Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX...

32
Microsoft Dynamics ® AX Intrastat in Microsoft Dynamics AX 2012 R2 White Paper This white paper explains where information comes from for each box of the German Intrastat arrival and dispatch forms, how to set up Intrastat, and how to transfer transactions and generate Intrastat forms for arrivals and dispatches. Intrastat reporting is the system that is used to record information and generate statistics on the compulsory declaration of movements of goods to or from other member states of the European Union (EU). September 2013

Transcript of Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX...

Page 1: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

Microsoft Dynamics

®

AX

Intrastat in Microsoft

Dynamics AX 2012 R2

White Paper

This white paper explains where information comes from for each box of the German Intrastat arrival and dispatch forms, how to set up Intrastat, and how to transfer transactions and

generate Intrastat forms for arrivals and dispatches. Intrastat reporting is the system that is used to record information and

generate statistics on the compulsory declaration of movements of goods to or from other member states of the European Union

(EU).

September 2013

Page 2: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

2 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Table of Contents

Executive summary ..................................................................................... 3

Intrastat overview ...................................................................................... 3

Intrastat form reference: Dispatches .......................................................... 4

Intrastat form reference: Arrivals ............................................................... 6

Set up Intrastat .......................................................................................... 9 Set up countries/regions ........................................................................................................ 9 Set up legal entities .............................................................................................................. 9 Set up commodity codes .......................................................................................................11 Set up transaction codes .......................................................................................................11 Set up foreign trade parameters for Intrastat ..........................................................................12 Set up products for Intrastat .................................................................................................15

Examples: Compression and minimum limit .............................................. 16 Minimum limit example .........................................................................................................18 Compression example ..........................................................................................................19 Both minimum limit and compression example ........................................................................19

Example: Dispatch .................................................................................... 20 Create a free text invoice ......................................................................................................20 Create a sales order .............................................................................................................22 Create an Intrastat declaration ..............................................................................................23

Example: Arrival ....................................................................................... 25 Create a purchase order .......................................................................................................25 Create a vendor invoice ........................................................................................................27 Create an Intrastat declaration ..............................................................................................29

Page 3: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

3

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Executive summary

This white paper explains where information comes from for each box of the German Intrastat arrival and dispatch forms, how to set up Intrastat, and how to transfer transactions and generate Intrastat forms for arrivals and dispatches.

This paper uses the German Intrastat reports as examples. For more information about these forms, see https://www.destatis.de/EN/Homepage.html.

For information about Intrastat reports in other countries/regions, see the local tax authority.

Intrastat overview

Intrastat reporting is the system that is used to record information and generate statistics on the compulsory declaration of movements of goods to or from other member states of the European Union

(EU). Intrastat reporting is required whenever a transaction crosses the border of another EU country/region.

The scope of an Intrastat declaration is the trade of goods inside all EU member states. This affects dispatches and arrivals. An Intrastat declaration has to be submitted only within EU member states when goods are physically dispatched or physically received. Two declarations must be transferred: one for dispatches of goods and one for arrivals of goods.

Page 4: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

4 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Intrastat form reference: Dispatches

This section explains where information for each box in the dispatch form comes from.

Figure 1 Intrastat dispatch form (Germany)

The following table describes each box in the dispatch form.

Box Description Source of data

1 Value-added tax (VAT) number, as

stated in the advanced turnover tax return.

Additional number allocated from the Federal Statistical Office. This number is used to distinguish individual businesses that submit separate statistical declarations within a group that is integrated for VAT purposes.

Seat of the local tax office for VAT declaration.

VAT number: Organization administration > Setup

> Organization > Legal entities: Tax registration field.

Additional number: Organization administration > Setup > Organization > Legal entities > Foreign trade and logistics FastTab > Intrastat code field.

Seat: Organization administration > Setup > Addresses > Address setup > State/province area > Intrastat code field for the country/region of the legal entity.

2 Date

3 No designation Leave this box blank.

4 Name and address

5

Page 5: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

5

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Box Description Source of data

6 Description of the goods Product information management > Common >

Released products > Edit > Foreign trade FastTab > Commodity field. This field is used to determine the commodity code that applies to the product that is included in the Intrastat declaration.

Organization administration > Setup > Foreign trade > Commodity codes field. This field contains the description that is printed in the Intrastat arrival form.

