Excel07_L1_Ch1

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Copyright 2007, Paradigm Publishing Inc.

EXCEL 2007

Chapter 1

BACK NEXT END

1-1

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting Help Feature

Features

Summary

Microsoft Excel 2007 Level 1

PREPARING AN

EXCEL WORKBOOK

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Copyright 2007 Paradigm Publishing Inc.

EXCEL 2007

Chapter 1

BACK NEXT END

1-2

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create, Save, and

Print a Workbook

Enter Data

Edit Data

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

FeaturesSummary

Performance ObjectivesPerformance Objectives

Identify the various elements of anExcel workbook

Create, save, and print a workbook

Enter data in a workbook Edit data in a workbook

Insert a formula using the Sum button

Apply predesigned formatting to cellsin a workbook

Use the Help feature

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EXCEL 2007

Chapter 1

BACK NEXT END

1-3

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Opening Microsoft ExcelOpening Microsoft Excel

Point toAll Programs

Point toMicrosoft Office

Click Microsoft OfficeExcel 2007

Click Start

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EXCEL 2007

Chapter 1

BACK NEXT END

1-4

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Elements of an Excel WorkbookElements of an Excel Workbook

Quick AccessToolbar

Tabs Title Bar

Officebutton

Ribbon

Name

box

Worksheetarea

Statusbar

Activecell

Formula bar

Cell pointer

Verticalscroll bar

Horizontalscroll bar

Worksheettabs

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EXCEL 2007

Chapter 1

BACK NEXT END

1-5

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Elements of a Worksheet AreaElements of a Worksheet Area

Namebox

Formula bar

Cell pointer

Active cell

Select allbutton

Rowheader

Column headerFill handle (+)

Gridlines

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EXCEL 2007

Chapter 1

BACK NEXT END

1-6

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Opening a WorkbookOpening a Workbook

then New

or Ctrl + N

Click Open in the Quick Access toolbar

Click OfficeOR

Openor Ctrl + O

OR

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EXCEL 2007

Chapter 1

BACK NEXT END

1-8

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Entering Data in a Cell/2Entering Data in a Cell/2

Entered text

Notice Ready changesto Enter as soon as you

begin entering text

Text being entered alsoappears in Formula bar

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EXCEL 2007

Chapter 1

BACK NEXT END

1-9

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Entering Data into a Cell/3Entering Data into a Cell/3

A long text entryoverlaps the nextcell to the right

Long number entries

may appear asnumber symbols ifthe columnis not wide enough

Notice full numberstill appears inFormula bar

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EXCEL 2007

Chapter 1

BACK NEXT END

1-10

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create, Save, and

Print a Workbook

Enter Data

Edit Data

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

FeaturesSummary

Keyboard NavigationKeyboard Navigation

To make this cell active PressCell below current cell Enter

Cell above current cell Shift +Enter

Next cell Tab

Previous cell Shift + Tab

Cell at beginning of row Home

Next cell in the direction of the arrowUp, Down, Left, or Right

Arrow keys

Last cell in worksheet Ctrl + End

First cell in worksheet Ctrl + Home

Cell in next window Page Down

Cell in previous window Page Up

Cell in window to right Alt + Page Down

Cell in window to left Alt + Page Up

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EXCEL 2007

Chapter 1

BACK NEXT END

1-11

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Position cell

pointer ondesired cell andclick, then enter

data

Changing the Active Cell with the Mouse

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EXCEL 2007

Chapter 1

BACK NEXT END

1-12

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Changing the Active Cell Using TabChanging the Active Cell Using Tab

Tab movesinsertion

point tonext cell

Shift + tab movesinsertion point to

previous cell

Shift +TabTab

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EXCEL 2007

Chapter 1

BACK NEXT END

1-13

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned


Features

Summary

Changing the Active Cell - GoTo Feature

Click Home Tab Click Find & Select,Then Go to

Type cell addressin the Referencebox and click OK

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EXCEL 2007

Chapter 1

BACK NEXT END

1-14

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Saving a WorkbookSaving a Workbook

ORClick the

Office button

then Save(or Ctrl + S)

