New Employee Onboarding

Welcome to Oklahoma City Public Schools

New Employee OnboardingNew Employee OnboardingBenefits Presentation

Benefits Overview

• Leave• Flexible Benefit Allowance/Cash In Lieu• Board Paid Contribution• Medical, Vision, Dental• Life Insurance• Flexible Spending Account (FSA)• Retirement

Benefits Guide

Benefits GuideProvides details about medical,

dental, and vision coverage

Go to OKCPS.org Departments Human Resources Benefits

Types of Leave

• Sick• Personal Business• Vacation• Family Medical Leave (FMLA)• Bereavement• Legal• Injury

• Emergency• Leave of Absence-Unpaid• Military• Professional

Please refer to your Collective Bargaining Agreement and/or Board Policy for further details.

Collective Bargaining Agreements (CBA) & Board Policies

Go to OKCPS.org Departments Human Resources Compensation

Oklahoma City Public Schools Board of Education Policies are also located on the District Website.

Go to OKCPS.org Board of Education Board PoliciesOKCPS Board Policies

Flexible Benefit Allowance/Cash in LieuFlexible Benefit Allowance (FBA)

If you enroll in medical coverage, $594.90 is given to help cover cost of the medical premium

Cash in LieuIf you do not enroll in medical insurance, you will be given the Cash In Lieu instead of the Flexible Benefit Allowance

Board Paid Contribution

ProTech - $155 per month

Support - $123 per month

Part time employees (4 hours) - $61.50 per month

The Board shall pay for each full-time Support and ProTech employees, a contribution amount if the employee elects the Board’s health insurance plan to help cover the cost.

Health & Welfare – Major Medical

Two different types of health insurance plans:

• HMOAetna HMOGlobalHealth

• PPOAll HealthChoice Plans

Health Maintenance Organization (HMO)

Healthcare services are coordinated by chosen primary care physician.

• Advantages: – No deductible– Less out-of-pocket costs during the plan year

• Disadvantages: – Must have a primary care physician in network – Limitations on choice in doctors and hospitals

Preferred Provider Organization (PPO)

PPO insurance plans allow members to choose a doctor whether in network or outside of the network. There are basic and high deductible plans.

• Advantages:– Broad choice of doctors and hospitals

• Disadvantages: – Deductible (what has to paid before insurance

begins to pay varies depending on plans)– Greater out-of-pocket expenses

Dental & VisionDental

• Several plans offer no annual deductible – pay copays• Most plans offer free preventative care (2 annual cleanings)• Other services are shared costs

– Basic Care – filings, extractions, oral surgery– Major Care – crowns, dentures, bridge – Orthodontic Care – Plan year maximum

Vision• 1 annual exam per calendar year• Frames, lenses and/or contact lenses• Plans offer discount on laser correction

Enrollment InformationIf you add a dependent to your insurance policy, you must provide a copy of:

• Spouse: Marriage certificate• Dependent(s): Birth certificate for dependent child(ren), IRS taxes showing

dependents, or court order establishing legal adoption/ guardianship

During the plan year, you may add or drop coverage for yourself or dependent based on the following qualifying events:

• Marriage/divorce• Birth/adoption/gain legal custody• Dependent’s change in status (employment)• Employee or spouse changes employment status• Death• New residence inside/outside of HMO service area

NOTE: All qualified status changes must be made within 30 days of the qualifying event and you must provide the applicable supporting

documentation for qualified change.

Enrollment Information

Declining Insurance:

• Must provide copy of insurance card• Complete declination form (included in benefits

packet)

Insurance Effective Date:

• Insurance is effective the 1st of the month following the start date

• Example: If an employee starts work in August, insurance will be effective on September 1

Open Enrollment

• Held annually in October• Changes go into effect January 1• No qualifying event is necessary to make changes• Allows employees the opportunity to:

• Add/drop/change health, dental, life or vision plans• Increase/decrease life insurance• Add/drop qualified dependents

Flexible Spending Account (FSA)Allows employees to deduct premiums pre-tax basis and set aside

pretax funds to use toward qualified medical and daycare expenses.

You will need to contact American Fidelity to start your FSA by calling 405-416-8810 or 800-933-1853

• Flexible Spending Account (FSA)-optional• Up to $2650 annually• July – June fiscal year• Use or lose plan • Funds are loaded up front

• Dependent Day Care – optional• Up to $5,000 annually

Life Insurance Plans

District-provided life insurance (no cost to you)+

Option to purchase additional life insurance

Option to purchase life insurance for yourself, spouse and/or dependent(s)

The Standard

OMES/Basic

Life Insurance: The StandardDistrict-provided life insurance for each full time employee.

• Certified employees -$35,000

• Support employees - $30,000(Reduces to $10,000 at age 70)

• ProTech, Central Office & Principals $50,000

Amount is based upon negotiated agreements with unions.

Life Insurance: The Standard (continued)

The Standard - Must complete the beneficiary form for district paid term life insurance._____________________________________________

Additional coverage may be purchased in units of $25,000 to a maximum of the lesser of 6 times your annual salary or $600,000.

• The minimum amount to elect is $25,000• Spousal coverage - up to $100,00 but cannot

exceed 50% of your supplemental coverage• Child(ren) coverage – $10,000

Life Insurance: OMES

Coverage may be purchased for yourself, spouse and dependent(s):

• Basic Life: $20,000 for $4/month • Supplemental Life: maximum coverage is 2x

annual salary rounded to the nearest $20,000). Coverage is guaranteed as a new hire

• Dependent coverage: three tiers available

Retirement Plans

Teacher’s Retirement Pension Plan• 401(a)

Retirement Savings Annuity• 403(B)• 457

Oklahoma Teachers’ Retirement (OTRS) –401(a)

Teachers OnlyDistrict contributes 7% of your TRS eligible compensation

Certified Employees, ProTech and Principals District contributes 7% of your TRS eligible compensation up to $60,000

Support Employees District contributes 90% of 7% of your compensation up to $40,000. You will contribute 10% of 7% contribution. Example: for every $1, the district contributes $.90 and employee contributes $.10 cents.

Membership is required for exempt staff

Membership is optional for support staff - must complete enrollment form and turn it in today

Retirement Savings Annuity:403b or 457b

Allows an employee to make contributions pre-taxed from his or her income into a retirement plan.

• Lowers taxable income• Plan for retirement• Can start plans at anytime

In order to start your payroll deduction you much contact an approved vendor from the list included in your benefits packet and

set up or transfer an account. It may be a good idea to consult with a financial advisor before selecting a vendor.

Benefits Forms

Deadline to turn in forms

• Must turn in forms within one week from date of onboarding

• By law, you have 30 days to make a change to your elections

• Takes two weeks to receive insurance cards

What happens if you do not turn in your forms within 30 days?

• Must wait until open enrollment to enroll in benefits

• May be assessed a penalty from IRS on federal taxes

Where to turn in forms• HR Benefits Department

2500 N.E. 23rd Street (Operations Center, Building 3 – check in at front desk• Scan and email: hrbenefits@okcps.org• Fax: (405) 587-0148

THE END