7 Item number Allocated automatically from the system. This is an incrementing activity number that starts at 1 for the first activity.

8a Member state of destination. The country/region code of the member state where the goods are sent to be used, consumed, treated, or processed.

Accounts receivable > Common > Customers > All customers > Select a customer > Edit > Address FastTab > Country/region for the address that has the Primary check box selected.

8b Region of destination (Land). The region within Germany where the goods are produced.

Usually: Organization administration > Setup > Addresses > Address setup > State/province area > Intrastat code field for the country/region of the legal entity. To find the Intrastat code for the state in Germany, see the Intra-Community Trade Statistics General Guide (https://www-idev.destatis.de/download/intra/IntratradeInstructions.pdf).

For goods of foreign origin, enter code 99 in the State/province > Intrastat code field.

9 No designation Leave this box blank.

10 Nature of the transaction Organization administration > Setup > Foreign trade > Transaction codes > Transaction code field. This field contains the number that is printed in the Intrastat arrival form.

Organization administration > Setup > Foreign trade > Foreign trade parameters > Intrastat > General FastTab > Transaction code field for sales orders and free text invoices.

11 No designation Leave this box blank.

12 No designation Leave this box blank.

13 Eight-digit commodity code of the current version of the commodity classification

Organization administration > Setup > Foreign trade > Commodity codes > Commodity field.

Product information management > Common > Released products > Select or create an item > Foreign trade FastTab > Commodity field.

14 No designation Leave this box blank.

15 No designation Leave this box blank.

16 Net mass in whole kilograms Calculated as the number of units on a purchase order multiplied by the net weight of the item.

Product information management > Common > Released products > Select or create an item > Manage inventory FastTab > Net weight field.

17 Quantity in supplementary units, as indicated in the Commodity Classification for Foreign Trade Statistics

Product information management > Item setup > Foreign trade FastTab > Additional units field.

Page 6: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

6 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Box Description Source of data

18 Invoiced amount in whole euros The net amount of the sales order line or free text invoice.

Accounts receivable > Common > Free text invoices > All free text invoices.

–or–

Accounts receivable > Common > Sales orders > All sales orders.

19 Statistical value in whole euros Calculated based on the charges percentage entered for the item. If the goods transaction is a sales transaction (code 11 in box 10), this box is generally left blank. For more information about the use of this field in Germany, see the Intra-Community Trade Statistics General Guide (https://www-idev.destatis.de/download/intra/IntratradeInstructions.pdf).

Product information management > Common > Released products > Select or create an item > Foreign trade FastTab > Charges percentage field.

Intrastat form reference: Arrivals

This section explains where information for each box in the arrivals form comes from.

Figure 2 Intrastat form for arrivals (Germany)

Page 7: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

7

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

The following table describes each box in the arrivals form.

Box Description Source of data

1 VAT number, as stated in the advanced turnover tax return.

Additional number allocated from the Federal Statistical Office. This number is used to distinguish individual businesses that submit separate statistical declarations within a group that is integrated for VAT purposes.

Seat of the local tax office for VAT declaration.

VAT number: Organization administration > Setup > Organization > Legal entities: Tax registration

field.

Additional number: Organization administration > Setup > Organization > Legal entities > Foreign trade and logistics FastTab > Intrastat code field.

Seat: Organization administration > Setup > Addresses > Address setup > State/province area > Intrastat code field for the country/region of the legal entity.

2 Date

3 No designation Leave this box blank.

4 Name and address

5

6 Description of the goods Product information management > Common > Released products > Edit > Foreign trade FastTab > Commodity field. This field is used to determine the commodity code that applies to the product that is included in the Intrastat declaration.

Organization administration > Setup > Foreign trade > Commodity codes field. This field contains the description that is printed in the Intrastat arrival form.

7 Item number Allocated automatically from the system. This is an incrementing activity number that starts at 1 for the first activity.

8a Member state of consignment. The country/region code of the member state from which the goods were sent to Germany.

Accounts payable > Common > Vendors > All vendors > Select a vendor > Edit > Address FastTab > Country/region for the address that has the Primary check box selected.

8b Region of destination (Land). The region within Germany where the arriving goods are intended to remain.

