Shortcuts for Microsoft Word "Download&USE IT"

8/14/2019 Shortcuts for Microsoft Word "Download&USE IT"

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221 Shortcuts for Microsoft Word

1Ctrl + Shift + AAllCapsMakes the selection all capitals (toggle)

2Alt + Ctrl + 1ApplyHeading1Applies Heading 1 style to the selected text



5Ctrl + Shift + LApplyListBulletApplies List Bullet style to the selected text

6Alt + F10AppMaximizeEnlarges the application window to full size

7Alt + F5AppRestoreRestores the application window to normal size


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8Ctrl+BBoldMakes the selection bold (toggle)

9Ctrl + PgDnBrowseNextJump to the next browse object

10Ctrl + PgUpBrowsePrevJump to the previous browse object

11Alt + Ctrl + HomeBrowseSelSelect the next/prev browse object

12EscCancel

Terminates an action

13Ctrl+ECenterParaCenters the paragraph between the indents

14Shift+F3ChangeCaseChanges the case of the letters in the selection

15Left arrowCharLeftMoves the insertion point to the left one character


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16Shift + Left arrowCharLeftExtend

Extends the selection to the left one character

17Rt arrowCharRightMoves the insertion point to the right one character

18Shift + Rt arrowCharRightExtend

Extends the selection to the right one character

19Alt + Shift + CClosePaneCloses the active window pane (if you are in NormalView and have, for example, the Footnote pane open)

20

Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt+ Drag is far easier!)ColumnSelectSelects a columnar block of text

21Ctrl +Shift+CCopyFormatCopies the formatting of the selection

22Shift + F2CopyTextMakes a copy of the selection without using theclipboard (press Return to paste)


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23Alt + F3CreateAutoTextAdds an AutoText entry to the active template

24Ctrl+ BackspaceDeleteBackWordDeletes the previous word without putting it on theClipboard

25Ctrl + DelDeleteWord

Deletes the next word without putting it on theClipboard

26Ctrl+W, Ctrl+F4DocClosePrompts to save the document and then closes theactive window. (But doesn't intercept the menucommand)

27Ctrl + F10DocMaximizeEnlarges the active window to full size

28Ctrl + F7DocMoveChanges the position of the active window

29Ctrl + F5DocRestoreRestores the window to normal size


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30Ctrl + F8DocSizeChanges the size of the active window

31Alt + Ctrl + SDocSplitSplits the active window horizontally and thenadjusts the split

32Alt + Shift + F9DoFieldClick

Executes the action associated with macrobuttonfields

33Ctrl + Shift + DDoubleUnderlineDouble underlines the selection (toggle)

34

Alt R, GDrawGroupGroups the selected drawing objects

35Alt R, IDrawSnapToGridSets up a grid for aligning drawing objects

36Alt R, UDrawUngroupUngroups the selected group of drawing objects

37Ctrl+Shift+F5 (Or: Alt I, K)


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EditBookmarkBrings up the bookmark dialog

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DelEditClearPerforms a forward delete or removes the selectionwithout putting it on the Clipboard

39Ctrl+CEditCopyCopies the selection and puts it on the Clipboard

40Ctrl+XEditCutCuts the selection and puts it on the Clipboard

41Ctrl+FEditFindFinds the specified text or the specified formatting

42F5, Ctrl+GEditGoToJumps to a specified place in the active document

43Alt E, KEditLinksAllows links to be viewed, updated, opened, orremoved

44Ctrl+VEditPasteInserts the Clipboard contents at the insertion point


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Shift + PgDn)EndOfColumnMoves to the last cell in the current table column

52Ctrl+Shift+EndEndOfDocExtendExtends the selection to the end of the last line ofthe document

53Ctrl+EndEndOfDocumentMoves the insertion point to the end of the last line

of the document

54EndEndOfLineMoves the insertion point to the end of the currentline

55

Shift+EndEndOfLineExtendExtends the selection to the end of the current line

56Alt+EndEndOfRowMoves to the last cell in the current row

57Alt + Ctrl + PgDnEndOfWindowMoves the insertion point to the end of the lastvisible line on the screen

58


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Shift + Alt + Ctrl + PgDnEndOfWindowExtendExtends the selection to the end of the last visibleline on the screen

59F8 (press Esc to turn off)ExtendSelectionTurns on extend selection mode and then expandsthe selection with the direction keys

60Alt + F4 ()FileCloseOrExit

Closes the current document, or if no documents areopen, quits Word. Horrible command, as it makes it along winded business to quit Word. But there's asimple solution - assign Alt+F4 to FileExit instead.

61Alt + F4 (Word 97)FileExitQuits Microsoft Word and prompts to save the

documents (does intercept the menu item, but not thekeyboard shortcut, or the x button. An AutoExit macrois usually a better way of intercepting this).

