Meeting- introduction
15
PARAMJIT SHARMA MEETINGS MEETINGS Introductio n
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how meeting should be organised---preparing agenda and writing minutes--giving adequate notice-why meetings fail--ingredients of successful meetings
Transcript of Meeting- introduction
PARAMJIT SHARMA
MEETINGMEETINGSS
Introduction
PARAMJIT SHARMA
MEETINGMEETINGSS
The Ideal Meeting is two ; with one absent
Introduction
PARAMJIT SHARMA
MEETINGMEETINGSSIntroductionMeetings can be
Ineffective
Divisive
Boring
Waste of time
Yet they should beUSEFULUSEFUL
PARAMJIT SHARMA
MEETINGMEETINGSSIntroduction
WHAT IS A MEETING ?
It is a group of people,Gathered together toDiscuss, Debate or Decide..
PARAMJIT SHARMA
MEETINGMEETINGSSIntroduction
WHAT IS A MEETING ?
Every meeting must be Planned, considered & conducted With an eye on how it can be made to go well. Alternative can create chaos
PARAMJIT SHARMA
MEETINGMEETINGSSIntroduction WHAT IS A MEETING ?
So whether the meeting is
Large or small
Formal or Informal
Long or Short
It must be well run-with attention to details-if it is to have a real Chance of being successful
PARAMJIT SHARMA
MEETINGMEETINGSSIntroduction
WHAT MEETINGS CAN DO ?
Meetings are form of communication & can be used to.
•INFORM•ANALYSE OR SOLVE PROBLEMS•DISCUSS & EXCHANGE VIEWS•INSPIRE OR MOTIVATE•COUNSEL OR RECONSILE CONFLICTS•OBTAIN OPINION OR FEEDBACK•PERSUADE•TRAIN OR DEVELOP
Object is to prompt decision ,action or change-with goal in mind
PARAMJIT SHARMA
MEETINGMEETINGSSIntroduction
THE COST OF MEETING
Whatever meetings may be able to do—they do at a COST
COST OF
•Venue•Equipments•Refreshments•Time
TIME FOR
PreparationGetting thereAttending
Potential value of meetings be weighted against the costs
PARAMJIT SHARMA
MEETINGMEETINGSSIntroduction
DANGERSDANGERS
WHAT A BAD MEETING CAN DO:
Waste timeWaste moneyDivisiveLower moraleBreed politicsCreate chaosDivert attentionSlow down progressPlatform for talkative/disruptive
End up making bad decisions ; or in tears
PARAMJIT SHARMA
Alternatives To Meetings
•An Executive Decision
•The Memo, Letter, Fax
•The Telephone
•The Video Teleconference
PARAMJIT SHARMA
Meetings
Introduction
Why Meetings Fail ?
•It was Unnecessary•The Purpose Was not Clear•Was Badly Planned & ill Planned•Held In Poor Environment•It was disrupted•wrong people participate-right are absent•Inadequate Chairman•Nothing was decided
PARAMJIT SHARMA
MEETINGMEETINGSSIntroduction
DESPITE THE DANGERS
MEETINGS•Keep the people informed & up to date•Provide chance to be heard•Allow contact with others•Can enhance informal communication•Provide opportunity for personal relations•Can broaden learning & experience•Create involvement with others•Are social gatherings
GOOD MEETINGS ARE USEFUL…BAD MEETINGS CAN BE A DIASASTER
PARAMJIT SHARMA
Perfect meeting
•PURPOSE•AGENDA•PARTICIPANTS•CHAIRPERSON•AGREED ACTION•FOLLOW UP
PARAMJIT SHARMA
10 Key ingredients of 10 Key ingredients of successful meetingsuccessful meeting
Clarity of Mandate, purpose,
issues & process
Participation protocol & etiquette
Productivity & forwardmovement
Flexibility & creativethinking
Quality discussions &Decision making
Openness, listening &collaboration
Balance, inclusion & equality
Shared responsibility Variety and a lighttouch
Logistical Support
