Dynamics AX 2012 R2 Intrastat - · PDF fileMicrosoft Dynamics AX 2012 R2: Intrastat...

Microsoft Dynamics AX

2012 R2: Intrastat docu-

mentation Intrastat documentation using the example Ger-

many

Author: Andrea Skocdopole

Microsoft Dynamics AX 2012 R2: Intrastat documentation

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Inhalt

Introduction: ....................................................................................................................................... 2

General information: ...................................................................................................................... 2

Description of fields in intrastat declaration ................................................................... 3

1) Dispatches and Arrivals of goods ............................................................................................ 4

2) Arrival of goods .............................................................................................................................. 6

3) Dispatches ...................................................................................................................................... 11

Setup Intrastat ................................................................................................................................. 15

Prerequisites Settings:...................................................................................................................... 15

Excursion: .............................................................................................................................................. 19

Examples: .............................................................................................................................................. 26

Dispatch: ................................................................................................................................................ 26

Arrival: .................................................................................................................................................... 30


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Introduction: This document gives an overview of necessary fields and setup description of the Ger-

man Intrastat report for Dynamics AX 2012 R2. For further details about the declara-

tion and in cases of lack of clarity, please contact ‘Statistisches Bundesamt in Wiesba-

den’.

General information: In scope within the Intrastat declaration is the trade of goods inside all EU Member

States. This affects dispatches and arrivals. Intrastat declaration has to be submitted

only within EU Member States when goods are concerned which are physically dis-

patched or when goods are physically entered. Two declarations have to be transferred,

one for dispatches of goods and one for the arrivals. This documentation considers

trades between Germany and EU Member States.


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Description of fields in intrastat declaration

Form for arrivals

Form for dispatch


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1) Dispatches and Arrivals of goods

Box 1: VAT number as stated in advanced turnover tax return / party respon-

sible for providing information

First subdivision: VAT number as stated in the advanced turnover tax return

Here the number which was set up in Organization administration/Setup/Organi-

zation/Legal entities > FastTab Tax registration will be displayed.

Second subdivision: Additional number

To enter is the additional three-digit number allocated from the Federal Statistical of-

fice. This number is to distinguish between individual businesses submitting separate

statistical declarations within a group integrated for VAT purposes.

This number will be transferred from Organization administration/Setup/Organi-

zation/Legal entities > FastTab Foreign trade and logistics > Field Intrastat

code


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Third subdivision – seat (Land) of the local tax office

Code of the state the local tax office for VAT declaration is seated.

This code will be transferred from entries in Organization administra-

tion/Setup/Addresses/Address setup> State/province. Country/region of the le-

gal entity has to be selected and the code has to be entered in field Intrastat code.

The intrastate code for the state in Germany is available in the current ‘Intra-Commu-

nity Trade Statistics-General Guide’.


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2) Arrival of goods

Box 6: Description of goods

To show data in this box commodity codes has to be setup a) in Organization administration/ Setup/Foreign trade/Commodity codes


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b) Product information management/Common/Released products>Edit>

FastTab Foreign trade >Commodity for the single items.

Box 7: Item number

This number will be allocated automatically from the system

Box 8a: Member State of consignment

This field has to display the country/region code of the Member state the goods were

sent to Germany. This means that the country/region code of the vendor has to be en-

tered. Therefore enter the country/region code in Accounts payable/Common/ Ven-

dors /All vendors > Click Edit go to FastTab Address.

Box 8b: Region of destination (Land)

Land code of the region within Germany where the arriving goods are intended to re-

main. In general this should be the Intrastat code entered within the state/province for

the legal entity.

If goods are destined for foreign country, code 25 has to be entered.


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Box 9: (no designation) Leave this box empty

Box 10: Nature of transaction First of all Transaction codes has to be setup in Organization administra-tion/Setup/Foreign trade/Transaction codes.

For example: Transaction code=11 for purchase and sale

To get this code to the Intrastat declaration is has been entered Organization admin-

istration/ Setup/Foreign trade/Foreign trade parameters> Intrastat FastTab

General. This code will be taken as a default value for Purchase order and sales or-

ders. This is the same for field ‘Credit note’.



