Municipality of North Cowichan Protective Services Committee … · 2018-07-17 · 4.5 Fire Hydrant...

Municipality of North CowichanProtective Services Committee

AGENDA

Tuesday, February 23, 2016, 3:00 p.m.Municipal Hall - Council Chambers

Pages

1. CALL TO ORDER

2. APPROVAL OF AGENDA

Recommendation:That the Committee approve the agenda as circulated [or as amended].

3. ADOPTION OF MINUTES 2 - 5

Recommendation:That the Committee adopt the minutes of the meeting held September 8, 2015.

4. BUSINESS

4.1 Annual Performance Plan 6 - 7Purpose: To hear from Inspector Ray Carfantan regarding the RCMPDetachment's 2016/2017 Annual Performance Plan.

4.2 Vancouver Island Integrated Major Crime Unit 8 - 8Purpose: To review the February 23, 2016 report from Inspector Ray Carfantanregarding the Vancouver Island Integrated Major Crime Unit.

4.3 False Alarm Bylaw 9 - 12Purpose: To review the February 23, 2016 report from Inspector Ray Carfantanregarding false alarms, and the recommendation from the February 15,2016 Administrative Chiefs' Committee meeting that the false alarm penaltybe increased to $500.

4.4 Fire Chiefs' Reports 13 - 16Purpose: To review the Fire Chiefs' reports for the Chemainus, Crofton, Maple Bayand South End Fire Halls.

Recommendation:That the Committee receive and file the February 2016 reports from theChemainus, Crofton, Maple Bay and South End Fire Chiefs'.

5. NEW BUSINESS

6. ADOURNMENT

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Municipality of North Cowichan

Protective Services Committee

MINUTES

September 8, 2015, 3:00 p.m.

Municipal Hall - Committee Room

Members Present Councillor Tom Walker, Chair

Councillor Al Siebring

Councillor Joyce Behnsen

Members Absent Mayor Jon Lefebure (ex-officio)

Staff Present Dave Devana, Chief Administrative Officer (CAO)

Robert Clark, Local Assistant to the Fire Commissioner (LAFC)

Mary Beth MacKenzie, Deputy Director of Corporate Services

Michael Mark, Manager of Building and Compliance

Dave Conway, Director of Engineering and Operations

Ray Carfantan, Inspector, Duncan/North Cowichan RCMP Detachment

Mike Dunn, Fire Chief - Maple Bay Fire Hall

Scott Henning, Fire Chief - Southend Fire Hall

1. CALL TO ORDER

There being a quorum present, the Chair called the meeting to order at 3:00 p.m.

2. APPROVAL OF AGENDA

It was moved and seconded:

That the Committee approve the agenda as amended, to add item 5.1 Managing Patrol

Performance.

CARRIED

3. ADOPTION OF MINUTES


That the Committee adopt the minutes of the meeting held June 9, 2015.

CARRIED

4. BUSINESS

4.1 New RCMP Detachment

The Committee received an update from the Chief Administrative Officer on the status of

the proposed construction of the new RCMP detachment on Ford Road. He noted that a

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September 8, 2015 - Protective Services Committee

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space analysis to determine the size of the building to accommodate up to 70 regular

members by 2023 had been completed. As a result, the building size has increased from

approximately 31,000 sq. ft. to 39,000 sq. ft., with an increased construction value from

$14 million to $21 million. He also noted that the RCMP is in support of a Forensics

Identification Unit at this detachment. If approved, this will cost an estimated $1.9 million

with proposed cost sharing on a 50/50 basis with the Province. The Municipality and

Province need to agree on a cost sharing formula, and it is hoped this approval will be

obtained by March 31, 2016.

4.2 Schedule of Protective Services Meetings

The Committee discussed whether holding the Protective Services Committee meetings

later in the day would better accommodate the Fire Chiefs' schedules. It was decided that

the Fire Chiefs were represented by staff on the Committee, and that it was not

necessary to change the current schedule. Fire Chiefs will attend future meetings when

required to report on specific issues.

4.3 Duncan Meadows Fire

The Committee received a verbal report from the South End Fire Chief on the multi-

jurisdictional response from regional fire halls to a recent wildfire at Duncan Meadows on

the Cowichan Valley Highway.

