Keyboard Shortcuts for Microsoft Word 2007 - Shortcuts for Microsoft Word 2007 ... -us/word...

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  • Keyboard Shortcuts for Microsoft Word 2007 (Modified from: http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspx - retrieved 6/15/2010)

    Document Contents

    Finding and using keyboard shortcuts ........................................................................................................ 3

    Microsoft Office basics............................................................................................................................ 3

    Use dialog boxes ..................................................................................................................................... 4

    Use edit boxes within dialog boxes ......................................................................................................... 5

    Use the Open and Save As dialog boxes ................................................................................................. 6

    Undo and redo actions ............................................................................................................................ 6

    Access and use task panes and galleries ................................................................................................. 7

    Close a task pane ................................................................................................................................ 7

    Move a task pane ................................................................................................................................ 7

    Resize a task pane ............................................................................................................................... 7

    Access and use smart tags ...................................................................................................................... 8

    Navigating the Office Fluent Ribbon ....................................................................................................... 9

    Change the keyboard focus without using the mouse .......................................................................... 10

    Common tasks in Microsoft Word ............................................................................................................ 11

    Create, view, and save documents ....................................................................................................... 12

    Find, replace, and browse through text ................................................................................................ 12

    Switch to another view ......................................................................................................................... 13

    Outline view .......................................................................................................................................... 13

    Print and preview documents ............................................................................................................... 14

    Review documents ................................................................................................................................ 14

    Full Screen Reading view ...................................................................................................................... 14

    References, footnotes, and endnotes ................................................................................................... 15

    Work with Web pages ........................................................................................................................... 15

    Delete text and graphics ....................................................................................................................... 16

    Copy and move text and graphics ......................................................................................................... 17

    Insert special characters ....................................................................................................................... 18

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    Insert characters by using character codes ........................................................................................... 19

    Select text and graphics ........................................................................................................................ 19

    Extend a selection ................................................................................................................................. 19

    Select text and graphics in a table ........................................................................................................ 21

    Move through your document .............................................................................................................. 22

    Move around in a table ......................................................................................................................... 23

    Insert paragraphs and tab characters in a table .................................................................................... 23

    Use overtype mode ............................................................................................................................... 24

    Copy formatting .................................................................................................................................... 24

    Change or resize the font ...................................................................................................................... 24

    Apply character formats ....................................................................................................................... 25

    View and copy text formats .................................................................................................................. 26

    Set the line spacing ............................................................................................................................... 27

    Align paragraphs ................................................................................................................................... 27

    Apply paragraph styles .......................................................................................................................... 28

    Close the Styles task pane ..................................................................................................................... 28

    Insert an object ..................................................................................................................................... 28

    Edit an object ........................................................................................................................................ 29

    Insert SmartArt graphics ....................................................................................................................... 29

    Insert WordArt ...................................................................................................................................... 29

    Perform a mail merge ........................................................................................................................... 29

    Work with fields .................................................................................................................................... 30

    Function keys ........................................................................................................................................ 31

    SHIFT+Function key ............................................................................................................................... 32

    CTRL+Function key ................................................................................................................................ 33

    CTRL+SHIFT+Function key ..................................................................................................................... 34

    ALT+Function key .................................................................................................................................. 35

    ALT+SHIFT+Function key ....................................................................................................................... 36

    CTRL+ALT+Function key ........................................................................................................................ 36

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    Finding and using keyboard shortcuts For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

    Microsoft Office basics To do this Press

    Switch to the next window. ALT+TAB

    Switch to the previous window. ALT+SHIFT+TAB

    Close the active window. CTRL+W or CTRL+F4

    Restore the size of the active window after you maximize it. ALT+F5

    Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

    F6

    Move to a task pane from another pane in the program window (counterclockwise direction).

    SHIFT+F6

    When more than one window is open, switch to the next window.

    CTRL+F6

    Switch to the previous window. CTRL+SHIFT+F6

    Maximize or restore a selected window. CTRL+F10

    Copy a picture of the screen to the Clipboard. PRINT SCREEN

    Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN

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    Use dialog boxes