number of connections.

A total of 253 properties are connected to the Tottenham town water supply scheme equating to a

monthly usage of 25.45 kL per connected property. The Leg O Mutton Water Filtration Plant at

Tottenham is presently supplementing the Tottenham town water supply when required. The

current storage level in the Leg O Mutton dam is 5.5 metres.

Level 1 Water Conservation Restrictions have been introduced for all town water consumers in

Lachlan Shire effective 7th

April 2013. The easing of restrictions at Tullibigeal, Tottenham and

Albert has been possible due to the cooperation and due diligence of consumers connected to

those schemes.


Income from water sales are reviewed each quarter of the year.




DATE: 17 April 2013

ITEM NO.

7.3.10

7.3.10 LACHLAN SHIRE TRAFFIC COMMITTEE

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome

3.1 Efficient transport networks that meet community and business needs

Delivery

Program

3.1.1 Implement road maintenance, renewals and improvements in

accordance with asset management plan

Operational

Plan

3.1.1 Complete annual maintenance, renewals and improvements program

ATTACHMENT

Summary

Council’s Traffic Committee met on Wednesday 10 April 2013. The following recommendations

are referred to Council for determination.

Recommendation

That Council

i) Shift the Disabled Parking Bay to in front of the Condobolin Community Service

Centre.

ii) Install a morning Bus Zone prior to the No-Stopping zone of the Pedestrian Crossing.

iii) Remark the Disabled Parking Bay in the Willow Bend Sports Centre Carpark.

Background

The details of the matters considered by the Traffic Committee are outlined in the attachment. The

matters requiring Council to make determinations are shown above.


Nil




DATE: 17 April 2013

ITEM NO.

7.3.11

7.3.11 WATER CART TENDERS

Community

Strategic Plan


AND SYSTEMS

Strategic

Outcome

3.1

3.2

3.3

Provision of suitable plant and plant replacement program supports

various outcomes, e.g.

Efficient transport networks that meet community and business needs

Water, Sewer and energy utilities meet best practice standards with up

to date technology

Visually appealing built environment, landscapes and streetscapes

Delivery

Program

3.1.1

3.2.3

3.3.5

Implement road maintenance, renewals and improvements in

accordance with asset management plan

Implement the asset maintenance and renewal program for water and

sewerage services

Maintain parks and reserves across the shire

Operational

Plan

3.1.1

3.2.3

3.3.5

Complete annual maintenance, renewals and improvements program

Complete annual maintenance program

Summary

Tenders closed at 2.00pm Wednesday 3rd

April 2013 for Supply and delivery of two new 8X4 Cab

Chassis trucks fitted with steel water tank and auxiliary equipment, to replace two water carts. The

water carts offered for trade or purchase are:

i) Fleet no. 619 – 2006 Volvo FM with Burrows 15,000L steel water tank

ii) Fleet no. 629 – 2008 Volvo FM with Burrows 15,000L steel water tank

8 Tenders were received for the supply of new water trucks with trade ins and 5 offers for

purchase only. The best purchase offer was received was from Golden City Trucks and is used in

all second assessment options. All figures include GST.

Recommendation

That Council purchases two Volvo FM 410 8X4 trucks fitted with Barry Burrows steel

water tanks from Wagga Motors for $616,396.00 ($308,198.00 per unit) and sell Fleet no.

619 for $119,900.00 and Fleet no. 627 for $139,900.00 to Golden City Trucks, with net

changeover of $356,596.00.



Background

Tenders were received on 3rd

April 2013 to replace two Volvo water carts with Barry Burrows

steel tanks in accordance with the plant replacement program.

All offers include Barry Burrows tanks similar to the existing units, except for Capital Body

Works tanks offered by Daimler Newcastle and the second option from Tracserv.

Inspection of a truck fitted with a Capital Body Works tank revealed that its finish was rougher

than the Burrows example parked beside it. The CBW tank sits higher, raising the centre of

gravity and reduces stability. It also uses one smaller spray bar whereas Lachlan’s trucks all have

two spray bars to spread as much as needed, rather than need extra runs to wet the road. The CBW

tank is more expensive and the operators prefer the Burrows tank.

Both Tracserv tenders are non compliant - Isuzu 350hp is below the specified 400-450hp.

The higher power is required for future operation changes to allow for a dog trailer fitted with a

water tank to be towed behind water trucks. This is to increase water supply to job sites in dry

weather and to improve productivity. Gravel pavements require enough water to be compacted at

or near optimum moisture content (OMC) to pack down hard and last longer before requiring

more work. Council had up to 11 water carts including semi trailers in recent months due to the

difficulties of getting enough water and the long haul distances involved.

Air bag suspension in the truck is more road and driver friendly than 6 rod suspension.

The Isuzu and Mitsubishi Fuso have 6 rod suspension. The most recent water cart is a Fuso and

experience is showing that the suspension is harsh and bottoms out.

The trucks operate in harsh conditions. The current 4 Volvo trucks with Burrows tanks are proven

performers, being reliable, liked by operators and having no excessive downtime. They therefore

set the benchmark for comparisons.

There was a broader range of offers this time, but it still comes down to a fairly simple choice.

There would be no point in selecting anything more expensive than Volvo.

A short list of contenders with combined changeover costs is:

1. Iveco from Thomas Bros - $349,640.00, is unknown to us.

2. Volvo from Wagga Motors - $356,596.00, proven performer and fits existing fleet.

For the small difference in cost, it is considered preferable to continue with the proven performer

for our conditions, Volvo, unless we can find out more about the Iveco’s capability off road for

the meeting.

Golden City Trucks are prepared to wait for the old units to become available – they have bought

several from us and are keen for more as they like the quality of our old units.




Summary table listing offers in changeover price order:

Supplier Truck 8x4 Truck

Price

each

Trade in Change over

with trade in

Sell to

Golden

City

Trucks

Change

over with

Golden

City sale

Comments

Estimate #619

#627

300,000

300,000

110,000

110,000

190,000

190,000

All but Mack &

Mercedes fit in budget.

Tracserv

Pty Ltd

#619

#627

Isuzu

FYJ2000

292,762.80

292,762.80

110,000

120,000

182,762.80

172,762.80

119,900.00

139,900.00

172,862.80

152,862.80

325,725.60

42T GCM is too low.

350HP too low, non-

compliant. 6 rod

suspension does not

allow larger trailer

under permit to

maximise GVM.

Hartwigs

Trucks

Dubbo

#619

#627

No trade in

#619

#627

Mitsubishi

Fuso

FS5253VF

AA

309,626.90

309,626.90

299,626.90

299,626.90

114,500

124,500

195,126.90

185,126.90

119,900.00

139,900.00

179,726.90

159,726.90

339,453.80

Front suspension

bottoms out, is harsh.

Existing unit has 6 rod

rear suspension.

Transmission hesitates

selecting correct gear

for speed (will check).

53T GCM lower than

most others. Operators

prefer Volvo.

Thomas

Bros

Trucks &

Bus

#619

#627

No trade in

#619

#627

Iveco

Stralis AD

450

304,720.00

304,720.00

303,000.00

303,000.00

95,000

105,000

209,720.00

199,720.00

119,900.00

139,900.00

184,820.00

164,820.00

349,640.00

No experience of

Iveco. Italian made, not

sure if suited to

outback roads and

tracks – not known

among councils of our

acquaintance. 450HP is

highest power rating.

Advertising appears to

emphasize line haul

operations on good

roads.

Tracserve

with CBW

tank

#619

#627

Isuzu

305,071.80

305,071.80

110,000

120,000

195,071.80

185,071.80

119,900.00

139,900.00

185,171.80

165,171.80

350,343.60

More expensive

Tracserve option with

rougher quality tanks.

Non-compliant, 350HP

too low with 400-450

specified to enable

towing dog trailer.

Wagga

Motors

#619

#627

Volvo

FM 410

214,478

93,720

tank

308,198.00

110,000

198,198.00

119,900.00

188,298.00

Familiar, proven

performer, reliable,

enables efficiencies in

managing stores.

Operators like it.



308,198.00

130,000 178,198.00 139,900.00 168,298.00

356,596.00

Would not go to

anything more

expensive, or unproven

if slightly cheaper.

Sydney

truck &

Machinery

#619

#627

Iveco

Stralis AD

450

308,517.00

308,517.00

100,000

120,000

208,517.00

188,517.00

119,900.00

139,900.00

188,617.00

168,617.00

357,234.00

Would not buy

unknown unit over a

slightly cheaper Volvo.

Mack

Truck

Sydney

#619

#627

Mack

Granite

MP8 435

342,367.30

342,367.30

100,000

120,000

242,367.30

222,367.30

119,900.00

139,900.00

222,467.30

202,467.30

424,934.60

Existing Mack is too

new to provide

feedback yet. Should

be ok but is more

expensive than Volvo.

West

Orange

Motors

#619

#627

Mercedes

Benz

3241L

348,300.00

348,300.00

100,000

120,000

248,300.00

228,300.00

119,900.00

139,900.00

228,400.00

208,400.00

436,800.00

Premium brand but

unknown in service in

our conditions and too

expensive.

Daimler

Trucks

Newcastle

#619

#627

Mercedes

Benz

3241L

371,800.00

371,800.00

140,000

140,000

231,800.00

231,800.00

463,600.00

119,900.00

139,900.00

251,900.00

231,900.00

Only case where trade

ins beat the

combination with

Golden City Trucks

offer. Still too

expensive.

The purchase offers are as follows:

Dealer Purchase Only Price #619 Purchase Only Price #627

Golden City trucks $119,900.00 $139,900.00

Pickles Auctions $115,120.00 $130,135.00

Pickles Auctions – auction estimates $110,000.00 $120,000.00

Gamers Motor Auctions $102,000.00 $107,000.00

Brigold P/L $85,362.00 $91,362.00




DATE: 17 April 2013

ITEM NO.

7.3.12

7.3.12 MR57N LAND AQUISISTION

Community

Strategic Plan

Goal 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE AND

SYSTEMS

Strategic

Outcome

3.1 Efficient transport networks that meet community and business needs

Delivery

Program

3.1.1 Implement road maintenance, renewals and improvements in accordance

with asset management plan

Operational Plan 3.1.1 Complete annual maintenance, renewals and improvements program

ATTACHMENT

Summary

Council is required to formally commence the land acquisition process for MR57N Fifield Road

by a resolution of Council.

The land owners have been contacted and are in general agreement, subject to more detailed

discussion.