4.4 Vancouver Island Integrated Major Crime Unit

The Committee listened to an update from Inspector Ray Carfantan on the possible

inclusion of North Cowichan in the Vancouver Island Integrated Major Crime Unit

(VIIMCU) for homicide investigations. He noted that a cost-funding formula had not yet

been decided. He advised that a meeting will be held in the Fall with existing VIIMCU

partners to discuss a funding model for municipalities wishing to join VIIMCU, and that

the VIIMCU partners must agree to the funding formula. It was noted this issue will be

discussed at the UBCM conference with the Minister.

4.5 Fire Hydrant Storz Fitting Upgrade

The Committee reviewed the Maple Bay Deputy Fire Chief's August 25, 2016 report

recommending the upgrading of North Cowichan's fire hydrants using a 5" Storz

coupling. Once installed, the Storz coupling will facilitate a faster and simpler connection

to fire hydrants and provide faster and safer fire protection. The estimated cost to install

these couplings on North Cowichan's fire hydrants is in excess of $200,000.


That the Committee recommend that Council direct staff to include in the draft 2016-

2020 Financial Plan for consideration by Council during the 2016 budget deliberations,

the upgrading of existing North Cowichan fire hydrants using a 5" Storz coupling over a

four-year period.

CARRIED

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4.6 Side by Side Off-Road Vehicles

The Committee considered South End Fire Chief's August 21, 2015 report proposing the

purchase of off-road vehicles at a total unit cost of $33,000 each for each of the four fire

halls to assist in responding to off-road medical injuries on trails and in remote areas.


That the Committee recommend that Council direct staff to include the purchase of two

off-road vehicles for the North Cowichan Fire Department in the draft 2016 - 2020

Financial Plan for consideration by Council during the 2016 budget deliberations.

CARRIED

4.7 Operational Guidelines

The Committee reviewed the draft Operational Guidelines for social media and cellular

phone and camera usage.


That the Committee recommend that Council approve the following North Cowichan Fire

Department Operational Guidelines:

1. Social Media; and

2. Cellular Phone and Camera Usage.

CARRIED

4.8 Fire Chiefs' Reports

The Committee reviewed the Fire Chiefs' reports for the Chemainus, Crofton, Maple Bay

and South End fire halls.


That the Committee receive and file the September 3, 2015 reports from the Chemainus,

Crofton, Maple Bay and South End Fire Chiefs.

CARRIED

5. NEW BUSINESS

5.1 Managing Patrol Performance

The Committee received a verbal report from Inspector Carfantan on a resource

allocation modelling tool called Managing Patrol Performance. The tool includes a

training component that allows the police to accurately document day-to-day activities

to determine with accuracy the amount of time police officers spend on various files. This

data will assist in determining appropriate shifting as well as funding levels and the

number of Provincial and Municipal police officers required for the Duncan/North

Cowichan detachment.

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6. ADJOURNMENT

The meeting ended at 4:25 p.m.

________________________________ ________________________________

Signed by

Chair or Member Presiding

Certified by

Recording Secretary

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Organization Information

Collator Code : E4912

Organizational Level 6: Duncan Det

Organizational Level 5: DUNCAN DETACHMENT P

Organizational Level 4: N. COWICHAN/DUNCAN DETACHMENT

Organizational Level 3: ISLAND DISTRICT

Organizational Level 2: E

Organizational Level 1: PACIFIC REGION

Fiscal Year: 2015 - 2016

HRMIS: 000040929Commander Name: Raymond CarfantanCommander Rank:

Detachment Performance Plan: Plan used by contract detachments - community consultation required.

