28th General Meeting14th April 2015

Chaired by Kurtis Lindqvist

Euro-IX Board Chairman

Members willingness to have an open meting

• i.e. Those that are not either members, associate members or patrons, may be permitted to stay in the meeting room during the 27th GM.

• Any objections from the membership?

Agenda

1. Opening

2. Agenda Approval

3. Approval of 27th General Meeting minutes

https://www.euro-ix.net/documents/1457-m27gm-pdf?download=yes

4. Presentation & Approval - 2014 Annual Report

5. Presentation & Approval – 2015 Budget

6. Any other business

7. Next General Meeting

8. Closing

Approval of the 27th GM minutes

• 27th General Meeting Minutes were emailed to the members and placed on the website on 27th November 2014

• Does the General Meeting approve the minutes of the 27th General Meeting?

Presentation & Approval 2014 Annual Report

2014 Annual Report

• The report is available online: https://www.euro-ix.net/documents/1481-annual-report-2014-pdf?download=yes

• The report was shared with the membership on 9 April 2015

2014 Annual Report

• 44 standard members• 3 new – ARMIX, SOX & THINX

• 9 Associate members

• 25 Remote members• 2 new – Angonix, NetIX

• 12 Patrons (Cisco left in 2015)• 1 new – BTI Systems

2014 Annual Report

2 Euro-IX meeting in 2014• 24th forum in Leeds, co-hosted by LINX, LONAP

& IXLeeds

• 121 attendees, 40 IXPs

• 25th forum in Bucharest, hosted by InterLAN

• 104 attendees, 41 IXPs

2014 Annual Report

IXPDB Project

• Task undertaken by Euro-IX to harmonize and create a canonical DB for IXP data

• Hackaton in Sheffield in May to develop models and prototyping

• IX-F has a ready prototype in Django/Python - https://github.com/euro-ix/ixf-client-py

2014 Annual Report

• Financial books for 2014 were closed on 26 January 2015

• The Euro-IX Board approved the 2014 Annual Report on 9 April 2015

• The Euro-IX audit committee approved the financial report on 2 April 2015

• Next: report from audit committee

Update from the Euro-IX Audit Committee

23/09/14

Euro-IX Audit Committee

Appointed at last Euro-IX Forum• Jorma Mellin

– Ficix, Finland• Gregor Reinhold

– DE-CIX, Germany• Kjetil Otter Olsen

– NIX, Norway

23/09/14

Terms of reference for the Audit Committee

(a) to take responsibility for conducting an annual review of the draft annual accounts of the association;(b) to publish an annual report to members, giving assurance about the accuracy and probity of the annual accounts of the association;(c) to conduct these activities in a manner independent of the staff and Board of the association;

23/09/14

The Audit process

• The secretariat sent us the draft annual accounts and other relevant information– And answered our questions and clarified a number of

details• The Audit committee has gone through this in

reasonable detail– Question for next year: Should we look in more detail?

• The Audit committee finds the annual accounts accurate and in accordance with decissions made in the General Meeting

2014 Annual Report

2014 Annual Report

• 2014 saw a net result before taxes of -21,738 EUR

• 2014 budgeted net result was -15,483 EUR a difference of 6,255 EUR• Note: In 2014 the Euro-IX Board approved:

• Rebuild of Euro-IX website

• New build – IXP Database

• The two projects came to additional cost of €26,436

• This brings the reserves end of 2014 to €54,765

2014 Annual Report

• Are there any questions?

• Does the General Meeting approve the 2014 Euro-IX Annual Report?

Presentation & Approval 2015 Budget

Presentation by John Souter, Euro-IX Treasurer

2015 Budget

• The 2015 budget was shared with the membership on 5 March 2015

• 2015 budget is based on the following:

• Standard Members = 44

• Associate Members = 7

• Remote Members = 28

• Patrons = 11

• We’ve been extremely conservative with the numbers, losing CISCO as a Patron was a big hit on the Euro-IX finances

• We’ve reviewed the cost structure for travel, forum and administration costs.

• Julia will be going on maternity leave soon, so we’ve hired Nathalie on a nine month contract to cover her.

2015 Budget

• Projected 2015 Budget Income:• Standard Members = 176,000 EUR

• Associate Members = 21,000 EUR

• Remote Members = 28,000 EUR

• Patrons = 110,000 EUR

• Forum Registrations = 7,000 EUR

• Total income in 2015 = 342,000 EUR

2015 Budget

• Projected 2015 Budget Expenditure:• Secretariat Services = 202,355 EUR

• Travel Expenses = 23,000 EUR

• Forum Costs = 115,200 EUR

• Other = 29,568 EUR

• Total expenditure 2015 = 370,203 EUR

2015 Budget

• We are forecasting to make a loss of 28,203 EUR

• Inline with the policy to run the reserves down

• Current reserves at 54,765 EUR

• We expect the reserves at the end of 2015 to be just over 40,000 EUR

2015 Budget

• Projection for 2016 & 2017

• The Board have studied the finances till 2017

• 2015 is a year for settling down after the transition

• The Board held a strategy day in Feb and discussed Euro-IX’s vision, mission and strategic direction, this all impacts the budget projections

• We expect the association to continue to operate without any change to membership/patronage fees, for 2016 & 2017

• We need to find other ways to fund certain projects and activities i.e. Fellowship program

2015 Budget

• Summary

• We’ve been conservative with the 2015 budget as we move in to a new chapter

• We’re inline with the policy to run down the reserves

• We are confident that there will be no change in the membership fees up to 2017

Any Other Business

Next General Meeting

• The 27th Euro-IX Forum and the 29th General Meeting have been scheduled for the 26th and 27th of October 2015

• Location: Berlin, Germany

• To be co-hosted by BCIX & ECIX

Thank you!