Live@edu Services Course Set Up a Student Group Project Participant Guide.

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Live@edu Services Course Set Up a Student Group Project Participant Guide
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Transcript of Live@edu Services Course Set Up a Student Group Project Participant Guide.

Live@edu Services CourseSet Up a Student Group Project Participant Guide

2 Set Up a Student Group Project

Practice Example 2: Set Up A Student Group Project

There are many ways to use Live@edu services to help you improve communication and collaboration with students, parents, other faculty, and your school.

During this exercise you will learn how to use a range of Live@edu services to help complete a common scenario.

Specifically you will learn how to setup a student group project using Outlook Live, Windows Live SkyDrive, and Office Web Apps.

Remember you can use other combinations of Live@edu services, so take the time to see what works best for you.

3 Set Up a Student Group Project

For Best Results

The suggested requirements for a successful practice session are:

A number of Microsoft Office documents (Word, Excel, and PowerPoint) in the Office Open XML file format (.docx, .xlsx, .pptx).

An Office Open XML file format-compatible version of Microsoft Office installed on your computer. This could be Office 2007, 2010, or older versions that support the Microsoft Office Compatibility Pack.

5 to 10 contacts in your Outlook Live Contacts folder.

4 Set Up a Student Group Project

Practice Steps

1. Create & Share a Group Contact

2. Organize a Group Meeting

3. Create & Share a Group Folder

4. Work Together on Shared Files

Create & Share a Group Contact

Objective: Create a Group contact in your Contacts folder to facilitate communication between the teacher and student group members.

6 Set Up a Student Group Project

Sign In to Outlook Live

Open your browser and navigate to your school portal…

or

…enter http://www.outlook.com.

Enter your Windows Live ID and password and click Sign in.

7 Set Up a Student Group Project

Create a Group Contact

Click Contacts in the Navigation Menu.

Click the New drop-down arrow list.

Click Group.

8 Set Up a Student Group Project

Create a Group Contact (continued)

In the Group Name field, enter the name of your group.

Click Members to browse your personal Contacts folder or the Global Address List.

Remember: The Global Address List contains everyone with the same e-mail domain as you (e.g., @contososchool.net).

9 Set Up a Student Group Project

Create a Group Contact (continued)

Click on a contact and then click Members.

The Members of the Group will be displayed at the bottom of the screen.

Repeat this step until you have all the new members for your Group.

Click OK.

To add the selected contacts to your group, click Add to Group.

Click Save and Close.

10 Set Up a Student Group Project

Create a Group Contact (continued)

The group will appear in your Contacts.

The group will have an icon beside it indicating it is a group.

To share the Group Contact with the rest of the group members, right-click it and select Forward as Attachment.

Recipients can open the attachment, then click Save and Close to save it to their own Contacts folder.

Organize a Group Meeting

Objective: Invite group members to a regularly recurring review and advisement meeting.

12 Set Up a Student Group Project

Create a Meeting Request

Click Calendar in the Navigation Menu.

Click the New drop-down arrow list.

Click Meeting Request.

13 Set Up a Student Group Project

Create a Meeting Request (continued)

Enter the Group Contact name in the To field.

Enter a meeting name in the Subject field.

Enter the meeting location in the Location field. You may also browse for a location from the Global Address List (if available)

Enter the Start Date/Time and End Date/Time.

Enter a reminder for the meeting.

14 Set Up a Student Group Project

Set the Meeting Request to Recur

Click the Recurrence icon in the meeting request toolbar.

Select the frequency and days you want the meeting to recur.

Determine how long you want the meeting to recur (or set No end date).

Click OK.

15 Set Up a Student Group Project

Send the Meeting Request

Click Send.

The recurring meeting will now be displayed in your Calendar.

Create & Share a Group Folder

Objective: Create a group folder to store and edit project documents and files.

17 Set Up a Student Group Project

Open a Windows Live SkyDrive Tab

In your browser, click to open a new browser tab.

