Analysis

Prof. Jairaj Kochavara

2

Job Analysis

Introduction Components of Job Analysis Process Role Analysis Job Description Job Specification Job Design

Designed by MET-CET

Session Outline

3

Job Analysis

At the end of this session you will be able to… Explain Job Analysis. Explain components and process of Job Analysis. Explain Job Design. Describe uses of Job Analysis. Relate Role Analysis to real world practices. Relate methods of data collection to real world practices. Write Job Description & Job Specification.

Designed by MET-CET

Session Objectives

4

Job Analysis

Designed by MET-CET

Let’s watch a videoDo You think,Right Candidate Has Been Selected?

5

Job Analysis

Designed by MET-CET

Let’s Learn How To Define

6

Job Analysis

A group of similar tasks and responsibilities assigned to One

individual Finance Manager

A group of jobs that are similar

as to kind of work

Manager

A group of positions that are similar as to the kind and level of

work

Sales Manager

IT Manager

Designed by MET-CET

Introduction

Position Job Occupation

7

Job Analysis

Designed by MET-CET

Introduction

Job analysis is the process of Collecting Job Related Information. Such information helps in the preparation of Job Description and

Job Specification.

8

Job Analysis

It is the determination of the tasks which comprise the job…

Designed by MET-CET

Introduction

The process of determining, by observation and study and reporting pertinent information relating to

the nature of a specific job

Abili

ties

Know

ledg

e

Skill

s

Resp

onsi

biliti

es

9

Job Analysis

Designed by MET-CET

Components

Job Analysis

Job Description

Job Specification

Job Classification

Job Evaluation

It is an organised, factual statement of the duties and responsibilities of a specific job.It should tell what is to be done, how it is done and why.

10

Job Analysis

Designed by MET-CET

Components

Job Analysis

Job Description

Job Specification

Job Classification

Job Evaluation

It is a statement of the minimum acceptable human qualities necessary to perform a job properly. It describes job duties specifically.

11

Job Analysis

Designed by MET-CET

Components

Job Analysis

Job Description

Job Specification

Job Classification

Job Evaluation

It is a grouping of jobs on some specific basis such as kind of work or pay. For example a clerk, an engineer, a chemist, etc.

12

Job Analysis

Designed by MET-CET

Components

Job Analysis

Job Description

Job Specification

Job Classification

Job Evaluation

It is a systematic and orderly process of determining the worth of a job in relation to other jobs.

13

Job Analysis

Designed by MET-CET

Process

Sources of DataJob AnalystEmployeeSupervisor

Organisational Chart

Methods of Collecting Data

InterviewsObservations

RecordsDOT

Job DataTasks

Performance StandardsKnowledge Required

Skills RequiredExperience Needed

Job ContextDuties

Equipment Used

Job DescriptionTasks

DutiesResponsibilities

Job SpecificationSkill RequirementsPhysical Demands

Knowledge requirementsAbilities Needed

HR FunctionsRecruitment

SelectionTraining & DevelopmentPerformance Appraisal

Compensation Mgt.

14

Job Analysis

Role Analysis = Job + Relationship

Quality Control

Purchase Manager

Designed by MET-CET

Role Analysis

Job = List of duties

Buying Raw Material

Maintaining

Budgeting

Supervising Juniors

Monitor

Review

Production

Suppliers

Transport Logistics

Finance

HR

15

Job Analysis

Designed by MET-CET

Role Analysis

In 2 Companies- Job Descriptions can be Similar

ButRole requirements could be substantially Different

16

Job Analysis

Designed by MET-CET

Role Analysis

Role Analysis will consist of…

Sentiments of an Individual

Interactions

Patterns of expected Behaviour

17

Job Analysis

Designed by MET-CET

Writing Job Descriptions

18

Job Analysis

Designed by MET-CET

Job Description

Objective: Write Job Description for the given job profile.

Learner’s task: - Form groups of 10 members each .- Pick a chit.- Write a Job Description with the help of indicators on the activity sheet.- Share your answers with the class.

Duration: 15Mins Type: Group

Click to view the handout

19

Job Analysis

Designed by MET-CET

Job Descriptions

Example of Job Description

20

Job Analysis

• Job title: Name of job

• Preparation date:When the description was written

• Prepared by: Who wrote the Description

Designed by MET-CET

Job Descriptions

Job Identification

Job Summary

Relationships

Responsibilities and Duties

Standards of Performance and Working Conditions

Job Identification

21

Job Analysis

•Describes the general nature of the job• Lists the major functions or

activities

Designed by MET-CET

Job Descriptions

Job Identification

Job Summary

Relationships

Responsibilities and Duties

Standards of Performance and Working Conditions

Job Summary

22

Job Analysis

• Works with:

Others with whom the job holder will be expected to work and come into contact with internally.

• Outside the company:

Others with whom the job holder is expected to work and come into contact with externally.