Priority Community or Detachment Issues Identified By Owner HRMIS Owner Name

1) Police / Community Relations - Visibility of police Community

2) Property - Mischief Community

CommunityConsultative Group

(CCG)

3) Violence - Domestic violence Aboriginal

Community

4) Prolific Offenders Management (Drugs and Property) Community

5) Traffic - Impaired Driving and Speeding Community

Performance Plan Priority Issue(s)

~ 1 ~ 6

Priority Community or Detachment Issues Identified By Owner HRMIS Owner Name

6) Aboriginal Policing EldersCommittee/Group/Co

uncil

Unit Performance Improvement ProgramDo your personnel have the competencies or skills sets to meet this unit's or detachment's functional needs?: Yes

Priority Unit Level Quality Assurance Activities Owner HRMIS Owner Name

~ 2 ~ 7

Protective Services Committee Meeting

Feb 23, 2016 - Police Report – VIIMCU

Issue: There is a compelling need for the Municipality to be engaged in VIIMCU for homicide investigations to offset the cost and ensure the best response to these high profile and extremely costly investigations. This has been an ongoing priority that remains unresolved. History: Interest in VIIMCU for homicide investigations in the Municipality pre-date the current OIC’s arrival, potentially as far back as 5 years. In 2015 the Municipality supported in principal the addition of one full time RM to be seconded to VIIMCU, thereby fulfilling the obligation to support the unit and have it’s service provided for homicide investigation within the Municipal boundaries.

Current Status: Currently, the MOU for partners involved in VIIMCU and more specifically the funding formula for participation is under review. Currently: One recent example serves to demonstrate the need for participation in VIIMCU. On November 4, 2015 a serious assault causing bodily harm incident was reported. The victim had been assaulted by numerous men with a baseball bat and suffered head injuries. He was no expected to survive the injuries; as a result assistance was sought. Albeit this took place in the Municipality of North Cowichan, given Detachment resource issues and through the assistance of Island District RCMP, we obtained the assistance of the VIIMCU homicide unit as it appeared that this indeed was going to be a homicide investigation. The team was engaged from the outset and worked with the North Cowichan/Duncan Detachment for 35 days. On December 8, 2015 it became apparent that the victim was not going to die, the file was returned to the North Cowichan/Duncan Detachment for continuity of the investigation. This is an ongoing investigation that has engaged one of our Members full time, in preparation for future investigation. The victim is as yet unable to speak to the police. In the 35 day period, the expenses for VIIMCU assistance to this investigation were $110,000.00 Had we been an active participant/contributor to VIIMCU, there would have been no additional cost for this assistance. The expenses would have been absorbed as part of an annual cost in the area of $160,000.00. This is but one incident that remains as yet an incomplete investigation, the actual cost of this investigation is likely to meet or exceed $160,000.00 A homicide investigation can typically run anywhere from 2-4 million dollars as the complexity and depth of these investigations is enormous. Discussion: Is the Municipality able to canvass the Minister to see where the process is currently at to engage in VIIMCU? Insp. Ray Carfantan OIC North Cowichan/Duncan Detachment Attachments: JV for expenses

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Protective Services Committee Meeting

Feb 23, 2016 - Police Report – False Alarms

Issue: An evaluation of calls for service looking for efficiency in policing has identified residential alarms as an area for examination at the current service delivery level. History: There are a large number of calls for attendance to security system alarms in residential properties by the North Cowichan/Duncan Detachment. There are a very small percentage of these alarms that are actually valid. In 2014 3.07% and in 2015 5.12%. Status: In 2014 the Detachment received 725 alarm calls, we attended 516 and 209 were not attended as they were confirmed false prior to our attending. There were 23 calls not accounted for, these would potentially, but not necessarily have been actual break in that occurred. 3.07% In 2015 the Detachment received 685 alarm calls, we attended 492 and 193 were not attended as they were confirmed false prior to our attending. There were 37 calls not accounted for, these would potentially, but not necessarily have been actual break in that occurred. 5.12% Currently: At this time, the Detachment responds to alarms as a priority one call where there is a: - hold-up alarm, -panic alarm, or a glass break or double trip alarm.

A double trip, by definition, is where a window or door alarm has been broken and a subsequent motion detector has been activated.