Usually: Organization administration > Setup > Addresses > Address setup > State/province area > Intrastat code field for the country/region of the legal

entity.

If goods are destined for a foreign country, enter code 25 in the State/province > Intrastat code field.

9 No designation Leave this box blank.

10 Nature of the transaction Organization administration > Setup > Foreign trade > Transaction codes > Transaction code field. This field contains the number that is printed in the Intrastat arrival form.

Organization administration > Setup > Foreign trade > Foreign trade parameters > Intrastat > General FastTab > Transaction code field for purchase orders and sales orders.

11 No designation Leave this box blank.

12 No designation Leave this box blank.

Page 8: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

8 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Box Description Source of data

13 Eight-digit commodity code of the current

version of the commodity classification

Organization administration > Setup > Foreign trade

> Commodity codes > Commodity field.

Product information management > Common > Released products > Select or create an item > Foreign trade FastTab > Commodity field.

14 Country of origin Product information management > Common > Released products > Select or create an item > Foreign trade FastTab > Commodity field. Enter the country/region if it is known. If it is not known, enter the member state of consignment. If the goods are of German origin (that is, if they are reimported), enter DE.

This information is automatically transferred from the item record to the Intrastat declaration. If the field is blank for an item, the country of origin is transferred from the vendor’s address.

15 No designation Leave this box blank.

16 Net mass in full kilograms Calculated as the number of units on a purchase order multiplied by the net weight of the item.

Product information management > Common > Released products > Select or create an item > Manage inventory FastTab > Net weight field.

17 Quantity in supplementary units, as indicated in the Commodity Classification for Foreign Trade Statistics

Product information management > Item setup > Foreign trade FastTab > Additional units field.

18 Invoiced amount in whole euros The net amount of the purchase order line.

Accounts payable > Common > Purchase Orders > All purchase orders.

–or–

Accounts payable > Journals > Invoices > Invoice journal.

19 Statistical value in whole euros Calculated based on the charges percentage entered for the item. If the goods transaction is a purchase transaction (code 11 in box 10), this box is generally left blank. For more information about the use of this field in Germany, see the Intra-Community Trade Statistics General Guide (https://www-idev.destatis.de/download/intra/IntratradeInstructions.pdf).

Product information management > Common > Released products > Select or create an item > Foreign trade FastTab > Charges percentage field.

Page 9: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

9

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Set up Intrastat

For an overview of the setup process, see “About Intrastat” (http://technet.microsoft.com/en-us/library/aa548435.aspx). For detailed information, see the following sections.

Set up countries/regions

Set up each country/region in the Address setup form.

1. Click Organization administration > Setup > Addresses > Address setup.

2. In the left pane, click the Country/region link, and then enter the name and International Organization for Standardization (ISO) code for each country/region that your organization does business with.

3. Click the State/province link, and then enter the two-digit Intrastat code for each state within

the countries/regions, for those countries/regions that have states.

Figure 3 State setup in the Address setup form

Set up legal entities

Set up each legal entity in the Legal entities form.

1. Click Organization administration > Setup > Organization > Legal entities.

2. On the Addresses FastTab, enter the country/region code. The legal entity must be located in an

EU member state.

3. On the Tax registration FastTab, enter a tax registration number. This registration number is assigned by tax authorities and is needed for all tax declarations.

Page 10: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

10 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

4. On the Foreign trade and logistics FastTab, enter the following information:

VAT exempt number export and VAT exempt number import: Enter the VAT number.

Branch number extension export and Branch number extension import: Enter the branch number that is used in association with the number that is entered in the VAT exempt

number export and VAT exempt number import fields.

Intrastat code: Enter the three-digit Intrastat code for the appropriate country/region.

Figure 4 Legal entities form

Page 11: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

11

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Set up commodity codes

Set up commodity codes in the Commodity codes form.

1. Click Organization administration > Setup > Foreign trade > Commodity codes.

2. Enter the commodity codes that are relevant for your organization. For a list of commodity codes, see the tax authority publications. Later, you will assign these commodity codes to products in the Released product details form.

Figure 5 Commodity codes form

Set up transaction codes

Set up transaction codes in the Transaction codes form.

