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221 Shortcuts for Microsoft Word
1Ctrl + Shift + AAllCapsMakes the selection all capitals (toggle)
2Alt + Ctrl + 1ApplyHeading1Applies Heading 1 style to the selected text
3Alt + Ctrl + 2ApplyHeading2Applies Heading 2 style to the selected text
4Alt + Ctrl + 3ApplyHeading3Applies Heading 3 style to the selected text
5Ctrl + Shift + LApplyListBulletApplies List Bullet style to the selected text
6Alt + F10AppMaximizeEnlarges the application window to full size
7Alt + F5AppRestoreRestores the application window to normal size
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8Ctrl+BBoldMakes the selection bold (toggle)
9Ctrl + PgDnBrowseNextJump to the next browse object
10Ctrl + PgUpBrowsePrevJump to the previous browse object
11Alt + Ctrl + HomeBrowseSelSelect the next/prev browse object
12EscCancel
Terminates an action
13Ctrl+ECenterParaCenters the paragraph between the indents
14Shift+F3ChangeCaseChanges the case of the letters in the selection
15Left arrowCharLeftMoves the insertion point to the left one character
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16Shift + Left arrowCharLeftExtend
Extends the selection to the left one character
17Rt arrowCharRightMoves the insertion point to the right one character
18Shift + Rt arrowCharRightExtend
Extends the selection to the right one character
19Alt + Shift + CClosePaneCloses the active window pane (if you are in NormalView and have, for example, the Footnote pane open)
20
Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt+ Drag is far easier!)ColumnSelectSelects a columnar block of text
21Ctrl +Shift+CCopyFormatCopies the formatting of the selection
22Shift + F2CopyTextMakes a copy of the selection without using theclipboard (press Return to paste)
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23Alt + F3CreateAutoTextAdds an AutoText entry to the active template
24Ctrl+ BackspaceDeleteBackWordDeletes the previous word without putting it on theClipboard
25Ctrl + DelDeleteWord
Deletes the next word without putting it on theClipboard
26Ctrl+W, Ctrl+F4DocClosePrompts to save the document and then closes theactive window. (But doesn't intercept the menucommand)
27Ctrl + F10DocMaximizeEnlarges the active window to full size
28Ctrl + F7DocMoveChanges the position of the active window
29Ctrl + F5DocRestoreRestores the window to normal size
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30Ctrl + F8DocSizeChanges the size of the active window
31Alt + Ctrl + SDocSplitSplits the active window horizontally and thenadjusts the split
32Alt + Shift + F9DoFieldClick
Executes the action associated with macrobuttonfields
33Ctrl + Shift + DDoubleUnderlineDouble underlines the selection (toggle)
34
Alt R, GDrawGroupGroups the selected drawing objects
35Alt R, IDrawSnapToGridSets up a grid for aligning drawing objects
36Alt R, UDrawUngroupUngroups the selected group of drawing objects
37Ctrl+Shift+F5 (Or: Alt I, K)
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EditBookmarkBrings up the bookmark dialog
38
DelEditClearPerforms a forward delete or removes the selectionwithout putting it on the Clipboard
39Ctrl+CEditCopyCopies the selection and puts it on the Clipboard
40Ctrl+XEditCutCuts the selection and puts it on the Clipboard
41Ctrl+FEditFindFinds the specified text or the specified formatting
42F5, Ctrl+GEditGoToJumps to a specified place in the active document
43Alt E, KEditLinksAllows links to be viewed, updated, opened, orremoved
44Ctrl+VEditPasteInserts the Clipboard contents at the insertion point
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Shift + PgDn)EndOfColumnMoves to the last cell in the current table column
52Ctrl+Shift+EndEndOfDocExtendExtends the selection to the end of the last line ofthe document
53Ctrl+EndEndOfDocumentMoves the insertion point to the end of the last line
of the document
54EndEndOfLineMoves the insertion point to the end of the currentline
55
Shift+EndEndOfLineExtendExtends the selection to the end of the current line
56Alt+EndEndOfRowMoves to the last cell in the current row
57Alt + Ctrl + PgDnEndOfWindowMoves the insertion point to the end of the lastvisible line on the screen
58
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Shift + Alt + Ctrl + PgDnEndOfWindowExtendExtends the selection to the end of the last visibleline on the screen
59F8 (press Esc to turn off)ExtendSelectionTurns on extend selection mode and then expandsthe selection with the direction keys
60Alt + F4 ()FileCloseOrExit
Closes the current document, or if no documents areopen, quits Word. Horrible command, as it makes it along winded business to quit Word. But there's asimple solution - assign Alt+F4 to FileExit instead.
