Keynote Tutorials Digital Answers

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Table of Contents Insert slide number in Keynote on Mac OS X Lion ............................................................................... 2

How to set default theme in Keynote on Mac OS X Lion ..................................................................... 2

How to turn off hyperlinks in Keynote on Mac OS X Lion .................................................................... 4

How to add word to Keynote Spell Checker .......................................................................................... 4

How to add text effect in Keynote Slide .................................................................................................. 5

How to convert Keynote to PowerPoint presentation ........................................................................... 7

Don’t exit presentation after last slide in Keynote ................................................................................. 8

How to automatically backup previous version in Keynote .................................................................. 8

How to enable text substitution in Keynote ............................................................................................ 9

How to change file association on Mac OS X Lion ............................................................................. 10

How to set Keynote as default application for PPT file ...................................................................... 12

How to insert Chart in Keynote presentation ....................................................................................... 13

How to change first letter to capital in Apple Keynote ........................................................................ 18

How to convert Keynote slides in to images ........................................................................................ 19

How to password protect a Keynote Presentation .............................................................................. 20

Different Ways to add image in Keynote Presentation ....................................................................... 21

Apply formatting to Table Cell in Keynote ............................................................................................ 23

How change the theme in Keynote on Mac ......................................................................................... 25

How to hide/unhide slides in Keynote ................................................................................................... 26

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Insert slide number in Keynote on Mac OS X Lion

In this short tutorial we will see how to insert slide number in Keynote on Mac OS X

Lion system. Keynote users can insert slide number using the option available as part

of the Slide menu.

Click the Slide menu and select Show Slide Number on All Slides. This would display

the number at the bottom of the slide. And if you do not want to display the slide number

then again click Slide menu and select Hide Slide Numbers on All Slides.

How to set default theme in Keynote on Mac OS X Lion

This tutorial provides the steps required for setting default theme in Keynote on Mac

OS X Lion. Whenever you click File -> New option, the following Choose Theme

window will be displayed and you can select a theme from the below list.

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If you are planning to use one standard theme for all your presentation then you can set

that as the default theme and avoid the step of choosing a theme.

Click the Keynote menu and select Preferences from the menu list.

In the General Preferences window, navigate to For New Documents and set the radio

option as Use theme and select your preferred theme.

Now whenever you open a new presentation, the theme will be automatically set to your

default theme i.e. Editorial.

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How to turn off hyperlinks in Keynote on Mac OS X Lion

This tutorial provides the steps to turn off the hyperlink feature in Keynote on Mac OS

X Lion. Click the Keynote menu and select Preferences from the menu list.

In the Preferences window, click the Auto-Correction tab and un mark the check box

with label as Automatically detect email and web addresses.

Now if you type in any email or web addresses, keynote will not display the hyperlink.

How to add word to Keynote Spell Checker

Let us see how to add a word to keynote spell checker tool with an example. In the

following keynote slide screenshot, the word Color is being highlighted as the keynote

spell checker thinks it is incorrectly spelt because it is using American English for spell

checking.

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Now if you have a need to use this word many times in your current keynote

presentation as well future work then you can add this word to the Mac Dictionary. This

can by done right clicking on the highlighted word and select Learn Spelling from the

menu option.

How to add text effect in Keynote Slide

This article provides the step by step instruction for adding a text effect in a Keynote

slide. For example if you have the following slide with the text as shown below and

want add some text effect

Select the Text box and click the Inspector icon to display the inspector Window

In the Inspector Window, navigate to Build In tab and this would allow you to specify the

Effect with Direction and Delivery options.

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You can pick different effects and Direction using the drop downs.

Now you can also specify when you want to start showing this effect i.e after mouse

click or automatically after displaying the slide. This can be done by using the Start

build feature available under More Options.

Similarly you can specify the Build Out effect using the option available as part of the

Inspector Window.

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How to convert Keynote to PowerPoint presentation

In this short tutorial we will see how to convert a Keynote presentation to

PowerPoint. If you want to covert a Keynote presentation to PPT then you can use

the option available as part of Keynote Share menu. Click the Share menu and

select Export menu option from the list.

In the Export window, navigate to PPT tab and click the Next button.

