Manakamana Business Accounting (MBA) Hardware Requirement · 2018. 12. 25. · MID Main Group...

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Introduction of Manakamana Business Accounting (MBA) Manakamana Business Accounting processes real time financial transactions of recording and distributing data up to date from one terminal to another and then synchronizes transactions in entire network terminals for consistency and maintains accounting and inventory in wide-range of various natures of business organizations. Every organization needs proper records that show where its money comes from, where it goes, and how the organization is performing financially. Manakamana Business Accounting, we developed is one of such computer accounting system that does all of your accounting transaction itself. However, computers only do this work if they are properly programmed. MBA 10 is approved by Tax Office in 2071 and 2074 BS.

Manakamana Business Accounting Hardware Requirement (1) Small and Medium Transaction:

- Dual Core Processor to higher - RAM 1 GB to higher - Motherboard with Parallel Port (LPT1) - HDD 40 GB to higher

(2) Large Transaction:

(a) Server Computer: - IBM (International Business Machine) Server Xeon 2.4 to higher processor - RAM 8 GB to higher - HDD 500 GB to higher - Switch or Hub

(b) Workstation Computer (Clients):

- PIV Computers (Any) with Parallel Port (LPT1) - RAM 500 MB to higher - HDD 40 GB to higher - LAN Card - Networking - LCD Monitor

Authorized Distributor The Manakamana Business Accounting is developed and introduced by Software Systems Nepal (P) Ltd, VAT No.: 600259633, Dhapasi-9, Kathmandu, Nepal, Phone: +977-01-4016768 Ext. 801, Email: [email protected], Web Site: http://www.softsysnepal.com/

Security Systems The Security Portion has high security for accessing in software. If you have the user name and password then you can access otherwise you cannot access to the software. User can access only specified portion and control by the Administrative.

Type of Module of Manakamana Business Accounting (MBA) There are two type of module. They are given below: 1. Inventory Management Systems (IMS) 2. Accounting Systems (FAS)

mailto:[email protected]

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1. Inventory Management Systems (IMS): Inventory Management Systems (IMS) is used to keep the real time goods details information with calculate the stock. There are specially used for purchase records, sales records, purchase return records, sales return records, physical stock counting and opening stock. Stock will be maintained

and calculated by following methods:

(a) When purchase the goods, goods quantities will be increased. (b) When sales-return the goods, goods quantities will be increased. (c) When sell the goods, goods quantities will be decreased (d) When purchase returns goods, goods quantities will be decreased (e) When you doubt to know stock is not accuracy, you can count the physically goods and

calculate the Shortage and Surplus goods quantities. If appear the goods surplus, goods did not purchase by purchase department. If appear the goods shortage, goods will be lost or theft.

(f) Opening Balance will be generated when fiscal year is closed and new fiscal year is started.

1.1 Group of Goods (Categories) The Group of goods are categorized in following in Supermarket, Department Store, Mini-Mart, Importers, Distributors, Wholesales, Cloths Shop, Fancy Store, Medical Shop, Restaurant and so on. If the goods nature does not support for you, you can categorize according to your need. There are two types of group or categories. They are given below: 1.1.1 Modern Categories 1.1.2 Traditional Categories

1.1.1 Modern Categories This methods is very sensitive to categories the goods, it needs the special training to keep the goods for stocking. MID Main Group Sub-Gp1 Sub-Group2 Sub-Group3 Sub-Group4 Cat ID

1 Categories -

2 Food -

3 Baby Food 1

4 Beverage -

5 Additives and Squash 2

6 Carbonated Drinks 3

7 Coffee 4

8 Juice 5

9 Milk 6

10 Nutrients Drinks 7

11 Tea 8

12 Canned Food -

13 Canned Fruit 9

14 Canned Egg 10

15 Canned Meat 11

16 Condiments and Spices -

17 Cooking Oil 12

18 Pickles (Achhar) 13

19 Sauces, Kitchup and Paste 14

20 Spices (Masala) 15

21 Confectionery -

22 Biscuits 16

23 Breakfast Cereal 17

24 Chocolates 18

25 Snacks and Chips 19

26 Wafer 20

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27 Desserts and Ingredients -

28 Baking Ingredients 21

29 Health Food 22

30 Jams and Spreads -

31 Butter 23

32 Honey 24

33 Jams 25

34 Pasta and Soup -

35 Mayonnaise 26

36 Noodles 27

37 Pasta 28

38 Soups 29

39 Pet Foods -

40 Dog Food 30

41 Cat Food 31

42 Fish Food 32

43 Pulse & Rice -

44 Flour 33

45 Gram 34

46 Rice 35

47 Liquors -

48 Domestics -

49 Rum (Domestics) 36

50 Whiskey (Domestics) 37

51 Beer (Domestics) 38

52 Wine (Domestics) 39

53 Gin (Domestics) 40

54 Vodka (Domestics) 41

55 Foreign -

56 Rum (Foreign) 42

57 Whiskey (Foreign) 43

58 Beer (Foreign) 44

59 Wine (Foreign) 45

60 Gin (Foreign) 46

61 Vodka (Foreign) 47

62 Tobacco -

63 Domestic Tobacco 48

64 Foreign Tobacco 49

65 Non-Food -

66 House Hold -

67 Air Care 50

68 Candles 51

69 Cleaners 52

70 Cosmetics 53

71 Detergents and Fabric Care 54

72 Home Utility Articles 55

73 Kitchen Accessories 56

74 Brooms and Brushes 57

75 Oral Medicare 58

76 Paper and Party Products 59

77 Personal Care -

78 Adult Care 60

79 Baby Care 61

80 Hair Care 62

81 Oral Care 63

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82 Perfume 64

83 Saving Care 65

84 Shoe Care 66

85 Skin Care 67

86 Nail Care 68

87 Soap and Bath 69

88 Women Care 70

89 Pest Control -

90 Mosquito Repellents 71

91 Cloths -

92 Gents -

93 Gents T-Shirt 72

94 Gents Pant 73

95 Gents Jacket 74

96 Gents Trousers 75

97 Gents Shirt 76

98 Gents Shoes & Slipper 77

99 Ladies -

100 Ladies T-Shirt 78

101 Ladies Shirt 79

102 Ladies Jacket 80

103 Ladies Trouser 81

104 Ladies Pant 82

105 Baby & Kids -

106 Baby & Kids Set 83

107 Baby & Kids Jacket 84

1.1.2 Traditional Categories This methods is very easy to categories the goods, it does not need the special training to keep the goods for stocking. Category ID Category Name Categories Contains

