Fastman Permissions Manager

download Fastman Permissions Manager

of 48

  • date post

    18-Feb-2017
  • Category

    Software

  • view

    186
  • download

    3

Embed Size (px)

Transcript of Fastman Permissions Manager

Slide 1

The ChallengeHow do I get an overview of Permissions in my folder structure?How can I quickly edit permissions on many items?Why do users need Edit Permissions to see Permissions?How do I quickly replace or remove a user on many items?How do we undo changes to permissions?How do we see what access a user really has?How can I be sure that the changes I am making have the desired outcome?

2

The ChallengeHow do I get an overview of Permissions in my folder structure?How can I quickly edit permissions on many items?Why do users need Edit Permissions to see Permissions?How do I quickly replace or remove a user on many items?How do we undo changes to permissions?How do we see what access a user really has?How can I be sure that the changes I am making have the desired outcome?

Managing Permissions in Content ServerWhy does it need to be so hard!

3

Fastman Permissions Manager

4

Fastman Permissions Manager

View and manage Content Server Permissions easily, quickly, safely

5

Fastman Permissions Manager

The only tool built for the purpose

6

Viewing PermissionsDashboard viewOne place, one viewFilterBy User, explicit and effective permissionsSearchBy owner, user, group, permissions is granted or is not grantedGroup MembershipsView , add, remove, replace, replicateQuickly navigate aroundDrill down, expand, collapseOne click access to functionsIn place, real timeLanguage everyone usesView and Edit level accessControlled by Admin

Integrated into Content ServerAccess with one click through function menu

Simple, one click access to authorised Users

Rich, Interactive DashboardSelect one or all items to changeExpandable tree viewCopy, Replace or edit PermissionsReplace / Remove User or GroupFilter on specific user or Group PermissionsDetailed Permission searchRollback Permissions to any point in timeSelect which Groups to applyShow effective PermissionsIntegrated reporting

9

Display Group MembersView Group Members within the Permissions Screen

Drill down into groups

Filter View by User or GroupFilter the view to show permissions a user or group

11

Filter View by User or GroupFilter the view to show permissions a user or group

Select any current or deleted user, or group

12

Filter View by User or GroupFilter the view to show permissions a user or group

Simple, interactive results with action items

13

Effective PermissionsSo how are effective permissions accumulated?

Show the effective permissions view for a different userView how the permissions accumulate

14

Effective PermissionsSo how are effective permissions accumulated?

Show a crumb-trail path of the group membership hierarchy

15

Effective PermissionsSo how are effective permissions accumulated?

Show a crumb-trail path of the group membership hierarchy

16

Effective PermissionsSo how are effective permissions accumulated?

Show a crumb-trail path of the group membership hierarchy

17

Effective PermissionsSo how are effective permissions accumulated?

Show the effective permissions view for a different userView how the permissions accumulateShow a crumb-trail path of the group membership hierarchyShow a crumb-trail path of the group membership hierarchy

18

Permissions Search

Search for Owner, Owner Group, Public Access or specific Users or GroupsSpecify the detailed permissions of items to be returnedSpecify which item types should be searched and how the results should be displayed

Permissions Search

Take actions directly from search results

Custom Object TypesSeparate VolumeSupports Multiple Container TypesFolders, Projects, Business Workspaces, Task Lists, Collections, custom object types, etc.

Task ListsSupports Multiple Container TypesFolders, Projects, Business Workspaces, Task Lists, Collections, custom object types, etc.

Supports Multiple Container TypesFolders, Projects, Business Workspaces, Task Lists, Collections, custom object types, etc.

Simplified models and restrictions respected

Read Only ViewI need to enable general users to see who has access...

