INTRODUCTION TO POWERPOINT

University of Southern Indiana

WHAT IS POWERPOINT

A program created by Microsoft that uses slides to

display information in a presentation• A slide presentation software package

You can add:• Text• Images• Video• Audio• Charts and more

IMPORTANT PARTS/TERMS

Quick access toolbar

Ribbon

Slides Tab

Outline Tab

Zoom Control

Slide Views

Animation

Transition

Theme

THE RIBBON

PREPARING POWERPOINT

Customize the Ribbon

Minimize/Maximize the Ribbon

Customize the Quick Access Toolbar

THE BACKSTAGE VIEW

Gives you various options for:• Saving• Opening• Printing• Sharing

CHALLENGE #1

Open PowerPoint 2010 on your computer. A new blank presentation will appear on the screen.

Try minimizing and maximizing the Ribbon. Click through all of the tabs and notice how the

Ribbon options change. Try switching page views. Add any commands you wish to the Quick Access

Toolbar. Close PowerPoint without saving the presentation.

SLIDES

Slides contain placeholders

– areas on the slide that are

enclosed by dotted borders

Placeholders can contain:

text, images, video, charts,

etc.

What do the icons mean in

a placeholder?

SL

IDE

LA

YO

UT

S

WORKING WITH SLIDES

Inserting a new slide• From the Home Tab, click the bottom half of the

NEW SLIDE command to open the menu of the slide layout options

• Select the layout you want

To instantly add a slide that uses the same layout

as the one you have selected, simply click the top-

half of the NEW SLIDE command.

WORKING WITH SLIDES

Copy and Paste a slide• On the Slides tab, choose the slide you want to copy• Click the COPY command on the HOME tab. You

can also right-click your selection and choose COPY• In the left pane, click below a slide (or between two

slides) to choose the location where you want the copy to appear

• Click PASTE on the HOME tab or right click and choose PASTE

WORKING WITH SLIDES

Deleting a slide• In the left pane, choose the slide you wish to delete –

hit your DELETE key on your keyboard

Moving a slide• In the left pane, choose the slide you wish to move• Click and hold – then drag to new location

SLIDE VIEWS

Normal view• Default view• Slides can be moved in the slides tab on the left

Slide Sorter View• Miniature views are arranged on the screen• You can easily drag/drop and rearrange slides

Slide show view• This view fits the entire computer screen• What the audience will see

VIEW AN OUTLINE OF YOUR PRESENTATION

Click on OUTLINE in the left pane

Type directly in the pane to make changes to your text

Adding notes to your presentation

These are called speaker notes – and appear to the

speaker, not the audience

Add notes at the bottom of the screen

CHALLENGE #2

• Open an existing PowerPoint presentation. If you want, you can use this example.

• Change the layout of a slide. If you are using the example, change the layout of slide 3 to Section Header.

• Add a new blank slide, then insert a text box.• Copy and paste a slide, then move it to a new

location.• View your presentation in Normal View, Slide Sorter

View, Reading View, and Slide Show View.• View an outline of your presentation in the left pane.

WORKING WITH TEXT

Inserting text• Click the placeholder or text box where you want to insert text• The INSERTION POINT appears• Type directly into the placeholder or textbox

Delete text• Place the INSERTION POINT next to the text you wish to

delete• Press the backspace key on your keyboard to delete the text to

the left of this insertion point• Press the delete key on your keyboard to delete text to the

right of the insertion point

WORKING WITH TEXT

Copy/Paste• Select the text you wish to copy• Click the COPY command on the HOME tab or right click and

choose COPY• Place your insertion point where you wish the text to appear• Click the PASTE command on the HOME tab or right click

and choose PASTE

Copy/Paste – or Cut/Paste?• Cut/paste: copies, cuts and pastes• Copy/paste: copies and pastes – placing the text in two places

WORKING WITH TEXT

Drag and drop text: allows you to select the text

you want to move, then drag/drop to the new

location (similar to cut/paste)

WORKING WITH TEXTADDING TEXT

From the Insert Tab – click TEXT BOX (your cursor

will turn to an upside down cross)

Click the area on your slide where you want to add

the text box and a text box with an insertion point

will appear

WORKING WITH TEXTMOVING TEXT

Click the box you wish to move

Position your mouse around the border until it

turns into a four sided arrow

Click and hold the mouse button as you drag the

box to the desired location

WORKING WITH TEXTRESIZING TEXT B OX

Click the box you wish to resize

Position your mouse over any on of the sizing

handles that appear on the corners and side of the

text box (the cursor will turn into a pair of arrows)

Click, hold and drag to the size you desire

FORMATTING TEXT

Changing the color, size, style

Working with bulleted lists

CHALLENGE #3

• Insert text in a placeholder or text box. If you are using the example, add a title to slide 2.