Click Save in the Quick Access toolbar

OR

Save As

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EXCEL 2007

Chapter 1

BACK NEXT END

1-15

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create, Save, and

Print a Workbook

Enter Data

Edit Data

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Saving a Workbook /2Saving a Workbook /2

Enter location for saving the file

Enter file name Click SaveNote or change

file type

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EXCEL 2007

Chapter 1

BACK NEXT END

1-16

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create, Save, and

Print a Workbook

Enter Data

Edit Data

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Naming a Workbook (File)Naming a Workbook (File)

Up to 255 characters including drive letter

folder names

spaces

Excluded special characters include

forward slash (/) question mark (?)

backslash (\) quotation mark ()

greater than sign (>) colon (:)

less than sign (

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EXCEL 2007

Chapter 1

BACK NEXT END

1-17

LINKS TOOBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Editing Data in a CellEditing Data in a Cell

ClickClick cell to make it active:to make it active:start typing to replaceall existing data

Backspace keyBackspace keydeletes character leftof the insertion point

Delete keydeletes character rightof the insertion point

When cell editing is complete, to leave Edit mode:cell editing is complete, to leave Edit mode:click on another cell, press Enter, Tab, Shift + Tab key orclick on another cell, press Enter, Tab, Shift + Tab key or

click Enter button on the Formula bar.click Enter button on the Formula bar.

OROR

to edit directly within the cell:to edit directly within the cell:

Make changes in Formula barMake changes in Formula bar

Enter EDIT MODE:Enter EDIT MODE:

Press F2 key or double-click cell

OROR

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EXCEL 2007

Chapter 1

BACK NEXT END

1-18

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Printing a WorkbookPrinting a Workbook

Click the Print button inthe Quick Access toolbar

Opens Print dialog box

OR

Click theOffice button

then Print

Sends directly to

the printer

orCtrl + P

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EXCEL 2007

Chapter 1

BACK NEXT END

1-19

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Closing a WorkbookClosing a Workbook


then Close

OR

Click

OR

Ctrl + F4

(upper right ofwindow)

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EXCEL 2007

Chapter 1

BACK NEXT END

1-20

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Exiting ExcelExiting Excel

Click Office button

Click ExitExcel

OR Click(top X in upper

right of window)

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EXCEL 2007

Chapter 1

BACK NEXT END

1-21

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Using Automatic Entering FeaturesUsing Automatic Entering Features

AutoComplete

Automatically inserts dataAutomatically inserts datathat begins the same as athat begins the same as a

previous cellprevious cellPress Enter to accept

or continue typing

AutoCorrect

Automatically corrects manyAutomatically corrects manycommon typing errorscommon typing errors

e.g. teh changes to the

To view options, click Office,Excel Options, Proofing,

AutoCorrect Options

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EXCEL 2007

Chapter 1

BACK NEXT END

1-22

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Using Automatic Entering Features/2Using Automatic Entering Features/2

AutoFill

drag fill handle (+)to consecutive cells

select two cells

tod

eterminestart and increment

Hold down Ctrl while dragging the fill handleif you do not want a series to increment.

ScreenTip displaysending data

Fill a range of cells with the sameFill a range of cells with the samedata or with a seriesdata or with a series

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EXCEL 2007

Chapter 1

BACK NEXT END

1-23

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Using the Sum Button

Click in desired cell, click Sum button,verify or set range and press Enter

Use the Sum () button to Add Numbers

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EXCEL 2007

Chapter 1

BACK NEXT END

1-24

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Using the Sum Button

Click in desired cell, click Sum button arrow,then Average, verify or set range and press Enter

Use the Sum drop-down arrowto Average Numbers

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EXCEL 2007

Chapter 1

BACK NEXT END

1-25

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Copying Formulas

Using fill handle (+), drag through cellsthat should have the formula

Use the Fill Handle to Copy a Formulawith relative cell reference

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EXCEL 2007

Chapter 1

BACK NEXT END

1-26

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Selecting CellsSelecting Cells

Using the mouseSelectSelectcolumncolumn

Selectrow

Select Allcells

adjacent cellsadjacent cellsdrag with mouse

nonadjacent cellsnonadjacent cellsHoldCtrl key as you selectcells, rows, or columns