Same Rich InterfaceAccess to functions controlled by user / group (Admin control)

Item level actions respected Actual permissions respected (users see only what they have access to)No ability to actually change permissions

I want to change.Quickly change who has access to informationBy person, by group, by ownerOne item, many items, entire libraries, containersSecurely, with confidence, validate resultsEnable information owners to be engaged Securely enable business ownership of data accessRollback function to manage riskGroup membershipOn boarding and off boardingTeam transfersReorganisations

Copy / Replace PermissionsI need to change permissions on one, many, thousands of items..

You get to choose which, how, and to what items

Choose to copy or replace permissionsChoose to apply to all items, orchoose to apply to selected itemsI need to change permissions on one, many, thousands of items..

Copy / Replace Permissions

Copy Permissions Choose EntryCopy means copy one or more permissions matrix entry

Choose which entries from the Owner, Owner Group, Public Access and ACL-List will be copied

Replace PermissionsReplace permissions means entirely on selected items

All existing permissions matrix entries on selected items will be replaced with the parent items entries

Select children levels to push changes toSelected items are listedUpdate Official / Confidential items? (Configurable)See preview of changes?

Choose how to apply the changesChange / Replace Options

Verify changes before committing

Show list of items selected and count of items within folders based on cascade levelCounts of total items to skipped, why, click to see detailsDetails options presents list of rules based constraints (Marked Official, Confidential etc.)Change / Replace Preview

Progress page

Selected items and count of container contents listedProgress updated based on admin setting

Detailed list for errors/skipped items

Edit One ItemOr of course . easily edit Permissions on each item directly from the dashboard

Replace / Remove User or GroupReplace multiple users/groups and replace user with group (or vice-a-versa)Remove user featureReplace All ACLS for selected user, replace only Owner or replace ACL only.Retain or change permissionsControl level to which changes are applied

Manage Group Memberships

Manage Group MembershipsSee all group memberships for user or groupRemove a user from many groups in one actionCompare Group Memberships to another user or groupCopy selected or all group memberships in one action

Rollback / Undo ChangesWhat happens when someone makes a mistake?Easy to doHard to see what actually happenedWhat happens when someone changes their mind?Organisational, team, user changesTo any point in timeEven before you installed Permissions ManagerWhat-if optionsWhat-if I added this group / user to that item?what-if we removed that user, that group?What-if we replaced or merged groups on these items?

Rollback OptionsGranular Rollback options, you are in control

List of items and folders selectedSelect target time, number of folder layers, what types of objects and what permission changes to process

37

Rollback PreviewJust to be sure ... preview before commit.

See list of all changes to be processed based on options and items selected

Rollback PreviewYes, you really can see the detail of permission changes

39

Reporting ModuleKeep and share reports, fully integrated

LiveReports and WebReportsAccess directly from dashboardUse ours or write your own

I need to Manage.Maintain ControlWho can make what type of changesWho can see permissions on content they do not own.Globally by function or selectively by function, by group or by individual userLimit system overheadthrottle search and change/replace functionsAdjust as needed to suit project and operational needsRecords Management ComplianceRM rules respectedCompliance level configurable

Dual Level Access Control

Manage global access through Permissions Manager Settings (Admin only)Manage Usage through Object and Usage Privileges (Admin only)

Permissions Manager is powerfulScope controlthrottling optionsAdmin level controlExample limit children displayed and intelligent message displayedManage Scope and System Load

Extra row with message to indicate results are truncated

Challenge Answered!Managing Permissions in Content Server is now easy

Now I can quickly edit permissions on many items, and safely Now I know what permissions looks like across my folder structure My users can see and search for permissions without having to call support Replacing or removing users and groups is a breeze Permissions messes are a thing of the past Seeing what access users really have is easy If one of my team or a business user makes a mistake we can fix it!

44

Otherwise.Managing permissions remains hardNobody has the tools to do it properlyWe all spend far to much time trying to deal with this

Customer ViewpointBased on discussions with OpenText and independent research, Fastman Permissions Manager is the only product that provides robust security / permissions management functionality compatible with OpenText. Although there are other products which can be programmed to handle basic security/permissions we have greater functionality needsUS Insurance Compa