61Alt + F4 (Word 97)FileExitQuits Microsoft Word and prompts to save the
documents (does intercept the menu item, but not thekeyboard shortcut, or the x button. An AutoExit macrois usually a better way of intercepting this).
62NOT Ctrl+N!!FileNewCreates a new document or template (brings up thedialog). Note that: Word pretends that Ctrl+N isassigned to FileNew but it isn't, it's assigned toFileNewDefault You can fix this in Word 2000 byassigning Ctrl+N to the FileNewDialog command. InWord 97 the only way to fix it is to create a macrocalled FileNew (to do this, press Alt + F8, type"FileNew" without the quotes and Click "Create". Themacro will automatically contain the code needed to
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make it work).
63Ctrl+N
FileNewDefaultCreates a new document based ontheNormaltemplate.
64Ctrl+OFileOpenOpens an existing document or template
65
Alt F, UFilePageSetupChanges the page setup of the selected sections
66Ctrl + PFilePrintPrints the active document (brings up the dialog)
67Ctrl+F2FilePrintPreviewDisplays full pages as they will be printed
68Alt F, IFilePropertiesShows the properties of the active document
69Ctrl+SFileSaveFileSave
70
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Alt F, A (or F12)FileSaveAsSaves a copy of the document in a separate file(brings up the dialog)
71Ctrl+Shift+FFontActivates the Fonts listbox on the formatting toolbar
72Ctrl+Shift+PFontSizeSelectActivates the Font Size drop-down on the formatting
toolbar
73Alt + Ctrl + KFormatAutoFormatAutomatically formats a document (or sometimes,automatically screws it up)
74
Alt O, BFormatBordersAndShadingChanges the borders and shading of the selectedparagraphs, table cells, and pictures
75Alt O, EFormatChangeCaseChanges the case of the letters in the selection
76Alt O, CFormatColumnsChanges the column format of the selected sections(brings up the dialog)
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77Alt O, DFormatDropCapFormats the first character of current paragraph as a
dropped capital (must select it first)
78Ctrl+DFormatFontBrings up the Format + Font dialog
79Alt + Shift + RFormatHeaderFooterLink
Links the current header/footer to the previoussection (but does not intercept the button on theHeader Footer toolbar)
80Alt O, PFormatParagraphBrings up the Format Paragraph dialog
81Alt O, SFormatStyleApplies, creates, or modifies styles
82Alt O, TFormatTabsBrings up the Format Tabs dialog
83Shift + F5GoBackReturns to the previous insertion point (goes back toup to 3 points, then returns to where you started; thisis one of the most useful shortcuts of them all. Also
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useful when opening a document, if you want to gstraight to where you were last editing it)
84
Ctrl + >GrowFontIncreases the font size of the selection
85Ctrl + ]GrowFontOnePointIncreases the font size of the selection by one point
86
Ctrl + T (or drag the ruler)HangingIndentIncreases the hanging indent
87F1HelpMicrosoft Word Help
88Shift + F1HelpToolLets you get help on a command or screen region orexamine text properties
89Ctrl + Shift + HHiddenMakes the selection hidden text (toggle)
90Click on itHyperlinkOpenConnect to a hyperlink's address
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91Ctrl + M (or drag the ruler)IndentMoves the left indent to the next tab stop
92Alt + Ctrl + M (or Alt I, M)InsertAnnotationInserts a comment
93F3InsertAutoTextReplaces the name of the AutoText entry with its
contents
94Alt I, BInsertBreakEnds a page, column, or section at the insertion point
95Alt I, C
InsertCaptionInserts a caption above or below a selected object
96Ctrl + Shift + ReturnInsertColumnBreakInserts a column break at the insertion point
97Alt + Shift + DInsertDateFieldInserts a date field
98Alt + Ctrl + DInsertEndnoteNow
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Inserts an endnote reference at the insertion pointwithout displaying the dialog
99
Alt I, FInsertFieldInserts a field in the active document
100Ctrl+F9InsertFieldCharsInserts an empty field with the enclosing fieldcharacters
101Alt I, LInsertFileInserts the text of another file into the activedocument
102Alt I, NInsertFootnote
Inserts a footnote or endnote reference at theinsertion point
103Alt + Ctrl + FInsertFootnoteNowInserts a footnote reference at the insertion pointwithout displaying the dialog
104Ctrl + KInsertHyperlinkInsert Hyperlink
105Alt I, D
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InsertIndexAndTablesInserts an index or a table of contents, figures, orauthorities into the document
106Alt + Ctrl + LInsertListNumFieldInserts a ListNum Field
107Alt + Shift + FInsertMergeFieldBrings up a dialog to insert a mail merge field at theinsertion point. (It does not intercept the button on
the Mail merge. toolbar)