1. Click Organization administration > Setup > Foreign trade > Transaction codes.

2. Enter a transaction code. For example, for purchases and sales, enter 11.

Figure 6 Transaction codes form

Page 12: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

12 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Set up foreign trade parameters for Intrastat

Set up foreign trade parameters for Intrastat in the Foreign trade parameters form. These parameters include transaction codes, compression options, minimum limits, transfer options, and check setup options.

1. Click Organization administration > Setup > Foreign trade > Foreign trade parameters.

2. On the General FastTab, select a transaction code for sales orders and purchase orders, and then select a transaction code for credit notes.

Figure 7 Foreign trade parameters form

3. Click Compress, select the fields to compare when summarizing Intrastat information, and then click OK. For example, in the following illustration, all Intrastat transactions with the same State/province, Country/region of origin, State of origin, Commodity, and Transaction

code values will be summarized to a single Intrastat transaction. For more information, see the Examples: Compression and minimum limit section.

Figure 8 Compression of Intrastat form

Page 13: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

13

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

4. In the Foreign trade parameters form, on the Minimum limit FastTab, enter a weight, amount, and commodity. This information is used to summarize Intrastat transactions for the Intrastat declaration. For example, in the following illustration, all Intrastat transactions where the weight is less than 50.00 (kg) or the amount is less than 100.00 (euros) will be summarized to

commodity 9990 99 25.

Figure 9 Minimum limit FastTab in the Foreign trade parameters form

The summarization occurs when you create the Intrastat declaration in the Intrastat form. (Click Organization management > Periodic > Foreign trade > Intrastat. Then click Update > Minimum limit.) For more information, see the Examples: Compression and minimum limit section.

Figure 10 Intrastat form

Page 14: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

14 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

5. On the Transfer FastTab, select the criteria for transferring transactions to the Intrastat declaration. The following criteria are available:

Nonservice items

Items with commodity code

Items with weight

Items with additional units

Figure 11 Transfer FastTab in the Foreign trade parameters form

6. On the Check setup FastTab, select the options that are used to check Intrastat transactions.

Figure 12 Check setup FastTab in the Foreign trade parameters form

Page 15: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

15

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

7. In the left pane, click the Country/region properties link, and then enter all countries/regions that your organization does business with. For each country/region in the EU, enter the Intrastat code, and select the country/region type.

Figure 13 Country/region properties link in the Foreign trade parameters form

Set up products for Intrastat

Set up products for use with Intrastat in the Released product details form.

1. Click Product information management > Common > Released products. Select a product,

and then click Edit.

2. On the Foreign trade FastTab, enter a commodity code, additional unit, charges percentage, country/region, and state/province (if applicable).

Figure 14 Released product details form

Page 16: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

16 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

3. On the Manage inventory FastTab, enter a value in the Net weight field.

Figure 15 Manage inventory FastTab in the Released product details form

Examples: Compression and minimum limit

In the Foreign trade parameters form, on the Minimum limit FastTab, you can enter a weight, amount, and commodity, and then click Compress to select the fields to summarize on Intrastat declarations. The summarization occurs when you create the Intrastat declaration in the Intrastat form. (Click Organization management > Periodic > Foreign trade > Intrastat. Then click Update > Minimum limit.)

This section shows the result of three possible configurations for compression and minimum limits:

Minimum limit example

Compression example

Minimum limit and compression example

Page 17: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

17

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

All these examples are based on the following setup:

In the Compression of Intrastat form, the following fields are selected.

Figure 16 Compression of Intrastat form

In the Foreign trade parameters form, the following information is set on the Minimum limit FastTab.

Figure 17 Foreign trade parameters form

In the Intrastat form, the following transactions for dispatches of goods are available.

Figure 18 Intrastat form with dispatch transactions

Page 18: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

18 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

To demonstrate the functionality of compression and minimum limit, all transactions as of 1/29/2013 (January 29, 2013) will be considered.

Minimum limit example

1. In the Intrastat form, click Update > Minimum limit, and then enter 1/29/2013 as both the start date and the end date. Do not select the Compress check box.

Figure 19 Minimum limit update of Intrastat form

Figure 20 Intrastat form with transactions selected

2. In the Intrastat form, click Output > List DE. All transactions with a net weight under 50 kg or an amount under 100.00 EUR will be summarized to commodity 9990 99 25.

