Alpha Kappa Alpha Sorority, Inc. Tau Iota Omega Chapter

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Alpha Kappa Alpha Sorority, Inc. Tau Iota Omega Chapter Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter Minutes Date: April 10 th 2021 Regular Meeting No. 4 The meeting was held on April 10, 2021 via Zoom. The meeting was called to order by Soror LaDonna Evans-Sutton, Basileus at 10:08 (x) a.m. ( ) p.m. Soror Christianne Ricard gave the meditation. A quorum was established. (x) Yes ( ) No. There were _ 100 _ present and 0 visiting sorors. A motion was made by (Soror Lillie Brown) and a second motion by (Soror Kristin Robair) to accept the agenda with four changes. The motions carried. A motion was made by (Soror Lazette Watterson) to accept the April 10 th , 2021 minutes with correction(s): A second motion was made by (Soror Tashika Tate). The motions carried. READING AND DISPOSITION OF MINUTES The minutes were approved with three corrections. (x) Yes ( ) No. CorrectionV: 1.) TKH ZRUG (FRXQGHUV¶) ZDV VSHOOHG LQFRUUHFWO\ LQ WKH Basileus report, 2.) The word (from) was spelled incorrectly in the Epistoleus report, and 3.) The word (reminded) was spelled incorrectly in the Basileus report.

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Page 1: Alpha Kappa Alpha Sorority, Inc. Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter

Minutes

Date: April 10th 2021 Regular Meeting No. 4 The meeting was held on April 10, 2021 via Zoom. The meeting was called to order by Soror LaDonna Evans-Sutton, Basileus at 10:08 (x) a.m. ( )

p.m. Soror Christianne Ricard gave the meditation. A quorum was established. (x) Yes ( ) No.

There were _ 100 _ present and 0 visiting sorors. A motion was made by (Soror Lillie

Brown) and a second motion by (Soror Kristin Robair) to accept the agenda with four changes.

The motions carried. A motion was made by (Soror Lazette Watterson) to accept the April 10th,

2021 minutes with correction(s): A second motion was made by (Soror Tashika Tate). The

motions carried.

READING AND DISPOSITION OF MINUTES

The minutes were approved with three corrections. (x) Yes ( ) No. Corrections: 1.) The word (Founders’) was spelled incorrectly in the Basileus report, 2.) The word (from) was spelled incorrectly in the Epistoleus report, and 3.) The word (reminded) was spelled incorrectly in the Basileus report.

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

REPORTS OF OTHER OFFICERS:

Basileus Soror LaDonna Evans-Sutton, Basileus, presented the Basileus report. Discussion Points:

Basileus Activities since March’s Chapter Business Meeting: 3/16/2021 LO MIP Orientation 3/18/2021 TIO Bible Study 3/22/2021 LO Formal Rush 3/23/2021 met with US Government Agency about an

employment-recruiting event. 3/25/2021 TIO Finance Committee Meeting 3/30/2021 TIO E-Board Meeting 4/9/2021 AKA Global Impact Day: TIO Pillow Talk

Membership updates:

148 unofficial TIO Membership 147 on corporate: 1 reactivation pending Chapter Directory is available in the Members Only section of

the chapter website.

Scholarship Committee Update: 35 complete packets received via mail. Recipients announced on or around April 20th.

89th Virtual SCRC: Rising to the Top with Virtual Excellence

Late registration ends Sunday, April 11th--$100. TIO Delegate Orientation Tuesday, April 13th at 7pm. Thursday Night Welcome, April 29th

New Committee Chair Appointments

Chapter Retreat Chair: Soror Brianna Carter, Co-Chair: Soror LaShika R. Williams

Christmas Social Chair: Soror Chenita Holmes, Co-Chair: Soror Ailah Martin

Announcements:

Camera requirements for Virtual Chapter Business Meetings going forward.