62NOT Ctrl+N!!FileNewCreates a new document or template (brings up thedialog). Note that: Word pretends that Ctrl+N isassigned to FileNew but it isn't, it's assigned toFileNewDefault You can fix this in Word 2000 byassigning Ctrl+N to the FileNewDialog command. InWord 97 the only way to fix it is to create a macrocalled FileNew (to do this, press Alt + F8, type"FileNew" without the quotes and Click "Create". Themacro will automatically contain the code needed to


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make it work).

63Ctrl+N

FileNewDefaultCreates a new document based ontheNormaltemplate.

64Ctrl+OFileOpenOpens an existing document or template

65

Alt F, UFilePageSetupChanges the page setup of the selected sections

66Ctrl + PFilePrintPrints the active document (brings up the dialog)

67Ctrl+F2FilePrintPreviewDisplays full pages as they will be printed

68Alt F, IFilePropertiesShows the properties of the active document

69Ctrl+SFileSaveFileSave

70


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Alt F, A (or F12)FileSaveAsSaves a copy of the document in a separate file(brings up the dialog)

71Ctrl+Shift+FFontActivates the Fonts listbox on the formatting toolbar

72Ctrl+Shift+PFontSizeSelectActivates the Font Size drop-down on the formatting

toolbar

73Alt + Ctrl + KFormatAutoFormatAutomatically formats a document (or sometimes,automatically screws it up)

74

Alt O, BFormatBordersAndShadingChanges the borders and shading of the selectedparagraphs, table cells, and pictures

75Alt O, EFormatChangeCaseChanges the case of the letters in the selection

76Alt O, CFormatColumnsChanges the column format of the selected sections(brings up the dialog)


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77Alt O, DFormatDropCapFormats the first character of current paragraph as a

dropped capital (must select it first)

78Ctrl+DFormatFontBrings up the Format + Font dialog

79Alt + Shift + RFormatHeaderFooterLink

Links the current header/footer to the previoussection (but does not intercept the button on theHeader Footer toolbar)

80Alt O, PFormatParagraphBrings up the Format Paragraph dialog

81Alt O, SFormatStyleApplies, creates, or modifies styles

82Alt O, TFormatTabsBrings up the Format Tabs dialog

83Shift + F5GoBackReturns to the previous insertion point (goes back toup to 3 points, then returns to where you started; thisis one of the most useful shortcuts of them all. Also


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useful when opening a document, if you want to gstraight to where you were last editing it)

84

Ctrl + >GrowFontIncreases the font size of the selection

85Ctrl + ]GrowFontOnePointIncreases the font size of the selection by one point

86

Ctrl + T (or drag the ruler)HangingIndentIncreases the hanging indent

87F1HelpMicrosoft Word Help

88Shift + F1HelpToolLets you get help on a command or screen region orexamine text properties

89Ctrl + Shift + HHiddenMakes the selection hidden text (toggle)

90Click on itHyperlinkOpenConnect to a hyperlink's address


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91Ctrl + M (or drag the ruler)IndentMoves the left indent to the next tab stop

92Alt + Ctrl + M (or Alt I, M)InsertAnnotationInserts a comment

93F3InsertAutoTextReplaces the name of the AutoText entry with its

contents

94Alt I, BInsertBreakEnds a page, column, or section at the insertion point

95Alt I, C

InsertCaptionInserts a caption above or below a selected object

96Ctrl + Shift + ReturnInsertColumnBreakInserts a column break at the insertion point

97Alt + Shift + DInsertDateFieldInserts a date field

98Alt + Ctrl + DInsertEndnoteNow


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Inserts an endnote reference at the insertion pointwithout displaying the dialog

99

Alt I, FInsertFieldInserts a field in the active document

100Ctrl+F9InsertFieldCharsInserts an empty field with the enclosing fieldcharacters

101Alt I, LInsertFileInserts the text of another file into the activedocument

102Alt I, NInsertFootnote

Inserts a footnote or endnote reference at theinsertion point

103Alt + Ctrl + FInsertFootnoteNowInserts a footnote reference at the insertion pointwithout displaying the dialog

104Ctrl + KInsertHyperlinkInsert Hyperlink

105Alt I, D


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InsertIndexAndTablesInserts an index or a table of contents, figures, orauthorities into the document

106Alt + Ctrl + LInsertListNumFieldInserts a ListNum Field

107Alt + Shift + FInsertMergeFieldBrings up a dialog to insert a mail merge field at theinsertion point. (It does not intercept the button on

the Mail merge. toolbar)