1. Cosmetics Varieties of Powder, Shampoo, Colgate, Lip Stick, Eye Boro etc.

2. Grocery Varieties of Daal, Rice, Salt, Oil, Sugar, Spices etc.

3. Milk & Milk Products: Varieties of Amul, Bost, Every Day, Horlicks, Chwan Pras

4. Dry Food Varieties of Dry Meat, Gundruk, Sinki, Dried Foods.

5. Domestics Alcohol Made in Nepal (Wine, Whisky, Brandy, Beer, Can Beer)

6. Foreign Alcohol Made in Other Country (Wine, Whisky, Brandy, Beer, Can Beer)

7. Biscuits. Varieties of biscuits

8. Chocolates and Wafer Varieties of chocolates

9. Stationeries Pen, Pencil, Ink, Copy, Books, Diary and so on

10. Tea and Coffee Varieties of Tea and Coffee

11. Toiletries Varieties of Soaps, Tooth Paste, Brush, Shaving Cream, Cleaners

12. Can Food Varieties of Packed foods.

13. Soft Drinks Varieties of Coke, Fanta, Sprite, Pepsi, Mirinda, Juice etc.

14. Frozen Items Varieties of Meat, Fish, Momo etc. these stored in defreeze.

15. Gifts and Cards Varieties of packed gifts, Greeting Cards

16. Kitchen Ware Varieties of kitchen items

17. Batteries and Films Varieties of reel and batteries

18. Ice-Cream Varieties of ICE-Cream

19. Noodles Varieties of Chow-Chow, Dried Chowmin Stick

20. Bottle Provision Varieties of bottle shielded goods

21. Cigarette and Tobacco Varieties of Cigarette

22. Plastics Ware Varieties of plastics goods

23. Electrical & Electronics Varieties of Electrical and Electronics goods

24. Undergarments Varieties of Gents, Ladies and Babies under-wear

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1.3 Type of Invoice In Nepalese market we have different types of invoice. Some of them are legal and some of them are illegal invoice. According to the government rules and regulation every company should have their own PAN No. and registered in VAT or PAN only. For that reason company must release only PAN Invoice for PAN Registered Company and Abbreviated Tax Invoice/ Tax Invoice for VAT Registered company.

1.3.1 Abbreviated Tax Invoice This is also a legal Invoice for those companies which are registered as VAT Registered Company. Abbreviated Tax Invoice is limited because you can prepare Invoice upto Rs. 5000/- Amount. This type of invoice is accepted by Tax Office but included the VAT on Invoice like VAT (13%) for example given below: Sales Price = 100.00000000

Taxable Amount

13.1

100 = 88.49557522

VAT (13%)

100

1349557522.88 = 11.50442477

Note: Abbreviated Tax Invoice will be printed with 1-copy with carbon copy. If you print again,

Print Duplicate Copy likes Duplicate Abbreviated Tax Invoice.

1.3.2 Tax Invoice This is also a legal invoice for those companies which are registered as VAT Registered Company. Tax Invoice has not limited. Tax Invoice accepted by the Tax Office but VAT is excluded with you can prepare million of cost of invoice amount. There are two type of Tax Invoice. They are given below: (a) Tax Invoice – Before Discount for example given below: Sub-Total Amount: 100.00 Discount Amount: 2.00 Taxable Amount: 98.00 VAT (13%) Amount: 12.74 ----------------------------------------------- Grand Total Amount: 110.74 (b) Tax Invoice – After Discount for example given below: Sub-Total Amount: 100.00 VAT (13%) Amount: 13.00 Total Amount: 113.00 Discount Amount: 2.00 ----------------------------------------------- Grand Total Amount: 111.00 Note: Tax Invoice will be printed with 3-copies like Tax Invoice, Invoice and Invoice. If you print

again, Print Duplicate Copy likes Duplicate Tax Invoice or Duplicate Invoice.

1.3.3 Pan Invoice This is a legal invoice for those company which are registered as PAN Registered Company. And those companies (taxable+non-taxable) transaction should not cross over the 2 millions (20 Lakhs).

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Note: Pan Invoice will be printed with 1-copy with carbon copy. If you print again, Print Duplicate Copy likes Duplicate Pan Invoice.

1.3.4 Estimate Invoice This is only estimate for customers. Nepalese are used Estimate Invoice as Invoice but it is not unacceptable by Tax Office. Customer must claim PAN Invoice, Abbreviated Tax Invoice or Tax Invoice after the Estimate Invoice.

1.3.5. Plain Invoice Plain invoices are not legal invoice. Plain Invoices are not accepted by the Tax Office and penalty (fine) will be charged Rs. 500000 Lakhs according to Law of Tax. Plain Invoices are Cash/Credit, Gate Pass or not identifying anything like plain paper. Gate Pass is used for entry in compound or dispatched goods to outdoor.

2. Accounting Systems The bookkeeping methods involved in making a financial record of business transactions and in the preparation of statements concerning the assets, liabilities, and operating results of a business. The people, procedures, and resources used to gather, record, classify, summarize and report the financial information of a business, government or other financial entity.

2.1 Functions of Accounts The main function of Financial Accounting: - It keeps a systematic and permanent record of all financial transactions of the business. - It keeps a record of incomes and expenses in such a manner so that net results of the

business can be quickly known for any period. - It keeps a record of assets and liabilities in such a way that financial position of the business

can be readily had at any point of time. - It protects the property of the business by designing systems of accounting, which may be

helpful to achieve this purpose. - It keeps a track of all changes in the value of assets and liabilities. - It keeps a control on expenses in order to minimize the same - It communicates the results of the business to various categories of persons as owners,

investors, creditors, employees, management, government etc. - It provides information for meeting various legal requirements as income tax returns, return for

sales tax etc. - It helps in making decisions concerning the acquisition, use and preservation of scarce

resources. - It helps in devising remedial measures for the deviation of the actual performance from the

planned performance.

2.2 Classification of Account Accounting can be classified into the following categories:

2.2.1 Financial Accounting The main purpose of this type of accounting is to record business transactions in the books of accounts in such a way that operating results for a particular period and financial condition on a particular date can be known for the information of the various groups of persons.

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2.2.2 Cost Accounting It relates to the collection, classification, ascertainment of cost and its accounting and cost control relating the various elements of cost i.e. materials, labours and overheads.

2.2.3 Management Accounting It relates to the use of accounting data collected with the help of financial accounting and cost accounting for the purpose of policy formulation, planning, control and decision-making by the management.

2.3 Double Entry Systems Every transaction has two accounts known as double entry systems of accounting. Of the two accounts, one account is taken debit and another account is given credit with an equal amount.