• Reports to:

Employee’s immediate supervisor

• Supervises:

Employees that the job incumbent directly supervises

Designed by MET-CET

Job Descriptions

Job Identification

Job Summary

Relationships

Responsibilities and Duties

Standards of Performance and Working Conditions

Relationships

23

Job Analysis

• A listing of the job’s major responsibilities and duties (essential functions)

• Defines limits of jobholder’s decision-making authority, direct supervision, and budgetary limitations.

Designed by MET-CET

Job Descriptions

Job Identification

Job Summary

Relationships

Responsibilities and Duties

Standards of Performance and Working Conditions

Responsibilities and Duties

24

Job Analysis

Lists the standards the employee is expected to achieve under each of the job description’s main duties and responsibilities

Classifies all workers into one of 23 major groups of jobs which are subdivided into 96 minor groups of jobs and detailed occupations.

Designed by MET-CET

Job Descriptions

Job Identification

Job Summary

Relationships

Responsibilities and Duties

Standards of Performance and Working ConditionsStandards of Performance and Working Conditions

25

Job Analysis

Designed by MET-CET

Writing Job Specification

26

Job Analysis

Designed by MET-CET

Job Specification

Objective: Write Job Specification.

Learner’s task: - Sit in the same groups. - Write a Job Specification with the help of given indicators.- Share your answers with the class.

Duration: 10 Mins Type: Group

Click to view the handout

27

Job Analysis

Designed by MET-CET

Job Specification

Example of Job Specification

28

Job Analysis

Designed by MET-CET

Job Specification

Job Specification

Trained People

Untrained People Judgment Statistical

Analysis

Focus:- Length of previous service- Quality of relevant training- Previous job performance

29

Job Analysis

Designed by MET-CET

Job Specification

Job Specification

Trained People

Untrained People Judgment Statistical

Analysis

Focus:- Physical traits- Personality, interests- Sensory skills apt for the job- Skills for being trained to do the job

30

Job Analysis

Designed by MET-CET

Job Specification

Job Specification

Trained People

Untrained People Judgment Statistical

Analysis

- Self-created judgments (common sense)- List of competencies in Web-based job descriptions

(Visit the links: www.jobdescription.com / http://www.onetonline.org/ )

- Standard Occupational Classification

31

Job Analysis

Designed by MET-CET

Job Specification

Job Specification

Trained People

Untrained People Judgment Statistical

Analysis

- Attempts to determine statistically the relationship between a predictor or human trait and an indicator or criterion of job effectiveness.

32

Job Analysis

Designed by MET-CET

Job Specification

Analyze the job and decide how to measure job performance.

Select personal traits that you believe should predict successful performance.

Test candidates for these traits.

Measure the candidates’ subsequent job performance.

Statistically analyze the relationship between the human trait and job performance.

StepsIn the

Statistical Approach

33

Job Analysis

Designed by MET-CET

Methods of Collecting Information

Checklist

Interview Diary

QuestionnaireObservation

34

Job Analysis

Designed by MET-CET

Uses

Performance Appraisal

Recruitment & Selection Compensation

35

Job Analysis

Designed by MET-CET

Uses

Training Promotion & Transfer

36

Job Analysis

Designed by MET-CET

Job Design

37

Job Analysis

Job Design

Designed by MET-CET

Outgrowth of job analysis, that improves jobs through technological and human considerations in order to enhance organisation efficiency and

employee job satisfaction.

It involves conscious efforts to organise tasks, duties and responsibilities into a unit of work to achieve certain objectives.

Job design follows Job Analysis

38

Job Analysis

Job Design - Steps

Designed by MET-CET

Specification of method for performing each task

Specification of individual tasks

Combination of tasks into specific jobs to be assigned to individuals

39

Job Analysis

Job Design - Base

Designed by MET-CET

THE JOB

For the job, including tasks, duties, and responsibilities

to be performed

Organisational Objectives

Including human capabilities

and limitations

Ergonomics Considerations

Reflected in the different talents, abilities, and skills of

employees

Behavioural Concerns

Concerns centering on efficient production processes and work

method improvements

Industrial Engineering

40

Job Analysis

Job Design-Vacancy Analysis

Designed by MET-CET

Level Employee Turn.% Expected Vacancies

Expected to Remain

Top Management

100 20% 20 80

Mid Management

200 24% 48 152

Low Management

600 22% 132 468

Skilled Workers 600 16% 96 504Assy Workers 2000 12% 240 1760Total 3500 536 2964

(Historic Departures)

Average turnover percentage= 536/ 3500= .1531

41

Job Analysis

Designed by MET-CET

Job Design – Affecting Factors

OrganisationalFactors

EnvironmentalFactors

Behavioral Factors

Job Design Productive and Satisfying Job

Feedback

42

Job Analysis

Introduction Components of Job Analysis Process Role Analysis Job Description Job Specification Job Design

Summary

Designed by MET-CET

43

Job Analysis

Designed by MET-CET