Recommendations:

That Council resolves to:

i) Acquire lands in accordance with the Roads Act 1993 section 177, for the purpose of

road realignment, widening and construction of MR57N Fifield Road.

ii) Undertake the acquisition by agreement with the land owners, of the lands described

as follows:

a. Part of Lot 13 DP 752112 Parish of Murrumbogie, County of Cunningham;

b. Parts of Lot 24 DP 752112 Parish of Murrumbogie, County of Cunningham;

c. Part of Lot 28 DP 726523 Parish of Murrumbogie, County of Cunningham;

d. Part of Lot DP 1142234 Parish of Murga, County of Cunningham.

iii) Authorise the General Manager to negotiate the acquisitions, associated terms for

compensation and permission to enter to construct road works.

Background

Several small land acquisitions are required for realigning the road as part of constructing and

sealing MR57N Fifield Road. This project is scheduled to commence physical works shortly.

Clause 177 of the Roads Act 1993 empowers council to acquire the land.



Verbal agreements have been arranged with the three landowners involved and this will be

followed up in writing. However, a council resolution is required to commence the formal

acquisition of land.

It is understood that even with the owner’s agreement, the process is set out in the Land

Acquisition (Just terms Compensation) Act 1991.

The acquisition process would be handled by Council’s solicitors, Moore and Co. and they will

provide advice in due course as required.

The lands affected are parts of:

Notation on

engineering drawing

Assessment

No.

Parcel

no.

Description Comments

Resumption A on PHL

drawing

1046527 14906 Lot 13 DP

752112

331 m2 at bend

Resumption B on PHL

drawing

1030681 14912 Lot 24 DP

752112

3.073 ha on intersection of

SR 71 Condobolin Road

Resumption C on PHL

drawing

1030673 14910 Lot 28 DP

726523

3250m2 at bend

Resumption D on PHL

drawing

1030681 14912 Lot 24 DP

752112

591m2 at intersection of

SR 69 Matthews Road

Location of road shown

on Regional Engineering

Services intersection

design plan sheet 1

1050225 21156 Lot DP

1142234

Approximately 3ha at

intersection of SR 67

Wilga Ridge Road

The details are from Council’s Geographic Information System are used to define the land parcels.

There are costs created by council’s act of realigning the road and the landholders lose the

“enjoyment” or economic benefits of the parcels of land to be excised.

It would be appropriate for the compensation package to include:

1. Council pays for legal and processing costs;

2. Council pays the costs for survey and preparation of title plans and registration;

3. Council pays compensation for the land acquired;

4. Council erects replacement fences onto the proposed new boundaries.


A preliminary estimate for land acquisitions, replacement fencing and legal, survey and title costs

is approximately $40,000, which is well within the capacity of the project budget of $935,000 this

year.



7.4 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE

7.4.1 FINANCE AS AT 31ST MARCH 2013

Community

Strategic Plan


Strategic

Outcome

4.7 Strong effective Council.

Delivery

Program


expected by the community.

Operational

Plan

Council’s long term financial plan is sustainable.

Summary

This report advises Council of the payment of accounts and levels of investment as at the 31st

March 2013

Recommendation:

That Council note the payment of accounts totaling $3,460,456.96 and the level of

investment as detailed in the investments report.

PAYMENT OF ACCOUNTS

Accounts paid for the Month of March 2013 totaling $3,460,456.96 have been fully checked and

certified as to receipt of goods and/or the rendition of service, prices, computations and castings,

by the relevant Council officer. There was $Nil expenditure involving investment of funds during

the month.

INVESTMENTS

Financial Statements and the Investment Report drawn up in accordance with Clause 16(1) Local

Government (Financial Management) Regulation 1999 are detailed below. I hereby certify that the

above investments have been made in accordance with the Act, the Regulations and the Council’s

investment policies.


INVESTMENT BALANCES AS AT 31 MARCH 2013

DATE

PLACED

DUE

DATE INSTITUTION PRODUCT

S & P

RATING RATE FACE VALUE

% OF

PORTFOLIO

MARKET

VALUE

Call St George – Medical Centre Call Account AA- 3.10% 275,000.00 1.29% 275,000.00

Call NAB Call Account AA- 3.75% 500,000.00 2.34% 500,000.00

21-Dec-2012 15-Apr-2013 ME Bank Term Deposit BBB 4.70% 1,000,000.00 4.70% 1,000,000.00

8-Feb-2013 24-Apr-2013 Bank West Term Deposit AA 4.10% 1,000,000.00 4.70% 1,000,000.00

9-Feb-2013 9-May-2013 Defence Bank Term Deposit NR 4.10% 1,011,366.18 4.75% 1,011,366.18

27-May-2011 28-May-2013 RaboBank Term Deposit AA 6.70% 1,000,000.00 4.70% 1,000,000.00

28-Nov-2012 28-May-2013 RaboBank Term Deposit AA 4.60% 1,000,000.00 4.70% 1,000,000.00

22-Feb-2013 12-Jun-2013 Bendigo Bank Term Deposit A- 4.35% 500,000.00 2.34% 500,000.00

05-Mar-2013 25-Jun-2013 Bank of Queensland Term Deposit BBB+ 4.30% 1,000,000.00 4.70% 1,000,000.00

22-Feb-2013 3-Jul-2013 Bendigo Bank Term Deposit A- 4.40% 500,000.00 2.34% 500,000.00

28-Feb-2013 9-Jul-2013 ING Bank Term Deposit A 4.30% 1,000,000.00 4.70% 1,000,000.00

25-Mar-2013 23-Jul-2013 ME Bank Term Deposit BBB 4.70% 1,000,000.00 4.70% 1,000,000.00

18-Mar-2012 17Sep/2013 Bendigo Bank Term Deposit A- 4.450% 400,000.00 1.88% 400,000.00

18-Sep-2012 18-Sep-2013 Bendigo Bank Term Deposit A- 4.95% 300,000.00 1.40% 300,000.00

5-Nov-2010 05-Nov-2013 Widebay Aust Term Deposit BBB 7.15% 1,100,000.00 5.16% 1,100,000.00

31-May-2012 31-May-2014 Quay Credit Union Term Deposit NR 5.50% 1,000,000.00 4.70% 1,000,000.00

13-Oct-2012 13-Oct-2014 Rural Bank Term Deposit A- 4.80% 1,000,000.00 4.70% 1,000,000.00

31-May-2012 1-Jun-2015 Bank of Queensland Term Deposit BBB+ 5.25% 1,300,000.00 6.11% 1,300,000.00

6-May-2011 05-May-2016 Investec Term Deposit BBB- 7.65% 1,000,000.00 4.70% 1,000,000.00

31-May-2012 31-May-2016 Investec Term Deposit BBB- 5.47% 900,000.00 4.23% 900,000.00

3-Jun-2011 09-May-2016 Westpac FRN AA- 4.37% 1,800,000.00 8.45% 1,824,804.00

1-Sep-2011 21-Jun-2016 UBS/NAB FRN AA- 4.32% 1,400,000.00 6.57% 1,411,438.00

1-Jun-2012 31-May-2017 RaboBank Term Deposit AA 5.90% 1,300,000.00 6.11% 1,300,000.00

UBS/Grove Blackrock Units 0.00% 7,107.35 0.03% 7,107.35

UBS Cash Account 260.40 0.00% 152.08

21,293,733.93 100.00% 21,329,867.61

This is Page No.88 of the Business Paper of Lachlan Shire Council to be held 17 April, 2013 in the Lake

Cargelligo Memorial Hall, Lake Cargelligo.

STATEMENT OF CASH BOOK BALANCES AS AT 31 MARCH 2013

GENERAL TRUST

Opening Balance 01-Mar-2013

1,378,102.79 2,000.00

Add: Receipts

3,347,757.47 -

Less: Payments

-3,460,456.96 -

Closing Balance 31-Mar-2013 1,265,403.30 2,000.00

Consolidated Overdraft arranged with Bank is $500,000.00.

I hereby certify that the bank accounts have been reconciled with the Councils accounts as at 31

March 2013.

Author

David Thorpe

Acting Finance Manager

This is Page No.89 of the Business Paper of Lachlan Shire Council to be 17 April, 2013 in the Lake


7.4.2 FUNDING FOR PUBLIC LIBRARIES IN NSW

Community

Strategic Plan


Strategic

Outcome

4.8 Responsive Council

Delivery

Program

4.8.1 Council is responsive to the needs of the Community

Operational

Plan


Summary

This report is to advise Council of a request for support towards attempts to improve the funding

situation for Public Libraries in NSW.

Recommendation

That Council write to the Minister for the Arts, the Hon George Souris MP through the

members for Barwon and Murrumbidgee calling on the Government to implement the

submission of the Library Council of NSW for the reform of the funding system for NSW

Public Libraries.

Background

Council has received a request to make representations to the Minister for the Arts, through its local

members, to improve the current funding situation for Public Libraries in NSW. In 2012 Public

Libraries NSW, NSW Metropolitan Public Libraries Association and the State Library of NSW

provided a submission to Government titled Reforming Public Library Funding. This reform is

supported by Local Government NSW and should provide sustainable Public Library funding into

the future without disadvantage to any NSW Council.

In brief the proposal recommends the following principles:

Establish a base level of funding for Councils with populations fewer than 20,000 people.

Grant a modest increase in per capita allocations.

Address disability transparently through disability factors.

Phase out anomalies due to former Councils amalgamations.

Ensure sustainability.

Build and maintain infrastructure.


Council’s per capita and capital grants have been diminishing in real terms.

Author

Brian Tickle

Director Community Services and Governance



7.4.3 CODE OF CONDUCT REVIEW PANEL

Community

Strategic Plan


Strategic

Outcome


Delivery

Program

4.7.3 Council’s decision making is equitable and ethical.

Operational

Plan

Council’s decision making and operational activities meet regulation

and community expectation.

Summary

This report is to advise Council of progress to date on the Code of Conduct Review Panel and to

seek agreement for a regional panel to be formed.

Recommendation

That Council resolve to participate in the proposed Regional Panel of Conduct Reviewers

being arranged by Centroc.

Background

Council at its February meeting adopted the new Model Code of Conduct and also resolved to

ensure that a panel of conduct reviewers are in place by 30 September 2013. In 2009 Council

appointed nine persons to its Conduct Review Panel for a term of three years. Invitations have been

forwarded to those members requesting that they extend their involvement until September 2013. At

this time new panels must be in place and appointed under the new procedures which involves a

public expression of interest process.

Centroc Councils have the opportunity to enter into an arrangement with one or more other

Councils to share a Regional Panel of Conduct Reviewers. To date 9 Councils have expressed an

interest in being a party to this arrangement. The term of appointment is up to four years. This

arrangement should ensure impartiality on the part of the panel members and release Council from

the Expression of Interest Process.