• Insert a text box, then move and resize it.• Delete text. If you are using the example, delete

the last bullet from slide 3.• Select text and try the Copy, Cut, and Paste

commands.• Modify text so it is a bulleted list. If you are

using the example, bullet the list on slide 8.

APPLYING A THEME

A theme is a predefined combination of colors,

fonts, and effects that can be applied to your

presentation

Theme colors: available from every color menu

Theme fonts: available from the font menu

Shape styles: available in the Format tab when you

click on a shape)

APPLYING A THEME

Go to the DESIGN tab

Locate the Themes group – each image represents

a theme

Click the drop down arrow to access more themes

Mini challenge – try applying a theme to a

presentation

ADDING IMAGES

Adding clip art and pictures to your presentation can be a great way to illustrate important information or add decorative accents to existing text. You can insert images from your computer, search Microsoft's large selection of clip art to find the image you need, or add a screenshot of your own. Once an image has been inserted, you can resize and move it to the location you want.

ADDING IMAGES

Select the Insert tab

Click the Picture command in the Images group – the

insert picture dialog box appears

Select the desired image and click Insert

To add ClipArt – choose the ClipArt command in the

Images group instead of the Picture command

To add a Screenshot – choose the Screenshot command

and select Screen Clipping

WORKING WITH IMAGES

Resizing• Click on the object you wish to resize• Position your mouse over and of the corner sizing

handles• Click, hold and drag to the desired size

Moving• Click on the object you wish to move• The cursor will turn into a cross with arrows• While holding down the mouse button, drag the

image to the desired location

CHALLENGE #4

• Insert an image from your files.• Insert a clip art image. If you are using the

example, search for a healthy image to add to slide 2.

• Capture and insert a screenshot or screen clipping into a slide.

• Resize and move an image. If you are using the example, resize the image on slide 5 and move it to fit under the text.

TRANSITIONS

Transitions are motion effects that, when in Slide Show View, add movement to your slides as you advance from one slide to another. There are many transitions to choose from; each one allows you to control the speed, and even add sound.

TRANSITIONS

Three categories of transitions

1. Subtle – slight transitions

2. Exciting – strong transitions

3. Dynamic Content – strong transitions that only

affect the content (text, images, etc)

APPLYING TRANSITIONS

Chose the slide you wish to modify

Click on the Transitions tab

Locate the Transition to this Slide group

Click the More drop-down arrow to display all the

transitions

Clicking on a selection will automatically preview it

MODIFYING TRANSITIONS

Duration• Select the slide with the transition you wish to modify• In the Duration field in the Timing group, enter the amount of

time you want the transition to take

Sound• Select the slide with the transition you wish to modify• Click the Sound drop-down menu in the Timing group – you will

hear a preview just by hovering over a select sound

Remove a transition• Select the slide with the transition you wish to modify• Choose NONE from the gallery in the Transition to this Slide

group

ADVANCING SLIDES AUTOMATICALLY

• Select the slide you wish to modify.• Locate the Timing group on the Transitions tab.• Under Advance Slide, uncheck the box next to On

Mouse Click.• In the After field, enter the amount of time you

want to display the slide.

CHALLENGE #5

• Select a slide and apply a transition.• Change the transition duration.• Add a sound effect to the transition.• Apply this transition and its settings to all slides.• Apply a different transition to one slide.• Remove the transition.

SAVING

Save As allows you to choose a name and a location for your

presentation file

Click the File Tab

Select Save AS

File types that you can choose:

PowerPoint presentation

Video

PDF

PRINTING

Click the File tab to go to the Backstage view

Click print – the print pane appears

Select the print layout you desire• Black & white or color• One slide on each page• Multiple slides on a page• Handout version

THANK YOU

Thank you for being a part of this class!