108Ctrl + ReturnInsertPageBreakInserts a page break at the insertion point

109Alt + Shift + P

InsertPageFieldInserts a page number field

110Ctrl + Shift + F3InsertSpikeEmpties the spike AutoText entry and inserts all of itscontents into the document

111Alt + Shift + TInsertTimeFieldInserts a time field

112Ctrl + I


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ItalicMakes the selection italic (toggle)

113

Ctrl + JJustifyParaAligns the paragraph at both the left and the rightindent

114Ctrl + LLeftParaAligns the paragraph at the left indent

115Down arrowLineDownMoves the insertion point down one line

116Shift + down arrowLineDownExtendExtends the selection down one line

117Up arrowLineUpMoves the insertion point up one line

118Shift + up arrowLineUpExtendExtends the selection up one line

119Ctrl + F11LockFieldsLocks the selected fields to prevent updating


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120Alt + Shift + KMailMergeCheckChecks for errors in a mail merge

121Alt+Shift+EMailMergeEditDataSourceLets you edit a mail merge data source

122Alt + Shift + NMailMergeToDocCollects the results of the mail merge in a document

123Alt Shift + MMailMergeToPrinterSends the results of the mail merge to the printer

124Alt + Shift + IMarkCitation

Marks the text you want to include in the table ofauthorities

125Alt + Shift + XMarkIndexEntryMarks the text you want to include in the index

126Alt + Shift + OMarkTableOfContentsEntryInserts a TC field (but it is far better to use HeadingStyles to generate your Table of Contents instead)

127Alt or F10


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MenuModeMakes the menu bar active

128

Alt + Shift + F11MicrosoftScriptEditorStarts or switches to Microsoft DevelopmentEnvironment application, allowing you to view theHTML/XML source code that would be behind thedocument if it were in .. htm format (or that is behindit if it already is in .htm format).

129Alt + Ctrl + F1

MicrosoftSystemInfoExecute the Microsoft System Info application

130F2MoveTextMoves the selection to a specified location withoutusing the clipboard (press Return to execute themore)

131TabNextCellMoves to the next table cell

132F11NextFieldMoves to the next field

133Alt + F7NextMisspellingFind next spelling error


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134Alt + down arrowNextObjectMoves to the next object on the page

135Ctrl + F6NextWindowSwitches to the next document window, equivalent toselecting a document from the Window menu.

136Ctrl+Shift+NNormalStyle

Applies the Normal style

137Ctrl + 0OpenOrCloseUpParaSets or removes extra spacing above the selectedparagraph

138

F6OtherPaneSwitches to another window pane in Normal View (forinstance, if you have if you have a Footnotes paneopen in Normal view and want to switch to the maindocument and back without closing the pane).

139Alt + _OutlineCollapseCollapses an Outline in Outline View by one level

140Alt+Shift+rt arrowOutlineDemoteDemotes the selected paragraphs one heading level


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141Alt + +OutlineExpand

Expands an Outline in Outline View by one level

142Alt+Shift+down arrowOutlineMoveDownMoves the selection below the next item in theoutline

143Alt+Shift+up arrow

OutlineMoveUpMoves the selection above the previous item in theoutline

144Alt+Shift+left arrowOutlinePromotePromotes the selected paragraphs one heading level

145Alt + Shift + LOutlineShowFirstLineToggles between showing the first line of eachparagraph only or showing all of the body text in theoutline

146InsOvertypeToggles the typing mode between replacing andinserting

147PgDnPageDown


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Moves the insertion point and document display tothe next screen of text

148

Shift+ PgDnPageDownExtendExtends the selection and changes the documentdisplay to the next screen of text

149PgUpPageUpMoves the insertion point and document display tothe previous screen of text

150Shift + PgUpPageUpExtendExtends the selection and changes the documentdisplay to the previous screen of text

151Ctrl + down arrow

ParaDownMoves the insertion point to the beginning of thenext paragraph

152Shift + Ctrl + down arrowParaDownExtendExtends the selection to the beginning of the nextparagraph

153Ctrl + up arrowParaUpMoves the insertion point to the beginning of theprevious paragraph


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154Shift + Ctrl + up arrowParaUpExtendExtends the selection to the beginning of the

previous paragraph

155Ctrl+Shift+VPasteFormatApplies the previously copied formatting to selection

156Shift + TabPrevCell

Moves to the previous table cell

157Shift + F11PrevFieldMoves to the previous field

158Alt + up arrow

PrevObjectMoves to the previous object on the page

159Ctrl + Shift + F6PrevWindowSwitches back to the previous document window

160Sfift+F4RepeatFindRepeats Go To or Find to find the next occurrence

161Ctrl+SpacebarResetChar


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169Ctrl + 1SpacePara1

Sets the line spacing to single space

170Ctrl + 5SpacePara15Sets the line spacing to one-and-one-half space

171Ctrl + 2SpacePara2

Sets the line spacing to double space

172Ctrl + F3SpikeDeletes the selection and adds it to the "Spike"AutoText entry (which allows you to move text andgraphics from nonadjacent locations)