Nil

Author

Brian Tickle




7.4.4 LAND ACCEPTED IN LIEU OF UNPAID RATES

Community

Strategic Plan


Strategic

Outcome


Delivery

Program



Operational

Plan


Summary

This report is to request Council to designate land in Lake Cargelligo accepted in lieu of unpaid

rates as operational.

Recommendation

That land situated at 6 reef street Lake Cargelligo being lot 2 DP 39872 Parish Garangully

County Dowling be classified as operational land.

Background

In April 2010 Council resolved to accept land at 3 Reef Street, Lake Cargelligo in lieu of unpaid

rates. The transfer process has been slowed by the then owner’s inability to provide Certificate of

Title to Council’s solicitors. New deeds have been struck and the land has now been transferred to

Council’s ownership.

In order for Council to utilise/dispose of the land it is necessary for Council to classify the parcel as

Operational Land.


Nil

Author

Brian Tickle




7.4.5 CENTROC REGIONAL CONTRACT FOR FUEL SUPPLIES

Community

Strategic Plan


Strategic

Outcome


Delivery

Program



Operational

Plan


Summary

This report is to advise Council of upcoming regional contract opportunities and seeks Council’s

authorisation to participate.

Recommendation

That Council participate in the Centroc Regional contract for supply of Fuels commencing on 1st July

2013.

Background

Council has participated in Centroc’s regional contract for the purchase of fuel for the past 2 years

and authority is sought to participate in the next contract which will commence 1 July 2013.The

tender process is to be provided by Central NSW Councils (Centroc) Compliance and Cost Savings

program and Supply Management Team.

To support Centroc member operations, a Compliance and Cost Savings Program has been created

to add better value to members and generate more cost savings to individual councils. The program

is being funded in part from the Centroc surplus and comes at no extra cost to members.

The objective of the program is to drive initiatives across the region to reduce Council costs

through implementing regional contracts to reduce costs through group purchasing.

The aim is to have the Compliance and Cost Savings Program be self funding through the Centroc

revolving cost savings fund. A percentage (5%) of each member Council’s savings will be placed

back into the program in order to continue to provide further funds for Centroc. The Board resolved

to take this approach rather than increasing fees for members.

Under State legislation Councils are obliged to both seek best value and go to tender for expenditure

over $150K. As the State has a contract for petrol and it is not competitive, the DLG was

approached about how Councils can best manage this situation and if it was possible to not have to

go to tender as long as councils were purchasing better than prices the state contract has to offer.

DLG responded that Councils must be purchasing under contract for fuel, due to the amount spent

per annum.



Centroc members currently procuring under this arrangement are Bathurst, Blayney, Boorowa,

Cabonne, Cowra, Forbes, Lithgow, Lachlan, Oberon, Parkes, Upper Lachlan, Weddon and

Wellington. The request to proceed to a new contract has been noted by the Centroc General

Managers’ Advisory Committee on 1 November 2012.

Benefits of a regional approach include:

cost savings to members through bulk procurement;

time saved by Supply team staff though centralised coordination and

income stream to Centroc from the Contractor with a view to reducing fees

To be compliant with DLG, Council can either purchase on the State contract at greater expense

than purchasing locally or agree in principle to the regional contract. The regional approach has the

following benefits:

DLG compliance

Regional collaboration

Cost savings due to regional management of tender/contract

On the negative side, some members have reported that locking themselves into a contract has

forced them to purchase fuel at a higher price than what can be supplied at the local bowser.

Centroc GMAC and Board are acutely aware of these problems and have been advocating for better

regional fuel procurement and outcomes for Council.


Centroc manages the process including all costs of advertising and tender assessment and takes a

management fee from the supplier to cover these costs.

Author

Brian Tickle




7.4.6 CENTROC REGIONAL CONTRACT FOR INTERNAL AUDIT SERVICES

Community

Strategic Plan


Strategic

Outcome


Delivery

Program



Operational

Plan


Summary

This report is to advise Council of upcoming regional contract opportunities and seeks Council’s authorisation to participate.

Recommendation

That Council participate in the Centroc Regional contract for the provision of Internal Audit Services.

Background

A tender for internal audit services was assessed by Centroc representatives in December 2009

which resulted in a contract being signed with the Internal Audit Bureau for internal audit services

to 9 Centroc members. Subsequently, Weddin and the WBC alliance signed up to the regional

internal audit contract for a 3 year period, culminating 30 June 2013. As the completion of the

current contract nears Centroc seeks to repeat the process. The regional tender process is outlined in

the previous report.

At the Centroc General Managers’ Advisory Committee meeting 26 July 2012 it was resolved to

proceed to a new contract commencing 1 July 2013. Centroc manages the process including all

costs of advertising and tender assessment and takes a management fee from the supplier to cover

these costs.


Council currently has a budget allocation of $20,000 for internal audit services.

Author

Brian Tickle




7.4.7 CENTROC REGIONAL CONTRACT FOR PRE-EMPLOYMENT SERVICES

Community

Strategic Plan


Strategic

Outcome


Delivery

Program



Operational

Plan


Summary

This report is to advise Council of upcoming regional contract opportunities and seeks Council’s authorisation to participate.

Recommendation

That Council participate in the Centroc Regional contract for the provision of Pre-Employment

Services.

Background

In accordance with direction provided by GMAC at the July 2012 meeting, after a presentation by

Labour Co-Operative Group, it was recommended that a regional approach to pre-employment

services be looked into by the Centroc Human Resources Team.

The Centroc HR Team resolved at their meeting in December 2012 to pursue a regional approach to

pre-employment services by going to tender for a regional contract.

Benefits of a regional approach include:

cost savings to members through bulk procurement;

time saved by HR staff though centralised coordination and

income stream to Centroc with a view to reducing fees

Centroc manages the process including all costs of advertising and tender assessment and takes a

management fee from the supplier to cover these costs.


It is envisaged that Council will achieve savings on the current cost of these services.

Author

Brian Tickle




7.4.8 BULK PROCUREMENT OF SOLAR PANELS

Community

Strategic Plan


Strategic

Outcome


Delivery

Program



Operational

Plan


Summary

This report is to advise Council of a Centroc proposal to bulk purchase solar panels on behalf of the

community and seeks Council’s advice on participation.

Recommendation

1. That Council resolves to participate in the proposed Centroc solar panel bulk purchase

scheme.

2. That Council nominates an individual within Council to assist with the coordination of the

program.

Background

In the past 18 months, a large number of solar bulk purchase schemes have emerged in response to

increasing electricity costs and rapidly decreasing prices for solar panels. Typically Councils canl

coordinate the purchase of solar panels on behalf of a large number of ratepayers to simplify the

purchasing process and reduce the costs of electricity for local residents (see examples below).

Councils undertake bulk purchasing for a number of reasons. Usually it is in response to demand

from local residents who are grappling with increasing energy costs and want to investigate cheaper

options including residential solar power. Typically households are unsure where to start their

search or who to contact. Sometimes, Councils are keen to demonstrate environmental leadership

and a commitment to pollution reduction by encouraging clean energy.

Councils act as honest brokers, using their expertise in community engagement and tender

management to promote the opportunity to ratepayers and gauge their interest, as well as managing

the vendor selection process. Perhaps most importantly, Council’s involvement and oversight

removes much of the uncertainty and anxiety associated with this type of purchase for households.

Once selected, the vendor will typically deal directly with residents to arrange the installation.

There has never been a better time to invest in solar photovoltaic (PV) panels. Panels have never

been cheaper, more efficient and so readily available at reasonable price levels. Moreover, with

energy prices doubling in the past 5 years, solar panels enable households to generate the electricity

they need and to feed excess power into the grid. The rapidly decreasing cost of panels has

compensated for the removal of Government subsidies. Consequently growth in the amount of



installed solar capacity in Australia has been dramatic with a 10-fold increase between 2009 and

2011. Solar power is now installed on more than 300,000 rooftops across Australia and generates

almost 2.5 % of National needs.

Parkes Shire Council provides a good example of a bulk solar procurement program in Central

NSW. Launched in June of last year as a trial with a view to regional roll out, the Council-led

program was designed to assist local residents to gain access to affordable domestic solar panels by

combining their purchasing power and achieving the best bulk price possible. Providing significant

financial and environmental leadership, Parkes Shire Council coordinated the bulk purchasing

process and the vendor selection. The chosen provider then contacted residents directly to arrange

installation, with Council overseeing the process. To date, more than 300 households have

registered an interest in the scheme and more than 200 have been installed since the start of 2013.

Savings are expected to flow through in the coming months.

Importantly, one of the key recommendations of WRI’s December 2012 Final Evaluation Report of

the Parkes project was that Centroc should build on the successes of the project and extend the

approach regionally. This supported the feedback from key stakeholders at the 2012 Centroc

Summit that energy efficiency and renewable energy should form a key pillar of Centroc’s future

work strategy.

Adopting a regional approach to procurement makes sense and delivers a range of additional

benefits to Councils. These include increased purchasing power and economies of scale; an

opportunity to access the project management expertise of Centroc without diminishing internal

capacity; and access to learning from other Councils who have already successfully pursued the

option of bulk solar purchasing.

The experience to date suggests that the benefits to Council are substantial across a broad spectrum

of activity - economic, social and environmental.

For example, City of Victor Harbor Council in South Australia facilitated an extensive and

successful bulk solar purchase for the local community. The scheme was very popular with

ratepayers because it lowered their energy costs. The scheme generated local jobs for installers

which gave rise to a new industry in the region, lowered the LGA’s carbon footprint and established

a degree of energy independence for the region. As a direct result of the program, almost 40,000

properties installed solar panels on their roof and residents enjoyed access to solar power for almost

half the price of an off-the-shelf alternative. For more details, please see

http://solarprogram.com.au/.

A similar program in Warrnambool, Victoria resulted in over $1,000,000 being invested in solar

powered energy in the area and an estimated cumulative saving of $100,000 to participants on their

electricity bills every year. One recent solar "installee" had their electricity bill reduced from $300

to $25 a quarter, resulting in a 3 year pay-back period on their investment.

The costs to Council would be small, particularly considering the potential benefit. In the first

instance, Centroc would ask Councils to nominate a staff member to act as a point of contact for the

project. In the early stages, attendance at weekly or fortnight Webex (online) meetings would form

the total requirement, primarily to act as a conduit for information. As the project progresses, the

coordinator would be asked to act as a communication conduit between the community and Centroc

http://solarprogram.com.au/



to assist with the local implementation of the scheme, in the same way that existing personnel

across the region are currently assisting with the rollout of Centroc’s lighting retrofit program

funded by the Federal Government.

