Job Analysis and Job Description

IBS Pune

HR Management and Jobs

Work Effort directed towards

producing or accomplishing results.

Job A grouping of tasks,

duties, and responsibilities that constitutes the total work assignment for an employee.

Approaches to Understanding Jobs

Workflow analysis Re-engineering Job design Job analysis Job descriptions and

job specifications

Job Analysis I Prof. Abhipsa Mishra

Workflow Analysis

A study of the way, work (inputs, activities and outputs) moves through an organization

InputsInputsPeople

MaterialsEquipment

InputsInputsPeople

MaterialsEquipment

ActivitiesActivitiesTasks and

Jobs

ActivitiesActivitiesTasks and

Jobs

OutputsOutputsGoods and

Services

OutputsOutputsGoods and

Services

EvaluationEvaluation


Business Process Re-engineering

• Business Process Re-engineering (BPR)– Measures for improving such activities as product

development, customer service, and service delivery.

• Phases of Reengineering– Rethink– Redesign– Retool


Job Design• Job Design

– Organizing tasks, duties, and responsibilities into a productive unit of work

• Person/job Fit– Matching characteristics of people with characteristics of

jobs

Job DesignJob DesignJob DesignJob Design

Job Job SatisfactionSatisfaction

Job Job SatisfactionSatisfaction

Job Job PerformancePerformance

Job Job PerformancePerformance

Physical andPhysical andMental HealthMental Health

Physical andPhysical andMental HealthMental Health


Job Characteristics Model


Nature of Job Design


Using Teams in Jobs - Types of Teams


Work Schedules


Job Analysis


A systematic way of gathering and analyzing information about the content, context, and the human requirements of jobs.

The Job Analysis process include the following tasks


Types of Job Analysis

TASK BASED COMPETENCY BASED

• CompetenciesIndividual capabilities that can be linked to enhanced performance by individuals or teams.

• Technical competencies • Behavioral competencies

Typical Areas Covered in a Job Analysis Questionnaire


Behavioral Aspects of Job Analysis

Employee Fears and AnxietiesEmployee Fears and AnxietiesEmployee Fears and AnxietiesEmployee Fears and Anxieties

““Inflation” of Jobs and TitlesInflation” of Jobs and Titles““Inflation” of Jobs and TitlesInflation” of Jobs and Titles

Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket) Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket)

Current Incumbent EmphasisCurrent Incumbent EmphasisCurrent Incumbent EmphasisCurrent Incumbent Emphasis

BehavioralBehavioralAspects of Aspects of

JobJobAnalysisAnalysis

BehavioralBehavioralAspects of Aspects of

JobJobAnalysisAnalysis


Job Analysis includes


Job Descriptions and Job Specifications


Job Description Components

Identification Job title Reporting relationships Department Location Date of analysis

Describes the job’s distinguishing responsibilities and components

Essential Functions and Duties Lists major tasks, duties and

responsibilities

Job Specifications Knowledge, skills, and abilities Education and experience Physical requirements

Disclaimer Of implied contract

Signature of approvals

General Summary


Job Title: Accounts Payable and Payroll Accountant

Job Description:

• Business Partner with Accounts Payable and Payroll Departments to develop expense forecasts and commentary; prepare accounts payable and payroll shared services; ensure inputs are posted weekly, perform account analysis/reconciliations of cash, liability and employee loan accounts, submit routine reports to Corporate; identify and implement process improvements relative to all responsibilities listed above

Job Specification:

• BS degree in accounting or finance, 2+ years of accounting or finance experience, sound knowledge of integral accounts payable and general ledger systems, working knowledge of Hyperion Software, good communication skills, able to work independently at off-site location


Sample Job Description


Job Analysis and Job Description

Education

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