Municipality of North CowichanProtective Services Committee

AGENDA

Tuesday, November 29, 2016, 3:00 p.m.Municipal Hall - Council Chambers

Pages

1. CALL TO ORDER

2. APPROVAL OF AGENDA

Recommendation:That the Committee approve the agenda as circulated [or as amended].

3. ADOPTION OF MINUTES 2 - 5

Recommendation:That the Committee adopt the minutes of the meeting held May 24, 2016.

4. BUSINESS

4.1 Proposed North Cowichan Nuisance Bylaw 6 - 18Purpose: To review Inspector Carfantan's November 24, 2016 report regarding aproposed Nuisance Bylaw.

4.2 Fire Chiefs' Reports 19 - 23Purpose: To review the Fire Chiefs' reports for the Chemainus, Crofton, Maple Bayand South End fire halls.

Recommendation:That the Committee receive and file the four Fire Chiefs' reports.

5. NEW BUSINESS

6. ADJOURNMENT

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Municipality of North Cowichan

Protective Services Committee

MINUTES

May 24, 2016, 3:00 p.m.

Municipal Hall – Committee Room

Members Present Councillor Al Siebring, Chair

Councillor Joyce Behnsen

Mayor Jon Lefebure (ex-officio)

Members Absent Councillor Tom Walker

Staff Present Dave Devana, Chief Administrative Officer (CAO)

Alyssa Meiner, Deputy Director of Corporate Services

Michael Mark, Manager of Building and Compliance

Inspector Ray Carfantan, RCMP

Mike Dunn, Maple Bay Fire Chief

1. CALL TO ORDER

There being a quorum present, the Chair called the meeting to order at 3:02 p.m.

2. APPROVAL OF AGENDA

It was moved and seconded:

That the Committee approve the agenda as amended to include 5.1 Crime Prevention Through

Environmental Design (CPTED).

CARRIED

3. ADOPTION OF MINUTES

It was moved and seconded:

That the Committee adopt the minutes of the meeting held February 23, 2016.

CARRIED

4. BUSINESS

4.1 Municipal Contract Policing Multi-Year CAP (2017/2018)

The Committee heard from the CAO and Inspector Carfantan that there are no plans to

increase North Cowichan policing numbers beyond the existing complement of 31

members. The Committee heard there is a 9.82% projected cost increase for next year

and this cost increase is primarily due to meeting contractual obligations for members.

The Committee heard that Inspector Carfantan has taken a close look at the cost for

service and efficiency of the police dog service and ways to better allocate resources.

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May 24, 2016 - Protective Services Committee

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It was moved and seconded:

That the Committee recommend that Council direct staff to provide the RCMP with a

"Letter of Approval in Principle" stating that

1. North Cowichan does not anticipate adding additional members to its detachment

strength of 31 for the 2017/2018 fiscal year, and

2. the budget estimate is approved, in principle.

CARRIED

4.2 Car 60 Program

The Committee heard from the Chair regarding the Car 60 program in Prince George and

Nelson, and discussed whether a similar program might be feasible for North Cowichan.

The Committee heard from Inspector Carfantan that mental health related calls are on

the rise but it would be difficult to justify scheduling this type of position and that

workloads do not warrant this type of program at this time. The Committee discussed

the local Assertive Community Team (ACT) as a potential resource for dealing with

mental health issues and heard that the police do call on ACT to assist in de-escalating

certain situations, and assist with individuals apprehended under the Mental Health Act

waiting to be assessed by medical health professionals.

4.3 SunFest 2016

The Committee heard from Inspector Carfantan that no traffic management plan is in

place at this point for SunFest 2016. Further, no commitment has been made for North

Cowichan police officers as the SunFest event is being held in Lake Cowichan. The

Committee heard that some resource allocation is anticipated to help establish preferred

traffic patterns to and from the event for this year and future years. The Committee

discussed the merits of identifying a one preferred route versus allowing dispersal of

vehicles, monitoring for the 4 day event, as well as traffic guidance and flagging.

It was moved and seconded:

That the Committee recommend that Council direct staff to prepare a report for Council

on traffic control strategy for SunFest 2016.

CARRIED

4.4 Water Supply Truck for South End

The Committee heard from the CAO and Maple Bay Fire Chief that the City of Duncan,

Maple Bay fire hall, and North Cowichan Operations Department all have water supply

trucks and these are available as required through the mutual aid system. The

Committee noted that there was unanimous agreement from the Fire Chiefs at the

Administrative Chief's meeting that the mutual aid system is working well and that the

South End fire hall does not require a water supply truck.