2.3.1 Rules of Double Entry Systems There are separate rules of the double entry systems in respect of personal account, real account and nominal accounts. 2.3.1.1 Personal Account These accounts record a business’s dealing with persons or forms. The person receiving something is taken debit and another person is giving something is given credit. Shortcut rules Debit the Receiver and Credit the giver. 2.3.1.2 Nominal Account These are the accounts of assets. Asset entering the business is taken Debit and asset is leaving the business is given Credit. So the rule is: debit comes in and credit what goes out. 2.3.1.3 Real Account These accounts deal with expenses, incomes, profit and losses. Accounts of expenses and losses are Debit and accounts of incomes and gains are Credit. Thus, the rule is Debit all expenses and losses and Credit all incomes and gains. 2.3.1.4 Final Account Affection:

Particulars Trial Balance Trading Account Profit and Loss Balance Sheet

Debit Credit Debit Credit Debit Credit Liabilities Assets

Cash Account 500.00 - - - - - 500.00

Account Payble - 1160.00 - - - - 1160.00 -

Account Receivable 3000.00 - - - - - 3000.00

Capital Account - 30000.00 - - - - 30000.00 -

Opening Stock 8000.00 - 8000.00 - - - - -

Stores Suppliers 550.00 - - - 550.00 - - -

Sales Account - 81000.00 - 81000.00 - - - -

Purchase Return - 1000.00 - 1000.00 - - - -

Drawings 4500.00 - - - - - - 4500.00

Carriage 2600.00 - 2600.00 - - - - -

Salaries 11700.00 - - - 11700.00 - - -

Telephone 360.00 - - - 360.00 - - -

Overdrafts - 3000.00 - - - - 3000.00 -

Sundry Debtors 8000.00 - - - - - - 8000.00

Rent Income - 400.00 - - - 400.00 - -

Sundry Creditors - 9000.00 - - - - 9000.00 -

Bad Debts 500.00 - - - 500.00 - - -

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Reserved Doubtful Debts - 200.00 - - - 200.00 - -

Prepaid Insurance 1000.00 - - - - - - 1000.00

Equipment 30000.00 - - - - - - 30000.00

Unearned Rent - 400.00 - - - - 400.00 -

Sales Return 3650.00 - 3650.00 - - - - -

Purchase Account 50000.00 - 50000.00 - - - - -

Advertising 960.00 - - - 960.00 - - -

General Expenses 840.00 - - - 840.00 - - -

Total 126160.00 126160.00 64250.00 82000.00 14910.00 600.00 43560.00 47000.00

2.3.1.5 Transaction of Account Architecture:

2.3.1.6 Architectures of Manakamana Business Accounting (MBA):

Trial Balance

Balance Sheet

Ledgers

Link-2

(Voucher)

1-Liabilities 2-Assets 4-Expenses 3-Incomes

Ledgers

Net Profit/Loss

Profit & Loss

Link-1

(Voucher)

Payable or Receivable

Transaction

Sales

Voucher

Sales

Return

Purchase

Voucher

Purchase

Return

Receivable

Voucher

Payable

Voucher

Journal

Voucher

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3. Common Short-Cut Function Keys Function Key Functions (Work)

F1 Help

F2 New Invoice, New Voucher, New Product, New Category

F3 Save Invoice, Voucher

F4 Print

F5 Remove

F6 Preview

F7 Search/Find

F8

F9 Print Setup

F10 Close/Exit

F11 Suspense

F12 Suspense Retrieve

4. Microsoft SQL Server 2008 Microsoft SQL Server is Management Studio of Database Management Systems (DBMS) and Relational Database Management Systems (RDBMS) for Server and Client Systems developed by Microsoft Corporation.

4.1 Installing Microsoft SQL Server 2008 - Make sure to Microsoft SQL Server 2000 CD/DVD or External Storage Device - Insert the Microsoft SQL Server 2000 CD in CD/DVD Drive or External Storage Device - Open the CD contains - Double click on the Setup - Appear the Microsoft SQL Server Installation screen and fallow the steps according to setup

5. Installing Manakamana Business Accounting (MBA) - Make sure Manakamana Business Accounting CD or DVD - Open the CD/DVD Drive - Open the MBASetup - Click Setup to start the Setup

6. Getting Started Manakamana Business Accounting (MBA) - Double click on the Manakamana Business Accounting (MBA) or Business Account on the

Desktop Icon. - Appear the Splash dialog box:

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- Wait for until appear the following dialog box:

- Type the user name and password like User Name: admin Password: admin

Note: User Name and password are case-sensitive

If you want to change the password you can change the password - Type the User Name

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- Click Change Pass or press F9 to appear a dialog box

- Type the Old Password - Type New Password - Type Re-Enter Password - Click Change to change the password

- Wait for until appear the Company Selection

- Select Company Name, Branch Name, Fiscal year and Terminal (PC) and click Open or press

Enter or press F8. When you open, appear the dialog box like:

(a) Click Close (b) Click Counters or Press F9 to appear a dialog box:

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(c) Select Company Name and Branch Name and Click Make Unused or press F9 (d) Click Close or press F10 - Click Open to appear the Sales Invoice Screen

- Decide, what you want with this software

7. Creating the Categories, Products and Ledgers These options are contains in Master Menu.

7.1 Creating Group/Categories See the 1.1.1 and 1.1.2 Categorized information for products goods. You can create the group of products from this option.

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- Click Master, Category (Group) Creation to appear the following screen

- Click CATEGORIES - Click New or press F2 - Type the Category Name - Select the Category Type: Category Only or Category Contains. If you select the Category

only, create the sub-group of category. If you select the Category contains, it contains the products or items.

- Click Save or press F3 to save

7.2 Creating Items/Products When you create the products or items, you should know about products type. The products type is define by the Tax Office. The Product Types are VAT and Non-VAT. - Click Master, Products (Items) Creation to appear the following screen:

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- On the Under Category, type the name of category or group then press Enter to display the

category name on the right corner of screen - Select the category from the list and press Enter to display the products or items on the

screen. - Press F2 or click New - Type the Product Name, Bar Code, Min Qty, Max Qty etc. - Select Product Type: VAT or NON - Type Purchase Price, Discount, Cost Price, VAT Rate, Retail Price, Wholesales Price etc. - Press F3 or click Save to save products or items

7.2.1 Remove Products If you have not purchase, sales, purchase return or sales return the items or products, then you can remove otherwise you can not remove. - Select an Item or Product from the list - Click Remove or press F5 to appear the dialog box

- Select the items or products again - Click Yes to remove

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7.2.2 Search Products - Click Search or Press F7 on the Products creation to appear a dialog box

- Select Where Search: - Type the according to Where Search - Click Search to display the items or products if found.

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7.2.3 Change Products If you want to change the products or items information, you can change them. - Click Change or press F8 to display the dialog box

- Select Find Category - Select Items or Products - Now what you want to change select options - Click Replace to change

7.3 Creating Account Group and Ledgers It is used to create the Assets, Liabilities, Incomes and Expenses Group and Sub-group.