173Alt + PgUpStartOfColumnMoves to the first cell in the current column

174Ctrl+Shift+HomeStartOfDocExtendExtends the selection to the beginning of the firstline of the document

175Ctrl +HomeStartOfDocumentMoves the insertion point to the beginning of thefirst line of the document


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Makes the selection subscript (toggle)

183Ctrl + +

SuperscriptMakes the selection superscript (toggle)

184Ctrl + Shift + QSymbolFontApplies the Symbol font to the selection

185Alt A, F

TableAutoFormatApplies a set of formatting to a table

186Alt A, HTableHeadingsToggles table headings attribute on and off

187

Alt + click(Alt + drag to select several)TableSelectColumnSelects the current column in a table

188Click in left marginTableSelectRowSelects the current row in a table

189Alt + double-clickTableSelectTableSelects an entire table

190


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Alt + Ctrl + UTableUpdateAutoFormatUpdates the table formatting to match the appliedTable Autoformat settings

191Shift + F9 (Alt + F9 toggles all field codes on or off)ToggleFieldDisplayShows the field codes or the results for the selection(toggle)

192Alt T, CToolsCustomize

Allows you to customizes the Word user interface(menus, keyboard and toolbars) and store thecustomizations in a template (defaults to Normal.dot,so be careful!)

193Alt + F8ToolsMacroRuns, creates, deletes, or revises a macro

194F7ToolsProofingChecks the spelling and grammar in the activedocument

195Ctr.l + Shift + EToolsRevisionMarksToggleToggles track changes for the active document

196Shift + F7ToolsThesaurusFinds a synonym for the selected word


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197Ctrl+UUnderline

Formats the selection with a continuous underline(toggle)

198Ctrl + Shift + T(or drag the ruler)UnHangDecreases the hanging indent

199

Ctrl + Shift + M(or drag the ruler)UnIndentMoves the left indent to the previous tab stop

200Ctrl+Shift+F9UnlinkFieldsPermanently replaces the field codes with the results

201Ctrl + Shift + F11UnlockFieldsUnlocks the selected fields for updating

202F9UpdateFieldsUpdates and displays the results of the selectedfields

203Ctrl + Shiift + F7UpdateSourceCopies the modified text of a linked file back to its


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source file

204Hover over comment

ViewAnnotationsShow or hide the comment pane

205Dbl-click the endnote referenceViewEndnoteAreaIf in Normal View, opens a pane for viewing andediting the endnote (toggle). If in Page/Print LayoutView, switches from the body text to the endnote orvice versa

206At + F9ViewFieldCodesShows the field codes or results for all fields (toggle)

207Dbl-click the footnote referenceViewFootnoteArea

If in Normal View, opens a pane for viewing andediting the footnote (toggle). If in Page/Print LayoutView, switches from the body text to the footnote orvice versa.

208Alt V, FViewFootnotesIf inNormalView, opens a pane for viewing andediting footnotes and endnotes (toggle). If inPage/Print Layout View, switches from the body textto the footnotes/endnotes or vice versa.

209Alt V, HViewHeader


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Displays header in page layout view

210Alt V, N

(or Alt + Ctrl + N)ViewNormalChanges the editing view to normal view

211Alt V, O(or Alt + Ctrl + O)ViewOutlineDisplays a document's outline

212Alt V, P(or Alt + Ctrl + P)ViewPageDisplays the page more-or-less as it will be printed,and allows editing (In Word 2000 the menu item iscalled Print Layout, but fortunately the commandhasn't changed.

213Alt + F11ViewVBCodeShows the VB editing environment (Tools + Macro +Visual Basic Editor)

214Alt + left arrowWebGoBackBackward hyperlink (useful if you clicked on a pagenumber hyperlink in the table of contents and thenwant to return to the TOC)

215Alt + rt arrowWebGoForward


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Forward hyperlink

216Alt W, A

WindowArrangeAllArranges windows as non-overlapping tiles

217Ctrl + left arrowWordLeftMoves the insertion point to the left one word

218Shift + Ctrl + left arrow

WordLeftExtendExtends the selection to the left one word

219Ctrl + rt arrowWordRightMoves the insertion point to the right one word

220

Shift + Ctrl + rt arrowWordRightExtendExtends the selection to the right one word

221Ctrl + Shift + WWordUnderlineUnderlines the words but not the spaces in theselection (toggle)

Shortcuts for Microsoft Word "Download&USE IT"

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Transcript of Shortcuts for Microsoft Word "Download&USE IT"