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TEMPLATE: Job Analysis Form

JOB ANALYSIS

Date:

Position:

Name of Subject Matter Specialist (SMS) :

SMS Title:

Organization:

Length of time in Position:

No position Description on File

Position Description Not Current

Last Revision Date:

Part 1 – Job Function and Duties

A. Major Function

Briefly state the major responsibilities of the job (general statement what is the main purpose of the job?)

B. Specific Duties

List the duties performed in this position, explaining what is done and how it is done, and estimate the percentage of

time spent on each one over a period of a month. When considering importance of the task consider the severity of

consequences if this task is performed poorly. The purpose of this question is to determine what is done, how it is done,

and why it is done (the result).

What is the main function of this position?

How does the job get done – the interaction with data/people/ or things?

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Example

Duties % of Time

Performs receptionist duties for the Department by: 35%

Answering all incoming calls

Taking messages

Placing long distance calls and recording the time and charges

Job Analysis Record- Key work activities

Duties %Time

1.

How

_____________________________________________________________________________________

2. %Time

How

_____________________________________________________________________________________

3. %Time

How

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4. %Time

How

_____________________________________________________________________________________

5. %Time

How

_____________________________________________________________________________________

6. %Time

How

_____________________________________________________________________________________

7. %Time

How

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8. %Time

How

_____________________________________________________________________________________

9. %Time

How

_____________________________________________________________________________________

10. %Time

How

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Part 2

Identify the key competencies (knowledge, skills, abilities, and behaviors) required to successfully perform the

responsibilities of the position. Competencies are a combination of measurable and observable knowledge, skills,

abilities, and behaviors the employee needs to be successful on the job.

Describe the competencies in a way that they may be used to assess a candidate in an interview process.

Indicate the relationship between the work activities and the competencies

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PART 2 - Job Functions and Competencies Required

1. Job Function:

Competencies

2. Job Function:

Competencies

3. Job Function:

Competencies

4. Job Function:

Competencies

5. Job Function:

Competencies

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Part 3 - Contacts

List the contacts made while performing the job duties. Indicate the reason for the contact, the frequency of the

contact and the method of contact.

Contact Purpose of Contact Frequency Method

1.

2.

3.

4.

5.

6.

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Part 4 - Supervision

Does this position supervise other employees? Provide the number of employees supervised, job classification and the

type of supervision provided?

Responsible for hiring, salary

adjustments, promotions, and

terminations WITH authorization from

higher authority.

Responsible for hiring, salary adjustments,

authorization from reference to higher

authority.

Responsible for evaluating staff WITH

authorization from higher authority.

Responsible for evaluating staff WITHOUT

authorization from higher authority.

What type of supervision is required for this position and how is this achieved?

On what basis is this classification work typically monitored?

Hour to hour Daily 2-3 time per week Once per week Weekly to monthly

Less than once a month

Title of person who monitors work:

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Part 5 - Your Environment

Equipment Used

List all equipment operated or used to complete the work requirements of this position (include manual and powered

tools, instruments, devices, machines and vehicles).

1.

2.

3.

4.

5.

6.

7.

8.

Working Environment

List any features of your work that create unusual demands or stresses:

Routine job performance requires more than a standard workweek.

Physical Requirements:

Are special physical skills, eye-hand coordination, and manual dexterity skills required for this classification?

Working Conditions :

Requires continuous exposure to

unpleasant conditions, such as noise, dust,

heat fumes, etc.

Physical Demands -

Requires exposure to physical danger

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Part 6 - Education and Experience

What level of education/ specific skills is required for this position?

Level Type/Major

a. Public School (Grade 8)

b. Junior Secondary (Grade 10)

c. Senior Secondary (Grade 12)

d. College Diploma

e. University Degree

F Masters Degree

Are any licenses, certificates or registrations required for this position (i.e. BC Driver’s License, C.G.A., R.I.A., etc.)?

6. What levels of computer skills are required for this classification?

Basic keyboard access, update and

monitoring skills and/or the origination

of word processing documents, graphics

and spreadsheets.

Advanced office suite skills, desktop

publishing systems, drafting, technology,

control systems or similar computer-aided

work requirements.

Systems installation, hardware

maintenance, mini computer network

coordination and/or technical

assistance.

Business or engineering application

design and/or programming in mainframe

or mini-computer operations.

How much and what type of prior experience do you consider essential to perform this job?

What on the job training is provided?

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Part 7 - Decision Making/ Problem Solving/ Judgment

What types of problems are typically faced on the job?

What types actions must the candidate take? Can you provide some examples?

What types of decisions is this position responsible for?

Examples:

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Additional Information

Please state anything that the interview has not covered which would aid in describing your job.

Signature ______________________________________

Depart Lead/ Supervisor

Signature ______________________________________

Interviewer/ Consultant

Company