CHANGE CHAMPIONS – UNE: FOL UPDATE 3#

CONTENTS

•  Welcome Back Champs!

•  Programme Status Update •  Update on Events

•  Spotlight on Projects –  Revitalising Learning – Helen Carter –  Hosting Strategy

–  Approvals Project

•  Events in the Wind

•  Over to Participants •  Listening In? Quiz Time! •  Date of Next Meeting

CHANGE  CHAMPIONS  –  UPDATE  3#  

PROJECT 2012 – THE PORTFOLIO

CHANGE  CHAMPIONS  –  UPDATE  3#  

UNE:  Flexible  &  Online  

Collabora?ons   Trimesters  

Project  2012  -­‐  VC  

Unit  Monitoring  

SDVC  /  DVC(A)  

Course  Profile  Planning  

Execu?ve  Sponsor  

Prof.  Graham  Webb  Senior  Deputy  Vice-­‐Chancellor  &    Deputy  Vice-­‐Chancellor  (Academic)  

PROJECT 2012 FOL – THE PORTFOLIO

Flexible  &  Online  

Revitalised  Learning  

Working  Together  

Transforming  Technology  

Execu?ve  Sponsor  Prof.  Graham  Webb  

Academic  Lead:    Prof.  Belinda  Tynan  

Program  Director:  Sam  Austrin-­‐Miner  

Prog  Mgr:  Myles  Carrick   Prog  Mgr:  Lorraine  Jenkyn   Prog  Mgr:  David  Symons  

CHANGE  CHAMPIONS  –  UPDATE  3#  

PROGRAM STATUS UPDATE – REVITALISED LEARNING Project/Deliverables   Execu4ve  Sponsor   Status   Outcomes  and  Benefits  

New  and  Revitalised  Courses   Graham  Webb   Green   New  course  offerings,  leading  to  increased  revenue.  

Learning  Models  Quality  &  Stds   Graham  Webb   Green   Increased  online  quality  for  all  courses  and  units.  

Moodle:  Teaching/Learning   Graham  Webb   Green   New  single  learning  plaborm  integrated  to  new  Learning  Model.  Removal  of  two  older  systems,  reduc?on  in  IT  applica?ons  staff.  

Moodle:  Research  &  Communi?es   Graham  Webb   Green   Greater  interac?on  between  research  and  course  communi?es.  Post  Graduate  interac?on  increased.  New  single  learning  plaborm  integrated  to  new  Learning  Model.  Removal  of  two  older  systems,  reduc?on  in  IT  applica?ons  staff.  

Mahara  ePorbolios   Graham  Webb   Green   Provision  of  life?me  ePorbolio  space  and  system  for  all  staff  and  students.  

Rich  Media  (Vod/Pod)   Peter  Enlund   Amber   Lecture  capture  system  and  storage  for  all  lecture  theatres  and  academic  desktops.  Increased  availability  of  new  Vodcasts  and  Podcasts  of  lectures  for  all  students  globally.  System  will  be  integrated  with  Moodle  system.  

Virtual  Classroom  (Not  funded)   Peter  Enlund   Not  Started   Opportunity  for  students  to  view  and  take  part  in  lectures  and  seminars  in  real  ?me.  (asynchronous  and  synchronous).  

Online  Secure  Examina?ons   Graham  Webb   Green   Reduc?on  in  usage  of  remote  examina?on  centres  leading  to  a  ?ghter  control  on  exams  and  financial  savings.  

Ra?onalising  CDROMs   Graham  Webb   Green   Reduc?on  in  usage  of  outmoded  media,  staff  and  financial  savings  from  postage,  packaging  etc.  

CHANGE  CHAMPIONS  –  UPDATE  3#  

PROGRAM STATUS UPDATE – TRANSFORMING TECHNOLOGY Project   Execu4ve  Sponsor   Status   Outcome  and  Benefits  

IT  Strategy   Peter  Enlund   Green  -­‐  Complete   Agreed  IT  plan  and  migra4on  to  porEolio  management  and  budget  management  in  line  with  University  Strategy.  Migra4on  of  workforce  to  customer  orientated  model.  Reduc4on  in  cost    ongoing  capital  requirements,  increased  system  reliability.  

IT  Budget  Rebuild   Peter  Enlund   Green  -­‐  Complete   Remodelling  of  IT  budget  requirements  and  decentralised  spend  against  the  new  strategy.  BePer  IT  budget  management.  

IT  Design  new  Organisa4on  Model   Peter  Enlund   Green  -­‐  Complete   Organisa4onal  model  that  fits  the  customer  focused  impera4ves  of  the  new  strategy  for  IT.  

Voice  over  IP   Peter  Enlund   Green   Business  case,  and  thereacer  deployment  plan  to  deliver  telephony  service  change.  Financial  savings.  

New  Web  Solu?ons   Peter  Enlund   Amber   New  web  hardware  infrastructure  that  is  more  reliable  and  secure  than  current  outmoded  unsupported  systems  in  use.  Student  sa?sfac?on  with  online  systems  increased.  

Skype  Roll  Out   Peter  Enlund   Green  -­‐  Complete   Enhanced  use  of  new  network  to  allow  for  greater  communica4on  between  students  and  academics,  admin  staff.  Reduc4on  in  cost  of  conference,  video  and  telephone  calls.  

Establish  Informa?on  Strategy   Peter  Enlund   Not  Yet  Started   Strategy  for  management  of  informa?on  for  the  university  as  a  whole,  covering  research,  library,  IT.  

Cloud  Email/Calendar   Peter  Enlund   Green   Business  case  and  plan  to  enable  organisa?on  to  choose  a  vendor  to  provide  email  and  calendar  services  in  the  cloud.  Migra?on  to  the  Cloud  for  these  services.  Resul?ng  in  reduc?on  of  cost  of  infrastructure  and  greater  integra?on  with  new  Moodle  system  for  students  and  staff.  