Proposal and Timeline

Centroc has already applied for funding through the New South Wales Government’s Community

Renewable Energy grant program to support the marketing of this program, the outcome of which

should be known by the end of March or early April 2013.

A tentative project timeline is outlined below:

Item When

Report to council seeking participation March/April

Report to GMAC/Board April/May

Develop marketing March/April

Launch EOI to communities May - June

Reports to council re: interest in their LGA July

RFT issued August

Tender assessment September

Report to council on progress and successful

contractor October

Contract commencement November

It is envisaged that the contract would be awarded in October 2013 with installations of panels

commencing in November 2013.

Assuming the funding request is successful, Centroc will work with Council’s appointed staff

member to initiate a communications’ program within the local community to gauge levels of

interest. This might include a direct mail drop, advertising in local newspapers, public meetings, as

well as visits to local businesses and business associations. Similar to other bulk purchase schemes,

interested applicants may also be charged a small service fee ($25 per household or $10 for

pensioners) to facilitate the delivery of future energy savings programs.

Author

Centroc & Brian Tickle




7.4.9 DRAFT ALCOHOL AND OTHER DRUGS POLICY

Community

Strategic Plan

Goal

4

BUILD CIVIC LEADERSHIP AND PRIDE

Strategic Outcome 4.7 Strong effective Council.

Delivery Program 4.7.3 Council’s decision making is equitable and ethical

Operational Plan Council’s decision making and operational activities meet regulation

and community expectation.

ATTACHMENT

Summary

This report is to advise Council of the preparation of the Draft Alcohol & Other Drugs Policy and

seeks authority to advertise for submissions.

Recommendation

That Council authorises the advertising of the Draft Alcohol & Other Drugs Policy seeking

submissions.

Background

The purpose of the Alcohol and Other Drugs Policy is to provide guidelines to deal with problems

in the workplace associated with the misuse of alcohol and other drugs, in order to ensure the

health, safety and welfare of all employees, volunteers, contractors, visitors and general public

whilst protecting plant and equipment.

The attached Policy replaces Council’s Drug & Alcohol Policy which was originally adopted in

2006. The new policy has been prepared using the template by the LGSA and Unions with minor

changes.

There are two procedures that support this policy which are as follows:

1. The LGSA & Unions procedures template (with minor changes), ‘Alcohol & Other Drugs

procedure’ which applies to all staff

2. The Civil Aviation Safety Authority’s procedures template (with minor changes) for those

staff involved with airports.


The cost of Drug & Alcohol testing and costs of training for staff, contractors and volunteers will be

approximately $10,000.

Author

Colleen Staines

People and Organisational Development Manager



8.0 DEPUTATIONS

Nil.



9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR &

DEPUTY MAYOR

14 03 13 Barrick Gold MOU Signing Deputy Mayor attended MOU Signing on behalf of

Mayor and Councillors.

20 03 13 Council Meeting

28 03 13 Re-opening of Lake Cargelligo

Community Gym

Attended by G

02 04 13 Western Plains Regional

Development Meeting

Attended by Deputy Mayor, Clr John Medcalf

9 – 11

04 13

Building Regional Australia

Conference

Attended by Deputy Mayor & Manager Economic

Development

11 04 13 Anzac Day Service Attended by Clr John Ridley on behalf of the Mayor

and Councillors.



10.0 NOTICES OF MOTION

10.1 NOTICE OF MOTION – CLR SCOTT

That the Draft Lachlan Environmental Plan 2012 be amended as follows:

Part 4 – Principal Development Standards.

4.1 Minimal Subdivision Lot Size (Optional)

That the minimum lot size of 5000m2 in all Area A (Gum Bend Road) be reduced to a suitable lot

size for future development.

Basic Reason:

The restriction of minimum lot size of 5000m2 is an unnecessary restriction on the whole area,

which is the only obvious suitable area for the future development of the township of Condobolin.

Dated at Condobolin this 5th

April 2013.

Councillor Graham Scott



11. 0 DELEGATES REPORTS

11.1 BUILDING REGIONAL AUSTRALIAN SUMMIT

The Building Regional Australian Summit took place on Wednesday 10th & Thursday 11th April

2013.

Ros Patton Lachlan Shire Economic Development Manager and I drove to Armidale to attend the

Building Regional Australian Summit.

On the Tuesday evening we had a welcoming reception at the New England Regional Art Museum.

Wednesday morning we went to the summit venue at the Armidale Ex Services Memorial Club.

Anthony Fox, Chairman Foundation of Regional Development Limited made welcome to all for the

summit followed by Steve Widders doing the Aboriginal Traditional Welcome from the Annuen

People.

Councillor Jim Maher Mayor of Armidale gave an official welcome on behalf of his council to the

Armidale area. Jim gave back ground to the history of Armidale distrist .

Councillor Paul Pasesale Mayor of Ipswich spoke on:

Defining and implicating economic development.

Economical development in the Ipswich area.

Idea - Plan - Action

Mayoral position is a responsibility not a position or a title.

Positive views will always bring you positive results.

Senator the Hon.Joe Ludwig, Australian Government Minister for Agriculture, Fisheries and

Forestry

We can feed our own nation plus forty million people around the word.

Research is in the forefront of the Labour Government.

Reviewing the drought tragedy to be more reactive.

Inland rail from Melbourne to Brisbane is still a reality with 300 million dollars in

investigation.

Commitment to the NBN for all Australians.

The Hon. Andrew Stoner MP, Deputy Premier of NSW, Minister for Trade and Investment,

Regional Infrastructure and Services A Decade of Decentralisation

Regional NSW is getting their share of scares funds under our government.

Formally opened the summit.

Mr Tony Windsor MP, Independent Member for New England,

NSW Impacts of Fly-In, Fly-Out workforce practices

Local Government recognitions referendum is an important step , should be more promotion

from LGA to Federal Government.

NBN important step in taking out the disadvantage out of small communities.

Fly in fly out to be watched as this will not help regional development as could drain

population from regional towns.



Stephen Galilee, Chief Executive NSW Minerals Council

NSW Mining Industry -

History of mining especially Mining in NSW

Mining making a 25per cent contribution to the NSW economy .

One tenth of NSW land used for mining.

In NSW has forty seven thousand mine workers.

Mining a very important to regional development in the State.

Mr Tony Rasmussen, Manager Regional Local Radio

Regional Media: The ABC ,s Commitment to building Strong Communities

Regional stations fifty one approx six staff in each

Real focus interaction with communities in all forms of technology eg. Facebook, twitter

etc.

Thirty five rural reporters in Australia.

ABC rural report will be now be online covering all aspects of agriculture.

Hay Wire a voice for youth has been a great success, is in its fifth year.

Emergency coverage a big part of ABC.

Ms Lailani Burra - Benchmarking Performance Regional Development in Australia the population

experts

Comparative growth with in the states with births and migration.

Population movements

Analysing local government areas population break down of age, movements in and out of

the area.

National economic for local areas is a web page updated each twelve months.

B2: Building Regional Centres - Mr Wayne Lowe

Generating Economic Opportunities by Developing a Manufacturing Hub Nambucca

Valley Mid North Coast

Case study on the development of the Nambucca area.

Developing industry in the area to expand employment.

Unemployment figures in 2000 was 20.2"% in 2012 is 10.6%.

Put your area on the social media area and sell it and means sell it.

Ms Leonie Burrows - Chair Lower Murray Urban and rural water corporation Former CEO,

Mildura Rural City Council

Building A Rural City During Severe Drought

Case study on the development Mildura during drought and after.

Councillor Ken Keith, Mayor of Parkes Shire Council

Chairman of Centroc - Developing a National Rail Hub

Case study on the development of Parkes and the rail hub.

Questions to the panel on the three presentations.



The Hon. Warren Truss MP, Leader of the Nationals, Member for Wide Bay

Shadow Minister for infrastructure and Transport

Building Regional Australia - Liberal National thoughts and policies.

National will be putting regional Australia to the for front after the elections .

Warren gave us a policy speech on winning the election in September.

Mr David Croston, The Media Essentials, Importance Regional Marketing

Using the media for gathering information. Peoples age groups all differ on how they gather

information.

There's more to life out of town (Quote)

Mr Peter Bailey, COE Foundation for Regional Development Limited

Marketing regional Australia

Town with a population of ten thousand and less could be in trouble.

Local government areas with out town names make marketing very difficult eg. Brogan,

Bland, Lachlan .

In the evening we had the gala dinner at the Armidale Golf Club. We were very well looked after

with a very nice meal and good entertainment.

Thursday morning back to the Armidale RSL to continue the summit.

Mark Fletcher – Director Shop science

Marketing Regional Victoria

- Research Leading to change

Regional Development Victoria to develop regional area, to get people to move out of the

city area.

The research went under the banner" Good Move"

Can be downloaded from the web worth while looking at.

The Hon. Mick Vietch MLC, Labour perspective of Regional Development and Government

Decentralisation, Shadow Minister for Trade and Investment, Shadow Minister for Regional

Infrastructure and Services, Shadow Minister for Regional and Rural Affairs.

Lani Houston, CEO RDA Riverina

Cooperative Regional Marketing - Country Change Presentation

Local Government Area's, Business, Communities to work together to promote a region.

Country Change www.countrychange .com.au

B4. Building Small Communities

http://www.countrychange/



Mrs Kristine Arnold

Strategies to grow Western and Remote Areas Business Development Manager - Remote

Area Planning and Development Board : RAPAD

Spoke on the development of Western Queensland.

Cr. Stuart Freudenstien, Mayor - Young Shire Council

Developing Smaller Communities in Provincial Centres

Spoke on the development of Young and the community.

The Hon. David Crisafulli MP

Queensland Minister for Local Government, Community Recovery and Resilience.

Royalties for the Regions and Rebuilding follow National Disasters.

Spoke on delivering monies to council for worth while projects through Royalties.

Ms Sue Mcclusky

CEO, Regional Australian Institute

Shaping Solutions for a Sustainable and Prosperous Australia

Insuring Australians can live work and play any where in Australia

How to be part of RAI check the web. www.regionalaustralia.org.au

Mr Luke Hartsuyker MP

Deputy Manager of Opposition Business in the House Shadow Minister for Regional

Communication Shadow Minister for Youth and Sport

"LNP alternative to broadband"

Outlined how the opposition roll out broadband in quicker time and less cost.

They will combine fibre ,copper, satellite and wireless help deliver the service to all

Australian in half the time that the government is doing under the current proposal.

Lunch break and networking.

Prof. Peter Philip McKeown

Head of the school of Rural Medicine

University of New England.

Attracting Doctors and Health Professionals in Regional Areas.