7.3.1 Assets Contains A/C No. Account Group/Sub Group Under Account Target

20001 Assets Assets Balance Sheet

20002 Fixed Assets Assets Balance Sheet

20003 Current Assets Assets Balance Sheet

20004 Bank Account Current Assets Balance Sheet

20005 Visa Card Bank Account Balance Sheet

20006 Master Card Bank Account Balance Sheet

20007 Debit Card Bank Account Balance Sheet

20008 Others Card Bank Account Balance Sheet

20009 Cash-In-Hand Current Assets Balance Sheet

20010 Loans and Advances Current Assets Balance Sheet

20011 Stock-In-Hand Current Assets Balance Sheet

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20012 Opening Stock Stock-In-Hand Balance Sheet

20013 Closing Stock Stock-In-Hand Balance Sheet

20014 Sundry Debtors Current Assets Balance Sheet

20015 Deposits Assets Balance Sheet

20016 Invenstments Assets Balance Sheet

20017 Shrestha Customers Sundry Debtors Balance Sheet

7.3.2 Liabilities Contains A/C No. Account Group/Sub Group Under Account Target

10001 Liabilities Liabilities Balance Sheet

10002 Current Liabilities Liabilities Balance Sheet

10003 Branch/Division Current Liabilities Balance Sheet

10004 Capital Account Current Liabilities Balance Sheet

10005 Reserved and Surplus Capital Account Balance Sheet

10006 Retained Earnings Reserved and Surplus Balance Sheet

10007 Duties and Taxes Current Liabilities Balance Sheet

10008 VAT and Taxes Duties and Taxes Balance Sheet

10009 VAT and Taxes on Interest Duties and Taxes Balance Sheet

10010 Provisions Current Liabilities Balance Sheet

10011 Sundry Creditors Current Liabilities Balance Sheet

10012 Payable Account Current Liabilities Balance Sheet

10013 Loans Account Liabilities Balance Sheet

10014 Bank OD Account (OCC) Loans Account Balance Sheet

10015 Secured Loans Loans Account Balance Sheet

10016 Unsecured Loans Loans Account Balance Sheet

10017 Suspense Account Liabilities Balance Sheet

10018 Abc Suppliers Sundry Creditors Balance Sheet

7.3.3 Income Contains A/C No. Account Group/Sub Group Under Account Target

30001 Incomes Incomes Profit and Loss

30002 Direct Income Incomes Profit and Loss

30003 Indirect Income Incomes Profit and Loss

30004 Discount Account Indirect Income Profit and Loss

30005 Surplus Account Indirect Income Profit and Loss

30006 Interest Indirect Income Indirect Income Profit and Loss

30007 Sales Account Incomes Profit and Loss

30008 Sales Account Sales Account Profit and Loss

30009 Sales Return Account Sales Account Profit and Loss

30010 Other Income Incomes Profit and Loss

7.3.4 Expenses Contains A/C No. Account Group/Sub Group Under Account Target

40001 Expenses Expenses Profit and Loss

40002 Direct Expenses Expenses Profit and Loss

40003 Indirect Expenses Expenses Profit and Loss

40004 Office Administrative Expense Indirect Expenses Profit and Loss

40005 Electricity Bills Office Administrative Expense Profit and Loss

40006 House Rent Office Administrative Expense Profit and Loss

40007 Telephone Bills Office Administrative Expense Profit and Loss

40008 Fuel Expense Office Administrative Expense Profit and Loss

40009 Printing and Stationery Office Administrative Expense Profit and Loss

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40010 Audit Fee Office Administrative Expense Profit and Loss

40011 Salary Account Office Administrative Expense Profit and Loss

40012 Allowances and Welfare Office Administrative Expense Profit and Loss

40013 Wages Office Administrative Expense Profit and Loss

40014 Transpotation Office Administrative Expense Profit and Loss

40015 Repair and Maintenance Office Administrative Expense Profit and Loss

40016 Furnitures and Fixtures Office Administrative Expense Profit and Loss

40017 Internet Charges Office Administrative Expense Profit and Loss

40018 Packaging Office Administrative Expense Profit and Loss

40019 Bank Card Commission Office Administrative Expense Profit and Loss

40020 Bank Charge Office Administrative Expense Profit and Loss

40021 Charity and Donation Office Administrative Expense Profit and Loss

40022 Shortage Account Office Administrative Expense Profit and Loss

40023 Pooja and Dhoop Account Office Administrative Expense Profit and Loss

40024 Guest Welfare Account Office Administrative Expense Profit and Loss

40025 Misc. Expense Office Administrative Expense Profit and Loss

40026 Newspapers and Magazine Office Administrative Expense Profit and Loss

40027 Other Direct Expenses Expenses Profit and Loss

40028 Other Indirect Expenses Expenses Profit and Loss

40029 Purchase Account Expenses Profit and Loss

40030 Purchase Account Purchase Account Profit and Loss

40031 Purchase Return Account Purchase Account Profit and Loss

7.3.4 Creating Group/Sub-Group/Ledgers - Click Master, Account Sub-Group – Ledger Creation to appear the following screen

- Type the Under Account Group like Sundry Creditors and Press Enter - Select a Account Group from the list - Press Enter to display the Ledger and groups - Press F2 or click New - Type the Account Name, Opening Balance, Member ID or necessary information - Press F3 or click Save to save - Select a Ledger or account from the list now you can edit and remove the account.

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- Click Close when finished.

8. Configuration of Business Accounting Configuration is used to set default setup of software. We can setup the systems according to our need. The following setups are configured a time and then they work continue.

8.1 Printer Setup Printer setup is used to set default printer that printer will be used when printing the Invoice, vouchers and reports. - Click Master, Printer Setup – Current Printer to display a dialog box

- Select the local or Network Printer - Select the Printer Port - Click OK to set the default printer

8.2 Page Setup Page setup is used to set the default paper size that paper size will be used while printing invoices or reports. - Click Master, Page Setup – Paper Size to display a dialog box

- Select the Paper size according to need. - If you have Parallel Port (LPT1), select DOS Print, otherwise select Windows Printer - If you have got AutoCut POS Printer, you can select Paper Auto-Cut Enable (ON) - If you have got the Electronics Drawer, you can select Drawer Open Auto-Enable (ON) - Click OK to set the selected option for paper.

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8.3. User Security Permission Setup You can create and specify the privilege of users those users can open and use the software otherwise can not open and use the software. - Click Setup, Users Security Permission Setup to display a dialog box

- Click New User or press F2 - Type the User Name, Full Name, Password and confirm password - Select User Group - Select the Permission according to need - Select the Menu Security - Click Save to create the new user.

8.4 Retail or Wholesales Invoice Setup You can set the default Retail Sales Price or Wholesales price for while selling the goods. - Click Setup Retail or Wholesales Invoice Setup to appear a dialog box

- Select anyone option according to your need. - Click OK to set the retail or wholesales price.

8.5 Users Default Windows Setup

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It is used to set the default screen for while starting the software. - Click Setup, Users Default Windows Setup to display a dialog box

- Select an option from the list - Click OK to set the default windows for starting the software.