Navigate to the Windows Live SkyDrive link on your school portal or enter http://office.live.com.

18 Set Up a Student Group Project

Create a New Folder

Click the New dropdown menu.

Click Folder.

In the Name field, type a name for your new folder.

Click Change.

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Share a Folder with Specific PeopleLeave the permission slider set to Me.

Under Add additional people, type the e-mail address of the individuals you want to give access to the folder.

Remember: Keep Outlook Live open in another browser tab for quick access to your Outlook Live contacts. Because Outlook Live is managed by the IT department within your school, Outlook Live and Windows Live contacts are not connected. You will add each group member individually; you cannot add a Group Contact in SkyDrive.

As you add people, their names or e-mail addresses will appear below the name field. Use the dropdown menus to determine whether they have viewing rights or editing rights.

When you’re finished adding people, click Next.

20 Set Up a Student Group Project

Get a Link for a Shared Folder

Click Skip this if prompted to send an auto-notification.

Click Share.

Click Get a link.

Click Copy.

Click Allow access (if prompted).

Paste the link into an Outlook Live e-mail message.

Type the Group Contact in the To… field.

Add a subject and message text, then click Send.

Work Together on Shared Files

Objective: Co-author project documents in near real-time using Office Web Apps and Microsoft Office 2010.

22 Set Up a Student Group Project

Co-authoring in Microsoft Office

Application

Co-author in Office Web

Apps

Co-author in Office 2010

Excel X

OneNote X

Word X

PowerPoint X

With co-authoring in Office Web Apps and Office 2010, multiple authors can edit a single document at the same time and stay in sync with each others' changes.

SkyDrive-based Excel and OneNote files can be co-authored in the browser using Office Web Apps.

SkyDrive-based Word and PowerPoint files can be co-authored using the Office 2010 client applications.

Important: To complete this portion of the practice session, you will work with another person in your training group. Revisit the steps in the previous section to ensure that person has editing rights to your shared folder.

23 Set Up a Student Group Project

Co-author Excel Workbooks in the Browser

In the Class Project shared folder, click the New dropdown menu.

Click Excel workbook.

Type a name for the new file.

Click Save.

24 Set Up a Student Group Project

Co-author Excel Workbooks in the Browser (continued)

The new Excel workbook will open automatically in the Office Web Apps edit mode.

25 Set Up a Student Group Project

Co-author Excel Workbooks in the Browser (continued)

To edit the file, type directly in the body of the workbook or use the tools available in the Ribbon.

To see other users who are active in the workbook, click the status area in the bottom-right of the window.

Any changes between users will save and update in near-real-time.

Click X at the top-right to close Excel Web App.

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Co-author PowerPoint Presentations in Office 2010 (Optional)

In the Group Project shared folder, click the New dropdown menu.

Click PowerPoint presentation.

Type a name for the new file.

Click Save.

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Co-author PowerPoint Presentations in Office 2010 (Optional)

The new PowerPoint presentation will open automatically in the Office Web Apps edit mode.

Click Open in PowerPoint.

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Co-author Word/PowerPoint in Office 2010 (continued)

Once in PowerPoint 2010, you will be notified when another user opens the PowerPoint presentation from SkyDrive.

Click the co-authoring notification in the status bar to see all of the individuals working in the document.

If you use Office Outlook for your e-mail client, you can click the names for additional communications options.

To synchronize any changes, click the Save/Sync button.

Close PowerPoint.

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View and Restore Document Versions

Place your cursor on a document in the Group Project shared folder to reveal the file menu.

Click More.

Click Version History.

30 Set Up a Student Group Project

View and Restore Document Versions (continued)

Use the version list to browse previous versions of the document.

Click the version you want to restore.

Click Restore.

31 Set Up a Student Group Project

Practice Steps: Review

1. Create & Share a Group Contact

2. Organize a Group Meeting

3. Create & Share a Group Folder

4. Work Together on Shared Files

32 Exercise I: Set Up a Student Group Project

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