Figure 21 Intrastat transactions report

Page 19: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

19

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Compression example

1. In the Intrastat form, click Update > Compress. All transactions that have the same country/region, state/province, commodity, and transaction code are summarized to one Intrastat transaction.

Figure 22 Intrastat form with compressed transactions

2. In the Intrastat form, click Output > List DE.

Figure 23 Intrastat transactions report

Both minimum limit and compression example

1. In the Intrastat form, click Update > Minimum limit, and then enter 1/29/2013 as both the start date and the end date. Select the Compress check box.

Figure 24 Minimum limit update of Intrastat form

Page 20: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

20 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Figure 25 Intrastat form

2. In the Intrastat form, click Output > List DE. The summarization of Intrastat transactions occurs in two steps. First, the parameters that were entered on the Minimum limit FastTab are

considered. Second, the transactions are summarized by using the settings from the Compression of Intrastat form.

Figure 26 Intrastat transactions report

If transactions should be summarized by transaction code and commodity, but the country/region is different, the country/region will not be displayed for the summarization commodity. If you want to get all necessary data into the Intrastat declaration, all parameters needed for the declaration should be selected in the compression.

Example: Dispatch

This example shows how a free text invoice and a sales order work with the setup that was specified in the Set up Intrastat section.

Create a free text invoice

Use the Free text invoice form to enter a free text invoice.

1. Click Accounts receivable > Common > Free text invoices > All free text invoices.

2. Enter a free text invoice for a customer that is located in Denmark. Use the information in the

following table.

Field Entry

Customer account 1100 – Test Intrastat

Invoice date 3/1/2013

Main account Sales speakers – 4026

Sales tax group AR-EU

Item sales tax group FULL

Page 21: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

21

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Field Entry

Quantity 1

Unit price 2,000.00

Amount 2,000.00

Foreign trade: Total weight 43.00

Foreign trade: Country/region DEU

Foreign trade: State/province BE

Foreign trade: Commodity 8518 21 22

Foreign trade: Transaction code 11

3. Post the free text invoice.

Figure 27 Free text invoice form

Page 22: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

22 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Create a sales order

Use the Create sales order form to create a sales order.

1. Click Accounts receivable > Common > Sales orders > All sales orders.

2. Create a sales order for a customer that is located in Italy. Use the information in the following table.

Field Entry

Customer account 1102

Item 1000

Quantity 1

Unit price 1,500.00

Net amount 1,500.00

Setup: Sales tax group AR-EU

Setup: Item sales tax group FULL

Foreign trade: Transaction code 11

Foreign trade: Country/region of origin This field is not available, because the value will be automatically determined based on the primary address of the legal entity.

Foreign trade: State of origin This field is not available, because the value will be automatically determined based on the primary address of the legal entity.

Foreign trade: Commodity This field is not available, because the value will be automatically determined based on the primary address of the legal entity.

3. Create an invoice for the sales order.

Figure 28 Posting invoice form

Page 23: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

23

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

4. On the Setup tab, enter an invoice date.

Figure 29 Setup tab in the Posting invoice form

5. Click OK to post the invoice.

Create an Intrastat declaration

Use the Intrastat form to create an Intrastat declaration.

1. Click Organization administration > Periodic > Foreign trade > Intrastat.

2. Click Transfer DE.

3. Select the Free text invoice, Customer invoice, and Customer packing slips check boxes.

Figure 30 Transfer DE form

Page 24: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

24 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

4. Click OK to transfer the transactions. The free text invoice and sales order are shown in the Intrastat form.

Figure 31 Intrastat form

5. In the Intrastat form, click Output > Form DE.

6. Enter a date range from 3/1/2013 to 3/1/2013.

Figure 32 Intrastat transactions form

Page 25: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

25

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

7. Click OK to generate the form.

Figure 33 Intrastat transactions form report

Example: Arrival

This example shows how a purchase order and a vendor invoice work with the setup that was specified in the Set up Intrastat section of this paper.

Create a purchase order

Use the Create purchase order form to create a purchase order.