TIO Sisterly Relations Activity: AKA Game Night, Saturday, April 17th 7p-8p

AKA Day at the Capitol for Louisiana, Tuesday April 20th, 9a-3p

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Tau Iota Omega Chapter

Written Report Submitted by: Soror LaDonna Evans-Sutton

Chapter Meeting Presentation: Yes _X__ No ______

If yes, Soror Presenting: Soror LaDonna Evans-Sutton

Basileus report attached.

Anti-Basileus Soror Monica R. Young, Anti-Basileus, presented the Anti-Basileus Report Discussion Points/Outcomes:

Programs Committee Activities since March’s Chapter Business Meeting:

3/16/21: Target 1- #CAP Webinar 3/24/21: Target 2- Wellness Wednesday Facebook Live

virtual fitness activity 4/9/21: Target 5-Global Impact Day: Pillow Talk-Crafting

With TIO 4/10/21: Capital Area Heart Walk Digital Experience

Communication/Meeting Dates & Times—Next mtg: May 6th-7pm Activity Reporting Forms

Due Date: week following completion of activity Please submit any outstanding forms by 4/8/21

Target Sign Ups/Promotions Target Sign Ups/Promotions-will be updated weekly Programs Trivia—Newsletter—submissions needed

Target Activities: Upcoming Spring 2021 Community Impact Days/Program

Activities: Financial Literacy Month—4/2021 (Target 3) AKA Global Impact Day Observance—4/9 (Target

5) Upcoming Community Service/Outreach:

2021 Capital Area Heart Walk Digital Experience—4/10-Capital Area (Target 2)

Target Chairman Workout Session Target 1: Rep Your HBCU—Submission DL: 4/3---More to Come! Target 2: Heart Walk Update—$GOAL: 200; how many? ______; how

much? ______ sign up in Newsletter; Wellness Wed. post Cooking Class—April/May 2021—more to come!

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Target 3: TBD Black Dollars Challenge—Start Date:______; Amt:_______;

Prize? Financial Speaker update Handouts/Literature

Virtual TIO Entrepreneur Market: May 2021 Target 4:

1908 Cinema—20 Pearls Movie—May 2021 “Pretty Expressive”—Zoom/Black Author Showcase update:

April 6th 2 Authors 1 Musician

Black Arts Spotlight--monthly Target 5:

Global Impact Day Activities: Pillow Talk: Crafting w/TIO—attire PJ’s Covid Vaccine Survey Pretty Pink Drinks Article-Covid-19 & Women’s Health Global Pen Pal Soles for Souls/Lions Club—shoes & eyeglasses Committee Song Playlist—due by Fri. 4/2 or Mon. 4/5 Seamstress Sign-Up Sheet

Written Report Submitted by: Soror Monica R Young

Chapter Meeting Presentation: Yes __X__ No ______

If yes, Soror Presenting: Monica R Young

Anti-Basileus report attached.

Tamiouchos Tamiouchos report distributed and reviewed by Soror Tracye Foster-Strickland. Discussion Points:

Expanding electronic payment options Receipts and Invoicing software options Proposed updates to Financial Guidelines

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Tau Iota Omega Chapter

Outcome(s)/Recommendation(s):

Proposal to add an additional electronic payment option immediately pending Chapter approval.

Electronic Invoice option pending Financial guideline changes on hold pending decisions for

additional changes.

Action Needed:

Motion needed to add an additional electronic payment option to be available immediately.

Motion moved to add Zelle as an electronic payment option effective immediately by Siltanise McCraney and a second motion by Soror Barbara Labee.

Pinky Reminder:

March financials have been loaded to the Member’s only section of our Chapter website.

Written Report Submitted by: Soror Tracye Strickland

Chapter Meeting Presentation: Yes ___X_ No ______

If yes, Soror Presenting: Soror Tracye Strickland

Pecunious Grammateus

Soror Chenise Hamilton gave the Pecunious Grammateus Report.

Discussed the cash amounts that were collected in the month of March 2021.

Contact Information Reminder-please include the following with payments:

Full name as it appears in the Chapter Directory.

Type of payment (2021 dues, 2021 Assessment, etc.)