8.6 Sundry Debtors Credit Limit (Customers Limit) It is used to sell the goods to customers on upto credit limit amount. - Click Setup, Sundry Debtors Credit Limit to appear the dialog box

- Select any one option what do you want to do - Click OK to set allow or deny

8.7 Customers Discount Scheme Setup This is used to set the customers discount scheme for selling goods. There are different type of discount scheme as follows: 1. Member Discount Scheme 2. Casual Discount 3. Items-wise Discount 4. Date-wise Discount 5. Time-wise Discount 6. Amount-wise Discount - Click Setup, Customers Discount Scheme Setup to display a dialog box

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- Select discount scheme according to need and checked-mark the scheme otherwise

unchecked. If you setup one, then it works automatically. - Click OK to set the select scheme

8.8 Products Display Setup This is used to display the products on the reports or invoices. - Click Setup, Products Display Setup to display a dialog box

- Select the First, Second and Third display - Click OK to set the display

8.9 Bar Code - Manual Billing Setup - Click Setup, Bar Code – Manual Billing Setup

- If you select Manual Billing Systems to display the dialog box while selling the goods

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- If you select Bar Code Billing Systems, it will not be displayed the dialog box while selling goods

- Click Ok to set

8.10 Bar Code Billing Auto Add Qty Setup - Click Setup, Bar Code Billing Auto Add Qty Setup

- If you selected Bar Code Billing Systems on the Bar Code – Manual Billing Setup, you must

select the Add Qty Automatically - Click OK to set

8.11 Transaction Operation Setup

We can work in Temporary Database or in Original Database, you can decide. - Click Setup, Transaction Operation Setup

- Read the above-mentioned information and select any-one - Click OK to Set.

Note: If you select “Transaction Operation from Temporary Database”, then you must the transaction from the Daily Closing Reports.

8.12 Counters Notes and Notes Value Setup - Click Setup, Counter Notes and Notes Value Setup

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- Select Sales Counter with Notes counting to display the Notes counting dialog box while

starting the software - Click Apply to set.

9. Preparing Sales Invoice You can prepare the sales invoice according to your need like Abbreviated Tax Invoice, Tax Invoice – Before Discount, Tax Invoice – After Discount, Pan Invoice, Pan Invoice, Estimate Invoice and Gate Pass.

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9.1 Goods Entry You can enter the Bar Code of goods, Product ID, Product Name, Brand Name and Batch Number to prepare the sales invoice.

BY PRODUCT CODE: Product ID: 1.1 Enter Product ID: 5*1.1 Enter 1= Category ID, .1= Product Code=1.1=10001 1.1 to 1.9999 on a Group. 2.1 to 2.9999 on a Group 3.1 to 3.9999 on a Group 10.1 to 10.9999 on a Group 100.1 to 100.9999 on a Group BY PRODUCT NAME: Product ID: horlicks Enter Product ID: 5*horlicks Enter

9.2 Remove Selected Goods before Receiving Invoice Amount - Select goods from sales invoice list that is you want to remove - Press F5 or click Remove to appear the dialog box

- Type the remove note and click Yes or press Enter to remove select item.

9.3 Cancel the Invoice before Receiving Invoice Amount If customer has rejected yours goods for purchase, you can cancel the sales invoice - Press F2 or click Cancel to appear a dialog box:

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- Type Cancelled Note and click yes or Press Enter to cancel the sales Invoice

9.4 Discounts on Invoice You can input the Discount on sales invoice from the Bar Code (PID). - Discount on Rs. 10/-:

Bar Code (PID): 10- (Enter) - Discount on Percentage 10%:

Bar Code (PID): 10% (Enter)

9.5 Received Invoice Amount from Customers (Tender Amount) You can input the Received Amount from the Customer on sales invoice. For Example Received Amount on Rs. 1000/-, 500/- or 100/-: Bar Code (PID): 1000+ (Enter) Bar Code (PID): 500+ (Enter) Bar Code (PID): 100+ (Enter) If you want to print while receiving the amount, you can setup for Print - Press F9 to appear the Setup dialog box

- Click Print Invoice by Received Amount from Customers - Click OK to close - Now you can print when receiving the amount from customers otherwise you must press F4 or

click Print to print the Invoice.

9.6 Print Invoice If you want to print the Invoice, Press F4 or click Print to print the current invoice. The format of Invoices is given below:

9.6.1 Roll Paper 3-Inch: Abbreviated Tax Invoice Abbreviated Tax Invoice

Software Systems Nepal (P) Ltd.

Basundhara, Kathmandu, Nepal

----------------------------------------

Pan No. : 600259633 Tr.Date: 2074-04-11

Bill No.: C0001-7 Is.Date: 2074-04-11

----------------------------------------

Purchaser's Name: Cash-In-Hand

Address :

Pan No. :

----------------------------------------

Payment Mode: Cash-In-Hand

----------------------------------------

PARTICULARS PRICE QTY AMOUNT

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----------------------------------------

WHEEL 350.00 1 350.00

----------------------------------------

Total Amount : 350.00

Discount Amount: 0.00

----------------------------------------

Grand Total Amt: 350.00

----------------------------------------

Received Amount: 350.00

Returned Amount: 0.00

----------------------------------------

Total Sold Qty: 1

----------------------------------------

User Name: admin Thank you!

----------------------------------------

9.6.2 Roll Paper 3-Inch: Tax Invoice Tax Invoice



----------------------------------------

Pan No. : 600259633 Tr.Date: 2074-04-11

Bill No.: C0001-1 Is.Date: 2074-04-11

----------------------------------------


Address :

Pan No. :

----------------------------------------


----------------------------------------


----------------------------------------

WHEEL 350.00 1 350.00

----------------------------------------

Non-Vat Sales : 0.00

Vatable Sales : 350.00

----------------------------------------

Sub-Total Amt. : 350.00


----------------------------------------


----------------------------------------

Vatable Amount : 310.00

VAT Amount : 40.00

----------------------------------------

G. Total Amount: 350.00

----------------------------------------



----------------------------------------

Total Sold Qty: 1

----------------------------------------

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----------------------------------------

Invoice



----------------------------------------

Pan No. : 600259633 Tr.Date: 2074-04-11

Bill No.: C0001-1 Is.Date: 2074-04-11

----------------------------------------


Address :

Pan No. :

----------------------------------------


----------------------------------------


----------------------------------------

WHEEL 350.00 1 350.00

----------------------------------------



----------------------------------------



----------------------------------------


----------------------------------------


VAT Amount : 40.00

----------------------------------------


----------------------------------------



----------------------------------------

Total Sold Qty: 1

----------------------------------------


----------------------------------------

Invoice



----------------------------------------

Pan No. : 600259633 Tr.Date: 2074-04-11

Bill No.: C0001-1 Is.Date: 2074-04-11

----------------------------------------


Address :

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Pan No. :

----------------------------------------


----------------------------------------


----------------------------------------

WHEEL 350.00 1 350.00

----------------------------------------



----------------------------------------



----------------------------------------


----------------------------------------


VAT Amount : 40.00

----------------------------------------


----------------------------------------



----------------------------------------

Total Sold Qty: 1

----------------------------------------


----------------------------------------

9.7 Print Preview You can preview the Invoice according to need. - Press F6 or click Preview to appear the Print Preview:

- Click Close when finish

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9.8 Search Previous Invoice for Duplicate Print If you want to search previous invoices, you can search the Invoice and you can print them. - Click Search or press F7 to appear a dialog box

- Select a invoice Type from the List

- Select a Counter ID - Type the Invoice Number that is you want to search - Click Search or Press Enter to appear the previously saved invoice. - Now you can print only.