1. If they grew up in the country

2.If they train in the country

3. Professional opportunities .

4. High broadband system to use advanced technology .

Intend to build hospital on campus to take patience

Prof. Jim Barber

Vice - Chancellor, University of New England

http://www.regionalaustralia.org.au/



Regional Universities in Cyberspace.

Really feels Internet will have big influence on the way medical education is delivered.



12.0 CORRESPONDENCE



13.0 COMMON SEAL

14. 0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN

15.0 MATTERS RULED URGENT BY THE MAYOR



attachments

ATTACHMENT 7.1.1

REPORT TO COUNCIL UPDATING PROGRESS ON PREVIOUS

RESOLUTIONS

As at March 2013 Council Meeting

Date Detail Office

r

Action taken to date Anticipated

date of

completion

That investigations be made

for an ablutions block at the

Fifield Recreation Grounds

DESP Consulted with Fifield Town

Committee, Consulted with

SRA committee on 13.2.2013

re this matter, project good to

proceed. Slab to be laid and

building moved. Awaiting

completion of other higher

priority projects.

End June

2013

That a report be brought

back to the next meeting of

the Corporate Services

Committee to enable

Council to review the

Planning a Public Event

procedure manual.

GM

MED

Event procedure manual

under review. Councillor

workshop held 12 August.

Section 355 Committee

training scheduled for 28 Feb

& 1 March.

Community

Meetings

held with

good

attendance

Expect to

have revised

manual for

public

exhibition

following the

community

meetings

Themed street tree

replacement program to be

developed for Condobolin,

Lake Cargelligo and

Tottenham

DTS This is programmed for early

next calendar year.

March 2012.

RESOLVED that Council

employ a Town Planner,

Consultant or

Draughtsperson for the

upgrade of Foster Street re:

from Canada Street to Lake

DTS A Penrith City Council

landscape architect visited

Lake Cargelligo the week

commencing 18 June. A

report with recommendations

is expected in early 2013

March 2012.

Street, Lake Cargelligo.

That construction of banner

poles for Lake Cargelligo

continues and Tottenham

Councillors confer with

owner of the Hotel and

advise if they wish to

continue.

DTS Lake Cargelligo banner poles

under review as part of the

landscape project.

Tottenham banner poles are

installed.

Ongoing

RESOLVED that Lachlan

Shire Council approach the

Australian Government to

fast track the roll out of the

National Broadband

Network (NBN) through the

major centres of the Lachlan

Shire. Being a Rural

Remote Region this will

have the obvious benefits

for not only E-Commerce

but especially for E-

medicine and E-Health.

MED MED liaising with NBN

Rollout team.

(Note: Centroc have been

very active on this issue and

have failed to influence the

rollout timetable. The Federal

Government have announced

the timing of the satellite

coverage that will apply to

some areas of the shire)

Ongoing


Shire Council actively seek

to promote itself as a

“Renewable Energy

Production” friendly Shire.

This should not only include

the use of Biomass such as

Mallee Trees but also solar

photovoltaic, solar thermal

and wind production farms.

MED

GM

Meeting 6 Feb with DII&T,

CWFS, UWS & VFFF

representatives to discuss

future research opportunities

around renewable energy.

Council has written to all

leading producers of Solar

and Wind power inviting

them to consider Lachlan

Shire in their planning and to

visit the shire if the wished.

Two responses received and

they have been submitted to

Council.

Discussions held with DPI

regarding a possible grant

application

A report will

be submitted

to Council in

February

2013

outlining a

Solar Energy

Proposal.

Investigate the suitability of DTS A workshop including PWD, February

the current site of the

Condobolin Filtration Plant

for replacement with a new

facility. The current facility

is ageing infrastructure and

will need renewal by

2015/2016. If the current

site is unsuited then a new

site needs to be identified

and established with the

relevant approvals in place.

That the Director bring

forward a report on

undertaking a feasibility

study for a water treatment

plant for Condobolin

Health and NOW was held

on the 28 November 2012.

The staff’s proposal for

upgrading the WTP was

tabled and generally

endorsed. A report was

submitted to Council in

February 2013 outlining the

proposal. COMPLETE

2013


Shire Council urgently

investigate strategies to

attract Private Veterinary

Services to Condobolin.

DESP All vets contacted require

Council support to establish a

presence – Council direction

required.

Ongoing, no

subsidised

premises

identified

and that is

what they all

require.


Shire Council reinvestigate

the construction and

operation of a Fluoride

dosing unit for the Lake

Cargelligo Town Water

Supply system.

DTS A funding application has

been submitted to the State

Government.

Awaiting response.

Ongoing


Shire Council investigates

and then improve the

landscaping on the William

Street side of the Willow

Bend Sports Stadium in

Condobolin

DESP Quote from S Huggins

obtained, proceeding with

this after this summer.

April 2013


Shire Council investigate

and resource the

MED Approached I&I for

sponsorship of section of

Business Awards, will apply

2012/13

reintroduction of Business

Awards in Lachlan Shire on

a Biennial Basis.

for funding in 12/13 FY

Adverts placed for

membership of committee –

no response


investigates the relocation or

upgrade of ‘Lions Park’

Condobolin.

DTS To be investigated early next

year.

April 2013


investigates and provides

adequate street lighting in

Goobang Street,

Condobolin.

DTS To be investigated early next

year.

April 2013

RESOLVED that

investigations take place

into a new location for

Youth Services in

Condobolin.

DESP No action undertaken as yet. June 2013

Install/replace ‘School

Zone’ and ‘End School

Zone’ signs around the Lake

Cargelligo Central School

DTS Signs received, quote

approved by RMS 7/8/12,

work commenced.

February

2013

Support the installation of

blisters in

Conapaira/Canada Streets

and at the ‘Children’s

Crossing’ in Canada Street.

DTS Awaiting grant opportunities

Replace the raised

temporary island at the

intersection of Silos Road

ad Melrose Road with a

painted median with

reflective markers

DTS Report submitted to Council

17 October 2012. Placed on

works roster.

April 2013

Install/replace ‘School

Zone’ and ‘End School

Zone’ signs around the

Condobolin Public School;

St Xavier School;

Condobolin High School;

M.E.T School; St Joseph’s

Primary School and the

Tullibigeal Public School

DTS Signs received, quote

approved by RMS 7/8/12,

work commenced.

February

2013

Support the installation of

blisters in Busby Street;

Officers Parade; Molong

Street and Williams Street.

DTS Awaiting grant opportunities

for funding.

Further that RMS be

requested to investigate

extending the school zone in

Officers Parade.

DTS To be investigated.

Install of guide posts to

prevent parking too close to

the intersection of MR57S

and MR7513 and to refresh

the line marking of this

intersection and to define

the holding line within the

intersection. Improve the

table drain drainage and

extend the seal north of the

intersection.

DTS Instructions issued for work March 2013

Upgrade and install crossing

signs in Orange Street.

Remove the old candy poles

in Orange Street

DTS Instruction issued for work February

2013

Improve the southern side of

the Road by installing a

gravel pad and to install

‘School Bus Route’ signs

along the route

encompassing the Poverty

Point Bus Stop.

DTS Signs installed and pad

scheduled with future

shoulder grading.

February

2013

Contact Transport NSW to

obtain all relevant

information of all Bus

Routes within the Lachlan

Shire and designated Bus

Stops.

DTS Will soon be attended to. March 2013

Request school bus

operators confirm that the

information supplied by

Transport NSW is correct

DTS Will attend to once

information is received.

Ongoing

Install ‘School Bus Route’

signage on Melrose Street,

Condobolin.

DTS Instruction issued February

2013

Prepare a policy for school

bus stops (note this is on the

RSO’s agenda)

DTS Note:

Parkes Shire Council has a

draft document, when

adopted, will be used to

create one for LSC.

Ongoing

Note that installation of RV

friendly signs be considered

in conjunction with the

Short Term Truck

Machinery Parking Area

(Item 4).

DTS Awaiting truck site to be

resolved.

Note that installation of

‘The Bogan Way’ will be

undertaken as part of the

Rural Addressing Program

(Item 7).

DTS Will be undertaken as part of

signage for rural addressing

May

2012


authorize the placement of

the Lachlan Shire Council

Drought Management Plan

and Centroc Regional

Drought Management Plan

on public exhibition for 28

days and seeking

community comment.

DTS To be placed on exhibition in

March 2013. Report to

Council April 2013.

April 2013

RESOLVED that the works

at Lake Cargelligo

Residential Estate and the

Lake Cargelligo Industrial

Estate be carried out

concurrently and that works

be carried out as a matter of

urgency.

DTS Electricity works planned for

installation early March

2013.

Early 2013


contact Graincorp and

request a permanent solution

to dust issues emanating

from all internal roads in

Lake Cargelligo site.

DTS A meeting is being sought

now.

March 2013

Essential Energy Street Tree

Replacement Program –

Lake Cargelligo


arrange a meeting with

Essential Energy, concerned

residents and Council.

DTS Meeting planned with

Country Energy on 20

February. Public meetings

planned for early 2013

February

2013

RESOLVED that the

Council pursue all avenues

to establish a Helipad at the

Condobolin Hospital ASAP,

in consultation with the

Department of Health.

This is becoming a matter of

urgency and needs to be

addressed now.

DTS

On site meeting occurred.

Concepts agreed. Survey

complete, design issues being

investigated. Concept plan

tabled at Health Council

Meeting. Significant impact

on grounds. Requested

Council to carry out further

investigations and highlight

precise issues.

Ongoing at

this time.


sell the house in McDonnell

Street after the relocation of

Children’s Services and the

proceeds be reserved

towards new JRL facilities.

DESP House to be listed for sale,

awaiting Manager Econ. Dev

to obtain independent

valuation.

June 2013

July

2012

BUSINESS AWARDS

That a panel be formed to

oversee the Awards, and

include a judging panel to

DCCS Advertisements for

community representatives

currently open. Meetings of

panel to occur following

June 2013

‘mystery shop’ nominated

businesses.

formation of the group.

Take a pedestrian and

vehicle counts at the

proposed location of the

Skate park and bring back a

report to this committee

DTS Vehicle count complete.

Pedestrian counts to occur in

the new year after school

returns.

February

2013

Aug

2012


Rename SR185 to Yelkin

Road; Council to advise the

residents of Yelkin Street of

the proposed renaming to

McKellar Street and invite

input. Submit report to

Council on outcomes.

DTS Will be attended to soon. March 2013

Nov

2012


Shire Council investigate

the purchase/construction of

a “Donation Box” (safe) for

siting at Gum Bend Lake

and the matter be referred to

Gum Bend Lake

Committee.