Box 13: Commodity code In this box enter the 8-digit Commodity code of the current version of Commodity Clas-

sification which will be set up in Organization administration/Setup/Foreign


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trade/Commodity codes. Furthermore this code has to be added to an item (Prod-uct information management/Common/Released products>Select or create an item> FastTab Foreign trade >Commodity)

Box 14: Country of origin

The country where the goods were produced. If this country is unknown the Member State of consignment has to be entered again. Goods of German origin (e.g. re-im-ports) may be indicated “DE”.

This value can be entered to the item within FastTab Foreign trade and it will be

transferred to the intrastat declaration. If these fields are blank the country of origin will be transferred from the vendor address.


Box 16: Net mass in full kilograms

This value will be calculated from the number of pieces (respectively number of units) of a purchase order multiplied by the net amount which has been added to the item (Product information management/Common/Released products>Select or

create an item> FastTab Manage Inventory > Net weight).

Box 17: Quantity in supplementary units Enter for each item the numerical value of the supplementary unit indicated in the

Commodity Classification for Foreign Trade Statistics. Leave the box empty, if a supple-mentary unit is not specified.

This amount will be transferred from the Item setup/FastTab Foreign Trade >Field ‘Additional units’


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Box 18: Invoiced amount in full euros

The Net amount of the purchase order line will be entered.

Box 19: Statistical value in full euros If the goods transaction is a purchase transaction (code 11 in box 10) this box should generally left empty. For further information about this box, please see ‘Intra-Commu-

nity Trade Statistics General Guide’ from the Federal Statistic office.

This value will be calculated out of the percentage entered within the item (FastTab Foreign Trade> Charges percentage)


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3) Dispatches

Box 6: Description of goods To show data in this box commodity codes has to be setup the same way as for the ar-

rival of goods: a) in Organization administration/ Setup/Foreign trade/Commodity codes

b) Product information management/Common/Released products> FastTab Foreign trade >Commodity for single items.

Box 7: Item number This number will be allocated automatically from the system.

Box 8a: Member State of destination

This field has to display the country/region code of the Member State where goods are moved to be used or consumed, treated or processed. Therefore enter the country/re-gion code of the customer in Accounts payable/Common/ Customers /All customers >

Click Edit go to FastTab Addresse.

Box 8b: Region of origin (Land)

It is the Land within Germany where the goods were produced. For goods with foreign origin, code number 99 should be entered.

To get data to this box go to Product information management/Common/Re-leased products> FastTab Foreign trade > Country/Region and State/prov-

ince. If Country/region is set to DEU a selection for State/province is possible. If these fields are not filled, the default data will be transferred from Address of the legal entity.


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The Intrastat declaration form shows a 2-digit intrastat code for the state/province of

origin, so it has been entered within Organization administration/Setup/Ad-

dresses/Address setup> State/province> Intrastat code. . The intrastate code

for the state in Germany is available in the current ‘Intra-Community Trade Statistics-

General Guide’

Box 9: (no designation)

Leave this box empty

Box 10: Nature of transaction

First of all Transaction codes has to be setup in Organization administra-

tion/Setup/Foreign trade/Transaction codes.



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To get this code to the Intrastat declaration is has been entered in Organization ad-

ministration/ Setup/Foreign trade/Foreign trade parameters> Intrastat

FastTab General. This code will be taken as a default value for sales order, free text

invoices. This is the same for field ‘Credit note’.



Leave this box empty Box 13: Commodity code

In this box enter the 8-digit Commodity code of the current version of Commodity Clas-sification which will be set up in Organization administration/ Setup/Foreign

trade/Commodity codes. Furthermore this code has to be added to an item (Prod-uct information management/Common/Released products>Select or create an item> FastTab Foreign trade >Commodity). It reverses to the same data as for the arrival of goods






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Box 16: Net mass in full kilograms This amount will be calculated from number of pieces (respectively number of units) of

the purchase order multiplied by the net weight which has been added to the item (Product information management/Common/Released products>Select or

create an item> FastTab Manage Inventory > Net weight). It reverses to the same data as for the arrival of goods.

Box 17: Quantity in supplementary units Enter for each item the numerical value of the supplementary unit indicated in the

Commodity Classification for Foreign Trade Statistics. Leave the box empty, if a supple-mentary unit is not specified.

This amount will be transferred from the Item setup/FastTab Foreign Trade >Field ‘Additional units’

Box 18: Invoiced amount in full euros

The Net amount of the purchase order line or free text invoice will be entered.