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EXCEL 2007

Chapter 1

BACK NEXT END

1-27

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create, Save, and

Print a Workbook

Enter Data

Edit Data

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Selecting Cells/2Selecting Cells/2

Using the keyboard

To select Press

Cells in direction of arrow key Shift + arrow key

To beginning of row Shift + Home

To beginning of worksheet Shift + Ctrl + Home

To last cell in worksheet containing data Shift + Ctrl + End

An entire column Ctrl + spacebar

An entire row Shift + spacebar

An entire worksheet Ctrl + A or Ctrl +Shift + spacebar

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EXCEL 2007

Chapter 1

BACK NEXT END

1-28

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Selecting Data within CellsSelecting Data within Cells

Data within cells

Double-click cell anddrag with mouse or use

Shift + arrow key

Can also press F8 to turnon Extend Selection mode

Afterselecting data,press F8 to turn off

Extend Selection mode

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EXCEL 2007

Chapter 1

BACK NEXT END

1-29

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Formatting with Predesigned StylesFormatting with Predesigned Styles

Table Styles: select cells firstTable Styles: select cells first

Click the Home Tab,then Format As Table

Choose astyle

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EXCEL 2007

Chapter 1

BACK NEXT END

1-30

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Formatting with Predesigned StylesFormatting with Predesigned Styles

Cell Styles: select cells firstCell Styles: select cells first

Click HomeTab, then

Cell Styles

Choosea style

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EXCEL 2007

Chapter 1

BACK NEXT END

1-31

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Using the Help FeatureUsing the Help Feature

ORClick topic

To access help, Click Excel Help buttonOR press the F1 key

Type your

question ortopic in theSearch box

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EXCEL 2007

Chapter 1

BACK NEXT END

1-32

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

How do you close a workbook?

Features SummaryFeatures Summary


Then Close

OR

Click

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EXCEL 2007

Chapter 1

BACK NEXT END

1-33

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

How do you exit Excel?


Click Office button, then Exit Excel

OR Click Closebutton

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EXCEL 2007

Chapter 1

BACK NEXT END

1-34

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook

Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Howd

o youd

isplay the Go Tod

ialog box?


Click Home tab Click Find and Select,Then Go To

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EXCEL 2007

Chapter 1

BACK NEXT END

1-35

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data

Save a Workbook Edit Data

Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Howd

o you open the Help wind

ow?


To access help, Click Excel Help button

OR

Press the F1 key

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EXCEL 2007

Chapter 1

BACK NEXT END

1-36

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data


Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Howd

o you open a workbook?



Ctrl + OOR

Then Open

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EXCEL 2007

Chapter 1

BACK NEXT END

1-37

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data


Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Howd

o you print a workbook?


Click the Print button inthe Quick Access toolbar

OR


then Print

OR

Ctrl + P

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EXCEL 2007

Chapter 1

BACK NEXT END

1-38

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data


Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Howdo you save a workbook?


OR Click the

Office button

Then SaveOr Save as

Click Save in the Quick Access toolbar

OR

Ctrl + S

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EXCEL 2007

Chapter 1

BACK NEXT END

1-39

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data


Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

How do you display Format As Table gallery?


Click the Home Tab,then Format as Table

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EXCEL 2007

Chapter 1

BACK NEXT END

1-40

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data


Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

How do you display the Cell Styles gallery?


Click HomeTab, then

Cell Styles

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EXCEL 2007

Chapter 1

BACK NEXT END

1-41

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data


Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Howd

o youdisplay the Sum button

drop

down list?


Click Home, then theSum button arrow

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Copyright 2007 Paradigm Publishing Inc

EXCEL 2007

Chapter 1

BACK NEXT END

1-42

LINKS TO

OBJECTIVES

Identify Elements

of an Excel

Workbook

Create a

Workbook

Enter Data


Print a Workbook

Insert a Formula

using Sum

Apply

Predesigned

Formatting

Help Feature

Features

Summary

Coming NextComing Next

INSERTING FORMULAS

IN A WORKSHEET

Excel07_L1_Ch1

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Transcript of Excel07_L1_Ch1