(Harris/Weale)

DTS Will be attended to soon. February

2013

Return to Business Paper

ATTACHMENT 7.2.3

Lachlan Shire Council Project Plan

Project Purpose

The purpose of the project is to construct a multi-purpose community kiosk facility for the Condobolin

Junior Rugby League, Rugby League and Rugby Union Clubs, and user groups.

Construction of the multi-purpose complex will provide a kiosk, umpires/meeting room and toilet facilities. It will provide an operational hub for the respective sporting associations, and will be a catalyst for attracting regional sporting fixtures. The project will also provide an essential meeting space for these groups. It will be a ‘green’ design with environmental considerations where possible. Additionally, the development allows for spectator facilities, which ensures the potential financial viability of the sporting associations through food/merchandise sales. After extensive community consultation, it was identified that the playing surface is in desperate need of a major upgrade. The main component of this upgrade requires the replacement of the inadequate irrigation setup currently in use, including the installation of a new pump to utilise water from the adjacent Lachlan River. The next stage of the redevelopment is to extend the new irrigation system to the other playing fields and grounds, and for the upgrade of playing lights.

Background and Strategic Context

Council has been intending to improve the Pat Timmins Oval amenity facilities for over a decade. Council has applied for various State and Federal grants, and has been unsuccessful on each occasion. Council has resolved to prioritise the project with the external RDAF funding and will allocate required project funding from its consolidated revenue and reserves. Council has resolved to sell a dwelling in Condobolin for the purpose of part funding of this project.

The existing facilities were constructed in the mid 1960’s and have reached a stage where it is uneconomical to maintain due to their condition, compliance with current disabled access and food safety standards and user group expectations. The new multi-function amenities project will be designed via a continuing process of community consultation.

This project is identified in the Lachlan Shire Council’s Community Strategic Plan – ‘Living Lachlan Style - 2022’.

PAT TIMMINS OVAL AMENITIES & IRRIGATION

SRA GROUNDS, CONDOBOLIN

GOAL 3: BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE AND SYSTEMS

Outcome 3.4:

Well maintained recreational facilities and community buildings that meet statutory and user requirements

Ref No

Delivery Program Action (2012/2016) Time

frame

Council Role

Operational Plan Action (2012/2013)

Performance Measure

3.4.1 Complete and implement the Condobolin Sports and Recreation ground master plan

1-4 Provider Facilitator

Review Master Plan Master Plan Completed

3.4.2 Maintain and develop Council owned sports fields

1-4 Provider Complete annual maintenance program.

Sports fields maintained to a reasonable standard

3.4.2 Maintain & develop Council owned buildings

Ongoing Provider Implement recommendations from AMP to meet agreed service levels

Meet Community needs

3.4.7 Progressively review and update public amenities across the shire

Ongoing Provider Implement recommendations from AMP to agreed service levels

Meet Community needs

Budget Item There is an amount of $500,000 provided for in an SRA Reserve fund. Council has resolved to sell a dwelling in Condobolin for the purpose of part funding this project, for approximately $125,000. $ 500,000.00 from SRA Reserve Fund $125,000 from sale of dwelling $500,000.00 Federal Government $1,125,000.00 TOTAL PROJECT BUDGET (excl GST) In Kind Contribution $25,000.00 contribution of internal council resources is estimated for project management. Council will incorporate the amenities building in future maintenance programs and will budget for minor and major maintenance.

Priority

Council has identified the project as the priority for RDAF Round 3 funding, and the project should be completed by June 2014 providing funding is received.

Other Related Projects

The SRA Ground Upgrade has been developed over several years through community consultation and addressing Councils requirements including a building that will cater principally for the Rugby League, Rugby Union and Touch Football playing organisations including both Junior & Senior and Indigenous players. The Lachlan Shire Council was successful in constructing a new kiosk at the netball/soccer grounds at the SRA grounds in early 2012. This project was made possible after receiving RLCIP, Department Sport & Recreation and Community Building Partnerships funding.

Project Objective

The project objective is to upgrade Community infrastructure within the township of Condobolin and provide a community gathering space for all members of the community and visitors, spectating at both junior and senior rugby league, league tag and rugby union games.

The number of users will increase with a new facility, as the present building’s disrepair and limited access causes many potential users to travel outside the immediate community to hold sporting functions.

An increase in visiting sporting and recreational users is expected with the new multipurpose amenities building being constructed. It will be accessible to a wider range of users/spectators (it will have disabled access and emergency exits).

The economy of Condobolin will receive a boost if local sporting functions remain, and additional fixtures are scheduled in the township, local businesses will see an increase in trade and there will be more visitors to the town.

The morale of small country communities has received a battering in the recent past with the prolonged drought and more recent flood event and its ongoing effects both economic and health related, the building of this multi-purpose amenities building will give Condobolin and the surrounding community, a gathering space that can be a focal point and a facility to be proud of.

Scope including key deliverables

In Scope Council will endeavour to provide an economically viable and functional facility that addresses the needs of Condobolin Junior Rugby League, Rugby League and Rugby Union Clubs. The consultation that has been undertaken with the stake holders to date has developed a brief that made provision for a number of functional aspects that address many of the community’s needs.

The key deliverables are:

Develop project plan/brief

Community Consultation – ascertaining user needs

Develop Plans and Specifications

Develop Tender documentation

Call tenders / engage contractor

Project manage work through to completion It is essential that this project be allocated key resources from Council in terms of staff and financial commitment.

Out of Scope Out of Scope considerations include:

Community cohesiveness

The facility to be used by the Condobolin Junior Rugby League, Rugby League and Rugby Union Clubs to deliver a wide range of sporting, recreational, social, health and educational activities.

The facility will attract an increased numbers of events. The new facility will have disabled access and emergency exits, and will be easy to keep clean; it will have a modern kitchen and toilet facilities, including disabled facilities.

The economy of Condobolin will receive a boost if local functions remain in the township, and local businesses will see an increase in trade as there will be more visitors to the town.

Assumptions Assumptions of the project include:

The users will accept the design of the facility

The plan will meet the Departments guidelines

The project can be completed within the estimated budget of $1,100,000 (exclusive GST), including playing surface upgrade.

That Council will receive a tender for the project.

There will be suitable contractors available to complete the project to Council timeline and budgetary allocation.

The council will not be in a position to allocate additional staff to the project.

Constraints Constraints for the project include:

Budget

Design

Site issues

Availability of contractors

Staffing

Weather

Timing

Contractual disputes

Locality

Deliverables

Develop project plan/brief

Community Consultation – ascertaining users needs

Develop Plans and Specifications

Develop Tender documentation

Call tenders / engage contractor

Project manage work through to completion

Completed new multi-function amenities building, adjacent to Pat Timmins Oval, SRA Grounds Condobolin.

Governance

Responsible Department Dept of Environmental Services and Planning Dept of Technical Services

Project Sponsor (Grants) Federal Government, Regional Development Australia Funding - Round 3

Project Manager Damien Hartrey (Manager-Building Services)

Manager of the Project Manager Francois Van der Berg (Acting Director Environmental Services and Planning)

Project Team Members Damien Hartrey, Francois Van der Berg , Kevin Smith, Ros Patton, Maree Clark and Maree Linsket.

Steering Committee/Working Party Community Reps - Richard McFadyden, Tony Mooney, Noel Donnelly, Mark Whitla, Craig Davis, Mark Goodsell, Donna Goodsell, Otis Williams, Adam Denyer and Vickie Tyson. Councillors - Graham Scott, Les Saunders and Des Manwaring.

Key Stakeholders

Lachlan Shire Council, Condobolin Junior and Senior Rugby League, Rugby Union, Junior Cricket and Race Clubs, local community, SRA user groups.

Schedule

Item Milestone Date Responsibility

Develop Project Plan 27 November 2012

Project Team – Damien Hartrey & Maree Clark

Community/Users Consultation 14 November 2012

Project team

Draft Design for new building 28 November 2012

Project Manager/Consultant

RDAF EOI Due 6 December 2012

Project Team

RDAF EOI Nominations 13 February 2013

Federal Government

User consultation 21 February 2013

Project team

Finalise plans/Specifications 22 Februray2013 Project team/Consultant

Specifications 25 February 2013

Project Manager

User consultation 15 March 2013 Project team

Amended plans if required 18 March 2013 Project team/Consultant

Finalise project costings 25 March 2013 Project Manager

RDAF Application Due 27 March 2013 Project team

RDAF Funding Announced 7 June 2013 Federal Government

Develop when funding confirmed

User Group Meeting 12 June 2013 Project Team First Progress RDAF report Due TBA Project Team Develop tender documentation Complete Project Manager

Call Tenders 17 June 2013 Project Manager

Engage contractor 22 August 2013 Project Manager

Second Progress RDAF report Due

TBA Project Team

Completions 30June 2014 Project Manager

Final RDAF Report Due TBA Project Team

Resource and Cost Plan

Deliverable/Milestone/Phase Resource Cost (actual or estimated)

Cost (actual or estimated) Council

Develop Project Plan/Brief Council staffing resource

Not costed to RDAF

Community/User consultation Council staffing resource

Not costed to RDAF

Develop Plans, specifications (architectural, engineers & soil testing)

Project Mngt team and consultants.

$3000.00 Plans

$1500.00 soil testing

$1500.000 engineers

Legals Project Mngt Team and Solicitors

$1500.00

Development and Construction Certificate approvals

Project Mngt team and Development Assessment Officer

$4,000.00

Develop Tender documentation Project Management and Architect Council staffing resource

Not costed to RDAF Funding

Call Tenders/Engage Contractor

Project Management Team

Not costed to RDAF Funding

Council resources not costed to RDAF

Project Management Team estimated

$25,000.00

Contract build value Contractor/s $764,237.00

Landscaping Council staffing resource

$17,298.00

Playing surface irrigation upgrade

Council staffing resource

$157,100.00

Upgrade of water and sewer connections

Council staffing resource

$119,800.00

Contingency $56,165.00

TOTAL PROJECT $1,123,300.00

Project Risk Assessment

Risk Level (high/Medium/Low) Management Strategy Community dissatisfaction with location and design of multi-function kiosk

Medium Review plans

No tenders received Medium Re-evaluate and readvertise

Tender Price exceeds allocated budget

High Review funding plans and seek additional funding from council/community and re-evaluate and readvertise project

Contractor defaults Low Contract administration and arbitration. Seek legal advice and readvertise for new contractor to complete construction work.

Project Management staffing resources

Medium Appoint external resources to complete project/reallocate existing staffing resources to complete project

Climatic Low Re-evaluate and communicate revised project timeline

Additional/unforeseen costing

Medium Seek additional funding for contingencies PRIOR to entering into a contract.