Box 19: Statistical value in full euros If the goods transaction is a selling transaction (code 11 in box 10) this box should

generally left empty. For further information about this box, please see ‘Intra-Commu-nity Trade Statistics General Guide’ from the Federal Statistic office.

This value will be calculated out if the percentage entered within the item (FastTab Foreign Trade> Charges percentage)


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Setup Intrastat

Within the previous description of the necessary fields for the Intrastat declaration the

most important steps for the setup has been displayed.

To obtain a simple overview the main preparatory settings will be descripted again in

the following. If necessary, additional explanations are provided.

Prerequisites Settings: Within Menu Organization administration deposit following data:

1. General information for country/region

Organization administration/Setup/Addresses/Address setup

- Tab Country/Region: Country/regions and ISO codes has to be specified

- Tab State/province: Enter the 2-digit intrastat code to the state. All codes are

receivable at the Federal Statistics Office.


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2. Information for the legal entity

Organization administration/Setup/Organization/Legal entities

- FastTab Addresses:

Enter the Country/region code (e.g. DEU). Important: Legal entity has to be located in

an EU Member state

- FastTab Tax registration:

Enter a tax registration number. This is the registration number receivable from tax au-

thorities and is needed for all tax declarations.

- FastTab Foreign trade and logistics:

o Enter VAT exempt number for import/export

o In the Branch number extension export/import field, specify the branch number

that is used in association with the value in the VAT exempt number export/import field

o In the intrastat code field, enter the intrastat code for the relevant countries/re-

gions. This should be a 3digit number


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3. Foreign trade information like:

Commodity codes

- Organization administration/ Setup/Foreign trade/Commodity codes:

Commodity codes for items will be entered. A List is available at the Federal Statistics

These codes have to be added to items.

Transactions codes

- Organization administration/Setup/Foreign trade/Transaction codes:



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Foreign trade parameters

These parameters will be set up in Organization administration/ Setup/Foreign

trade/Foreign trade parameters and needed some more explanation:

- Intrastat

o FastTab General:

In the Transaction code/Credit note field, select the transaction code for e.g. sales and

purchase orders. These entered codes will be taken as a default value for Purchases

and Sales.

Button ‘Compress’: all necessary details for a summarization of Intrastat data can be

selected. This criterion must be identical for the compression of Intrastat order lines.

All intrastat transaction with the same State/Province, Country/region of origin, State

of origin, Country/region, Commodity and Transaction code will be summarized to a

single Intrastat transaction.

The summarization take place while creating the Intrastat declaration within Organiza-

tion management/Periodic/Foreign trade/ Intrastat > Button update> Com-

press.


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o FastTab Minimum limit:

Enter a weight, amount and commodity. With these entries all necessary information

will be set up to summarize intrastat transactions for the intrastat declaration.

As an example:

With a weight less than 50,00 (kg), or an amount less than 100,00 (Eur) all intrastat

transactions will be summarized to Commodity 9990 99 25.

The summarization take place while creating the Intrastat declaration within Organiza-

tion management/Periodic/Foreign trade/ Intrastat > Button update> Mini-

mum limit

Excursion:

Examples for summarization with Compression and Minimum limit


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For Compression of Intrastat the following parameters are selected:

Furthermore parameters for Minimum limit are set:

Within Organization management/Periodic/Foreign trade/ Intrastat the follow-

ing transactions for Dispatches of goods are available:

To demonstrate the functionality of Compression and Minimum limit all transactions at

1/29/2013 will be considered.

a) Go to button ‘Update> Minimum limit’


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Printout with ‘Output>List DE

Result:

With this functionality all transactions with a net weight under 50 kg or an amount un-

der 100,00 EUR will be summarized to Commodity 9990 99 25.

b) Go to button ‘Update> Compress’



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Result:

With this functionality all transactions having the same Country/region, State/province, Commodity and Transaction code will be summarized to one intrastat transaction.

c) Go to button ‘Update> Minimum limit’ and activate field ‘Compress’


Result:

The summarization of intrastat transactions occurs in two steps. At first the parameters

entered within the Minimum limit FastTab will be considered. In step 2 the transactions

will be summarized using the settings from the compression of intrastat.

Attention:


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If transactions should be summarized (using both functionalities) to Transaction code

and Commodity, but the country is different, the country will not be displayed for the

summarization commodity. To get all necessary data into the intrastat declaration all

parameters needed for the declaration should be selected within in the compression.

o FastTab Transfer:

Select other specific criteria for transferring transactions to Intrastat declaration. The

transactions will be transferred if the entered criteria will be met.

