The ChallengeRich access control is core to Information ManagementSimplicity and transparency are core to efficiency Businesses need to

ensure policy is complied with and risk is managed

Business users need tools that remove the complexity of managing access across enterprise systems

The IssueContent Server as a system has very powerful access and security capabilities

But…• Costs of maintaining it

can be high• Policy can be hard to

enforce• Risk of non-

compliance remains

Why?• Tools for working with Permissions / Access

control are highly granular– Changes are repetitive to make (click, click, click,

click…)– No overall view of access yet business rules must still

be complied with– There are limited tools to restrict access

• Simple processes are just plain hard to do– Who has access to information?– Why can this person save this file but that person

can’t?– How do you give someone the same access as their

colleagues

• If you can’t change permissions…– You can’t see them

Typical Business Responses

• Centralise control– Time consuming– Drives up costs– Directly impacts user adoption– Lowers system ROI

• Decentralise control– Drives up costs

• More people involved• More training needed more often• Each task takes just as long

– Lowers system ROI– Increases risk

Typical Technical Responses

• “I can write some reports!”– More time = more cost– Increases risk

• “Lets standardise permissions”– Temporary, hard to maintain– Does it really comply?

• “Open Policy”– Potentially reduces the

problem– But just how do you manage

secure data?

Which Takes us Back to..To ensure information is secure, users are not disenfranchised, and costs are contained

You need a tool built for the purpose

Proven Leading Solution• Permissions Manager is the proven leading

solution globally to address this gap– Since 2008– Customers in 18 countries including recognised

international organisations, national security agencies, and SME businesses

• Rich collection of functions targeting Key Use Cases– “I need to see what permissions are in place”– “I need to make changes to permissions and access – a

lot, and quickly”– “I need to manage the system and risk”

• Fully complies with and respects underlying system rules and policies

“I want to see….”• Who has access to information

– Rich, interactive Permissions Dashboard– Filter by user, by group– Apply group memberships (“Effective Permissions”)– Search for access by user, by group, inclusive (“this access

does exist”) or exclusive (“this access does not exist”)

• Groups and Group Memberships– What groups does someone belong to, compared to

someone else

• Report and Maintain records– Integrated reports module

• What changes have taken place– When, by whom and what type

“I want to change….”• Quickly change who has access to information

– By person, by group, by owner– One item, many items, entire libraries, containers– Securely, with confidence, validate results

• Enable information owners to be engaged – Securely enable business ownership of data access– Rollback function to manage risk

• Group membership– On boarding and off boarding– Team transfers– Reorganisations

“I need to Manage….”• Maintain Control

– Who can make what type of changes– Who can see permissions on content they do not ‘own’.– Globally by function or selectively by function, by

group or by user

• Limit system overhead– “throttle” search and change/replace functions– Adjust as needed to suit project and operational needs

• Records Management Compliance– RM rules respected– Compliance level configurable

Otherwise….

Compliance remains a theory, unmanaged risk remains the reality, and operational costs are unnecessarily high

Customer Viewpoint“Based on discussions with OpenText and independent research, Fastman Permissions Manager is the only product that provides robust security / permissions management functionality compatible with OpenText. Although there are other products, such as ActiveView, which can be programmed to handle basic security/permissions we have greater functionality needs”US Insurance Company

“Last week I was in Geneva in the annual meeting of the International Institutions. It is amazing my friend that the vast majority are already customers of yours and we are all satisfied with the product. Well done!”European Multinational Finance Organisation

The Bottom LineFastman Permissions Manager meets the Compliance Challenge for OpenText Content Server

Increases its effectiveness as a risk and compliance platform

Increases ROI, lowers deployment and support costs

For More Information

info@fastman.com

www.fastman.comAustralia +61 3 9274 3900Asia +65 6679 5686Europe +31 6 4206 3775USA +1 949 502 3432