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Epistoleus Soror LaTanya Alfred gave the Epistoleus Report. No Action Needed Correspondence:

29 Scholarship Applications: Tede’Schi Allen, Trinity Bryant, Abby Cacamo, Madison Cacioppo, Lindsey Chiasson, Kiauna Conley, Zachary Cottrell, Joshua Cox, Victoria DeBarieis, Colby Faciane, Tristan Fournier, Maya Gunaldo, Madison Harris, Alphonse Jones, Jr., Ronald Lathan, Ashanna Lee, Cierra Lee, Madison Michot, Sierrah Nichols, Margaret Pierson, Victoria Roshto, Hannah Ryder, Cailin Sharp, Kaylan Smith, LaDarrick Smith, Abby Sonnier, Haley Strawn, ReAnna Sutherland, Sydney Vander, Dykia Williams, Bailin Youngblood

Action Needed Correspondence:

US Postal PO Box Bill 1880 Society Southern Foundation was established in 2011;

the Southern University System Foundation 1880 Society pays homage to the founding year of the University and marks the beginning of a tradition of commitment to its students, faculty, and communities. The Annual Fund is the general fund for Southern University System. The Fund endeavors to enhance the academic and social landscape. Gifts to the Annual Fund are put to use immediately to help create educational opportunities, develop new programs, and to support strategic system-wide initiatives. Gift options are TrueBLUE ($100-249), A.W. Mumford Donor ($250-999), E.N. Mayberry Donor ($1,000- 4,999), J.S. Clark Circle ($5,000-9,999), T.T. Allain Circle ($10,000-24,999), Henry Demas Circle ($25,000-99,999), and P.B.S. Pinchback Circle ($100,000+)

Motion was moved to donate to Southern University Foundation for $100.00 by Soror Kristin Robair and a second motion made by Soror Monica R. Young.

Written Report Submitted by: LaTanya Alfred

Chapter Meeting Presentation: Yes X No __

Epistoleus report is attached.

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Hodegos Soror Ailah Y. Martin gave the Hodegos Report.

“Cookies and Conversations” event was postponed.

The Sisterly 365: Pearls of Perpetuity committee voted to reschedule the event to May 15th, 2021 from 1:00pm-2:30pm.

The attire will be Spring dresses with sun hats. This event will be a great way for our newly reactivated

Sorors to introduce themselves and get to know our E-board and committee members.

Chaplain Soror Christianne Ricard, Chaplain, presented the Chaplain Report

There was a brief meditation on God’s faithfulness and a Prayer.

Historian Soror Angela Jupiter-McCon, Historian, presented the Historian Report. Discussion Points:

Pearl, Golden, and Silver Star gifts

Outcome(s)/Recommendation(s):

Standardized Pearl, Golden, and Silver Soror Gift – To ensure continuity, eliminate the risks of comparisons, and hurt feelings, the Archives Committee recommends a standardized gift of a T-shirt and crown for the Pearl, Golden, and Silver Sorors. It is already in the financial guidelines the Silver Sorors will receive $25 towards their medallions (the Golden and Pearl medallions are free).

Action Needed:

A standardized gift for the Pearl, Golden, and Silver Sorors.

Motion was moved to accept the standardized gift for the Pearl, Golden, and Silver Sorors by Soror Tracye Foster-Strickland, and Seconded by Soror Lillie Brown.

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Tau Iota Omega Chapter

Summary:

TIO Entrepreneurs were highlighted in the March “I Heard it Through the Ivy Vine Newsletter.”

Written Report Submitted by: Soror Angela Jupiter-McCon, Chapter Historian

Chapter Meeting Presentation: Yes X No

If yes, Soror Presenting: Soror Angela Jupiter-McCon

Historian report is attached.

REPORTS OF EXECUTIVES, STANDING COMMITTEES, AND AD HOC

COMMITTEES:

Disposition of committee report was: A. Referred back to committee B. Postponed C. Placed on file

D. Adopted in part (explain) E. Adopted in its entirety F. Referred to another committee (explain)

Connections Committee

Disposition of Report # Report Attached ( )Yes (X )No Report was given by: Terrilyn Dunn

Virtual AKA Day at the Capital for Louisiana. Encouraged Sorors to Vote.