Nonservice items

Items with commodity code

Items with weight

Items with additional units

With the field Transfer when meeting criterion for:

No check

One of selected

All the selection

Further containments can be done

o FastTab Check setup:

Activate criteria which will be used to check Intrastat transactions


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- Country/region properties

o Enter all Country/region which are necessary for companies trade

o Enter the specific Intrastat code and select the Country/region type (Domes-

tic;EU;Third country/region;EFTA). For Intrastat EU member states are necessary only.

For our legal entity located in Germany Country/region type=Domestic

Furthermore, the items have to setup with some more information. Therefore go to

Product information management > Common > Released products. Within the

item setup information at:

FastTab Foreign trade:

Enter a Commodity code, Additional unit, Charges percentage, Country/region and

State/province (if necessary).


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FastTab Manage Inventory:

Enter a value in the Net weight field


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Examples: After setting up the main parameter for Intrastat declaration a purchase order, Vendor

invoice, sales order and free text invoice will be posted as an example to show the in-

trastate declaration in Dynamics AX 2012 R2.

Dispatch:

1. Create a Free text invoice

Accounts receivable/Common/Free text invoices/All free text invoices

One for a customer located in Denmark (Customer: 1100)

Invoice date: 3/1/2013

Main account: Sales speakers- 4026

Sales tax group: AR-EU

Item sales tax group: FULL

Quantity:1

Unit price: 2.000,00

Amount: 2.000,00

Within in the line details go to Tab Foreign Trade and enter:

Total weight: 43,00

Country/region: DEU

State/Province: BE

Commodity: 8518 21 22

Transaction code: 11 (should be automatically entered)


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Post this invoice

2. Create a sales order

Accounts receivable/Common/Sales orders/All sales orders

Create a new Sales order for an Italian Customer (1102)

Sales order line

Item: 1000

Quantity: 1

Unit price: 1.500,00

Net amount: 1.500,00

Lines details

Tab Setup:

Sales tax group: AR-EU


Tab Foreign trade


Fields: Country/region of origin, State of origin and commodity are greyed out. These

values will come directly from the used item respectively from the address setup of the

legal entity.

Go to register invoice and create an invoice for this sales order


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Go to tab Setup and enter an invoice date: e.g. 1/3/2013

Ok to post the invoice

Go to Organization administration/Periodic/Foreign trade/Intrastat

Button ‘Transfer DE’ and select Free text invoices/Customer invoices/Customer packing

slips

OK


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The previous created free text invoice and sales order will be displayed in the Intrastat

form:

Button ‘Output/Form DE’

Enter Date From: 3/1/2013; To: 3/1/2013


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Arrival:

1. Create a Purchase Order

Accounts payable/Common/Purchase Orders/All purchase orders

Create a new purchase order for a vendor located in Spain (Vendor: 300033_036)

Accounting date: 2/1/2013

Delivery date: 2/1/2013

Purchase order lines:

Item number: 1000

Quantity: 100

Unit price: 400,00

Net amount: 40.000,00

Line details:

Tab Setup:

Sales tax group: AP-EU



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Tab Foreign trade:


Fields: Country/region of origin, State of origin and commodity are greyed out.


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Confirm the Purchase order (FastTab Purchase) and create a Product receipt (FastTab

Receive)

Enter a Product receipt

FastTab Setup:

Product receipt date: 2/1/2013


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OK

2. Create a vendor invoice

Accounts payable/Journals/Invoices/Invoice journal

Create a new journal

Date: 2/2/2013

Account type: Vendor

Account: Select a vendor located e.g. in Italy (Account: 3002)

Invoice: Test Intrastat IJa

Credit: 12.000,00

Offset account type: Ledger

Offset account: 1108


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Go to FastTab Invoice:

Transaction code: 11

Commodity: e.g. 8528 41 49 monitors

Post/Post

3. Go to Organization administration/Periodic/Foreign trade/Intrastat

Button ‘Transfer DE’ and select Vendor invoice/Vendor product receipts/Project invoice

OK

The previous created purchase order and vendor invoice will be displayed in the Intra-

stat form


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Button ‘Output/Form DE’

Enter Date From: 2/1/2013; To: 2/28/2013

Direction: Arrivals


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