It was moved and seconded:

That the Committee recommend that Council not support the purchase of a Water

Supply truck for the South End fire hall as it is more cost effective and efficient to rely on

the mutual aid arrangements with other fire halls.

CARRIED

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May 24, 2016 - Protective Services Committee

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4.5 Operational Guidelines

The Committee reviewed the new operational guidelines for utility-terrain vehicle (UTV)

operations and danger trees.

It was moved and seconded:

That the Committee recommend that Council adopt the new Fire Department

Operational Guidelines for utility-terrain vehicle operations and danger trees, as

presented to the Protective Services Committee on May 24, 2016.

CARRIED

4.6 Fire Chiefs' Reports

The Committee discussed the reports received from 3 of the 4 Fire Chiefs as well as the

format of the reports, which includes information on membership, incident reporting,

training, and other activities. The Committee heard from the CAO and Maple Bay Fire

Chief that reports are sent to the Manager of Building and Compliance. The CAO noted

that a report including a breakdown of incidents is provided annually. The Committee

then discussed the new boundary adjustment for the Maple Bay fire hall, implemented a

few months ago after a review by the Manager of Building and Compliance of historical

data response times. The Committee also discussed the brush fire response plan.

It was moved and seconded:

That the Committee receive and file the three Fire Chiefs' reports.

CARRIED

4.7 Letter From Island Health

The Committee discussed the recommendation from the Administrative Chiefs' meeting

to not have North Cowichan's volunteer fire crews carry and administer naloxone. The

Committee noted that BC Ambulance Services administers naloxone and that by the time

appropriate protocols have been followed by North Cowichan fire crews, it is likely that

the ambulance will have arrived. The Committee also discussed the increased training

requirements on members, and liability implications associated with this new program.

It was moved and seconded:

That the Committee recommend that Council not support entering into a collaboration

agreement with BC Emergency Health Services to join the naloxone program.

CARRIED

4.8 Playbook

The Committee heard from the CAO that the new Fire Services Act requires all

departments to declare by June 30, 2016 their level of service. The Committee heard that

the Administrative Chief's Committee has recommended North Cowichan be declared

full service but opt out of certain items such as confined spaces and steep angle rescues.

The Committee heard from the CAO that a list of opt out services will accompany this

motion when it goes before Council.

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May 24, 2016 - Protective Services Committee

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It was moved and seconded:

That the Committee recommend that Council declare North Cowichan Fire Department

as "Full Service" but reserve the right to opt out of certain services.

CARRIED

5. NEW BUSINESS

5.1 Crime Prevention Through Environmental Design (CPTED)

The Committee heard from Committee Member Behnsen regarding crime prevention

through environmental design (CPTED) training and discussed having planning staff

trained in CPTED, as budgets permit. The Committee heard from the CAO that a safety

lens review for crime prevention is already in place through North Cowichan's

development permit guidelines.

6. ADJOURNMENT

The meeting ended at 4:21 p.m.

________________________________ ________________________________

Signed by

Chair or Member Presiding

Certified by

Recording Secretary

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Report

Date November 16, 2016 File:

0550-20 PSC

To Protective Services Committee

From Al Irwin, Fire Chief

Subject Fire Chief’s Report – Chemainus Fire Hall

Membership

There are currently 20 members, 2 on leave, 5 probationary members and 2 juniors.

Incident Report

Year to date Chemainus fire hall has responded to 151 calls, these calls consists of 15 structure fires, 35 others, 22 motor vehicle incidents and 24 assistance/medical aid.

Training

Members continue to work towards the Fire Commissioner’s minimum standard.

Members recently participated in 2 Live Fire training sessions in Comox. This was an intense 2-day course designed to meet the level 1 JIBC Firefighter Certification Program.

Members participated in a 4-day certification course in rope rescue in Chemainus.

Other Activities

Members participated in Fire Prevention week held at the Cowichan Exhibition. The Cowichan Valley fire prevention trailer was setup with hundreds of visitors coming through.

Members from both Chemainus and Crofton participated in Remembrance Day Celebrations in Chemainus.

Preparations are under way for our annual Christmas craft fair to raise funds for our annual Scholarships and Bursaries.

