MUSEUM COLLECTIONS MANAGEMENT Table of museumcollections...DPR OPERATIONS MANUAL MUSEUM COLLECTIONS...

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  • DPR OPERATIONS MANUAL MUSEUM COLLECTIONS MANAGEMENT

    MAY 1997 PAGE 20-i

    MUSEUM COLLECTIONS MANAGEMENT Table of Contents

    2000 INTRODUCTION........................................................................................................................1

    2000.1 Background..........................................................................................................................1 2000.2 Authority...............................................................................................................................1 2000.3 Philosophy ...........................................................................................................................1 2000.4 The Statewide Collection.....................................................................................................2

    2010 MUSEUM COLLECTIONS POLICIES ......................................................................................3

    2010.1 Delegation............................................................................................................................3 2010.2 Scope of Collection Statement ............................................................................................3 2010.3 AccessionsAdding Objects to DPRs Collections ............................................................4 2010.3.1 Acquisition Criteria ........................................................................................................4 2010.3.2 Legal Title......................................................................................................................4 2010.3.3 Accession Record .........................................................................................................5 2010.3.4 Delegation .....................................................................................................................5 2010.4 DeaccessionsRemoving Objects from DPR Collections .................................................5 2010.4.1 Deaccession Criteria.....................................................................................................5 2010.4.2 Nomination of Objects for Deaccession........................................................................6 2010.4.3 Deaccession Review Committee ..................................................................................6 2010.4.4 Alternatives for Disposal ...............................................................................................6 2010.4.5 Repatriation...................................................................................................................7 2010.4.6 Loss of Objects .............................................................................................................7 2010.4.7 Documentation ..............................................................................................................7 2010.5 Incoming LoansLoan of Objects from Others ..................................................................7 2010.5.1 Criteria for Accepting a Loan ........................................................................................8 2010.5.2 Loan Document.............................................................................................................8 2010.5.3 Cooperating Associations .............................................................................................8 2010.5.4 Abandoned Loans .........................................................................................................8 2010.5.5 Term of Loan.................................................................................................................8 2010.5.6 Renewal of Incoming Loans..........................................................................................8 2010.5.7 Temporary Custody.......................................................................................................9 2010.6 Outgoing LoansLoan of DPR Objects to Others..............................................................9 2010.6.1 Appropriateness of Purpose .........................................................................................9 2010.6.2 Request for Loan of Objects .........................................................................................9 2010.6.3 Preparation of Objects for Loan ....................................................................................9 2010.6.4 Loan Documentation.................................................................................................. 10 2010.6.5 Term of Loan.............................................................................................................. 10 2010.6.6 Renewal of Outgoing Loans....................................................................................... 10 2010.6.7 Release of Museum Objects to Others...................................................................... 10

  • MUSEUM COLLECTIONS MANAGEMENT DPR OPERATIONS MANUAL

    PAGE 20-ii MAY 1997

    2010.6.8 Loan of Objects to Concessionaires .......................................................................... 10 2010.7 Transfers........................................................................................................................... 10 2010.8 Statewide Registration and Inventory............................................................................... 10 2010.8.1 Statewide Museum Collections Records ................................................................... 10 2010.8.2 Activity and Object Records....................................................................................... 11 2010.8.3 Security of Records.................................................................................................... 11 2010.9 Care of Collections ........................................................................................................... 12 2010.9.1 Appropriate Care........................................................................................................ 12 2010.9.2 Security ...................................................................................................................... 12 2010.9.3 Housekeeping and Maintenance ............................................................................... 13 2010.9.4 Conservation Treatment ............................................................................................ 13 2010.9.5 Emergency Plan......................................................................................................... 13 2010.10 Use of Museum Objects ................................................................................................... 14 2010.10.1 Factors in Evaluating the Use of an Object ............................................................... 14 2010.10.2 Research.................................................................................................................... 14 2010.10.3 Interpretation .............................................................................................................. 15 2010.10.4 Objects Designated for Extended Hands-On Use ..................................................... 15 2010.11 Access to Museum Collections ........................................................................................ 16 2010.11.1 Evaluation Factors for Individual Access ................................................................... 16 2010.11.2 Restrictions on Disclosure of Collections Information ............................................... 17 2010.12 Intellectual Property Rights............................................................................................... 17 2010.12.1 Study Copies.............................................................................................................. 18 2010.12.2 Licensing the Use of a DPR-Owned Intellectual Property Right Associated with a Museum Object .......................................................................................................... 18 2010.12.3 Site-Specific Policies and Procedures Regarding Intellectual Property Rights and Museum Objects ........................................................................................................ 18 2010.12.4 Copyright Notice......................................................................................................... 18 2010.12.5 Credit Lines ................................................................................................................ 19

    2020 ROLES AND RESPONSIBILITIES ........................................................................................ 21

    2020.1 Delegation of Authority ..................................................................................................... 21 2020.1.1 General....................................................................................................................... 21 2020.1.2 Signature Authority..................................................................................................... 21 2020.1.3 Review Levels ............................................................................................................ 21 2020.2 District ............................................................................................................................... 22 2020.2.1 District and Park Superintendents ............................................................................. 22 2020.2.2 Museum Curators....................................................................................................... 23 2020.2.3 Designated Collections Managers ........................................