Provide the name for the PPT file and the location where you want to save this file.

Then click the Export button to complete the conversion.

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Don’t exit presentation after last slide in Keynote

In this tutorial we will see how to turn off a keynote feature that would exit

presentation after the last slide. You can disable this feature if you want to keep

showing the last slide to the audience.

Click the Keynote menu and select Preferences from the menu list.

In the Preferences window, click the Slideshow tab and navigate to When Presenting

section.

Unmark the checkbox with label as Exit presentation after last slide.

How to automatically backup previous version in Keynote

This tutorial provides the steps to automatically backup previous version of

a keynote presentation. This feature is useful when you want to quickly revert to your

previous presentation file.

Click the Keynote menu and select Preferences from the menu list.

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Navigate to Saving section under General Preferences.

Then mark the check box with label as Back up previous version. Now when you

make the first change after opening an existing presentation, Keynote will automatically

backup he original presentation file.

How to enable text substitution in Keynote

One common typo that we usually make is entering the as “teh”. Keynote has a feature

that allows users to add text substitution that automatically handles these kinds of

typos and other text substitution.

Click the Keynote menu and select Preferences from the menu list then navigate

to Auto-Correction Preferences.

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You can enable text substitution by marking the check box with label as Symbol and

text substitution. Now if you want to add a new substation then click the + sign at the

bottom and the text that you to replace and the replace with text. For example if you

want to replace “da” with “Digital Answers” then type entry as shown below. Also make

sure mark the check box for the new added entry.

Now when you type the text “da” in your keynote presentation, it will be automatically

replaced with “Digital Answers”

How to change file association on Mac OS X Lion

Earlier we had seen how to set keynote as the default application for opening a

PowerPoint presentation file. In this tutorial, we will be seeing an alternate way

by changing the file associationon Mac OS X Lion.

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Launch Finder application on Mac System and and locate a file for which the

association needs to changed. Then right click on the file and select Get Info from the

menu list.

In the Info window, navigate to Open with section and select your Preferred application

If you want to keep this association permanently and use this application to open all

documents with this file extension then click the Change All button.

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You will be prompted with the following warning message. Click the Continue button to

apply this change to all documents with extension “.ppt”.

How to set Keynote as default application for PPT file

Mac OS X Lion is pre-installed with OpenOffice software and this is set as the default

application for opening any PowerPoint presentation file. Mentioned below are the steps

required to set Apple Keynote as the default application for opening PPT file.

Launch Finder application on Mac and locate the PPT file.

Right click on the PPT file, navigate to Open With and Select Other option.

This would display the following Choose Application window.

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Scroll down the application list and pick Keynote. Then mark the check box with

label as “Always Open With” and click the Open button.

This would launch the Keynote application with the selected PowerPoint

Presentation file.

Now when ever a PPT file is opened, it will be automatically opened in Apple Keynote.

How to insert Chart in Keynote presentation

Keynote 09 provides users with option to insert different types of charts in

presentation. Let us see how to insert a simple column chart to display the Blog

Income Report for the years 2008 – 2011. The chart will display Income, Expense and

Profit for 2008, 2009, 2010 and 2011.

Insert Column Chart

Click the Insert menu, navigate to Chart and select Column from the sub menu.

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This would insert the following sample column chart in the presentation slide. This

would also display Chart Data Editor and Chart Format Options apart Column Chart

Entering Chart Dataset

Now to enter the required dataset for the Blog Income Report, navigate to Chart Data

Editor and edit the regions and columns to reflect the data. If you want to add extra row

and column then you can use the Add Row and Add Column option available in Chart

Date Editor.

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The column chart will look as shown below with updated data.

Format Column Chart

Now if you want show your result with the currency display then you click the axis tab.

Select value for Format drop down as Currency and choose the appropriate currency

symbol.

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Now with the latest currency changes the Column chart will be displayed as shown

below.

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Change Chart Type

If you decide to change the chart type from Column to Pie then click the Chart drop

down and select Pie Chart.

This would immediately get reflects and a Pie chart will be displayed for the same

dataset.

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We have covered the basic chart features and in future articles we would see some

more chart features available in Keynote 09.