1. Click Accounts payable > Common > Purchase Orders > All purchase orders.

2. Enter a purchase order for a vendor that is located in Spain. Use the information in the following table.

Field Entry

Vendor 300033_036

Accounting date 2/1/2013

Delivery date 2/1/2013

Page 26: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

26 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Figure 34 Create purchase order form

3. Enter a purchase order line. Use the information in the following table.

Field Entry

Item number 1000

Quantity 100

Unit price 400.00

Net amount 40,000.00

Setup: Sales tax group AP-EU

Setup: Item sales tax group FULL

4. On the Foreign trade tab, enter the following information for the purchase order line.

Field Entry

Foreign trade: Transaction code 11

Foreign trade: Country/region of origin This field is not available, because the value will be automatically determined based on the primary address of the legal entity.

Foreign trade: State of origin This field is not available, because the value will be automatically determined based on the primary address of the legal entity.

Foreign trade: Commodity This field is not available, because the value will be automatically determined based on the primary address of the legal entity.

5. On the Action Pane, click Purchase, and then click Confirm to confirm the purchase order.

Page 27: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

27

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

6. On the Action Pane, click Receive, and then click Product receipt to create a product receipt for the purchase order.

Figure 35 Posting product receipt form

7. On the Setup tab, enter 2/1/2013 as the product receipt date.

Figure 36 Setup tab in the Posting product receipt form

8. Click OK.

Create a vendor invoice

Use the Invoice journal form to create a vendor invoice.

1. Click Accounts payable > Journals > Invoices > Invoice journal.

2. Create a journal. Use the information in the following table.

Field Entry

Date 2/2/2013

Account type Vendor

Account 3002 (a vendor that is located in Italy)

Invoice Test Intrastat IJa

Page 28: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

28 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Field Entry

Credit 12,000.00

Offset account type Ledger

Offset account 1108

Figure 37 Journal voucher form

3. On the Invoice tab, enter the following information.

Field Entry

Transaction code 11

Commodity 8528 41 49 monitors

Page 29: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

29

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

Figure 38 Invoice tab in the Journal voucher form

4. Click Post > Post.

Create an Intrastat declaration

Use the Intrastat form to create an Intrastat declaration.

1. Click Organization administration > Periodic > Foreign trade > Intrastat.

2. In the Intrastat form, click Transfer DE.

3. Select the Vendor invoice, Vendor product receipts, and Project invoice check boxes.

Figure 39 Transfer DE form

Page 30: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

30 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

4. Click OK to transfer the transactions.

The Intrastat form displays the purchase order and vendor invoice.

Figure 40 Intrastat form

5. In the Intrastat form, click Output > Form DE.

6. Enter a date range from 2/1/2013 to 2/28/2013.

7. In the Direction field, select Arrivals.

Figure 41 Intrastat transactions form

Page 31: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

31

INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

8. Click OK to generate the form.

Figure 42 Intrastat transactions form report

Page 32: Intrastat in Microsoft Dynamics AX 2012 R2 · PDF file3 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2 Executive summary This white paper explains where information comes from for

32 INTRASTAT IN MICROSOFT DYNAMICS AX 2012 R2

The information contained in this document represents the current view of Microsoft Corporation on the issues discussed as of the

date of publication. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a

commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information presented after the date of

publication.

This white paper is for informational purposes only. Microsoft makes no warranties, express or implied, in this document.

Complying with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of

this document may be reproduced, stored in, or introduced into a retrieval system, or transmitted in any form or by any means

(electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of

Microsoft Corporation.

Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject

matter in this document. Except as expressly provided in any written license agreement from Microsoft, the furnishing of this

document does not give you any license to these patents, trademarks, copyrights, or other intellectual property.

© 2013 Microsoft Corporation. All rights reserved.

The example companies, organizations, products, domain names, e-mail addresses, logos, people, places, and events depicted herein are fictitious. No association with any real company, organization, product, domain name, e-mail address, logo, person,

place, or event is intended or should be inferred.

Microsoft and Microsoft Dynamics are either registered trademarks or trademarks of Microsoft Corporation in the United States

and/or other countries.

The names of actual companies and products mentioned herein may be the trademarks of their respective owners.

Microsoft Dynamics is a line of integrated, adaptable business management solutions that enables you and your people to make business decisions with greater confidence. Microsoft Dynamics works like and with familiar Microsoft software, automating and streamlining financial, customer relationship and supply chain processes in a way that helps you drive business success.

U.S. and Canada Toll Free 1-888-477-7989

Worldwide +1-701-281-6500

www.microsoft.com/dynamics