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Data Collection, DatabaseData Collection, Database

Management and ReportingManagement and Reportingin Real-Time based on SASin Real-Time based on SAS

and Other Applicationsand Other Applications(mysql)(mysql)Beate Danielsen, MA, PhDBeate Danielsen, MA, PhD

Barbara Murphy, RN, MSNBarbara Murphy, RN, MSN

Shahzad Arain,Mphil,PAKShahzad Arain,Mphil,PAKJeffrey B. Gould, MD, MPHJeffrey B. Gould, MD, MPH

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California Perinatal Quality CareCalifornia Perinatal Quality Care

CollaborativeCollaborative

Development of perinatal outcomes andinformation which allows for data drivenperformance improvement and

benchmarking throughout California Quality improvement of NICU care

Collaboration of a large and diverse

network of stakeholders Development ofCPQCC Data Base for

Research and QI

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Status Two Years AgoStatus Two Years Ago

40 participating centers Data submitted electronically or on paper Data errors and errors introduced through data

handling (e.g., scanning)

Elaborate and staff-intensive data correctionprocess

Error reports, quarterly reports, annual summaryreport voluminous and staff-time intensive

Different programming languages used Anticipation of enrollment of 80 more centers Little time for research

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InfrastructureInfrastructure

Microsoft/Access

Microsoft/Excel

Adobe Acrobat Writer and Distiller WINRAR

SAS/Base, SAS/GRAPH, SAS/STAT

Java

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SolutionSolution

WWW-based application handling:

Data Base Management, Error and Quarterly

Reporting

Annual Reporting

Additional products needed:

MySQL & PHP

JavaScript

SAS/IntrNet

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WWW-Based Data BaseWWW-Based Data Base

Management (4)Management (4)

Mysql PHP Web based integrated system

successfully running in national ADIS

control program (Pakistan)

Developed by Shahzad Arain

Real-time feedback to users

Microsoft/Access data base /excel conversion

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WWW-Based Data BaseWWW-Based Data Base

Management (1)Management (1)

Add Data

Verification whether data for ID were

previously submitted

Real-time error checking via JavaScript

Only error-free records can be submitted

Context-sensitive help

SAS/IntrNet used to process data and addthem to the CPQCC Master Data Base

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WWW-Based Data BaseWWW-Based Data Base

Management (2)Management (2)

Edit Data

Edit previously submitted data that might have

been received as paper form, EDS

submission, or via the WWW

SAS/IntrNet used to retrieve previously

submitted data from the CPQCC Master Data

Base; the WWW form populated based onJavaScript and HTML that is generated by

SAS

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WWW-Based Data BaseWWW-Based Data Base

Management (3)Management (3)

Error reports Error reports generated in real-time

Besides errors, submission statistics are

displayed such as total number of records,total number of submissions per record, etc.

SAS/IntrNet produces error report as HTML,Microsoft/Excel and PDF documents

Quarterly reports Generated 4 times a year by CPQCC staff

and uploaded on the web server

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WWW-Based Data BaseWWW-Based Data Base

Management (4)Management (4)

Send reports/data via e-mail

SAS/IntrNet sends error reports, quarterly

reports, or center-specific data extract to

designated contact

The requested item is sent as a zipped,

encrypted, and password-protected file

Real-time feedback to users

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WWW-Based Data BaseWWW-Based Data Base

Management (5)Management (5)

Additional functionality provided for

CPQCC data center staff

Addition of scanned data forms stored as

Microsoft/Access data base

Screening and addition of electronic data

Instant network report with a number of

network statistics Instant application server activity report

Additional send functions

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WWW-Based Data ReportingWWW-Based Data Reporting

Shows annual data for a center compared

to all CPQCC network centers

Data presented as tables, standardized

tables, and specialized charts

SAS/IntrNet used to produce charts

allowing an immense amount of graphical

QI materials that can be navigated easily

by the user

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Cost-Benefit NoteCost-Benefit Note

w/out SAS/IntrNet

Hiring of 2 additional

staff members

One additionalTeleform license

Paper and mail

supplies Additional center-

specific resources

With SAS/IntrNet

SAS/IntrNet license

Application server

Web server

Staff training to ease

transition to web-

based data entry andreporting

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OutlookOutlook

Successful transition from EDS and paper-baseddata submissions to web-based submissionshinges upon quality technical support andCPQCC staff training

On-line data collection has fully started earlierthis year

Real-Time Reporting will hopefully be possible in

2006 Valuable staff time has been freed up to focus

on research and QI goals