How to change first letter to capital in Apple Keynote

In this short tutorial about Apple Keynote, we will cover the option that

automatically changes first letter of the sentence to capital. Click the Keynote icon and

select Preferences from the menu list.

In the Preferences window, navigate to Auto-Correction Preferences and mark the

check box with label as Fix capitalization.

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Now when you type any sentence with first letter in lowercase, it will be automatically

changed to an uppercase letter.

How to convert Keynote slides in to images

This article is about the feature that allows Apple Keynote users to convert

the slides in to .PNG, .JPEG and .TIFF image files.

Step 1: Launch the Keynote App and open the Keynote presentation

Step 2: Click File menu and select Export from the menu list.

Step 3: Navigate to Images section and select the Slides that needs to be exported to

images.

You have the option to specify all slides or range of slides. Similarly you are allowed to

select the image format (JPEG, PNG, TIFF) from the drop down. After specifying the

required details, click the Next button.

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Step 4: Then click the Export button after providing a name and location for the images.

How to password protect a Keynote Presentation

Apple Keynote has a feature that allows users to password protect a presentation file. If you have any confidential information and want to prevent unauthorized access of Keynote presentation then you can do the follow the below mentioned steps

Step 1: Open Apple Keynote Presentation file.

Step 2: Click the Inspector menu option.

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Step 3: In the Document window, mark the check box with label as “Require Password to Open”

Step 4: Now the set and verify the password also provide a password hint and click the Set Password button. By this way user can password protect a Keynote presentation file. When the Keynote presentation file is opened again the following Enter Password will be prompted to the user.

Different Ways to add image in Keynote Presentation

There are different ways by which a Apple Keynote user can add an image to

Presentation. The quickest option is to drag and drop the image from another

application or from the Mac desktop.

Insert Menu

Click the Insert menu and select Choose from the list of available menus.

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Then pick the required image and click the Insert button.

Media Browser

Apple Keynote users can also add images using the Media Browser option available at

the top right hand side.

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Launch the Media Browser and navigate to the Photos section. This would allow you

choose the available photos from the iPhoto App.

Apply formatting to Table Cell in Keynote

Keynote users can apply cell formatting on Table using the option provided as part of

the Inspector window. The default cell formatting is set to automatic i.e. depending on

the typed content the formatting is applied.

Let us say you are entering “05″ in a cell then Keynote will automatically take this as

number and will display the “5″ instead of “05″. Now you can fix this problem by

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Step 1: Select the Table and click the Inspector window.

Step 2: Click the Format tab in the Table Inspector window.

Step 3: Now choose the value for Cell Format as “Text”

This should display the number preceded with 0 as shown below.

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How change the theme in Keynote on Mac

We had covered earlier with the steps required for changing the default theme in

Keynote. But if you want to change your theme after preparing the Keynote

presentation then you can use the File -> Choose Theme option.

Step 1: Launch Keynote app on Mac and click the File menu.

Step 2: Select Choose theme from the menu list.

Step 3: In the Choose a theme for your presentation, select the theme of your

choice.

Step 4: Select appropriate values for Apply Theme to option i.e. whether you want to

apply the new theme to All Slides or only selected slides. Similarly specify the Slide

Size i the Slide Size drop down.

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Step 5: After making all required changes click Choose button to apply the theme.

How to hide/unhide slides in Keynote

In this short tutorial, we will be covering the steps required to hide or unhide slides in

a Keynote presentation. This tip is quite useful when you want to hide certain slides

from your standard presentation depending upon audience.

Hide Slides in Keynote

Step 1: Launch the Keynote app with the presentation.

Step 2: Navigate to the slide that needs to be hidden.

The above screenshot shows the presentation in Navigator View.

Step 3: Right click on the slide and select Skip Slide option. This should hide the slide

from the presentation and you will notice a separator indicating the slide has been

hidden.

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If you want to hide more than one slides then select all those slides, right click and

choose Skip Slide.

Unhide Slides in Keynote.

Step 1: Navigate to the hidden slide separator.

Step 2: Right click on the separator and choose “Don’t Skip Slide” from the menu

option.

Now you should be able to see the hidden slide in Keynote.