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9.9 Suspense Invoice Suspense Invoice is used for multiple billing systems because we are preparing an invoice for customer but customer goes to showroom, then you can suspense the current invoice and prepare the next customer invoice. - Press F11 or click Suspense to suspense the current invoice and appear a dialog box:

- Click Yes or press Enter to suspense the Invoice

9.10 Retrieve Suspense Invoice When customer comes to counter, you can retrieve the suspended invoice. Then you can enter due items on the suspended invoice. - Click Retrieve or Press F12 to appear a dialog box with suspended Invoice list

- Select a Suspended Invoice No. to display the items - Click Yes or Press Enter to retrieve the suspended Invoice for billing - Now you add and remove the items on invoice with you can print, receive amount, discount the

amount and so on.

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10. Preparing Purchase Invoice You can prepare the Purchase invoice according to your need like Abbreviated Tax Invoice, Tax Invoice - Before Discount, Tax Invoice - After Discount, Pan Invoice, Pan Invoice, Estimate Invoice and Gate Pass. - Click Transaction, Purchase Billing – Purchase Voucher to appear a dialog box

- Select a supplier (Creditor) from the list and click Yes to open and appear Purchase Billing

- Select Invoice Type - Type Bill No - Select Payment Mode: Cash or Credit - If supplier Name is blank, press enter to display and select anyone that is you want to

purchase goods. - Then go to 8.1 Goods Entry

10.1 Goods Entry You can enter the Bar Code of goods, Product ID, Product Name, Brand Name and Batch Number to prepare the sales invoice. BY PRODUCT CODE: Product ID: 1.1 Enter

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Product ID: 5*1.1 Enter 1= Category ID, .1= Product Code=1.1=10001 1.1 to 1.9999 on a Group. 2.1 to 2.9999 on a Group 3.1 to 3.9999 on a Group 10.1 to 10.9999 on a Group 100.1 to 100.9999 on a Group BY PRODUCT NAME: Product ID: horlicks Enter Product ID: 5*horlicks Enter - When you press Enter to display a dialog box

- Change the information according to yours need - Click Yes to display the items on the Invoice.

10.2 Remove Selected Goods before Receiving Invoice Amount - Select goods from Purchase invoice list that is you want to remove - Press F5 or click Remove to appear the dialog box


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10.3 Cancel the Invoice before Receiving Invoice Amount If you entered the purchase invoice by making mistake, you can cancel the purchase invoice - Press F2 or click Cancel to appear a dialog box:

- Type Cancelled Note and click Yes or Press Enter to cancel the purchase Invoice

10.4 Discounts on Invoice You can input the Discount on purchase invoice from the Bar Code (PID). - Discount on Rs. 10/-:



10.5 Print Invoice If you want to print the Invoice, Press F4 or click Print to print the current invoice.

10.6 Print Preview You can preview the Invoice according to need. - Press F6 or click Preview to appear the Print Preview: - Click Close when finish

10.7 Search Previous Invoice for Duplicate Print If you want to search previous invoices, you can search the Invoice and you can print them. - Click Search or press F7 to appear a dialog box

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- Select a Counter ID - Type the Invoice Number that is you want to search - Click Search or Press Enter to appear the previously saved invoice. - Now you can print only.

11. Preparing Purchase Return Invoice You can prepare the Purchase Return invoice according to your need like Abbreviated Tax Invoice, Tax Invoice - Before Discount, Tax Invoice - After Discount, Pan Invoice, Pan Invoice, Estimate Invoice and Gate Pass. - Click Transaction, Debit Notes - Purchase Return to appear following screen:

- Press F2 or click New to appear a dialog box

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- Select a supplier (Creditor) from the list and click Yes to open and appear Purchase Return - Select Invoice Type - Type Bill No - Select Payment Mode: Cash or Credit - If supplier Name is blank, press enter to display and select anyone that is you want to

purchase goods. - Then go to 11.1 Goods Entry



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- When you press Enter to display a dialog box

- Change the information according to yours need - Click Yes to display the items on the Invoice.

11.2 Remove Selected Goods - Select goods from Purchase Return invoice list that is you want to remove - Press F5 or click Remove to appear the dialog box


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11.3 Cancel the Invoice If you entered the purchase return invoice by making mistake, you can cancel the purchase return invoice - Press F2 or click Cancel to appear a dialog box:

- Type Cancelled Note and click Yes or Press Enter to cancel the purchase Invoice






11.7 Search Previous Invoice If you want to search previous invoices, you can search the Invoice and you can make changes them. - Click Search or press F7 to appear a dialog box

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- Select a Counter ID - Type the Invoice Number that is you want to search - Click Search or Press Enter to appear the previously saved invoice. - Now you can make-changes according to your need.

12. Preparing Sales Return Invoice You can prepare the Sales Return invoice according to your need like Abbreviated Tax Invoice, Tax Invoice - Before Discount, Tax Invoice - After Discount, Pan Invoice, Pan Invoice, Estimate Invoice and Gate Pass. - Click Transaction, Credit Notes - Sales Return to appear following screen

- Select Invoice Type - Type Bill No - Select Payment Mode: Cash or Credit - Select Counter ID - Then go to 12.1 Goods Entry

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12.2 Remove Selected Goods - Select goods from Sales Return invoice list that is you want to remove - Press F5 or click Remove to appear the dialog box


12.3 Cancel the Invoice If you entered the sales return invoice by making mistake, you can cancel the sales return invoice - Press F2 or click Cancel to appear a dialog box:

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- Type Cancelled Note and click Yes or Press Enter to cancel the sales return Invoice






12.7 Search Previous Invoice If you want to search previous invoices, you can search the Invoice and you can make changes them. - Click Search or press F7 to appear a dialog box


- Select a Counter ID - Type the Invoice Number that is you want to search - Click Search or Press Enter to appear the previously saved invoice. - Now you can make-changes according to your need.

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13. Preparing Receipt Voucher Receivables usually come in the form of operating lines of credit and are usually due within a relatively short time period, ranging from a few days to a year. On a public company's balance sheet, Accounts Receivable (AR) is often recorded as an asset because this represents a legal obligation for the customer to remit cash for its short-term debts - Click Transact, Receivable Account - Receipt

- Select Received Mode: Cash-In-Hand or Bank Account - If you select Bank Account, select the Bank Name (Account) from the list - Type the Receivable Account and select the Account Name from the list - Type the Receivable Amount and press Enter to appear a dialog box

- Type the Cheque Number, Receipt Slip Number, Transaction Days - Type the Narration according to need - Click Yes to receive. - You can enter the different receipt continue. - Click Print to Print

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- Click Save to save - Click Close when finish.