Old Business:

New Business: 2021 Chapter Retreat, TBA.

Announcements: Soror LaDonna Evans-Sutton, Basileus reminded all members of the Save the Date(s) that were on the agenda.

Sisterly Relations Activity-AKA Game Night on Saturday April 17th, 2021 from 7:00pm to 8:00pm.

Virtual AKA Day at the Capital for Louisiana on Tuesday, April 20th, 2021 from 9:00am to 3:00pm, Cost is $5.00.

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Soror Erica D. Williams, Esq. (Co-Chair of SCRC) announced that there were 6,116.00 registered for the 89th SCRC as of April 10th, 2021.

There will be a good DJ. Sorors will not have to sit at the computer for the

conference, just login at your leisure. Sorors will have a great shopping experience with all the

vendors. There were 1700 shirts ordered that glow in the dark for the

Thursday Night Welcome, and please participate to support Soror Angela Jupiter-McCon,(Co-Chair of the Thursday Night Welcome)

A motion to adjourn was made by Soror LaDonna Evans-Sutton and a second motion made by Soror Robin Glasper. The motion was carried. The meeting was adjourned at (11:28) a.m. (x) p.m. The next meeting will be held on May 8th, 2021 at 10 a.m. via Zoom Meeting.

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter

Basileus / Executive Board Report Date of Report: 5/8/2021

Committee Name: Executive Board

Date of Last Committee Meeting 4/27/2021

Discussion Points:

Basileus Activities since March’s Chapter Business Meeting: 4/12/2021 Prayer Vigil for Kori Gauthier 4/13/2021 TIO Delegate Orientation 4/17/2021 TIO Sisterly Relations Virtual Game Night 4/19-4/25/21 LO MIP 4/20/2021 AKA Day at the Capitol: Louisiana 4/22/2021 TIO Retreat Committee Meeting 4/23/2021 TIO: Target 4 The Arts! Pretty Expressive virtual writing event 4/26/2021 SCRC Delegate Meeting 4/27/2021 TIO May Executive Board Meeting 4/27/2021 International Sanctions and Infractions Meeting 4/29/2021 89th SCRC Faye B. Bryant Leadership Intensive: Unleashing the

Leader Within 4/29/2021 89th SCRC Basilei Roundtable 4/29/2021 89th SCRC Thursday Night Lights 4/30/2021 89th SCRC First & Second Plenary Sessions 4/30/2021 89th SCRC Diamond, Pearl, Gold, and Silver Celebration 5/1/2021 89th SCRC Workshop: Navigating Membership in the New Normal 5/1/2021 89th SCRC Workshop: Exemplifying in Alpha Kappa Alpha

Protocol 5/1/2021 89th SCRC Third Plenary Sessions 5/2/2021 89th SCRC Ecumenical Service 5/2/2021 LO Chapter Business Meeting

Membership updates:

148 “OFFICIAL” TIO Membership

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

89th Virtual SCRC: Rising to the Top with Virtual Excellence: 82 TIO Sorors attended (55%) Amendment 1: Failed and Amendment 2: Passed

To be voted on at Boule Part II in July Special thanks to all TIO delegates Delegate report packet will be emailed. Kudos on job well done to Sorors Erica and Angela

Virtual 69th Boule Part II/Leadership Seminar/July 12-16, 2021:

Hosted by SLA Cluster TIO should be well-represented on the various committees (refer to

email on 428/21) TIO Representation to date:

Music/Entertainment Committee Co-chairman-Soror d’Andrea McMooain Chatman

Technology Committee Chapter Representative-Soror Tiffany Scott Registration has not opened.

Chapter Retreat Update:

Save the Dates: 8/20/21-8/22/21.

Announcements: GA Certification for SCRC: 8a-2p ***Registration was required*** Summer Break well-wishes Next chapter meeting: August 14th @ 10am Camera expectations for Virtual Chapter Business Meetings and activities

going forward.