All other alarms are attended, including alarms where there is no property representative listed on the alarm company file, where the property representative information on the file is invalid or where a property representative is unavailable. Attended false alarms are reported to the Municipality for billing, as per the by-law in place (Fees 3565). Discussion: While there is no issue with a priority one response to hold up alarms and panic alarms, there remains some discussion over the value in attending residential alarms where there is no owner contact information available, or a key holder cannot be verified or contacted to attend and secure the property. Are false alarms that we attended actually being cost recovered by the Municipality? Is the cost recovery sufficient to cover the expense of attending? $200 for 3 or more in a 12 month period Is attending an alarm where the alarm company cannot provide valid contact information for the owner a value added service? Insp. Ray Carfantan OIC North Cowichan/Duncan Detachment Attachments: Fees By-Law 3565

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BYLAW NO. 3118

FALSE ALARM BYLAW 2001

This bylaw is consolidated under section 139 of the Community Charterand is printed by authority of the corporate officer.

Pursuant to section 139 (3) of the Community Charter, “a printed document purporting (a) to be a copy of a bylawconsolidated under this section, and (b) to be printed by authority of the corporate officer is proof, in the absenceof evidence to the contrary, of the original bylaw, of all bylaws amending it and of the fact of adoption of theoriginal and all amending bylaws.”

Amendment Bylaw Effective Date

3470 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MAY 16, 20123548 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . JUL 16, 2014

Adopted: December 5, 2001

Owners and users of fire and security alarm systems installed on real property in North Cowichanare allowing too many false alarms to occur. False alarms require emergency responses, needlesslyendangering members of the North Cowichan/Duncan Detachment of the R.C.M.P., the NorthCowichan Fire Department, and the public.

Therefore, the Council of the Corporation of the District of North Cowichan, in open meetingassembled, enacts as follows:

Definitions

1. In this Bylaw:

“alarm system” means a device installed on real property to warn about(a) a fire, or(b) criminal activity, unauthorized entry, or both

by activating an audible signal, alerting an monitoring agency, or both;

“false alarm” means the triggering of an alarm system, except by an act of nature or powerfailure, that results in an emergency response from the Fire Department or police where none isor appears to be required;

“Fire Department” means the North Cowichan Fire Department;

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“hold-up alarm” means a security alarm system installed in a financial institution to indicate theoccurrence of a robbery;

“monitoring agency” means a person, partnership, or company engaged in monitoring alarmsystems and reporting alarms to the Fire Department or police;

“North Cowichan” means the Corporation of the District of North Cowichan;

“property reference” means a person who can(a) take phone calls from the Fire Department or police if there is an alarm,(b) in 30 or fewer minutes after being asked to do so by the Fire Department or police, attend

the premises from which an alarm originates,(c) provide the Fire Department or police with access to the premises from which an alarm

originates,(d) operate the alarm system, and(e) patrol or have patrolled the premises if the alarm system is shut down; and

“police” means the North Cowichan/Duncan Detachment of the R.C.M.P.

Owner’s or Occupier’s Duties

2. An owner or occupier of real property on which an alarm system is installed must properly use,install, maintain, and operate the alarm system to prevent false alarms.

Monitoring Agency’s Duties

3. (1) A monitoring agency must not report an alarm other than a hold-up alarm to the FireDepartment or police unless it first tries to verify that the alarm is not false.

(2) If a monitoring agency reports an alarm to the Fire Department or police, then it must ask theowner or occupier of or other person responsible for the real property from which the alarmoriginates to attend the property.

Administration

4. (1) Administering this bylaw is North Cowichan’s responsibility.

(2) The Fire Department and police must provide North Cowichan with information that it needsto administer this bylaw.

BL 3548 (3) The Bylaw Compliance Officer, a peace officer, or the Local Assistant to the Fire Commissionermay warn the owner or occupier of real property from which a false alarm originates about theconsequences of more false alarms originating from the property.

– 2 –

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Fees and Collections

BL 3470 5. (1) An owner of real property from which a false alarm originates must pay North Cowichan the fee prescribed in the Fees Bylaw if the false alarm is at least the third one to originate from the property in less than 12 months.

(2) A fee that is not paid after(a) 30 days, or(b) December 31 of the year in which the fee is imposedmust be added to and form part of the taxes payable on the real property as taxes in arrears.

(3) Fees collected are North Cowichan’s property.

Offences and Penalties

5. A monitoring agency that violates section 3 is guilty of an offence and liable on summaryconviction to a fine of not less than $100.00 plus the cost of prosecution.