Communications and Reporting

Stakeholder Information Required

When required Format

Community Design/Project Community consultation

Public meetings

Council Tender prices After tenders received and prior to engaging contractor

Council report

Council Update reports 3 progress reports Council report

Federal Government Progress reports As per funding agreement

Written report

Contractor Tender documentation

Tender stage Tender/contract

Contractor Site meetings Prior to commencement and as required

Physical and documented

Contractor Variations As required Written notices

Director Environmental Service and Planning

Progress reports Monthly Monthly meetings/update reports

Controls

Contractual

Development Approval Terms and Conditions

Dedicated Project Manager

Monthly Project review meeting (project management team)

Inspections

Internal Council controls (Procurement Policy/Financial controls/Code of Conduct/Local Government Act and regulations (tendering))

Appendices

Nil

Future Related Projects

Stage 3 - further upgrades, including lighting upgrade, and extension of the new irrigation system to the SRA Ground precinct.

Project Approvals

Tick as approved

o Successful RDAF application o Council resolutions o Council Budget allocation o Construction Certificate Approvals

__________________________________ Damien Hartrey Project Manager

ATTACHMENT 7.2.4

HERITAGE COMMITTEE

Commencing at 2.08pm on the 3rd

of April 2013

MINUTES

ATTENDEES

Cr Medcalf, Cr Hall, Cr Brady, Cr Scott, Heather Blackley, Laurie Fishpool, Gary Stanley,

Fay Boys, Kate Cunningham, Kay McLachlan & Di Chase.

STAFF

Francois Van Der berg (Acting Director Environmental Services and Planning) Eliza

Buckland (Environmental Services Administration Assistant)

Quorum of five is required

AGENDA



6.1.3 HERITAGE ADVISORS REPORT

6.1.4 BILL HURLEY PARK – WATER TOWER

6.1.5 UPDATE ON HERITAGE FUNDING FOR 2012/13

6.1.6 MUSEUM ADVISOR APPOINTMENT

6.1.7 NEXT MEETING – 7 AUGUST 2013 @ 2PM

L Collyer

General Manager


Recommendation

That leave of absence be granted to General Manager Liz Collyer and Mayor

Councillor Des Manwaring

(Hall/Blackley)



Conduct, regulate the way in which Councillors and staff conduct themselves to ensure that

there is no conflict between their private interests and their public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an

interest in a matter to be considered at a meeting of the Council (or Committee), that interest

must be disclosed as soon as practicable after the start of the meeting and the reasons for

declaring such interest.

Recommendation

That Councillors and staff now disclose any interest in the matters under consideration

by Council at this meeting, describe the nature and type of interest, and in the case of

‘less than significant non pecuniary interests’ the reasons why they consider the interest

to be non significant.

Nil

6.1.3 HERITAGE ADVISOR REPORTS – NOVEMBER 2012 to ApRIL 2013

Community

Strategic Plan



Strategic

Outcome


Delivery

Program

3.3.8

Continue to provide heritage funding to enhance buildings in main

streets

Operational

Plan

3.3.8 Continue with existing heritage funding program

ATTACHMENT

Summary

This report presents the Heritage Advisor reports for visits 6, 7 & 8 from December 2012 to

March 2013. The reports are attached for the information of the committee.

Officers Recommendation

That the Heritage Advisor’s reports for visits 6, 7 & 8 from December 2012 to March

2013 be received and noted.


That the Heritage Advisor’s reports for visits 6, 7 & 8 from December 2012 to March

2013 be received and noted.

(Boys/Blackley)

Background

The reports are attached for the information of the committee, and the Heritage Advisor will

be present to give a verbal summary.


Funds are available within the Heritage budget, with the Heritage Office contributing $1 for

every $3 on this program.

Attachments – Reports from Heritage Advisor from December 2012 to February 2013 visits.

6.1.4 BILL HURLEY PARK - WATER TOWER

Community

Strategic Plan



Strategic

Outcome


Delivery

Program

3.3.8


streets

Operational

Plan

Continue with existing heritage funding program

Summary

The attached report from Heritage Advisor, Garry Stanley, outlines the proposed works to be

carried out on the water tower located in Bill Hurley Park.




2. Recommends that Poles are erected in Bill Hurley Park, to hold lighting and

possibly in the future CCTV Cameras;








2. Recommends that Poles, as well as in ground lighting be investigated and

installed and reported back to the committee.





(Brady/Cunningham)

Background

Garry Stanley has investigated into two options for lighting Bill Hurley Park.

It is suggested that three poles are mounted strategically so as not to detract from the views of

the tower and that they be of dark colouring and roughly five (5) metres high.

Option 2 - two to three lights can be built into the ground, fitted with vandal proof barriers

As the top of the water tower has no cover and is not currently in use, it can be proposed that

there be solar panels fixed inside the tower to power the lights.

Solar lighting will be investigated – issues such as overshadowing may pose problems for the

installation of solar panels in the water tower, these matters are to be investigated.

CCTV cameras are proposed to be installed with the skate park project. One of the light poles

may be used for mounting the cameras. CCTV surveillance will help to minimize graffiti and

vandalism. Attached map from Council’s heritage advisor depicts the possible locations for

the light poles.


Council budgeted for the restoration of the water tower and associated works. Glass strips

were installed in 2011 by Council’s consulting engineers on the inside of the water tower to

monitor movement in the structure. A long crack runs from the footing to the top of the brick

work on the western side of the tower.

All the glass strips are still intact; hence no further movement in the structure is detected. It is

recommended not to attempt to fix the crack but to leave it as it is. Budget would be

sufficient to perform all required restoration work and to return the tower to its former glory.

6.1.5 UPDATE ON HERITAGE FUNDING 2012/13

Community

Strategic Plan



Strategic

Outcome


Delivery

Program

3.3.8


streets

Operational

Plan


Summary

This report provides the committee with an update on the heritage funding awarded to Mr. R.

Spears for the installation of a new verandah at Food Works – Tottenham.


1. That the committee notes the report on the progress of work to be carried out

under the heritage fund.


1. That the committee notes the report on the progress of work to be carried out under

the heritage fund.

(Scott/Blackley)

Background

In August 2012 the heritage committee recommended that $15,000 be awarded to the owner

of Tottenham Food Works for the repair and installation of a verandah. This recommendation

was endorsed by Council at the August 2012 Council meeting.

The funding was awarded subject to the following conditions:

1. Meet with Council’s Heritage Advisor and discuss the proposed project. The Heritage

Adviser will advise on the suitable colours, type of materials etc.

2. Once construction details are finalised, submit an application to Council for

Development Approval and a Construction Certificate. This should be done as soon as

possible as a DA assessment can take up to 40 days.

3. Construction work must commence within 3 months of obtaining approval for the

proposed work and be completed by 1st May 2013.

4. The funding will be provided once the project has been completed.

5. Acquittal reports supported by photos and receipts must be submitted to Council on or

before 1 May 2013.

Progress on this project

Item Progress

1. Meet with Council’s Heritage Advisor and

discuss the proposed project. The Heritage

Adviser will advise on the suitable colours, type

of materials etc.

Done

2. Once construction details are finalised,

submit an application to Council for

Development Approval and a Construction

Certificate. This should be done as soon as

possible as a DA assessment can take up to

40 days.

Done

Application received on 13 Feb

2013

Approval issued 19 Feb 2013

3. Construction work must commence within 3

months of obtaining approval for the

proposed work and be completed by 1st May

2013.

No commencement of work.

4. Acquittal reports supported by photos and

receipts must be submitted to Council on or

before 1 May 2013.

Due date 1 May 2013

The applicant was phoned on 28.3.2013 as a reminder to complete this project by 1 May

2013.

6.1.6 UPDATE ON MUSEUM ADVISOR APPOINTMENT

Community

Strategic Plan



Strategic

Outcome


Delivery

Program

3.3.8


streets

Operational

Plan


Summary

This report provides the committee with an update on the appointment of Dr. Annette Brown

as museum advisor.





(Boys/Cunningham)

Background

A museum advisor, Dr. Annette Brown, was appointed to provide the Condobolin and

District Historical Society with advice in relation to the management of a museum. The

contract was finalised in March 2013 and executed by all parties. The term of appointment is

from 1 March 2013 – 28 February 2014. Dr Annette Brown first visit under this program was

on the 12/13th March 2013.

Funding

For the period of this current contract, the amount would be $14000 (20 days x $700).

Any training or workshops undertaken would be as part of the regular visits and must be

covered within this funding amount. The Museum Advisor will be required to lodge a claim

for payment (including GST) with Council at the end of each visit.

Museums and Galleries (M&G) will administer and reimburse all travel costs expended by

the museum advisor and these claims should be lodged with M&G.

Obligations of museum advisor

The museum advisor must perform the following duties during the first year of the program:

i. Provide professional guidance to Council staff, Condobolin Historical Society and museum

volunteers in the management of museums; ii. Within three months of appointment as museum advisor, provide Council with an annual

work plan or strategic plan;

iii. The museum advisor must provide Council with an annual report by the eleventh month of the program;

iv. All reports provided to Council by the museum advisor, newspaper articles, promotional

flyers etc regarding the program shall be made available to M&G NSW; v. Assist in all matters of setting up the Condobolin Historical Museum including collection and

disposal policy, staffing/volunteering, layout/displays/fit outs/themes;

vi. Raising standards through identifying skills gaps, providing training and introduction of best

practice standards; vii. Develop projects to enliven the presentation of museums for tourism and education;

viii. Providing advice on museum practice;

ix. Assisting in preparation of grant applications x. Promote gallery space to attract exhibitions.

Core museum – action plans

The Museum advisor is to support the existing museum with the development and

implementation of action plans. For the core museum these plans include, but are not limited

to:

Address the future of the collection currently housed in the museum with the

Condobolin Historical Society

Support relevant parties in developing and enacting a collection management and

interpretation plan.

Provide assistance with exhibition planning

Provide direction with regards to basic museum practices such as cataloguing.

Provide assistance with exhibition planning

Assist with development of education program

Liaise with the Council and the Condobolin & District Historical Society on relevant

Museum matters

Assist volunteers with education in basic museum best practice, including signage,

exhibition displays, labeling and ‘housekeeping’

Promote Gallery areas for exhibitions

Next Visit

Dr. Annette Brown advised that her next visit is proposed for the 16/17 April 2013.

6.1.7 DATE FOR NEXT MEETING

Community

Strategic Plan



Strategic

Outcome


Delivery

Program

3.3.8


streets

Operational

Plan


Summary

The next meeting of the Heritage Advisory Committee will be held on the 7th of August 2013

and the Lachlan Shire Council Chambers in Condobolin.