Written Report Submitted by: LaDonna Evans-Sutton

Chapter Meeting Presentation: Yes X No __

If yes, Soror Presenting: LaDonna Evans-Sutton

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter

Anti Basileus / Programs Committee Report

Date of Report: May 1, 2021

Committee Name: Programs Committee

Date of Last Committee Meeting April 1, 2021

Attendees: Kenita Nicoulin; Ashley Morgan; Chelsea Coon; Whitley McCoy; Sara Warner; Dvans Howard; Monica R Young

Discussion Points/Outcomes:

Programs Committee Activities since April’s Chapter Business Meeting: 4/16/21: Target 4- The Arts- “Pretty Expressive” Event 4/30/21: TIO Covid Vaccine Survey

Communication/Meeting Dates & Times—Next mtg: May 6th-7pm Activity Reporting Forms

Due Date: week following completion of activity Please submit any outstanding forms ASAP

Target Sign Ups/Promotions Target Sign Ups/Promotions-will be updated weekly Programs Trivia—Newsletter—submissions needed

Target Activities: Upcoming Spring 2021 Program Activities:

Target 1: HBCU for Life: A Call to Action/Signature Program-#CAP HBC-You on the Yard! “Rep Rally”

Target 2: Women’s Health & Wellness Virtual Cooking Experience-CANCELLED TIO Covid Survey

Target 3: Building Your Economic Legacy Black Dollars Challenge-May Virtual TIO Entrepreneur Shopping Extravaganza--TBD

Target 4: The Arts Twenty Pearls 1908 Cinema-Virtual Movie Night—May 25th-7pm Pretty Expressive Challenge—May

Target 5: Global Impact Donation Drop-Off Stations Covid Hesitancy Survey

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Target Chairman Workout Session/Target Committee Meeting Prep Target 1:

Rep Your HBCU #CAP Prep/Scholarships Fall 2021 Prep

Target 2: TIO Covid Survey Wellness Wednesday Fall 2021 Prep

Target 3: Black Dollars Challenge—May Virtual TIO Entrepreneur Market: May 2021 Fall 2021 Prep

Target 4: 1908 Cinema—20 Pearls Movie—May 2021 “Pretty Expressive” Challenge--May Black Arts Spotlight—monthly Fall 2021 Prep

Target 5: Global Impact Day Activities:

Covid Vaccine Hesitation Survey Seamstress Sign-Up Sheet Donation Drop-off Stations—

Shoes/eyeglasses/pillowcases/shirts Global Pen Pal Project—Summer Fall 2021 Prep

Written Report Submitted by: Monica R. Young

Chapter Meeting Presentation: Yes X No __

If yes, Soror Presenting: Target Chairmen/Monica R. Young

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter

Tamiochous / Finance Committee Report

Date of Report: May 9, 2021

Committee Name: Finance Committee

Date of Last Committee Meeting April 22, 2021

Attendees: Soror Monica Young, Soror Deione Reed, Soror Jamie Weary-May, Soror Tracye Strickland

Discussion Points:

Proposed updates to Financial Guidelines Recommendation for Delegates reimbursement

Action Needed:

Motion needed for SCRC Delegate Reimbursement.

Pinky Reminder:

April financials have been loaded to the Member’s only section of our Chapter website. Zelle Instructions have been added the Chapter Website-Member’s Only Section-

Financial Statements Tab

Written Report Submitted by: Tracye Strickland

Chapter Meeting Presentation: Yes X No __

If yes, Soror Presenting: Tracye Strickland

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter

Epistoleus Report

Date of Report: April 30, 2021

Mail collected between April 2-30

No Action Needed Correspondents

x Monies Collected from the following Sorors: LaDana Williams, Angela Jupiter-McCon, Lynette Doby, Monica Young, Dildred Womack, Simeon Thomas, Dallas Williams, Michelle Wilson, Tracye Strickland, Callie Addison

x Documents from Corporate – Financial Cards 4/8, 4/12, 4/20 x EAF chapter receipts x Thinking of You Card from Soror Charletta Wilson Jacks- “My dear Sorors: Just know

that I am continuing to pray for you as we hold on to our faith for the safe return of Kori Gauthier. May God grant you greater strength and peace.”

x Thank You Card from Soror Jasmine Gardner- “Alpha Kappa Alpha, Sorority Inc., Tau Iota Omega Chapter, Thank you so much for your contribution during child abuse prevention month! I greatly appreciate your support!”