13.1 Example-I: Create and Post the following Receipt - Received Amount from Moti Raj Shrestha Rs 5000/- - Received Credit Amount from Puspa Kamal Rs. 10,000/- - Received Amount from Harish Chandra Rs. 3000/- - Received Amount from Sita Ram Dahal Rs. 5000/- 13.2 Example-II: Create and Post the following Receipt using Nepal Bank Ltd. - Received from Jitendra cheque No. 50000 Rs. 5000/- - Received from Moti cheque No. 50001 Rs. 15,000/-

14. Preparing Payment Voucher In business, a payment voucher can be used for a variety of purposes, sometimes taking the place of cash in a transaction, acting as a receipt, or indicating that an invoice has been approved for payment. - Click Transact, Payable Account - Payment

- Select Payment Mode: Cash-In-Hand or Bank Account - If you select Bank Account, select the Bank Name (Account) from the list - Type the Payable Account and select the Account Name from the list - Type the Payable Amount and press Enter to appear a dialog box

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- Type the Cheque Number, Receipt Slip Number, Transaction Days - Type the Narration according to need - Click Yes to pay. - You can enter the different payment continue. - Click Print to Print - Click Save to save - Click Close when finish.

15. Preparing Journal Voucher A journal voucher is an integral part of the audit trail, and carries (1) a serial number, (2) transaction date, (3) transaction amount, (4) ledger account(s) affected, (5) reference(s) to documentary evidence (such as invoices or receipts) supporting the entry, (6) brief description of the transaction, and the (7) signature(s) or initials of one or more authorized signatories. A journal is, in effect, a collection of financial data culled from journal vouchers. - Click Transaction, Journal Voucher – Double System

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- On the Journal Account, type the Account and Debit Amount and press Enter - If you want to enter multiple voucher, you can select Dr and type the Account Name on the and

Amount otherwise Select Cr and type the Credit Account and Amount - Press Enter - Type the Narration of voucher according to need. - Click Print or press F4 to print - Click Save or press F3 to save

15.1 Exercise-I: Create ledger & post them in to require ledger - Kiran started a business with Cash (Share and Capital) Rs 5,00,000/- - Cash deposited into Global IME Bank Ltd. Rs 2,00,000/- - Computer Purchase from Manakamana Trading with Bank Payment Rs 50,000/- - Purchase Goods from ABC Suppliers on Cash Rs. 3,00,000/- - Sold Goods to Manakamana Hotel on Cash Rs 3,50,000/- - Salary Paid to the Staffs Rs 12,000/- - Staff Salary TDS 1.5% Rs. 180/- - Rent Paid Rs. 5,000/- - Rent TDS 10% Rs. 500/- - Telephone Bill Rs. 250/- - Stationary Purchase from Kiran Stationery Rs. 500/- - Travel and Marketing Expense Rs. 50,000/- Above-mentioned accounts are journalized in double entry systems:

SNo A/C No Particulars Folio Debit Credit

1. 2.

By Kiran Share & Capital To Cash-In-Hand (Being started business)

5,00,000/- 5,00,000/-

1. 2.

By Global IME Bank Ltd. To Cash-In-Hand (Being Deposited the Cash)

2,00,000/- 2,00,000/-

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1. 2.

By Computer and Accessories To Manakamana Trading (Being Purchased Fixed Assets)

50,000/- 50,000/-

1. 2.

By Manakamana Trading To Global IME Bank Ltd. (Being Payment Made for purchasing computers and accessories)

50,000/- 50,000/-

1. 2.

By Purchase A/C To ABC Suppliers (Being Purchase goods on cash)

3,00,000/- 3,00,000/-

1. 2.

By ABC Suppliers To Cash-In-Hand (Being payment made for purchased goods)

3,00,000/- 3,00,000/-

1. 2.

By Sales A/C To Manakamana Hotel (Being Goods sales on cash)

3,50,000/- 3,50,000/

1. 2.

By Cash A/C To Manakamana Hotel (Being receipt made for goods sales on cash)

3,50,000/- 3,50,000/-

1. 2.

By Staff Payable A/C To Salary Account (Being worked for salary wages)

12,000/- 12,000/-

1. 2.

By Salary Account To Cash-In-Hand (Being payment made for salary wages)

12,000/- 12,000/-

1. 2.

By Income Tax and TDS To Cash-In-Hand (Being payment made for Tax and TDS)

180/- 180/-

1. 2.

By Rent A/C To Cash-In-Hand (Being payment made for Rent)

5,000/- 5,000/-

1. 2.

By Income Tax and TDS To Cash-In-Hand (Being Payment Made for Rent TDS)

500/- 500/-

1. 2.

By Telephone Bill To Cash-In-Hand (Being Payment made for Telephone Bill)

250/- 250/-

1. 2.

By Purchase A/C To Kiran Stationery (Being Purchase Stationery for office)

500/- 500/-

1. 2.

By Kiran Stationer To Cash-In-Hand (Being payment made for purchased stationery of office)

500/- 500/-

1. 2.

By Travel and Marketing To Cash-In-Hand (Being payment made for office promotion)

50,000/- 50,000/-

Total Journal Amount: 2180930/- 2180930/-

Generated the following reports by posting above-mentioned journal vouchers: - Check the Individual Ledger - Check the Cash Book - Check the Bank Book - Profit and Loss - Trial Balance Sheet - Balance Sheet

15.2 Exercise-II: Create ledger & post them in to require ledger Opening Balance Of:

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- Bank Deposit Banijya Bank Ltd. Rs. 10,00,000/-

- Loan taken Rs. 5,00,000/- - Share Capital Rs. 2,00,000/-

- Share Investment Rs. 50,000/- - Land & Building Rs. 10,00,000/-

- Sundry Debtors Rs. 1,00,000/- - Sundry Creditors Rs. 20,000/-

- Salary Prepaid Rs. 10,000/- - Advance Received Rs. 5,000/-

- Loan Repayment Rs. 2,00,000/- - Loan Interest Rs. 5,000/-

- Cash received Rs. 80,000/- - Sundry debtors Rs. 20,000/-

- Investment of share refund with interest Rs. 8,000/- - Salary paid with adjusting prepaid Rs. 50,000/-

- Mr. Bean Entered in business with Capital Rs. 20,000/-

Required: Generate the following reports - Check the Individual Ledger - Profit and Loss - Trial Balance Sheet - Balance Sheet

15.3 Example-III: Create ledger & post them in to require ledger - Department Store started a business with Cash Rs. 4,00,000/-

- Cash Deposited in to Nepal Bank Ltd. Rs. 1,00,000/- - Purchase goods from Rai Group on Cash Rs. 50,000/-

- Purchase goods from Bhandari Group Rs. 40,000/- - Sold goods to Manakamana Department (P) Ltd. Rs. 30,000/-

- Salary Paid to Laxmi Rai Rs. 3,500/- - Telephone Bill paid Rs. 1,200/-

- Wages paid Rs. 500/- - Cash paid to Binod Bhandari Rs. 40,000/-

- Computer Purchase from Manakamana Systems Rs. 25,000/- - Depreciation cut for machinery Rs. 1,200/- Required: Generate the following reports - Check the Individual Ledger - Profit and Loss - Trial Balance Sheet - Balance Sheet

16. Stock Counting, Expiry/Damage and Opening Stock These methods are used for Physical Stock Counting, Expiry and Damaged and Opening Stock entry systems.

