HR Information System Upgrade eRecruitment. HR Information System Upgrade – eRecruitment 2 Welcome...

HR Information System UpgradeeRecruitment

HR Information System Upgrade – eRecruitment

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Welcome to today’s session on eRecruitment

Your Presenters are: Betina Masnjak, Project Manager, PeopleSoft and

Danielle Williams, Manager, Appointment Services

Session Objective

By the end of the session you will have a broad understanding of how to use the new PeopleSoft eRecruitment system.

Session OutlineIn this session we will cover how to: Create job opening for an advertised position Shortlist applicants online Prepare a job offer Create job opening and prepare a job offer for a direct hire (non-advertised)

including unpaid appointments Overview of the new Onboarding as new hire and manager or delegate


Key Points:

» Hiring of All Categories of Staff in One Location

» Copy, Save and Search Functionality (Advertisements + Applicants)

» Pre-Population of Data for Positions and Applicants

» No Approval Required for Jobs with Direct Hires

» Automated Workflow Approval for Advertisement Requests and Appointments Raised

» Implementation of Position Management to Streamline Data

» Same Look and Feel Onboarding for All Staff


Create Job Opening for Advertised Position/s

• Step 1

• From Recruitment home, click Create Job Opening

• Step 2

• Enter the Position Number and review the pre-populated Job Details

• Step 3

• Enter Job Posting (advertising) details and add the Hiring Team

• Step 4

• Save as draft or• Submit job opening for approval


How to log into Recruitment Home:• Log into the Staff Portal using your Griffith ID and Password

• Navigate to Recruitment Home via My Staff Page and choose Recruitment from the drop down list.

Useful Tips:• Click the symbol to view specific help text.• The symbol * indicates a mandatory field


Step 1: From Recruitment Home, click Create Job Opening

• From the Quick Links menu on the left hand side of your screen click Create Job Opening


Step 2: Enter the Position Number

Useful Tips:

Use the look-up icon to search for your position number

For Casual or Sessional jobs, enter Job Code (not Position Number)


Review the pre-populated Job Details

• The details at the top of the screen will pre-populate based on the position number.

• The Job Opening ID will remain as NEW until you save or submit.• The Status of your job opening will be Draft until you submit for approval.


Step 3: Enter Job Posting (advertising) details

• The Posting Title is what the candidates will see when they view your advertisement

• The Short Web Description must be a maximum 150 characters.


Step 3: Enter Job Posting (advertising) details.


Add the Hiring Team

Add Recruiter: HRA, Appointment Services

Add Chairperson: Panel Chair and Hiring Manager

Add Interviewers: Panel members

Add Interested Party: Administrative contact person


Step 4: Save as Draft or Submit job opening for approval

Useful Tip:

You can Save as Draft at any time to save your work.

To find a saved job, via Recruitment Home, Quick Links select Search Job Openings and change the status to be Draft.


Any questions about the Create Job Opening step?


Shortlist applicants online

• Step 1• Email received to commence

online shortlisting

• Step 2• From Recruitment home, select

Shortlisting Requests tile

• Step 3• Select each applicant name from

your list and review application documents.

• Step 4• Select a recommendation

response, add comments and submit


Step 1: Email received to commence online shortlisting

Step 2: From Recruitment, select Shortlisting Requests tile


Step 3: Select each applicant name from your list and review application documents


Step 4: Select a Recommendation response, add Comments and Submit


Any questions about shortlisting online?


Prepare a job offer

• Step 1• From Recruitment home, click

Search Applicants to find your applicant

• Step 2• Via Other Actions, Recruiting

Actions click Prepare Job Offer

• Step 3• Complete Offer Details and

Submit for Approval


Step 1: From Recruitment home, click Search Applicant to find your applicant


Step 2: Via Other Actions, Recruiting Actions click Prepare Job Offer


Step 3: Complete Offer Details and Submit for Approval


Any questions about the Prepare Job Offer step?


Create job opening and prepare a job offer for a direct hire (non-advertised) including unpaid appointments

• Step 1 •From Recruitment home, click Create Job Opening

• Step 2 •Enter the Position Number and review the pre-populated Job Details

• Step 3 •Add Hiring Team and submit

• Step 4 •Either search for applicant or•If applicant doesn’t exist, create applicant

• Step 5 •Attach the applicant to the job

• Step 6 •Prepare Job Offer and submit for approval


Step 1: From Recruitment Home, click Create Job Opening

Step 2: Enter the Position Number and review the pre-populated Job Details


Step 2: Enter the Position Number

For Unpaid appointments, enter Job Code


Step 3: Add Hiring Team and Submit

Add Recruiter: HRA, Appointment Services

Add Chairperson: Hiring Manager


No Job Opening approval process required for Direct Hires


Step 4: Search for applicant

If applicant doesn’t exist, create applicant (for current or previous employees use Employee ID OR for new enter name and email address)


Step 5: Attach the applicant to the job


Step 6: Prepare Job Offer via Manage Applicant


Step 6: Prepare Job Offer


Any questions about Direct Hires?

HR Information System Upgrade – Onboarding

Overview of the new Onboarding as new hire and manager or delegate


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More Information:

User Guides: HRIS Upgrade User Guides

FAQ’s: HRIS Upgrade Website

Queries: Email: [email protected]

Phone: AskHR ext: 54011

https://intranet.secure.griffith.edu.au/university-administration/human-resource-management/hr-information-system-upgrade

https://intranet.secure.griffith.edu.au/university-administration/human-resource-management/hr-information-system-upgrade

mailto:[email protected]

Questions

HR Information System Upgrade eRecruitment. HR Information System Upgrade – eRecruitment 2 Welcome...

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