Disaster  Recovery  Project     Peter  Enlund   Amber   Increased  resilience  in  new  Student  learning  plaborm  (Moodle)  Iden?ty  Access  Management  system  created  offsite.  

@Task  Deployment   Graham  Webb   Green  –  Almost  Complete  

Transparent  real  ?me  repor?ng  on  all  outcomes,  benefits,  issues  and  risks  for  all  FOL  and  ITD  projects  for  execu?ve  management.  

Hos?ng  Strategy   Peter  Enlund   Green   Plan  to  engage  with  a  number  of  key  IT  partners  to  enable  hos?ng  of  core  systems  and  services.  Reduc?on  in  ongoing  capital  requirements  and  FTE  over  ?me.  

CHANGE  CHAMPIONS  –  UPDATE  3#  

PROGRAM STATUS UPDATE – WORKING TOGETHER

Project   Execu4ve  Sponsor   Status   Outcomes  and  Benefits  

Workforce  Planning   Peter  Enlund   Green   A  strategy  to  assist  the  university  in  coping  with  the  resource  and  financial  constraints  imposed  by  demographic  issues  within  the  ageing  workforce.  

Business  Processes  Adapta?on   Peter  Enlund   Not  Yet  Started   Efficiency  savings  in  Financial  Flow;  Human  Resources;  and  procurement  ac?vity.  

Programme  Mgt/Benefits  Realisa?on   Graham  Webb   Green   A  robust  auditable  delivery  arm  for  the  university’s  transforma?on  requirements  providing  transparent  repor?ng  and  processes  to  assist  the  execu?ve  in  management  of  risks  and  issues  and  financial  constraints.  Focus  of  delivery  is  upon  strong  business  case  development;  delivery  methodology;  and  financial  and  quality  benefits  realisa?on.  

Integrated  Student  Support   Eve  Woodbury   Amber   Reduc?on  in  current  process  weaknesses  around  student  support.  

Reten?on  and  Engagement   Graham  Webb   Green   Reduc?on  in  student  airi?on.  

Load  and  Revenue  Forecas?ng   Kim  Cull/Peter  Enlund   Green  -­‐  Ini?a?on   Reports  on  financial  informa?on  rela?ng  to  the  margin  revenue  against  current  student  load.    

Approvals  Project  (Ac/Bus)   Graham  Webb   Green  -­‐  ini?a?on   A  streamlined  process  of  course  and  unit  organisa?onal  acceptance/modifica?ons  that  speeds  up  the  ?me  taken  to  make  course/units  live  for  students.  

New  Support  Model  (PAT)   Peter  Enlund   Green  –  almost  complete  

A  new  IT  desktop  support  model  that  is  customer  focused  and  based  upon  personal  produc4vity.  

CHANGE  CHAMPIONS  –  UPDATE  3#  

UPDATE ON EVENTS

•  Skype Grand Finale •  Follow us on Twitter! •  Recent presentations:

–  Vice Chancellor –  Management Forum

–  School Meeting (Business, Economics and Public Policy) –  Faculty Forum (Faculty of The Professions)

CHANGE  CHAMPIONS  –  UPDATE  3#  

•  Choice and Flexibility •  A Seamless Student Experience •  Regionally Based – Globally Connected •  Driving Innovation

SPOTLIGHT ON PROJECTS

–  Revitalising Learning – Helen Carter

–  Hosting Strategy – Sam AM

–  Approvals Project – Sam AM

–  Retention and Engagement Project

CHANGE  CHAMPIONS  –  UPDATE  3#  

•  Choice and Flexibility •  A Seamless Student Experience •  Regionally Based – Globally Connected •  Driving Innovation

EVENTS IN THE WIND

•  Management Forum (21st October) •  Heads of School Retreat (5th November) •  Upcoming presentation - School of Environmental "

and Rural Science (12th November) •  Closer engagement with academic staff and "

Educational Developers •  Invitation to Course and Unit Co-ordinators for"

next meeting (15th November) •  Don’t forget to invite us to a space near you!

CHANGE  CHAMPIONS  –  UPDATE  3#  

•  Choice and Flexibility •  A Seamless Student Experience •  Regionally Based – Globally Connected •  Driving Innovation

LISTENING IN

•  Opportunities for discussion in your space? –  What did you do – tell us your stories –  How did it go? –  How can we help you?

•  Change Champions page is "a useful resource

CHANGE  CHAMPIONS  –  UPDATE  3#  

•  Choice and Flexibility •  A Seamless Student Experience •  Regionally Based – Globally Connected •  Driving Innovation

LISTENING IN? QUIZ TIME!

Points Mean Prizes – Raise your hand to answer!

•  What was the name of the music played at the beginning of the session?

•  Who is the Executive Sponsor for the Approvals Project? •  Who is the Project Manager for the Load and Revenue Project? •  Name a presentation (events) given since we last met? •  What event did we celebrate with the Grand "

Finale Fly Off ? •  When will Moodle Go live? Trick Question… •  Who is the Project Lead for the Workforce "

Planning project? •  What support service needs to be integrated?"

CHANGE  CHAMPIONS  –  UPDATE  3#  

DATE OF NEXT MEETING

•  15th November 2010 •  13th December 2010

•  January 2011 •  February 2011 •  March 2011 •  April 2011 •  May 2011 •  June 2011

•  July 2011 •  August 2011 •  September 2011 •  October 2011 •  November 2011 •  December 2011

CHANGE  CHAMPIONS  –  UPDATE  3#  

•  Choice and Flexibility •  A Seamless Student Experience •  Regionally Based – Globally Connected •  Driving Innovation