108Ctrl + ReturnInsertPageBreakInserts a page break at the insertion point
109Alt + Shift + P
InsertPageFieldInserts a page number field
110Ctrl + Shift + F3InsertSpikeEmpties the spike AutoText entry and inserts all of itscontents into the document
111Alt + Shift + TInsertTimeFieldInserts a time field
112Ctrl + I
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ItalicMakes the selection italic (toggle)
113
Ctrl + JJustifyParaAligns the paragraph at both the left and the rightindent
114Ctrl + LLeftParaAligns the paragraph at the left indent
115Down arrowLineDownMoves the insertion point down one line
116Shift + down arrowLineDownExtendExtends the selection down one line
117Up arrowLineUpMoves the insertion point up one line
118Shift + up arrowLineUpExtendExtends the selection up one line
119Ctrl + F11LockFieldsLocks the selected fields to prevent updating
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120Alt + Shift + KMailMergeCheckChecks for errors in a mail merge
121Alt+Shift+EMailMergeEditDataSourceLets you edit a mail merge data source
122Alt + Shift + NMailMergeToDocCollects the results of the mail merge in a document
123Alt Shift + MMailMergeToPrinterSends the results of the mail merge to the printer
124Alt + Shift + IMarkCitation
Marks the text you want to include in the table ofauthorities
125Alt + Shift + XMarkIndexEntryMarks the text you want to include in the index
126Alt + Shift + OMarkTableOfContentsEntryInserts a TC field (but it is far better to use HeadingStyles to generate your Table of Contents instead)
127Alt or F10
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MenuModeMakes the menu bar active
128
Alt + Shift + F11MicrosoftScriptEditorStarts or switches to Microsoft DevelopmentEnvironment application, allowing you to view theHTML/XML source code that would be behind thedocument if it were in .. htm format (or that is behindit if it already is in .htm format).
129Alt + Ctrl + F1
MicrosoftSystemInfoExecute the Microsoft System Info application
130F2MoveTextMoves the selection to a specified location withoutusing the clipboard (press Return to execute themore)
131TabNextCellMoves to the next table cell
132F11NextFieldMoves to the next field
133Alt + F7NextMisspellingFind next spelling error
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134Alt + down arrowNextObjectMoves to the next object on the page
135Ctrl + F6NextWindowSwitches to the next document window, equivalent toselecting a document from the Window menu.
136Ctrl+Shift+NNormalStyle
Applies the Normal style
137Ctrl + 0OpenOrCloseUpParaSets or removes extra spacing above the selectedparagraph
138
F6OtherPaneSwitches to another window pane in Normal View (forinstance, if you have if you have a Footnotes paneopen in Normal view and want to switch to the maindocument and back without closing the pane).
139Alt + _OutlineCollapseCollapses an Outline in Outline View by one level
140Alt+Shift+rt arrowOutlineDemoteDemotes the selected paragraphs one heading level
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141Alt + +OutlineExpand
Expands an Outline in Outline View by one level
142Alt+Shift+down arrowOutlineMoveDownMoves the selection below the next item in theoutline
143Alt+Shift+up arrow
OutlineMoveUpMoves the selection above the previous item in theoutline
144Alt+Shift+left arrowOutlinePromotePromotes the selected paragraphs one heading level
145Alt + Shift + LOutlineShowFirstLineToggles between showing the first line of eachparagraph only or showing all of the body text in theoutline
146InsOvertypeToggles the typing mode between replacing andinserting
147PgDnPageDown
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Moves the insertion point and document display tothe next screen of text
148
Shift+ PgDnPageDownExtendExtends the selection and changes the documentdisplay to the next screen of text
149PgUpPageUpMoves the insertion point and document display tothe previous screen of text
150Shift + PgUpPageUpExtendExtends the selection and changes the documentdisplay to the previous screen of text
151Ctrl + down arrow
ParaDownMoves the insertion point to the beginning of thenext paragraph
152Shift + Ctrl + down arrowParaDownExtendExtends the selection to the beginning of the nextparagraph
153Ctrl + up arrowParaUpMoves the insertion point to the beginning of theprevious paragraph
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154Shift + Ctrl + up arrowParaUpExtendExtends the selection to the beginning of the
previous paragraph
155Ctrl+Shift+VPasteFormatApplies the previously copied formatting to selection
156Shift + TabPrevCell
Moves to the previous table cell
157Shift + F11PrevFieldMoves to the previous field
158Alt + up arrow
PrevObjectMoves to the previous object on the page
159Ctrl + Shift + F6PrevWindowSwitches back to the previous document window
160Sfift+F4RepeatFindRepeats Go To or Find to find the next occurrence