MUNICIPALITY of North

COWICHAN

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Report

7030 Trans-Canada Highway | Box 278 | Duncan, BC V9L 3X4

Ph 250.746.3100 Fax 250.746.3133 www.northcowichan.ca

Date August 5, 2016 File: 0550-20 PSC

To Protective Services Committee

From Ken Rukus, Fire Chief

Subject Fire Chiefs’ Report – Crofton Fire Hall

Membership

There are currently 32 members - 27 fire fighters, 1 probationary, 3 juniors and 1 radio

operator.

Incident Report

Year to date the Crofton fire hall has responded to 93 calls.

Training

Members attended South End Fire Hall’s training weekend.

Members also went over to Salt Spring Island for training.

Members a t tended live fire training with more to follow.

Members attended numerous extrication practices.

Other Activities

Crofton fire hall hosted a charity ball tournament on July 16th, it was successful and well attended.

A deck gun was purchased for $14,000 and will be installed the week of August 8th. This gun will give us

better tactical advantage when fighting large fires.

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Report

7030 Trans-Canada Highway | Box 278 | Duncan, BC V9L 3X4

Ph 250.746.3100 Fax 250.746.3133 www.northcowichan.ca

Date August 9, 2016 File: 0550-20 PSC

To Protective Services Committee

From Mike Dunn, Fire Chief

Subject Fire Chiefs’ Report – Maple Bay Fire Hall

Membership

There are currently 30 members - 27 fire fighters and 3 probationary members.

Incident Report

Year to date the Maple Bay fire hall has responded to 75 calls, compared to 64 this time last year.

Training

All members have been training on our forestry setups in the event of a brush fire.

Training continues on the Initial Attack CAFS truck.

First Responder Instructors held a recertification course for South End, Maple Bay and Duncan Fire

Halls in May.

Members continue to work with the Justice Institute to meet the requirements in the Playbook.

Other Activities

Maple Bay fire hall hosted an Open House on June 26th, the Fire Safety House was on site for tours

and close to 100 people attended during the 4 hours we were open.

Our Land Rover participated in both the Canada Day parade in Maple Bay and Duncan Days parade

in mid-July.

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Report

7030 Trans-Canada Highway | Box 278 | Duncan, BC V9L 3X4

Ph 250.746.3100 Fax 250.746.3133 www.northcowichan.ca

Date August 17, 2016 File: 0550-20 PSC

To Protective Services Committee

From Scott Henning, Fire Chief

Subject Fire Chiefs’ Report – South End Fire Hall

Membership

There are currently 31 fire fighters.

Incident Report

See attached incident report.

Training

Training on the new side by side unit is almost complete.

Other Activities

The new side by side unit has been deployed to 3 different incidents since being put into service.

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North Cowichan Fire Department

South End Incident Report

1 Residential 1 1 3 6 1 2 3

2 Commercial 0 0 1 0 0 3 1

3 Chimney Fires 2 1 4 0 0 0 0

4 Vehicle Fires 0 0 0 0 0 0 3

5 Tree, brush, or rubbish 1 0 2 4 2 2 5

6 False Alarms 1 1 1 3 0 3 1

7 Mutual Aid 0 0 1 1 2 1 1

8 Auto Alarms Residential 6 3 4 3 4 4 5

8a Auto Alarms Commercial 5 1 3 3 5 8 5

9 Natural Gas 0 0 0 0 0 0 0

10 Hydro 1 1 2 2 1 2 1

17 8 21 22 15 25 25 0 0 0 0 0 133

1 Medical Aid 1 0 0 0 0 3 0

2 Motor Vehicle Incidents 5 4 1 0 2 2 4

3 Ambulance Assists 1 0 1 2 0 0 1

6Other Non-Fire Related Calls (Rescues, Asst. General Public, RCMP,

Muni. etc.)

0 0 4 1 1 1 2

4Band Lands (not included in monthly total)

1 1 1 0 0 2 5

5Jaws of Life Used (not included in monthly total)

1 1 0 0 0 0 1

7 4 6 3 3 6 7 0 0 0 0 0 36

Monthly Totals 24 12 27 25 18 31 32 0 0 0 0 0

AprilJanuary February March Nov. Dec.May June July August October Total

Do not delete shaded areas.

169Incident Total

Fire Calls Total

Non Fire Related Calls Totals

Sept.

C:\Users\ginny.gemmell\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\G24HZ41G\South End Incident Report_2016

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