That the committee note the time and place of the next meeting, 7th August 2013

Background


None.

Meeting closed at 2.57pm.


ATTACHMENT 7.3.8

ATTACHMENT 7.3.10

LACHLAN SHIRE COUNCIL

TRAFFIC COMMITTEE MEETING

SPECIAL MEETING BY EMAIL

10 APRIL 2013

MINUTES

Agenda Item

Consulted

Representative Murrumbidgee Carol-Ann Malouf, Sharon Grieson RMS Representative, Sgt

Dearne Jeffree NSW Police Representative, Maree Linsket Manager Infrastructure LSC,

Kevin Smith DTS LSC

1. Apologies

Nil

2. Section 451 Disclosures – disclosures of interest in matters to be considered by Council

Nil

3. Reports

3.1. Condobolin Pre-School Bus Stop

4. Correspondence

Condobolin Preschool and Childcare Centre

Lucy and Darren Moorefield

10. Attachments 10.1. Condobolin Preschool Bus Stop Proposal

11. Next Meeting Thursday 6th

June 2013; 10.00 am

12. Responses Close Thursday 11th

April; 4.00 pm

This is Page No.152 of the Business Paper of Lachlan Shire Council to be held 17 April, 2013 in the Lake Cargelligo

Memorial Hall, Lake Cargelligo.

REPORTS

CONDOBOLIN PRE-SCHOOL BUS STOP

The bus services which drop off children at the Preschool have recently withdrawn their service at

the Preschool; after a driver was booked for parking in the no stopping zone. This resulted in a

number of rural residences withdrawing or reducing their children’s participation at the Preschool.

Council investigated the matter and attended a site inspection with RMS on Tuesday 26th

March

2013, to discuss the options. A meeting was held with the key stakeholders on 10th

April 2013 at

11am.

The agreed outcome is to shift the Disabled Parking to in front of the Condobolin Community

Service Centre (DOCS) and install a morning Bus Zone prior to the Pedestrian Crossing.

There are only at most 5 Coaster Buses which drop off children at staggered time between 8.40am-

8.50am. To be consistent in the area the times are aligned with the school bus zone times of 8am –

9.30am for the morning only; as the Pre-School walk the children through to the Public School to

catch the buses home. The Condobolin Community Service Centre would utilise the disabled

parking bay in front of their property.

The Preschool currently have no clients which utilise the disabled parking bay; however the

Condobolin Preschool would utilise the disabled bay located in the Willow Bend Sports Centre

parking area between the Preschool and Willow Bend Sports Centre.

RECOMMENDATION

That Council

iv) Shift the Disabled Parking Bay to in front of the Condobolin Community Service

Centre.

v) Install a morning Bus Zone prior to the No-Stopping zone of the Pedestrian Crossing.

vi) Remark the Disabled Parking Bay in the Willow Bend Sports Centre Carpark.

Agreement has been received by Representative Murrumbidgee Carol-Ann Malouf, Sharon

Grieson RMS Representative, Sgt Dearne Jeffree NSW Police Representative, and Kevin

Smith DTS LSC.


ATTACHMENT 7.4.9

HUMAN RESOURCES POLICY REGISTER

Policy: ALCOHOL AND OTHER DRUGS POLICY

Purpose: The purpose of the Alcohol and Other Drugs Policy is to provide guidelines

to deal with problems in the workplace associated with the misuse of alcohol

and other drugs, in order to ensure the health, safety and welfare of all

employees, volunteers, contractors, visitors and general public whilst

protecting plant and equipment.

Responsibility/Author: Manager –Human Resources

Endorsed by / Date:

Next Review Date: March 2014

POLICY

1 STATEMENT OF INTENT

1.1 The use of drugs and alcohol by employees at work or an employee attending work under the

influence of drugs or alcohol, can have serious consequences for the safety of other employees as

well as for the employee affected. Therefore Lachlan Shire Council prohibits illegal drugs to be

brought onto, consumed or used at the workplace, and prohibits staff from attending work under the

influence of illegal drugs.

1.2 Similarly Council will not permit alcohol to be brought onto, consumed, used or be under the

influence of alcohol at the workplace unless authorised by the General Manager for approved

functions held in designated locations and for specific time periods.

1.3 Employees can be held responsible and liable under common law, WH&S and other legislation

should they be found to be responsible for causing accident or injury to themselves, to others or to

property whilst under the influence of alcohol and other drugs.

1.4 By implementing this policy Council intends to:

a) Create a safe and healthy work environment for all workers, contractors and visitors which is free from

the hazards associated with the inappropriate use of alcohol and/or other drugs.

b) Create a supportive workplace culture that acknowledges and encourages employees to accept

individual responsibility for workplace health and safety and to acknowledge that participating in the

nominating of employees who may be regarded as a risk to other workers is appropriate, encouraged by

legislative obligations in the WHS Act and is supported by the Council and the unions.

c) Provide support for workers who may have difficulty addressing alcohol and/or other drugs related

issues.

d) Ensure rehabilitation program is provided for workers who may have difficulty addressing alcohol

and/or other drug related issues.

e) Foster an attitude and culture amongst all workers that it is not acceptable to come to work under the

influence of alcohol and/or any other drug that will prevent them from performing their duties in a safe

manner.

f) Ensure the Council meets its legal obligations by providing a safe working environment for its workers

and the general public.

g) If any disciplinary action is required, ensure all disciplinary processes are consistently managed in

accordance with the Local Government (State) Award as varied by the LSC Enterprise Agreement.

2 SCOPE

2.1 The policy shall apply to all employees of Council. It shall include but not be limited to the

following:

a) Staff directly employed by Council

b) Volunteers

c) Work experience students

d) Contractors/sub contractors working for and on Council projects

e) Council’s Agents and consultants or their employees whilst on Council projects

f) All operations and functions of Lachlan Shire Council including those situations where

employees are required to work offsite.

2.2 All of the above must adhere to the requirements outlines in the Lachlan Shire Council Alcohol and

other Drugs Procedure.

3 DEFINITIONS

For the purpose of this policy:-

3.1 Alcohol and other Drugs means all substances, which adversely affect, or have the potential to

adversely affect, the health, safety, work performance or conduct of an employee. These include:

a) Alcohol

b) Prescription or over the counter drugs

c) Illegal drugs

d) Any mind altering or intoxicating substances eg. Inhalants

3.2 Serious Misconduct refers to the improper conduct of an employee that, if proved, could be:

a) A criminal offence

b) A serious breach of Council policy providing reasonable grounds for terminating employment (in

accordance with relevant legislation).

3.3 Misconduct refers to improper conduct which may be grounds for disciplinary action against

employees and which is less serious than serious misconduct.

4 Responsibilities

4.1 The Work, Health and Safety Act 2011 places a general duty of care on employers to provide a safe

workplace. Employers must take all reasonable action to protect their employees and other people in

the workplace from foreseeable risks to health and safety. In light of this responsibility, the following

requirements are to be adhered to.

4.2 Employees at all levels must take the following actions:

a) No employee shall present themselves for work or undertake duties under the influence of

alcohol or any other drug, except where the drug is legally prescribed by a registered medical

practitioner to the individual for the purposes of treating a medical condition.

b) During working hours, no employee shall ingest, inhale or inject any alcohol or any other drug

except where the drug is legally prescribed by a registered medical practitioner for the purposes

of treating a medical condition.

c) Where an employee is required to use prescribed drugs or over the counter medication which

may adversely affect their work performance they should ensure they have discussed with their

doctor any possible side effects the medication may have on them and how it will impact on their

work. The employee should notify their supervisor immediately who will determine whether they

may continue normal duties or be assigned alternative duties.

d) Employees who are aware of any change to the behaviour of their co-workers and have grounds

to believe that a person’s ability to work safely may be impaired, have a responsibility to report it

to their supervisor, manager or Human Resources so action may be taken immediately.

4.3 Supervisors at all levels must take all of the following actions:

a) Ensure employees, contractors and consultants they supervise are aware of this policy.

b) Take actions necessary to ensure this policy is enforced within their area of responsibility.

c) Keep a diary or file note when advised by employees of any situation which may impact on work

performance, health, safety and conduct.

d) Act as soon as they have evidence that alcohol and/or other drugs is affecting an employee’s (or

others) safety, work performance or conduct.

e) Follow the procedure outlined in the Alcohol and other Drugs Procedure or the Drug & Alcohol

Management Plan for airport operations (whichever is applicable) when dealing with an issue or

suspected issue which involves drugs and alcohol.

4.4 Supervisors at all levels may consult with Human Resources staff for advice and assistance.

4.5 Contractors and agents engaged by Council as part of their conditions of engagement will be

required to maintain records of instructions/training given to their employees regarding this policy

and forward such information if requested by Council.

5. LEGISLATIVE REQUIREMENTS

5.1 General employer/worker obligations in relation to workplace health and safety laws exist under:

the Work Health and Safety Act 2011 (NSW) and

the Work Health and Safety Regulations 2012(NSW).

5.2 Workers who drive motor vehicles for work (including when travelling to or from work) must obey

applicable road safety laws, including those relating to prescribed concentration levels for alcohol

and other drugs. For further information in relation to prescribed concentration levels refer to:

the Road Transport (Safety and Traffic Management) Act 1999 (NSW), and

the Road Transport (Safety and Traffic Management) Regulation 1999 (NSW)

5.3 Lachlan Shire Council has obligations under each of the above Acts and Regulations to conduct

testing and report on test results for alcohol and other drugs for employees undertaking works in rail

corridors and on airports. There is also a general obligation under the Work Health & Safety Act to

ensure a workplace is free of impairment by alcohol and other drugs, Accordingly, testing for alcohol

and other drugs will be undertaken across the whole organisation, including staff, contractors and

volunteers.

Workplace procedures for managing risks in relation to alcohol and other drugs must reflect these

obligations if they apply. Examples include:

the Rail Safety Act 2008 (NSW), and

the Rail Safety (Drug and Alcohol Testing) Regulation 2008 (NSW)

Civil Aviation Act 1988 (Cth), and

Civil Aviation Safety Regulations 1998 (Cth)

Civil Aviation Safety Authority (CASA)

5.1 OTHER REFERENCES

5.1.1 Australian Standards:

AS3547:1997 – Breath alcohol testing devices for personal use.

AS4760:2006 – Procedures for specimen collection and the detection and quantitation of

drugs in oral fluid.

6. Associated Documents:

LSC Drug & Alcohol Management Plan for Airport Operations

LSC Alcohol & Other Drugs Procedure

Ref No. Responsible

Officer

Adopted Last Modified Comments

C Staines – Manager

Human Resources

March 2013

Version 1 To reflect new

requirements of CASA


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