161Ctrl+SpacebarResetChar
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169Ctrl + 1SpacePara1
Sets the line spacing to single space
170Ctrl + 5SpacePara15Sets the line spacing to one-and-one-half space
171Ctrl + 2SpacePara2
Sets the line spacing to double space
172Ctrl + F3SpikeDeletes the selection and adds it to the "Spike"AutoText entry (which allows you to move text andgraphics from nonadjacent locations)
173Alt + PgUpStartOfColumnMoves to the first cell in the current column
174Ctrl+Shift+HomeStartOfDocExtendExtends the selection to the beginning of the firstline of the document
175Ctrl +HomeStartOfDocumentMoves the insertion point to the beginning of thefirst line of the document
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Makes the selection subscript (toggle)
183Ctrl + +
SuperscriptMakes the selection superscript (toggle)
184Ctrl + Shift + QSymbolFontApplies the Symbol font to the selection
185Alt A, F
TableAutoFormatApplies a set of formatting to a table
186Alt A, HTableHeadingsToggles table headings attribute on and off
187
Alt + click(Alt + drag to select several)TableSelectColumnSelects the current column in a table
188Click in left marginTableSelectRowSelects the current row in a table
189Alt + double-clickTableSelectTableSelects an entire table
190
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Alt + Ctrl + UTableUpdateAutoFormatUpdates the table formatting to match the appliedTable Autoformat settings
191Shift + F9 (Alt + F9 toggles all field codes on or off)ToggleFieldDisplayShows the field codes or the results for the selection(toggle)
192Alt T, CToolsCustomize
Allows you to customizes the Word user interface(menus, keyboard and toolbars) and store thecustomizations in a template (defaults to Normal.dot,so be careful!)
193Alt + F8ToolsMacroRuns, creates, deletes, or revises a macro
194F7ToolsProofingChecks the spelling and grammar in the activedocument
195Ctr.l + Shift + EToolsRevisionMarksToggleToggles track changes for the active document
196Shift + F7ToolsThesaurusFinds a synonym for the selected word
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197Ctrl+UUnderline
Formats the selection with a continuous underline(toggle)
198Ctrl + Shift + T(or drag the ruler)UnHangDecreases the hanging indent
199
Ctrl + Shift + M(or drag the ruler)UnIndentMoves the left indent to the previous tab stop
200Ctrl+Shift+F9UnlinkFieldsPermanently replaces the field codes with the results
201Ctrl + Shift + F11UnlockFieldsUnlocks the selected fields for updating
202F9UpdateFieldsUpdates and displays the results of the selectedfields
203Ctrl + Shiift + F7UpdateSourceCopies the modified text of a linked file back to its
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source file
204Hover over comment
ViewAnnotationsShow or hide the comment pane
205Dbl-click the endnote referenceViewEndnoteAreaIf in Normal View, opens a pane for viewing andediting the endnote (toggle). If in Page/Print LayoutView, switches from the body text to the endnote orvice versa
206At + F9ViewFieldCodesShows the field codes or results for all fields (toggle)
207Dbl-click the footnote referenceViewFootnoteArea
If in Normal View, opens a pane for viewing andediting the footnote (toggle). If in Page/Print LayoutView, switches from the body text to the footnote orvice versa.
208Alt V, FViewFootnotesIf inNormalView, opens a pane for viewing andediting footnotes and endnotes (toggle). If inPage/Print Layout View, switches from the body textto the footnotes/endnotes or vice versa.
209Alt V, HViewHeader
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Displays header in page layout view
210Alt V, N
(or Alt + Ctrl + N)ViewNormalChanges the editing view to normal view
211Alt V, O(or Alt + Ctrl + O)ViewOutlineDisplays a document's outline
212Alt V, P(or Alt + Ctrl + P)ViewPageDisplays the page more-or-less as it will be printed,and allows editing (In Word 2000 the menu item iscalled Print Layout, but fortunately the commandhasn't changed.
213Alt + F11ViewVBCodeShows the VB editing environment (Tools + Macro +Visual Basic Editor)
214Alt + left arrowWebGoBackBackward hyperlink (useful if you clicked on a pagenumber hyperlink in the table of contents and thenwant to return to the TOC)
215Alt + rt arrowWebGoForward
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Forward hyperlink
216Alt W, A
WindowArrangeAllArranges windows as non-overlapping tiles
217Ctrl + left arrowWordLeftMoves the insertion point to the left one word
218Shift + Ctrl + left arrow
WordLeftExtendExtends the selection to the left one word
219Ctrl + rt arrowWordRightMoves the insertion point to the right one word
220
Shift + Ctrl + rt arrowWordRightExtendExtends the selection to the right one word
221Ctrl + Shift + WWordUnderlineUnderlines the words but not the spaces in theselection (toggle)