Action Needed Correspondents:

Our Daily Bread Food Bank of Tangipahoa Parish- In March, they distributed 11,055 Hot Meals, 2,581 Monthly Food Boxes, and 4,599 Emergency Bags with the help of amazing staff and volunteers! Their current needs are canned goods for food boxes and seasoning blends for the hot meal site. Their clients come because they need food assistance, but they keep coming back because of the love they feel and the hope they receive.

STEM-ulate STEM and Aviation Summer Camp (Tangipahoa African American Heritage Museum and Veterans’ Archives) is seeking sponsor for the 6th annual summer camp. The camp was founded on the belief that kids are naturally idealistic, compassionate and that they instinctively want to learn new things if given the opportunity. Engaging students in math, science, engineering, and technology is one of the most important factors in creating tomorrow’s workforce. The average cost per student to participate in the 4-week program is $250, which is particularly difficult for families with more than one child and/or modest means.

Written Report Submitted by: LaTanya Alfred

Chapter Meeting Presentation: Yes X No __

If yes, Soror Presenting: LaTanya Alfred

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter

Hodegos Report

Join Zoom Meeting

https://us02web.zoom.us/j/82004698878?pwd=ZHB3dzd4UklEVVFIcWNyNytXaWVmdz09

Meeting ID: 820 0469 8878 Passcode: 223633

One tap mobile

+12532158782,,82004698878#,,,,*223633# US (Tacoma) +13017158592,,82004698878#,,,,*223633# US (Washington DC)

Dial by your location

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+1 669 900 6833 US (San Jose)

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Meeting ID: 820 0469 8878

Passcode: 223633

Find your local number: https://us02web.zoom.us/u/kdEQ0hJCEI

Written Report Submitted by: Ailah Martin

Chapter Meeting Presentation: Yes x No __

If yes, Soror Presenting:

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter

Historian / Archives Committee Report

Date of Report: April 27, 2021

Committee Name: Historian / Archives

Date of Last Committee Meeting April 19, 2021

Attendees: Carmen Clay, Lydia Washington-Heads, Ailah Martin, and Angela Jupiter-McCon, Ailah Martin

Discussion Points: Lambda Omicron May

Lambda O Charter members – May 14th

Sensational & SuPEARLative Girls – Graduating Lambda O Seniors and 3.5-4.0 GPAs

Outcome(s)/Recommendation(s): Lambda Omicron will be highlighted in May.

Action Needed: None

Summary: Lambda Omicron will be highlighted in May. Can help bridge the gap and a help with the transition.

Written Report Submitted by: Soror Angela Jupiter-McCon, Chapter Historian

Chapter Meeting Presentation: Yes __ No X

If yes, Soror Presenting:

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Alpha Kappa Alpha Sorority, Incorporated Tau Iota Omega Chapter

Graduate Advisor / Graduate Council Report

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

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Alpha Kappa Alpha Sorority, Inc.

Tau Iota Omega Chapter

Be sure to log those SCRC dollars-Challenge Starts May 1st !!!!!!!!! ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

TIO Black Dollars Challenge

Target 3 and the EBOARD Challenge$ you to $ubmit your black dollar$ to help u$ reach a chapter goal of $500 for the

Month of May.

A random winner who $ubmit$ their black dollar log will be drawn and $elected to win a $elect prize.

Plea$e $ee the attached Black Dollars log to be completed at or before the May chapter meeting.

https://forms.gle/XY2zTFoTthte515X6