Coming into Force Date

6. This bylaw comes into force on January 1, 2002.

Bylaw Readings and Adoption

First Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 17, 2001Second Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 17, 2001Third Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 17, 2001Rescind Third Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 7, 2001Third Reading, as amended . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 21, 2001Adoption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 5, 2001

M.O. Ruttan, Municipal Clerk H.R. Hollett, Mayor

– 3 –

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Report

7030 Trans-Canada Highway | Box 278 | Duncan, BC V9L 3X4

Ph 250.746.3100 Fax 250.746.3133 www.northcowichan.ca

Date February 10, 2016 File: 0550-20 PSC

To Protective Services Committee

From Al Irwin, Fire Chief

Subject Fire Chiefs’ Report – Chemainus Fire Hall

Membership

There are currently 23 regular members and 1 member on leave.

Incident Report

Year to date the Chemainus Fire Hall has responded to 16 calls.

Training

Van Isl Emergency Response Academy training will continue to have members trained to the new

Fire Commissioner’s minimum standard for a full service department.

2 members attended the “Survival Training and Rescue Techniques” training in Comox.

2 members attended the “Light Urban Rescue” course in Victoria.

A one day course was attended in Victoria on the changing fire dynamics associated with modern

construction and the increased heat release rates.

In March several members will be attending the “Live Fire” training in Nanaimo.

Auto extrication training is being looked into.

Other Activities

2 members participated in the Chemainus Elementary School reading program.

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Report





From Ken Rukus, Fire Chief

Subject Fire Chiefs’ Report – Crofton Fire Hall

Membership

There are currently 29 regular members, 9 probationary members, 3 junior members and 1 radio

operator.

The following members were elected:

Fire Chief Ken Rukus

Deputy Chief Joe Bailey

First Captain Mat Ludvigson

Second Captain Jamie Greenwood

First Lieutenant Bill West

Second Lieutenant Rick Smith

Third Lieutenant Zack Delude

Secretary Bruce Farquhar

Treasurer Dennis Vadeboncoeur

Incident Report

Year to date the Crofton Fire Hall has responded to 15 calls.

Training

We will be running first responder courses over the next few months.

Members will be attending the “Live Fire” training in Comox.

2 members will be attending auto extrications training.

Paper work completed on the Playbook.

We will be sending crews to attend spring training.

Other Activities

All fire trucks passed the motor vehicle inspections. Pumper 29 requires some electrical work and

positioning of equipment working well.

We’re looking for help to repair the Antique Fire Truck in order to have it back participating in

community events.

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Report





From Mike Dunn, Fire Chief

Subject Fire Chiefs’ Report – Maple Bay Fire Hall

Membership

There are currently 28 regular members and 4 probationary members.

Incident Report

Year to date the Maple Bay Hall has responded to 14 calls.

Training

Annual competency training continues for all members. We are currently waiting to hear back from

the Justice Institute of B.C. regarding a bridging program that will see us able to move to the

Interior Level of service in compliance of the Playbook. We will be working with the other 3 halls to

get this in place as soon as possible.

Our probationary members from last year completed their “Live Fire” training in Comox.

A significant amount of training continues on the Mini Pumper that was delivered on January 12,

2016, and officially put into service on January 31, 2016.

Other Activities

Area familiarization with the almost complete Stoney Hill Road is ongoing.

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Report





From Scott Henning, Fire Chief

Subject Fire Chiefs’ Report – South End Fire Hall

Membership

There are currently 29 regular members and 3 probationary members.

Incident Report

Year to date the South End Hall has responded to 30 calls.

Training

2 members have completed and 11 members are pre-registered for the “Live Fire” training in

Comox.

The “Live Fire” training is a component to complete to meet the new Playbook guidelines.

Other Activities

The South End Hall in conjunction with the Vancouver Island Volunteer Fire Fighters Association will be

hosting the annual spring training weekend April 15th - 17th. This will be hosted at the Municipal fire

training grounds and will offer valuable training to all who attend. We are expecting about 180 fire

fighters though the weekend.

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Municipality of North Cowichan Protective Services Committee … · 2018-07-17 · 4.5 Fire Hydrant...

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Transcript of Municipality of North Cowichan Protective Services Committee … · 2018-07-17 · 4.5 Fire Hydrant...