16.1 Stock Counting Transaction

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The methods of adjust the stock-in-hand by counting physically. When we count the stock, it calculates the Surplus Qty and Shortage Qty to adjust the stock-in-hand. Physical stock counting methods is useful for every supermarket or goods management systems in the world. - Click Transaction, Stock Counting Transaction

- Change the counted date. - Place the cursor on the Bar Code (PID) then see 16.1.1 Goods Entry - Click on Save or press F3 to save

16.1.1 Goods Entry You can enter the Bar Code of goods, Product ID, Product Name, Brand Name and Batch Number to prepare the sales invoice.


16.2 Stock Opening Balance Transaction

16.3 Account Opening Balance Transaction

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16.4 Stock Damage/Expiry Transaction

17. Reports Documents are containing information organized in a narrative, graphic, or tabular form, prepared on ad hoc, periodic, recurring, regular, or as required basis. Reports may refer to specific periods, events, occurrences, or subjects, and may be communicated or presented in oral or written form.

17.1 Daily Closing Reports Daily closing generates the sales reports with Terminals and user-wise, date-wise, invoice-wise etc. - Click Reports, Daily Closing Sales Summary

- Select the Daily Report Check by

(a) Terminal-wise: (b) Invoice-wise: (c) User-wise:

- If you need User-wise, you can select the User from the list - Change the From Date (BS) and To Date (BS) according to need. - Press Enter on the Date to display the sales transaction - Now you can Print and Export Sales Transaction to Excel - Click Close or press F10 to close

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17.2 Sales Vat Transaction Summary It generates the VAT (Value Addition Tax) summary from the issued sales invoices. It will be separated the Taxable Products and Non-Taxable Products. - Click Reports, Sales VAT Transaction Summary

- Select Reports Checked By:

(a) Months-wise: (b) Invoice-wise: (c) Categories-wise: (d) Customers-wise:

- Select particular Month, Customer Name and Category - Select a Counter - Type the From Date (BS) and To Date (BS) and press Enter to display the Sales VAT

Transaction Summary. - Now you can Print or Export the VAT Transaction Summary. - Click Close or press F10 to close

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17.3 Sales Gross Profit Summary It generates the Sales Gross Profit Summary from Cost Price and Sales Price. - Click Reports, Sales Gross Profit Summary

- Select Report Checked By as follows: (a) Months-wise: You can select all months for 12 months or Individual month

(b) Invoice-wise: (c) Suppliers-wise: (d) Customers-wise: (e) Categories-wise: (f) Branch-wise: (g) Product-wise: (h) Qty-wise: (i) Sales Price-wise (j) Cost Price-wise: - Select any-one entity from the above-mentioned list. - If you need select the Counter ID also. - Change the From Date (BS) and To Date (BS) with press Enter to generate the Sales Gross

Profit Summary. - Now you can Print and Export the sales Gross Profit Summary - Click Close or press F10 to close.

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17.4 Daily Purchase Summary It generates the Daily Purchase Summary from by purchase billing – purchase voucher. - Click Reports, Daily Purchase Summary

- Select Reports Checked By:

(a) Months-wise: (b) Invoice-wise: (c) Suppliers-wise:

17.5 Purchase VAT Summary It generates the VAT (Value Addition Tax) summary from the issued purchase invoices. It will be separated the Taxable Products and Non-Taxable Products. - Click Reports, Purchase VAT Transaction Summary

-

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17.6 Purchase Transaction Reports It generates the Qty-wise, Supplier-wise, Goods Expiry, Shortage and Surplus etc. purchase transaction reports. - Click Reports, Purchase Transaction Reports

17.7 Stock Order-Reorder Summary It calculates and generates the orders and re-orders level summary of products. - Click Reports, Stock Order-Reorder Summary

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17.8 Stock Checking Summary It calculates and generates the purchase qty, sales qty, purchase return qty, sales return qty, shortage qty, surplus qty and opening stock qty to generate the stock-in-hand reports. - Click Reports, Stock Checking Summary

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17.9 Physical Stock Counting Summary it generates the physical counting stock to calculate the shortage and surplus qty of products or goods. - Click Reports, Stock Counting Summary

17.10 Stock Books and Tracking Reports It is same as the Stock Checking Summary but calculate the Opening and Closing Stock as follows: - Click Reports, Stock Book Tracking Reports

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- Double Click on the Months to display the following screen:

- Double click on the Date to display the following screen:

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- Double click on the Product to display the following screen:

Note: You can Export or Print the above-displayed reports.

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17.11 Debit Notes/Credit Notes Summary It generates and calculates the Debit Notes (Purchase Return) and Credit Notes (Sales Return) summary. - Click Reports, Debit Notes/Credit Notes Summary

17.12 Discount Management Reports It generates and calculates the opening balance for everyday with counting the notes and coins. - Click Reports, Discount Management Reports

17.13 Sundry Debtors/Creditors Summary It generates and calculates the sundry creditors (suppliers) and sundry debtors (customers) transaction Debit, Credit and Balance Amount. - Click Reports, Sundry Debtors/Creditors Summary

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17.14 Cheque Issued (Payment Schedule) It generates the Cheque issued to parties (suppliers) for a short-term date that you can manage the payment of parties - Click Reports, Cheque Issued (Payment Schedule)

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7.15 Users Activities Summary It generates the user's activities reports all over in software operation - Click Reports, Click Users Activities Summary

17.16 Users Log Reports It generates the user's log-in and log-out time reports. - Click Reports, Users Log Reports

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17.17 Backup Restore Log Reports It generates the backup/restore tracking reports. - Click Reports, Backup Restore Log Reports

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18. Account Reports It is reports of financial accounting that is posting the vouchers by you.

18.1 Account Books Summary It includes the Cash-book, Bank Book, Sales Book, Purchase Book, Sales Return Book, Purchase Return Book, Receivable Book, Payable Book, and General Book transaction and balance of account. You can generate reports: Month-wise, Day-wise and Date-range-wise reports. - Click Account, Account Books Summary

- Double Click on the Months to display the following screen:

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- Double click on the Date to display following screen

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18.2 Account Group Summary It generates the group-wise reports that is used for auditing and management information systems (MIS). - Click Account, Account Group Summary

- Double click on the Account Name to display following screen:

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- Double click on the Month to display the following screen:

- Double click on the date to display the following screen:

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18.3 Voucher-wise Account It generates the voucher-wise reports. - Click Account, Voucher-wise Account

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18.4 Ledger-wise Account It generates the Account Transaction ledgers. - Click Account, Ledger-wise Account

18.5 Trial Balance Sheet It generates trial balance for auditing. - Click Account, Trial Balance Sheet

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- Double click on the Account to display the following:

18.6 Profit and Loss It generates the Trading Account and Profit and Loss

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- Click Account, Profit and Loss

18.7 Balance Sheet - Click Account, Balance Sheet to generate the Balance Sheet

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19.1 User's Activities Log Reports - Click Reports, Users Activities Summary to generate the users activities reports

Manakamana Business Accounting (MBA) Hardware Requirement · 2018. 12. 25. · MID Main Group...

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Transcript of Manakamana Business Accounting (MBA) Hardware Requirement · 2018. 12. 25. · MID Main Group...