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TBA Issues

and FTES Review Material

February, 2012

Cathy IyemuraAttendance Accounting, District Office

TBA Requirement:

Attendance Accounting

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WSCH sections with TBA

o Attendance documentation: REQUIREDoRecord of student participation in TBA portion weeklyoRecord of student participation in TBA prior to censusoSign in and out preferredoAttendance for entire term preferredoPaper or electronic record acceptable (auditable)oTurn in to Admissions Office

o“Arrangement” documentation: REQUIREDoRecord of students’ individual schedule for TBAoTurn in to Admissions OfficeoWeb input form in development

Also referred to as HOURS by ARRANGEMENT

TBA Requirement:

Attendance Accounting

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DSCH sections with TBA

Impractical: Do NOT Schedule

DSCH requires regular scheduling for the same number of hours each meeting day.

Requires that TBA hours be done only on meeting days and for same number of hours each of those days.

TBA Requirement:

Attendance Accounting

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Positive Attendance sections

o Attendance documentation: REQUIRED oDocumentation of student hoursoSign in and out preferredoAttendance for entire term requiredoTurn in record to Admissions OfficeoTotal hours reported with grades at end of class

o“Arrangement” documentation: not required

Positive Attendance is always an option for Attendance Accounting.

TBA Requirement:

Attendance Accounting

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Independent Study sectionsAlso called Alternative Attendance Accounting Method

o Attendance documentation: not required

o“Arrangement” documentation: not required

Applies to Work Experience, Directed Study, and most distance education

Additional curricular requirements applyFTES yield less than for WSCHIrregular participation and contact expected

TBA Requirement:

Conduct of Course

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Instructor meets Minimum Qualifications for all subjects Course Outline of record includes TBAActual Instruction requiredLocation publishedDirect Supervision by instructorWSCH sections require same number of hours per week for entire term.

TBA Requirement:

Regulation

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TBA documentation requirements are not new.

Reference: ECS 70902, Admin.3. Attendance is computed on the basis of regularly scheduled class hours as published in the class schedule or addenda. For courses (other than independent study and work experience education courses) in which some or all of the class hours are "to be arranged (TBA)" documentation is required to substantiate that students are under the immediate supervision and control of the appropriate employee of the district. Students shall be informed on a timely basis of their individual TBA schedule and their responsibility to adhere to the schedule. "To be arranged (TBA)" contact hours in credit courses which meet coterminously with the primary term (WSCH procedure) shall be scheduled the same number of hours each week of the term. In courses using daily census procedure (DSCH procedure), TBA contact hours shall be scheduled for the same number of hours as for each scheduled day of the course or as a portion of the hours the course is regularly scheduled for each day it meets. Otherwise, attendance for the course must be on a positive attendance basis.

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FTES (Full-Time Equivalent Student)

1 FTES = 525 Contact Hours Standard Measure Used Statewide for…

1 student, enrolled in 5 classes per primary term, at 3 hours per week, per class for 17.5 weeks per primary term, attending 2 primary term, yields

Funding Key performance indicator Productivity measure Program Review

525 hours per year

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FTES Calculations: Attendance Accounting Methods

Accounting Method FTES Formula Applies to…

5WSCH

Weekly Student Contact Hours

Census enrollment x apportionment hours per week x term length multiplier (16.5)/525 hours

Credit courses Primary Term only Meets same number of hours each week [scheduled regularly]

4DSCH

Daily Student Contact Hours

Census enrollment x apportionment hours per day x number of actual meeting days/525 hours

Credit courses not coterminous with primary term Scheduled to meet 5 or more days Scheduled same number of hours each day

3Positive

Attendance

Actual hours of attendance/525 hours

Short-term classes less than 5 days Irregularly scheduled classes Open-entry/open-exit classes Apprenticeship classes In-service training classes Non-credit courses

1 & 2Independent Study/ Work Experience

Census enrollment x units x 16.5 TLM/525

Cooperative Education Directed Study Distance Education that is not synchronous“Alternative Attendance Accounting Method”

Method of Instruction (MOI)

MOI description accounting method02 Lecture and/or discussion (default) varies04 Laboratory/studio activity varies11 Tutoring 3 = positive attendance20 Work Experience (Coop Ed) 2 = work experience40 Directed Study 1 = independent study50 Distance Ed, delayed interaction 1 = independent study54 Other simultaneous interactive medium not coded above varies71 Distance Ed, Internet-based, Simultaneous Interaction varies72 Distance Ed, Internet-based, Delayed interaction 1 = independent study90 Field experience 1 = independent study98 Other independent study 1 = independent study

space Other or unspecified varies

Protocol == MOIDEC/SIS == CSCD_SESSION_TYPE2 2012

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Accounting Method is applied to entire section.Method of Instruction is assigned to each scheduling session/sequence.Session schedules and MOI coding contribute to accounting method.

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FTES & Scheduling:

50 Minute Rule

Up to final full hour 50 minutes per hour

Final hour --NOT followed by partial hour --followed by partial hour

50 minutes50 + 10 + minutes in partial hour

MINUTES THAT COUNT TOWARD APPORTIONMENT

Passing time is external to scheduled class hours Administrative Regulation E-97 – Scheduling of Instruction, Breaks and Passing Time

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FTES & Scheduling:

50 Minute RuleMeeting Time Contact Hours

50 minutes 1.0

55 minutes 1.0

60 minutes 1.0

65 minutes 1.3

70 minutes 1.4

75 minutes 1.5

80 minutes 1.6

85 minutes 1.7

90 minutes 1.8

95 minutes 1.9

100 minutes 1.9

105 minutes 1.9

110 minutes 2.0

115 minutes 2.0

120 minutes 2.0